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Tenth Report of the Library Committee to the Senate Mar 2, 1937

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Array TENTH   REPORT
cf the
LIBRARY   COMMITTEE
t o
THE   SENATE
Covering the Years
April 1934   -   March 1935
and
April 1935   -   March 1936
February,  1937 The University of British Columhia
Vancouver, Canada.
President L. S. Klinck, M.S.A., D.Sc, LL.D.,
Officier de 1'Instruction Pub11quo,
Chairman of the Senate,
The University of British Columbia.
Dear Sir:
As Chairman cf the Library Committee I have the
honour to present for the consideration of Senate the Tenth
Report of the work of the Library which covers the period from
April 1, 1934 to March 31, 1936. Normally such reports deal
with the work of one year only, but It was thought best to
publish a single report of the last two years, In order to
present more clearly and effectively some of the problems and
achievements of the Library in the period under review.
All of which is respectfully submitted.
F. H. SOSARD,
Chairman.
February 16, 1937 Prof. F. H. Goward,
Chairman, Library Committee,
University of British Columbia.
Sir^
I beg herewith to present, for the. information of the
Committee, and for transmission to the Senate, my Tenth Report on the
Library. This Report covers the period from April 1934 to March 1936.
Speaking in general terms, the developments and problems
during this period may be listed under the following heads:
Enlarged general service.
New additional services.
Important added facilities.
Increase of staff.
An improvement in financial resources.
Inadequate physical accommodation.
Each of these topics will be dealt with in a different
section of this Report.
Volumes in Collection.
In the last Report the total number of volumes in the collection was given at 91,141. The total as at March 31, 1936 was 102,688.
There has thus been an increase cf 11,547 volumes In the two-year period
an average of about 5,775 a year.
The superiority of the University's book collection over
those of Western Canada's other university libraries is thus increasingly pronounced. Manitoba has 60,000, Saskatchewan 59,000, and Alberta
50,000 volumes. We still rank as sixth among the university libraries of the Dominion, so far as the number of books is concerned; those exceeding uo In volume-total being Toronto, McGill, Queen's, Western Ontario, and Dalhousie.
Tho effectiveness of the collection, however, as an clement in the educational efficiency of the University, is better than the
figures Indicate. Of necessity, older institutions possess a certain
proportion of books, the value cf which is antiquarian rather than current. Research and invention have caused many books to te superseded
which, at the time cf their publication, represented the fullest information then available. Such books, though now of little value from the
viewpoint of present knowledge, are of Importance as setting forth literary development and scientific progress. Works on gas engines of fifty
years ago, are admittedly and hopelessly out of date. The libraries of
older institutions inevitably possess a larger percentage of this type of
material than does a university that has just attained Its majority, and
of which the great proportion of the books it possesses have been selected within the past one or two decades.
It is true that older libraries possess many works of the
utmost worth and value that, y  reason of cost, or rarity, will probably
never be possessed by this University. There are thousands of volumes In
the European seats of learning, and In American Institutions, that are
envied, treasured, and - by this University - unobtainable possessions.
They were acquired at trie time of publication, when editions were small
and scholars few. Tho best that this Library can hope for is In time to
acquire facsimiles or holograph prints, which, for purposes of practical
study, are every whit as valuable as the priceless originals. The Library already possesses a few such volumes - for instance, the first folio of
Shakespeare, and the Chaucer of 1532. Nevertheless, it is important to
remember, in considering the number of volumes owned by the University of
British Columbia, and comparing these with those of other Canadian universities, that their ratio of practical efficiency is definitely higher
than the mere number of books would indicate, when comparing the total
with the collections owned by older institutions. It should further be
remembered that In this University the Library serves but three Faculties
Arts and Science, Applied Science, and Agriculture - whereas in other
Canadian institutions book, service has to be given to Faculties of Law,
Medicine, Pharmacy, and others.
In the early years of his duties, the Librarian expressed
the hope that by the time the University came of age, and the official
date of his retirement was reached, the University might be able to boast
of a library of 100,000 volumes. It will be gratifying to the Senate and
all Interested in the welfare of the University, to know that, despite
three or four years of serious financial disability, this objective has
been reached - indeed, exceeded by nearly 3,000 volumes. All concerned
can congratulate themselves en the realization of this hope.
The growth of the book collection during the past nine
years is as indicated hereunder. - 4 -
New Volumes
Sept. 1928
Sept. 1929
Sept. 1930
Sept. 1931
Sept. 1932
March 1933
March 1934
March 1935
March 1936
Ordinary
4,373
4,221
7,997
3,612
4,323
938
1,501
3,877
5,391
Carnegie  Total
4,373
4,221
7,997
3,612
4,823
763    1,701
2,101    3,602
2,197    6,074
1,231    6,622
Total Vols. Dupli-
Aecessloned cates Total
64,689 3,400 68,089
68,900 3,400 72,300
72,686 3,681 76,367
76,429 3,750 80,179
81,352 3,500 84,852
83,991 3,550 87,541
87,541 3,600 91,141
91,966 3,900 95,866
98,588 4,100 102,688
System of Book Selection.
It is obvious that the permanent value of any library must
depend, not only on the number of volumes owned, but also upon the care,
knowledge, and skill represented in the selection of books for purchase.
A wise choice of the books to be bought with the funds available will do
much to compensate for the lack of adequate money grants. Visiting
scholars have frequently congratulated this University on the representative and balanced character of its collection, and the Inclusion therein of the works of acknowledged authority In a relatively small library
of about 100,000 volumes.
Credit for this, so far as the books relate to the courses
of instruction at present offered, must be given to the members of the
teaching staff. All of these are experts so far as their own fields of
knowledge are concerned. They know, and keep abreast of, the literature
of their respective subjects. Their major personal and professional - 5 -
interest being In some particular field, it is obvious that they are
those best qualified to select the books for their own domains. Since
its organization, this University has taken advantage of this knowledge
in the selection for purchase of Its book material. From the funds made
available to the Library by appropriation from the Board of Governors,
the Library Committee allots to each Teaching Department a sum proportionate to Its book requirements, and the Library Order Department enters
In the Book Ledger a credit for that amount. The professors in each
Department select the books to be purchased up to the total set by the
Library Committee, and the cost of each work is charged against this
Department appropriation. To prevent the possibility of lack of balance
in any course of instruction, all such selections have to be approved by
the head of the Department, whose signature on the book requisition is a
safeguard against this danger.
For those fields of knowledge which as yet are not included in the formal courses of instruction offered by the University,
grants are likewise made by the Library Committee in the effort to include the more fundamental works. In the fields of Bibliography,
Reference, etc., the trained members of the Library staff do the selection, and also secure the cooperation of the professors in fields In
which they are known to take an avocational interest, such as Art and
Music.
This general policy, pursued through twenty years, has
given proportion and balance to the University's book collection - a fact
frequently commended by visiting scholars. Distribution of Book Funds.
The periodicals for which continuous subscriptions are
maintained by the Library, und the essential Year Books for Reference,
have always been considered a first charge on the Book and Magazine
Appropriation voted by the Board. The remainder of the appropriation is
allocated to the Teaching Departments by the Library Committee. This is
done on a unit basis, the number cf units assigned to each Department
being adjusted by the Cninittee's knowledge of their book requirements.
The departmental units being decided after discussion, their total is
added, and the number divided into the available remainder of the Book
and Magazine Appropriation. 27 Teaching Departments were thus provided
for, the number of units assigned each varying from 2 to 20.
Registration.
The last Report showed that 1,731 students had been registered as borrowers. In the year ending Mareh 1935 the number was 1,853,
an increase of 122, while for the year ending March 1S36 the total was
1,855.
The Extra-mural Readers numbered 25 in 1935 and 93 In 1936.
The former figure represented a serious reduction from 1933-34, when 89
Extra-mural students 'were given service. Analysis of the loans to this
class of reader shows that the drop was almost wholly in the case of what
might be termed ''occasional'5 readers - those whe borrowed only one or two
books in the course of a year. The total number of loans made under this
heading showed hardly any diminution In 1935 from that In 1934, while for
the year ending March 1936, this type cf loan was the largest in the
Library's history. The facilities cf the Library are greatly appreciated by
many scientific institutions and Industrial concerns. Its files of
scholarly periodicals and research publications are In constant consultation by the Dominion Biological Station at Departure Bay, by the Consolidated Mining and Smelting Company at Trail, the Britannia Mines, the
officials of the Dominion Experimental Farms and Agricultural Stations in
British Columbia, the Departments of Agriculture and of Mines, cf the
Provincial Government, and similar institutions.
Loans to Students.
Loans made by the Library to students are of two kinds:
"Ordinary11, and "Reserved". Ordinary loans are made for a period cf two
weeks or less. These showed a total cf 50,642 in 1933, 55,974 In 1934,
and 61,229 in 1935. This indicates practically a 20 per cent, increase
in the past four years.
The second type cf lean is that known as "Reserve". These
are bocks required by students in the various courses as supplements to
their own prescribed and purchased texts. They are'selected by the
various professors as having essential connection with the courses of instruction offered, which are thereby broadened and intensified. They
constitute an extended course of reading on the subjects of the curriculum.
The examinations require a sound general knowledge cf the books listed as
"required" reading.
The Library staff, upon notification by the professor in
charge of a course that certain books are prescribed for supplementary
study, withdraws all copies of the work in question from the general collection, and shelves them separately in the stacks immediately behind tho Loan Desk. There are five separate catalogues of such "reserve" books,
and these are available in special cabinets in the Reading Room. They
are listed under the courses to which they refer. "Histcry 1", for instance - the general Freshman course In histcry - is separately listed,
and behind this particular title card are given thirty or forty volumes,
a knowledge cf the contents of which is required by students taking this
course. The courses marked in the Calendar as "English 1","English 2",
etc., are similarly indicated, so that by consulting this special catalogue, every student knows the bocks he is expected to read in connection
with the particular course pursued. The five sets of required reading
give facilities to that number of students to consult a catalogue at any
one time, and are a means of minimizing delay and preventing confusion.
Reserve books are loaned only for use In the building
during the hours the Library is open, and for a period cf two hours, This
regulation is necessary tc give all students opportunity of consulting
these required works. They are also available for :;cvernight" loan, but
must be returned for service, before nine o'clock en the morning of the
succeeding day.
The number of becks set aside by the teaching staff for
collateral reading has been considerably extended during recent years,
covering the courses offered during the four undergraduate years. They
now total almost 1,800 volumes. For the year 1933 Reserve Loans amounted
to 46,261. In 1934 the total was 41,008; while in 1935 the loans amounted to 41,737, In all, the Library loans about 100,000 bocks per year,
the exact figures being: 1933 - 96,903
1934 -  96,982
1935 - 102,966
Reference Work.
In the last Report it was noted that this Department of
the Library activities is every year growing larger and more important,
and that net only students and members cf the University, but graduates,
teachers, business men, and technical firms, are sending requests for
service.
This growth has steadily continued. It has become a habit
on the part of an increasing proportion of the student body to consult
the Reference Librarian en essays, debates, seminar preparation, and related work. Three or four years ago very few students outside the Senior
years consulted the Reference Librarian, but in the two years under review,
Freshmen and Sophomores have requested suggestions and help in ever-
increasing numbers. This University has experienced to the full the
revolution that has taken place in the whole method and scope of higher
education during recent years. Much more is now required than the knowledge of a limited number of prescribed texts. Wide collateral reading
is today an essential, particularly in "the humanities". These changed
conditions necessarily impose greater demands upon the Library staff - in
fact, in this University, these demands have become so heavy that
consideration should be given to the early appointment of an assistant
Reference Librarian.
While the student requirements have thus been steadily
increasing, the demands made by the teaching staff on the time of this
member of the staff have also been greater than in previous years. - 10 -
The preparation of special bibliographies, and similar work, has been
done on a scale never before attempted, and appreciation of this work has
been repeatedly expressed by the professors concerned.
Government Documents.
During the last five years a continuous and successful
attempt has been made by the Library to complete Its files of important
documents issued by various governments in the fields of science, agriculture, economics, and history. Many of these publications are of prime
Importance. It Is a pleasure to report that the series now represented
in our collection are more representative, and more complete, than In any
university library in Canada, with'the exception of two or three. Miss
Anne Smith, Reference Librarian, has been assiduous in this, as in other
departments of her work.
The bringing nearer to completion of existing files, and
the requests to governments for presentation of new series, has involved
a very extensive correspondence. The overtures for new series were
usually made by the Librarian, after consultation with the Reference
Librarian. But the work of checking individual missing numbers, or of
filling more extensive gaps, has been shared by Miss Smith, Mr. Lanning,
and Miss Jefferd. The systematic recording of the receipt of requested
items, and their cataloguing to make them referable to library consultants, has likewise represented much work and time.
The success of the Library's efforts in this direction has
carried with it its own penalty. We have practically reached the limit
of physical accommodation for this material. The problem of room will be - 11 -
dealt with In another section of this Report. But, while dealing with
the efforts made by the Library to make more complete and representative
its files of important government publications, it is well to note In
this place that the conspicuous success of the efforts made has created
new and pressing problems of accommodation requiring immediate solution..
It is but right to place on record the Library's very deep
sense of obligation to the officials of the various governments who have
been so generous in their cooperation. The response to the Library's
requests for this type of material has indeed been remarkable. In many
cases the building up of these files has indicated a personal care and
attention on the part of officials far beyond the ordinary requirements
of their duties. In cases where parts of series could not be supplied,
suggestions have been made as to where they might possibly be obtained,
and in many cases additional correspondence has resulted In their acquisition.
In this connection special reference should be made to the
Interest and kindness of the U. S. Superintendent of Documents, Mr. Alton
P. Tlsdel. On his trip to Washington two years ago, the Librarian took
with him lists of series, and of missing numbers, that totalled thousands
of items, and personally discussed with the Superintendent the possibility of securing these. After a general discussion, the Superintendent
called into consultation three of his heads of departments, and gave
general instructions that everything possible should be supplied. Though
under statute the superintendent of Documents is supposed to charge a
price for all materials sent out by his department, an arrangement was
made by which this material was sent free In return for unwanted duplicates already in the Library's possession. The result has been that, In 1 o
- tc   -
addition to the current series of American documents of which the Library
is in regular receipt, 1,857 items were.presented to the Library from
this source. On one day there were received 16 full mall sacks.
At the suggestion of the Librarian, the President wrote Mr.
Tisdel, warmly thanking him on behalf of the University for his Invaluable cooperation.
It should be noted that among the new Government Documents
received in the period covered by this Report are many from Australia,
New. Zealand, South Africa, India, and the Colonial dependencies. The
developments in this direction point to the necessity for the early appointment of a Government Document Librarian, for the satisfactory
organization of this type of material demands continuous watchfulness and
skill, both in checking acquisitions and cataloguing the material for
service. And, as herein before noted, the demand for additional room for
the care of this material is already a pressing problem, and needs immediate attention.
Catalogue Department.
In previous Reports it has been pointed out that more than
one Cataloguer is required to keep abreast of the work of a library of
the size cf the University of British Columbia. The Catalogue is the
Key by which a library's resources of information are made available to
users. Without such a key the treasure house, to the majority of consultants, is a locked chamber from which entry is barred.
A good catalogue should contain not merely the author,
title, and general subject cards, but analytical cards that will indicate
the more important topics discussed in a book. The making of these cross- - 13 -
references is a task requiring high intelligence, skilled training in
technique, ana a broad general education. Tho proper classification and
analysis of books in many cases entails a careful examination of the book
itself - a process involving considerable time. All this Information has
to be set forth, and in approved form, in manuscript, before the cards
are typed. Many individual books require a dozen or more separate cards
in order to give the necessary information, while there are books in the
Library that need even considerably more than this number.
It has been previously noted that recent large additions
in the field of Government Documents add very considerably to the work of
the Catalogue Department. While other members cf the staff have assisted
the Cataloguer in this work, there yet remains much to be done in this
direction before the Document section of tho Catalogue can meet its
legitimate demands.
The Library's Catalogue, though far from being all that can
be desired, is still a most creditable part of the organization. It reflects the greatest credit on Miss Dorothy Jefferd, who has from the
beginning been in charge of this work. Professional librarians who have
examined the Catalogue uniformly speak of it in terms of high praise. It
is a monument of the intelligence and industry of this responsible member
of the staff. But the books secured under the Carnegie Grant, In addition to the purchases made under University appropriations, plus the acquisitions of bound periodicals and of Government Documents - these
factors, accumulating in recent years, make the cataloguing a task beyond
the powers of one person to successfully achieve.
The solution is the appointment of an assistant Cataloguer, - IP -
who would also be placed in general charge of Public Documents, and would
assist the Cataloguer for part of her work.
The book collection of slightly over 100,000 volumes is
represented by 300,000 cards In the general Catalogue.  In addition,
there is the official working Catalogue, numbering about 95,500 cards,
and the Shelf List, totalling 72,600 cards. Both of these are located in
the Catalogue Department. There are thus nearly a half million cards in
the Department's various Catalogues.
The Problem of Accommodation.
In the last Report presented to the Senate there was discussed the Problem of Space under two major headings - "Books", and
"Readers". It was then stated that "in the very near future - in two, or
at the most, three years - this problem will become acute, and must be
faced."
In the interval since that statement was made, the conditions then foreseen have developed. The problem has become acute,
Already recourse has had to be made to temporary and unsatisfactory adjustments necessary to meet the difficulties of the situation. The
necessity to make adjustments of this kind net only interferes with the
general efficiency of the Department, but takes too large a proportion of
the time of the staff.
Dealing first with the problem of bock accommodation, the
obvious and natural solution is the shelving of Tiers 6 and 7, at present
used as a temporary Periodical Room. This was the first Unit of Expansion, planned at the time the present building was designed. But the - 15 -
utilization of these two Tiers involves the abandonment of accommodation
for about 60 readers - and this, In turn, further complicates the 'equally
acute problem of Reading Room space.
Extension cf Library: The South Wing.
Both these problems could be satisfactorily solved oy the
erection of the South Wing, in which would be provided a permanent
Reserve Reading Room, the permanent Periodical Room, the Applied Science-
Reading Room, special rooms for Government Documents, Canadiana, Music
and Art, and also provision for permanent housing of the valuable Burnett
Collection.
To equip Tiers 6 and 7 cf the present Stacks, and to erect
and equip the necessary South Wing, and to do the construction in the
same style and finish as the existing building would cost about $400,000.
Such a project has to be considered in conjunction with the general
building requirements of the University, which, planned for a student
body of about 1,500, has now an enrolment of almost 60 per cent, beyond
that capacity.
Unless and until the Provincial Government can appropriate
funds to meet these requirements, it is realized that the Board of
Governors can do nothing permanently to remedy the situation.
Suggestions for Temporary Accommodation.
Within the period covered by this Report, partial and makeshift measures have been suggested.by the Librarian, considered by the
Committee, and forwarded to the President. This was the utilization of
those parts of the students' Cloakrooms adjacent tc the Stacks, This - 16 -
would give two rooms, each about 30 feet square. That cut off from the
Men's Cloakroom would be used for the storage of newspapers, while that
taken from the Women's Cloakroom wculd be shelved for Government Documents.
Entrances tc both these rooms wculd be made from the lower Tier of the
existing Stack.
Estimates were secured on both these projects, the total
cost of which would be about $14,000. - $8,660. for the Newspaper Room,
and $4,300. for the Government Document Room. This proposal would still
retain the present temporary Periodical Room for the service of readers.
About 20 large pocking cases, containing unbound newspaper
files, are at present stored in the Women's Cloakroom,
Room for Readers.
The other aspect of this problem - the accommodation for
readers - is equally serious, and perhaps even more pressing. For a
month before the Christmas, and six weeks before the Spring, examinations,
there is hardly a day in which, at certain times, the Library can seat
the readers desirous of using its facilities.
The Senate's attention has already been directed tc the
steadily increasing Insistence by the Teaching Staff en general and collateral reading. This sound educational policy presupposes a Library
sufficient to give tc students the reading space, as well as the service,
required. The Library cannot meet these requirements. The insufficiency
of reading space has been more noticeable in the past two years than
ever before. To see dozens of students standing because of inability to
find seats is an almost daily occurrence. Many times the Librarian has 17
counted from 100 to 150 students unable to find chairs, while on many
afternoons a hundred or more can be found studying in the Cafeteria,
which to all practical intents is now a supplementary reading room.
Further, the Faculty Association kindly gives the students the use of its
room, for two or three weeks prior to the Christmas and Spring examinations. Yet with all these additions and makeshifts, the accommodation
for readers is but little more than one-half the requirements.
As in the matter cf shelving space, the solution of this
problem of reader congestion is the erection of the South Wing.
Library of Congress Depository Catalogue.
Within the period covered by this Report there has taken
place one cf the most significant and satisfactory occurrences in the
history cf the Library. This is its appointment as a "Depository" by the
Library of Congress fer its Card Catalogue.
Outside of the United States, there are but 23 such Depositories throughout the world. These are located in centers of
recognized bibliographical Importance, and always in connection with
great libraries. In Canada, McGill University and the University cf
Toronto were, until the appointment of this University, the only Depositories.
The collection consists of more than one and a half million
printed cards, giving author, title, and authentic bibliographical description cf that number cf books. Additional cards are being published
at the rate of about 1,000 a week. The'Depository Catalogue is the most
important and generally useful bibliographical reference in existence. - 13 -
It is one cf the greatest time- and labor-saving tools for research
students, for an Inspection of the card representing any scientific work
will, in most cases, give the student information as to whether or not a
knowledge cf the contents cf the book in question is essential to his
enquiry. If examination of the bock is necessary, it can usually be
borrowed on Inter-library Loan. So vital is the consultation cf the
Depository Catalogue that scholars frequently find it desirable, during
the bibliographical period of their research, to reside in a city where a
Catalogue Is to be consulted. The appointment of this Library as a
Depository will ensure it becoming a center of bibliographical research
in the coming years.
Depositories are selected by the Library of Congress on
the basis of geographical location, as related tc general research, and
on the facilities and reputation of the appointed library. Except for a
small fee charged for withdrawing the cards, no charge is made by the
Library of Congress for its collection. At the prices libraries have to
pay for Library cf Congress cards, bought for their own catalogues, this
gift represents a value of $65,000. - the most notable In the history of
the Library.
Dr. Herbert Putnam, Librarian of Congress, offered to make
this Library a Depository in 1916. This offer could not be accepted at
that time for the reason that In the temporary premises at Fairview the
conditions properly imposed by the Library cf Congress could not be met.
After the removal of the University to its present site, the Board of
Governors was not in a position to make an appropriation of $6,000.,
required for the cabinets necessary for the Depository's accommodation. - 19 -
Upon confirmation of the original offer by Dr. Putnam, the necessary funds
were appropriated, and immediate steps taken tc design and secure the
necessary equipment. This consists of 1,680 steel drawers, built in 28
cabinets, contained in two well designed oak cases. It is located in the
entrance lobby. The whole equipment is designed to take care, not only
of the one and one-half million cards as yet published, but of the 40,000
cards issued each year fer the next succeeding ten years. Long before
that time, it is hoped, the South Wing will be erected, in which a special
room will be devoted to this most valuable and useful addition to the
Library's equipment.
The work cf filing between one and two million cards, each
in its exact alphabetical order, is a large task, and will take from three
to four years tc complete. Substantial progress has already been made
under Miss Mary Barton, who is in charge cf this work. A specially
trained staff of a dozen students is working under Miss Barton's direction. These students are paid at the rate of 30 cents an hour, and work
at times that do not Interfere with their studies, and on a schedule
ensuring the continuous progress cf the work. This addition to their
personal income is greatly appreciated by many excellent students in need
of financial help.
The work cf filing was commenced In September 1935, and in
the six months to the end of Merch, about 210,000 cards were filed.
Finances.
University finances being matters over which the Senate
has no official jurisdiction, a detailed statement of Appropriations and
Expenditures has no proper place in this Report. All these particulars, - 20 -
with those of other Departments of the University, are contained in the
Reports made by the Bursar's Department to the Board of Governors. Detailed financial statements are forwarded by ths Library to tae Bursar's
Department, with invoices approved for payment, each month, and copies of
these statements go to the President for his information. Further, the
Librarian has complied complete Financial statements for each of the
years covered by this Report. These have been adjusted to the Bursar's
figures, and copies forwarded to the President.
Exclusive of salaries, the ordinary grants made by the
Board for the year 1934-35 amounted to a little over $8,700., and in
1935-36 to $10,600. The latter year was notable, however, for many large
grants made for special requirements - $6,000. for the cabinets required
for the Depository Catalogue; $5,000. to meet long accumulated arrears in
binding requirements; $1,600. for book services to Adult Education and
new Directed Reading Courses; $600. for equipment for the Carnegie Art
Collection, and other items. Facilities and equipment thereby secured
have greatly extended and improved the services which the Library is In a
position to render.
Binding.
It Is a pleasure to report that in the period under review
a binding policy adequate to the needs of the Library has been put into
operation.
The last Report presented to the Senate set forth the
desperate and deplorable condition to which the department had been reduced as a result of the non-appropriation of funds to provide for the - 21 -
permanent preservation of the files of valuable periodicals to which the
Library subscribes, and of the unbound books - mostly of French origin -
accumulated through purchase in a series of years.
A large number of the periodicals received issue two
volumes a year. Several German periodicals exceed this; while some
French publications, such as the "Revue des Deux Mondes" and the "Revue
de Paris" issue six volumes a year. In all, about 680 periodicals are
received, and of these all but an almost negligible percentage are of
permanent value, and should be made available for permanent consultation
and reference. Until the adoption of an appropriate and necessary binding
policy, practically no use could be made of this valuable material by the
teaching staff or students. Even the very limited use permitted under
special conditions could not safeguard the Library against the risks of
mislaying, or of loss. The publishers of scholarly periodicals are careful to limit their issues to the number of paid subscriptions received,
and experience shows that, when funds are available for binding a volume
in which a part is missing, the needed section is either altogether unprocurable, or is quoted at a price sometimes in excess of the annual
cost of subscription. The search for such missing parts not only involves annoyance, and sometimes final disappointment, but takes considerable correspondence and time.
These considerations have been presented by the Library
Committee, through the Librarian, to the President and the Board of
Governors. But the years of reduced grants to the University precluded
any action being taken. One of the first steps taken by the Board after
the partial restoration of Provincial Government grants was to remedy these conditions. A grant of $2,000. was made for the regular annual requirements of the Library in this direction, and the suggestion of the
Committee that a five-year plan be adopted to overtake binding arrears
was likewise approved.
After consultation with the Bursar's Department, and on
its approval, tenders were invited from five city binding firms on the
basis of carefully drawn specifications, prepared by the Librarian, and
Mr. R. J. Lanning, in charge of this work. The contract was let to the
firm of Brooks & Son for 1934-35, and renewed for 1935-36. The work has
been promptly and satisfactorily done in every particular.
As a result, the binding situation in the Library has
never before been in so satisfactory a condition. By the end of the
five-year period arrears will have been practically overtaken, and a continuance of the present annual grant for this purpose should enable the
Library to keep abreast of current requirements, unless considerable increases are made to the periodical list, or the purchase of paper-bound
books.
In all, 1,268 newly bound volumes were added to the collection, while 184 volumes were repaired in 1934-35. In 1935-36 the
additions were as follows:
Pamphlets
25 volume
M.A. Theses
301   "
Paper-covered books rebound
1,036   "
New volumes
2,844   "
Repaired
1,055   «
i,261 - 23 -
Periodical Departa\ent.
The work In this department, In charge of Mr. Roland
J. Lanning, has continued normally throughout the year. The results of
the excellent work of recent years are now beginning to be plainly apparent. Many gaps in the files of important periodicals have been closed
up, so that the proportion of continuous runs in the scholarly publications, and Transactions and Proceedings of Learned Societies, is higher
than In the great majority of libraries of similar volume-total. It is
the high proportion of works of this type, in comparison with the total
volumes in the collection, that gives distinction to the Library as a
tool for scientific, literary, and historical, research.
The number of periodicals, proceedings, etc., regularly
subscribed to by the Library now amounts to 460. In addition, large
numbers are received on (unrequited) exchange, or as gifts by societies
or institutions, Dr personal donations by friends of the Library. In
all, about 680 pericdlcal publications are regularly received.
Among the sets acquired during the period covered by this
Report should be mentioned the fcllowing:-
Canadian Field Naturalist, 1911-21, 1931 to date, with
subscription tc end of 1937. This was the gift of the
B. C. Academy cf Sciences, and completed the Library's
file.
Canadian Insect Pest Review, v. 1-12 (1934) gift of
Dr. Spencer.
American Society of Civil Engineers, Proceedings:
Civil Engineering. Purchased by the Department of
Civil Engineering-
Journal of Adult Education, v. 1 (1929) to date. - 24 -
American Institute cf Chemical Engineers, Transactions,
v. 1 (1908) to date. Purchased by the interested
departments and the Library Committee in collaboration.
Art Journal, Apollo, Burlington, Connoisseur. Current
subscriptions to these periodicals are presented by
friends of the Library, and several older volumes have
been secured to bring files nearer to completion.
Punch. The Library has secured v. 101-15S, thus completing this set.
Harper's. Runs totalling 56 volumes have been purchased
towards bringing this set nearer to completion.
Chemical, Metallurgical & Mining Society of South Africa.
A large number of missing parts have been purchased to
fill in the Library's run.
American Institute of Electrical Engineers, Transactions.
Recent years have been bought, completing the Library's
x x xy •
The insistent demand by certain departments for regular
subscriptions to periodicals Important to them in their work has conflicted with the Library's established policy of making all periodical subscriptions a first charge on whatever funds are made available for the
purchase of books and magazines, voted by the Board of Governors. This
matter is referred to elsewhere in this Report. It is important enough,
however, to be again mentioned here, and the conflict in question summarized.
Periodicals and Continuations regularly subscribed to by
the Library cost each year about $4,700. The average main appropriation
for Books and Magazines has been about $6,000. - less in the years of
the depression. All familiar with library organization believe that to
pay out 80 per cent, of the Book Appropriation for Periodical subscriptions is indefensible. Established practice among university libraries - 25 -
seems to be to put about 50 per cent, of this appropriation to this purpose, up to a total appropriation of $10,000.
Determined efforts have been made by preceding Library
Committees to reduce, more nearly to a balance, the proportion of
periodicals to books. Every such effort has failed, the Departments
insisting that periodical subscriptions were absolutely essential. So
strong is this opinion that nearly every such effort to reduce the
periodical list has resulted in an increase!
The Committee has therefore taken the ground that, until
the total appropriation for books is larger than in recent years, additional periodical subscriptions will be authorized only in exceptional
and urgent cases. Several of the Departments have met this position by
requesting permission to subscribe to needed periodicals from their own
departmental book funds. Twelve such subscriptions have been authorized.
They are as follows:-
American Mineralogist (Geology).
American Society of Civil Engineers, Proceedings (Civil
Engineering).
Annales d'Histoire Economique et Sociale (History).
Apollo (Art and Reference).
Biblio (Reference).
British Journal of Experimental Agriculture (Agronomy).
Canadian Journal of Economics & Political Science.
Civil Engineering (Civil Engineering).
E c oncmic a (C ommer c e).
Journal of Adult Education.
Journal of Applied Psychology (Philosophy).
Nutrition Abstracts & Reviews (Dairying).
The only important death in the periodical list subscribed
to by the Library during the period covered by this Report is ;,Art and
Archaeology" which ceased publication with the 35th volume. The Library
has a complete file. - 26 -
Among the gifts of current subscriptions received, might
be mentioned:-
Journal of Home Economics (Miss Ravenhill).
Empire Parliamentary Association - Foreign Affairs
Reports (Mr. Laing, Victoria)
Journal of the Parliaments of the Empire (Mr. Laing,
Victoria),
American Mercury (Faculty Association).
Catoclic World ) Ne^an club_
Commonweal     )
Canadian Field Naturalist (B. C. Academy of Sciences).
Discipline.
It gives the Librarian pleasure to report that in the two
years included in this review there has not been a single case of serious
breach of Library regulations, and that minor infractions have been
greatly reduced in number. The student body has come to recognize the
fact that the Library is a place for reading and study, and as such
requires quiet on the part of all who use it. It is not used to the same
extent as formerly as a rendezvous for student appointments. Conversation in the halls and en the staircases is conducted in lower tones,
while in the Reading Rooms, on the whole, satisfactory conditions obtain.
The continuous efforts of the Library staff to establish traditions of
quiet throughout the building have at last borne fruit, and each succeeding group of Freshmen appears desirous of carrying these traditions
still further.
The Librarian is glad to acknowledge the cooperation of
the Students' Council, and other officials of the student body in
achieving this result. - 27 -
Gifts.
During the period covered by this report the Library has
continued to be the recipient of many valuable donations. The estimated
value of these is about $3,500. - $1,770 for 1934-35, and $1,722. for
1935-36. These figures do not include the value of the 200 periodical
publications received as gifts, nor of the many hundreds of documents
received from National, Dominion, Federal and State Governments,
reference to which is made in another part of this Report.
The largest donation was from Mrs. Henry T. Gerrans, and
consisted of 700 volumes, part of the large library of her deceased
husband, a Fellow cf Worcester College, Oxford. The collection covers
a large field, but is strongest in English Prose, Poetry and History. It
also includes many works on Mathematics, Physics, Biology, Modern Law
(particularly German and French), Travel, Economics, Biography and Art.
The presentation cf this interesting and valuable collection was made
through association of the Gerrans family with Dr. Walter Sage, Head
of the Department of History.
From Miss Van Steenwyck came a long mm cf the "American
Anthropologist" and Anthropological Memoirs". Miss Winnifred DePencier
presented to the Library her father's library cf mining and metallurgical
books and periodicals. The 300 volumes also cover the metallurgical
aspects of chemistry, physics and geology. They also include short runs
(unbound) of some ten periodicals. The DePencier gift is conservatively
valued at $800., and that of Mrs. Gerrans at $700.
Mr. Bell-Irving presented about 80 bound volumes cf the
Scottish Text Society - an appreciated addition to the Library's - OB -
historical and antiquarian section.
Mr. Gordon L. Wright presented some years of the fine
periodical "Architecture" and a number cf books dealing with that subject;
Mrs. G. B. McLaren, a consecutive run of the bound volumes of the -Sphere".
The Yale University Press made a gift of about 30 of its scholarly publications; Mr, J. W. Sastham, books and pamphlets in the field cf Plant
Pathology.
Mrs. Francis W. Walker, widow cf a late member of the
English Department, presented many volumes of the English Classics,
studies in comparative language and philology, and some good runs of
periodicals in the lost mentioned fields. To Mrs. Walker the Library is
also indebted for a very fine specimen of a "chained' book, "The Birds,
Serpents, Insects, Fishes and Fabulous Animals cf Scripture' by Samuel
Bocharto, published at Frankfort en the Main in 1675. The bock is bound
in leather, the cover beards being cf elm 3/4" thick, and recessed in
the medieval German manner. Twc feet of the chain are still attached to
the rivetted boss. Six of the eight brass corners are still in excellent
condition, while, to prevent wear and tear In consultation, each is
protected by projecting brass studs. The two clasps have disappeared,
as have also twc of the hinges. The "blind tooling"1 usual with medieval German and English books, is an excellent specimen of the work of
the period.
The bock is written in Latin, and there are copious
quotations from Sanscrit, Greek, Arabian, and other literatures. The
work is paginated in columns and, with a copious index, runs tc nearly a
thousand pages. The work was sent by the Library tc England for - "a _
restoration, which was skilfully done. It as perhaps the most interesting volume, from many points of view, in the University's book collection.
Carnegie Art Collection.,
The Library has abundant reason tc be grateful to the
Carnegie Corporation of New York for many valuable gifts, and it is a
pleasure to advise the Senate cf ancther extremely valuable donation. It
consists of about 185 volumes devoted to pictures, statuary, architecture,
pottery and tapestry, and pictures illustrating samples of these arts
from primitive to modern times* In addition the gift includes a collection of about 2,100 photographs, many of them 20 x 24 inches in size.
Further, the collection includes about 40 pictures, representative of
Important schools. These are reproduced in natural colours, and are
superb specimens cf modern en-raving. These Pictures have been framed,
and are on permanent exhibition.
The Board of Governors made a special grant adequately to
house this splendid collection. The installation also gave opportunity
for provision cf proper accommodation for a fine collection of coloured
Italian Prints presented tc the Library by President Klinck.
The Carnegie Art Collection was organized by a specially
appointed committee of Directors of Art in the Galleries and Universities
of the United States. Few departments cf the Library are more frequently
consulted than is this Collection, those availing themselves of its
resources including, not only students of the University interested in
the arts, but also students and teachers of the Vancouver Art School, - 30 -
liah School teachers, and many ethers. Tho value of the collection is
$4,000,
OPaLt _f9L_Undergraduate Reading.
Another benefaction for which the Library is indebted to
the Carnegie Corporation of New Ycrk is the grant of $15,000.. , spread
over a period of three years, for Undergraduate Reading  The Engineering
and Agricultural Departments of the University did not participate in
this grant. Reports cf the expenditures in connection therewith have
been made in each cf the three years tc the Senate, and to the Carnegie
Corporation. The period covered by this Report marked the termination
cf this grant, all the funds of which, with the exception of about $100,,
have been expended.
Instruction in Use of Library.
The acquisition and organization of a representative collection of bocks should be one cf the aims of any university. It is
equally desirable and necessary, however, that students should be Instructed in the use of bocks as educational tools,  It is obvious that any
person who can quickly secure desired information from books is at a very
considerable advantage over one not so equipped. An understanding of the
classification adopted, the ability to use the Catalogue as a key to the
collection, familiarity with general and special bibliographies, digests,
and reader's guides - this and similar information will prove cf the
utmost service during the students' undergraduate years, and is indispensable in post-graduate work. It is a pathetic spectacle tc see an
enquirer wandering helpless and hopeless among the aisles cf a library, - 31 -
quite unable to locate the book that will give him the information
desired. Even professors have been found in such a plight, when looking
for material outside their own particular fields of knowledge.
Knowledge cf books can, of course, be gained by experience,
but It can be acquired much more speedily and satisfactorily by definite
instruction. About twenty years ago some universities, recognizing this
need, gave voluntary courses in instruction in the use of books. These
proved so valuable that in many institutions they are made compulsory to
all Freshmen. The usual practice is to assign one hour a week during
the first semester for this purpose. The courses given in some institutions have been published as library texts. For some years this innovation was the subject cf discussion in the College and Reference Section
of the American Library Association Conferences. In recent years only
incidental reference has been made thereto, because it has won such favor
as the result of proved experience that it is no longer regarded as
debatable. No college that has inaugurated such a course would dream of
returning to the old hit-and-miss, haphazard methods.
Such a course of training in this University has been
advocated by the Library for some years past. When a "Freshmen's Week"
was discussed, it was suggested that one hour each morning should be given
to sfoW instruction. Freshmen's Week was never inaugurated. In its
stead one day was devoted to all new students in explaining the general
regulations of the University, and to a tour through the various departments. Opportunity was given to the Librarian to explain the place the
Library occupies in the general University scheme, but as the time
assigned was less than thirty minutes, little or nothing could be done - 32 -
under the circumstances. Later, groups cf students were conducted by
Seniors through the departments of the Library, and members of the staff
had opportunity to explain to groups of a dozen or twenty a few of the
more Important matters of interest.
The best that could be achieved under these admittedly
imperfect circumstances was the information and advice, emphasized by
every member of the Library staff giving these talks, that further information could be obtained on application. As a result, a great deal of
individual instruction has been given, and a proportion of the students
have a good working knowledge of the Library's resources and facilities,
at least in the departments in which they are specializing. But perhaps
two-thirds cf the student body do not thus consult members of the staff,
and in consequence, either have to acquire their knowledge by the
laborious system of trial and error, or go without that knowledge altogether.
It should be stated that there is general agreement among
the teaching staff as to the desirability and importance of instruction
in the use of libraries. Some departments - notably English and History -
do give such information as part of the courses offered. Admittedly
there are difficulties in constructing a timetable that would provide
the time necessary for such instruction tc all Freshmen for one hour a
week during the autumn session. But if, as the Librarian believes, and
as experience in institutions undertaking It affirms, the ability to find
one's way in the intricacies of a modern library Is a part of the education of any scholar, ways and means to accomplish this should be found. - 33 -
Annual Inventory: Book Losses.
Conforming to the Library's practice, the annual check of
the bock collection has been held each year Immediately at the close of
the spring examinations. A special corps of students, paid at the usual
rate of 30 cents an hour, was selected to assist the Staff in the work,
v»hich occupied about twc weeks.
The bock losses for the University year 1934-35 were the
most serious in the history of the Library. They amounted to nearly 600
volumes.
From a quarter to a third of the volumes missing at the
Spring Check are usually recovered during the summer vacation. They are
found in students' Common and Locker Rooms, in professors' offices, or in
students' boarding houses. But on September 30th the nett losses for
the year 1934-35 still stood at 430 volumes. This represented a capital
loss of about $1,000.
The losses for the University year 1935-36 were not so
serious. At the conclusion of the Check they numbered 447. 138 were
recovered during vacation, leaving a nett loss of 309.
The Library Staff cannot in any way be held responsible for
such losses. Many scores of students are In the stacks every day in the
session, and there is no possibility of preventing a book being taken
from the shelves and carried cut cf the building without being checked
out at the Loan Desk. Wherever there is Open access to a book collection
such losses are unpreventable. Only by the complete closing of the
stacks to all but members of the Library Staff could the Department be
held responsible for such losses. - 34 -
The Committee has discussed the situation from every
aspect, and it is convinced that, regrettable as the book losses-are, the
injury to the work of the University would be far more serious if less
liberal access to the stacks were decided upon as the rule of the Library.
Bock losses due to this cause have, in previous years,
been remarkably light when compared with these of universities with
similar regulations. It is cheering to know that, even in 1934-35, the
worst year in this resp-ect in the Library's history, they were below the
average.
Library Staff.
Pit the termination cf the period covered by this Report
the Library staff consisted cf the following:
John Ridington, Librarian.
hiss Dorothy M. Jefferd, Cataloguer.
Miss xiiine M. Smith, Reference Librarian.
Miss Mabel Lanning, Circulation.
Mr. Roland Lanning, Periodicals and Binding.
Miss Mary Barton, Depository Catalogue.
Mr. Lionel Haweis, Accessions.
Miss Helen Fairley, Directed Reading Courses.
Miss Evelyn Hearsay, Librarian's Secretary
and Beok Orders.
Miss Christina McGregor, Stenographer.
Mr. Ross Farnell   )
Miss Barbara Sulley ) "aSes"
In addition, students were engaged for clerical work during the session. They were paid at the rate of 30 cents an hour, and In
many cases this addition tc their income was of great help In financing
their personal expenses at the University.
It gives the Librarian pleasure to convey to the Senate
his appreciation of the Icyal and intelligent service given by the staff
during the period under review. - 35 -
It Is a further pleasure to advise the Senate that an
official recognition of the quality of work done by the Staff of this
Library has been made during the period covered by this Report. Miss
Anne Smith, Reference Librarian, has been made the recipient of a Carnegie Corporation Postgraduate Scholarship. Two such scholarships are
awarded each year, and are open to graduates of Library Schools actively
engaged in Library work in Mexico, United States, and Canada. The award
is made by the Committee on Scholarships of the American Library Association. The Librarian is advised that there were over 60 applicants. To
be selected from so large a field is an honor to the University, as well
as to the recipient. Miss Smith is at present pursuing her studies in
the Library School of the University of Michigan.
Library Committee.
The Library Committee, recommended by the Faculties and
appointed by the Senate, during the term, consisted of the following:
Dr. W. L. MacDonald (Chairman)
Prof. F. H. Soward
Dr. W. F. Seyer        representing the Faculty of Arts
and Science.
Dr. G. G. Moe representing the Faculty of
Agriculture.
Prof. Allan H. Flnlay   representing the Faculty of
Applied Science.
As in previous Reports, the Librarian is glad to pay
tribute to the interest taken, and to the assistance given by these
members of the teaching staff in making and shaping Library policies, and
in adjusting these to the service required by all who use the Library.
To these gentlemen must go much of the credit for the progress during the
period under review. Fifteen general or special meetings of the Gommittee - 36 -
were held in the period covered by this Report, and, in addition, there
were a large number cf Informal consultations, the results of which had
much to do with the Department's efficient operation.
Further, the Librarian would like to place on record, for
the information cf the Senate, his appreciation of the sympathetic
assistance given by President Klinck, whose advice and cooperation, and
general interest in the Library, has been of the greatest value.
Respectfully submitted,
JOHN RIDINGTON,
Librarian.

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