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Report of the University Librarian to the Senate Oct 31, 2002

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Array BC   LIBRARY
port of the U diversity Librarian
to the Senate CONTENTS
01 Message from the
University Librarian
03 People
08 Learning and Research
17 community and
internationalization
21 Future Directions
22 Appendices
22 A: Library Staff
23 B: Library Statistical Summary
24 C: Growth of Collections
25 D: Library Expenditures
26 E: Donor and Gift Recognition
28 F: Grant Funding
www. library, ubc. ca Message from the
University Librarian
This year, advancements in information media and delivery continued
to set a rapid pace of change. The Library continued to take advantage
of new opportunities to provide digital resources and services to
the academic community while at the same time developing physical
spaces and collections, for which there is still a high demand.
As well as these ongoing activities, there were several
particularly noteworthy developments that helped us
develop and increase support for our many and varied
user communities.
Mission Statement: 'The University is
committed to the discovery, expression,
preservation, and dissemination of
knowledge and the enhancement of
understanding, 'the Library is an active
and integral partner with students,
[acuity, and staff in these endeavours. Its
staff develops, orqani/.es, and manages
the infrastructure, services, and access
to knowledge, ideas, and information
that are critical in a University dedicated
to distinctive learning, outstanding
teaching, and leading-edge research.
The Library serves and collaborates with
a large and diverse community: first,
the students, faculty, and staff of UBC,
and, as resources permit, individuals
and institutions throughout British
Columbia, Canada, and the rest of I he
world.
Furthering Learning and Research, p.7
Providing information resources and services to support
UBC's rapidly expanding research programs has been a
concern for several years. Although outstanding amounts
of research funding were coming to the University, there
were few funding increases for the indirect costs of
research, such as library collections and services. That
changed this year, with the federal government's December
2001 decision to provide funding for the indirect costs
of research. The Library submitted a request to this fund
in March 2002. As well, support from the affiliated teaching hospitals' indirect costs of research funding pool and a
portion of the funding resulting from tuition fee increases
were requested. Allocations from these new sources of
funding will allow the Library to continue to support
and enhance UBC's research and learning activities and
communities in the coming year.
The Library's physical infrastructure is another area of
concern, one that has been a high priority for many years.
We were extremely pleased this year to open The Chapman
Learning Commons in the refurbished concourse of Main
Library. This new facility was made possible by a very
generous donation, in 2000/01, from UBC alumna Mrs.
Katherine Scott Chapman and her husband Dr. Lloyd
Chapman. We hope that this is the first stage of a new
Report of the University Librarian to the Senate   oi Message from the University Librarian
life for the Main Library. Plans continue to unfold for the University
Learning Centre, which will replace all but the original 1925 part of the
Main Library.
This year also saw the establishment of a new branch library at UBC's
downtown campus at Robson Square. This new branch, which shares
space with the UBC Bookstore, is located at the entrance to the facility.
Another type of expansion into the community emerged with the
planning for the expanded medical program, which has significant
implications for our resources and services. The Library will be working closely with UBC's partners in the coming year to identify and plan
library collections and services to support the expanded program.
As community based initiatives such as these continue to develop, the
Library's activities and services will have to grow to support them.
The rapid rate of change in our information environment requires
a flexible and agile organization, Over the past year, the Library has
reallocated resources to create much needed new positions, such as
a full-time librarian to assist with the management of the Library's
growing collection of electronic resources and the establishment of
the Assistant University Librarian - Science Libraries position to
mirror the increased activity in science-related areas across campus.
Next year will see the establishment of the Assistant University
Librarian - Arts, Humanities and Social Sciences position, to ensure
that the Library's collections and services grow in a coherent and
complementary fashion.
In order to maintain and develop our flexibility and responsiveness,
reorganization is ongoing throughout the Library. Thanks to the
commitment and hard work of Library staff, and the support of
the University, Friends and donors, our services are continually
evolving to meet the needs of our growing user community. This
report provides a snapshot of our past year, one that already seems
far behind us as we forge ahead into 2002/03.
Catherine Quinlan
University Librarian
02   Report of the University Librarian to the Senate People
UBC Library recognizes that its staff are its most important resource
in supporting research and learning. It places a high priority on
providing an environment conducive to effective study learning and
community building.
'I'he UBC Library recognizes that its staff
librarians, management and professional staff support staff and student
staff-are its most important resource
in supporting Ihe research and learning
needs of the UBC community. The Library
is committed to attracting and retaining
excellent staff at all levels, and to
providing them with the training and
development they need to fulfil their
responsibilities. It is also committed to
providing for its users the physicalfacil-
ities conducive to an effective learning
and study environment and to maintaining and upgrading these. Through a
series of faculty and departmental advisory committees, through periodic surveys, and through an online feedback
system, the Library listens and responds
to the concerns of its users - the students,
faculty, and staff of UBC.
Furthering Learning and Research, p.12
One of the most impressive spaces on campus
was unveiled in February 2002: The Chapman Learning
Commons. A gift from Mrs. Katherine Scott Chapman and
Dr. Lloyd Chapman, the Learning Commons involved the
complete refurbishment of the neo-gothic concourse of
Main Library. The space housed a reading room in the
building's early years and a card catalogue in more recent
decades. Now it is a relaxed learning environment with
soft chairs, study tables, computers and group work areas.
The Learning Commons' staff provide individual help, student-focused learning programs such as study and research
skills, and information about other learning opportunities.
As well, the Learning Commons hosts a variety of programs
that engage the academic community in discussions
of learning and research. Trained student staff provide
strong peer support at the Learning Commons information
desk, in a program that integrates the Library, Student
Development and Services and ITServices. A laptop lending
program and one of the first implementations of UBC's
wireless network contribute to a flexible learning environment. To ensure that the Learning Commons meets
the needs of students, and to assist the Library with
student support in general, a new Student Development
Officer position was created this year. A joint appointment
between the Library and Student Development and Services, this was the first position in a new model of placing
Student Development Officers in various University units
where they will have close contact with students. For further
information on The Chapman Learning Commons, please
visit http://www.library.ubc.ca/chapmanlearningcommons.
Report of the University Librarian to the Senate   03 People
'fhe concourse of the Main Library has been undergoing changes for several years, first
with the opening of the Suzanne Cates Dodson and Earl D. Dodson Reading Room in
1999 and then with renovation of space for the Wallace B. Chung and Madeline II.
Chung Collection and Reading Room. This collection, donated to the Library in 1999,
was designated "a national treasure" by the Canadian Cultural Property Export Review
Board. The room, housing a rotating display of pieces representative of the collection,
officially opened in May 2001. Also in May 2001, the Board of Governors granted
Board One approval for the next evolution of Main Library, the University Learning
Centre. This facility will incorporate the original 1925 building with technologically
advanced learning spaces, support for some of UBC's innovative interdisciplinary
programs and the necessary environmental conditions for the Library's collections of
rare books, archives and special materials.
Off-campus, a new Library branch opened with UBC's downtown campus at Robson
Square. The branch provides online access to the Library's full range of collections
and services, including delivery of materials from the main campus, as well as a
small collection on site. It is located by the main entrance and shares space with the
UBC Bookstore.
Improving and expanding collections space continues to be a focus for the Library.
Installation of compact shelving was completed in Woodward Library, and shelving
in Law Library and Asian Library underwent seismic upgrading. Planning began
this year for the relocation of Map Library collections and for installation of compact
shelving in Koerner Library. These projects are slated for completion in 2002/03.
Communications and Advisory Committees
The Library continues to place a high priority on effective and comprehensive
communications with its user community and with staff. In August 2001 the Library
appointed its first Communications Coordinator, and in February 2002 a communications consultant was retained to work with the Library to develop a strategic
communications plan. The objective was to develop a more proactive and strategic
approach to communications for the Library, through a two-phase process. Phase
one included a review of Library planning documents, staff interviews and focus
groups and will identify the Library's communication priorities. The second phase,
determining the core communications programs, the action plan and key program
indicators and benchmarks, will begin in 2002/03.
User input (identified as critical for the implementation of specific areas of the Library's
Strategic Plan) was gathered in other areas through eight focus groups with faculty,
graduate students, and undergraduates in arts, professional schools and sciences/
technology/medicine. The purpose of these focus groups was to obtain feedback,
preferences and suggestions from campus users on their communication with Library
04   Report of fhe University Librarian to the Senate staff, access to full-text ejournals and books, information literacy instruction and
Library loans policies. The next user survey is planned for fall 2002 in order to provide
data for the Library's 2004-2007 strategic plan.
Faculty Library Advisory Committees contribute to an ongoing dialogue between
the Library and the academic community through discussions about Library
space, collections, services, and funding. eLibrary@ubc3, Critical Thinking in the
Digital Era was sponsored by the Library, ITServices and the Faculty Library Advisory
Committees and held February 7, 2002. The keynote address, Nostalgia for the Internet: Libraries and Universities in the Next Information Age was presented by James
O'Donnell, Vice-Provost for Information Systems and Computing, University of
Pennsylvania. Other sessions included Critical Thinking and Plagiarism, Information
Literacy and Critical Thinking, and Intellectual Propriety, Property and Opportunity:
Issues of Ownership. The event brought together local and visiting scholars, learning
technology specialists, librarians and students at all levels to talk about issues of
common interest and concern.
The University Librarian and the President's Office co-hosted the 12th annual Authors'
Reception to acknowledge and celebrate faculty members who produced scholarly
works during the past year. Library workshops and displays contributed to events such
as Imagine and Parent Orientation, and Research Awareness Week featured programs
in the Main Library, Woodward Library and the hospital libraries. With the opening
this year of The Chapman Learning Commons, Main Library became the venue for a
variety of community events, from learning skills workshops to the ever-popular UBC
School of Music students' recital series, now in its fourth season.
Library Staff
The Library, like the University as a whole, faces an unprecedented level of staff
change, as long-service individuals reach retirement age. The loss of their experience
and expertise is a concern, and the Library has been looking closely at how it can
best deal with this change. As new programs emerge at the University and the Library
expands its collections and services accordingly, it is essential to make the most
effective use possible of staff resources.
As a result, organizational restructuring is ongoing. This year it involved the introduction of new positions and the reconfiguration of existing ones, including: Assistant
University Librarian, Collections and Technical Services; Assistant University Librarian - Science Libraries; Head, Technical Services; MacMillan Librarian; Sciences Collection Librarian; Special Collections Librarian; Chapman Learning Commons Student
Development Officer (a joint position between the Library and Student Development
and Services); Communications Coordinator; Human Resources Associate; as well as a
librarian and support staff position for UBC Library at Robson Square.
Report of the University Librarian to the Senate   05 People
Staff members who retired or took early retirement during the reporting period
were: Alannah Anderson, Woodward Library; Louise Axen, Borrower Services; Nadine
Baldwin, Technical Services; Elizabeth Caskey, David Lam Library; Lynda Johnston,
Cataloguing; Jack Mcintosh, Science and Engineering; Lorraine Pereira, Orders;
Marisa Ramponi, Cataloguing; Ann Turner, Administration. As well, several longtime Library staff members moved to other campus departments: Nancy Forhan
to Applied Sciences Reading Rooms; Linda Hilts to Planning and Institutional
Research; Wendy Varner to the School of Architecture Reading Room. Eight staff
members reached a significant milestone in their UBC careers, when they were
inducted as new members of UBC's 25 Year Club or Quarter Century Club: Linda
Chiu, Patrick Dunn, Jirina Hatina, Bilkiss Kassamali, Helen Lo, William Ng, Alamelu
Sundaram, Jung Whang, Wing Wong.
Further details about staff changes arc listed in Appendix A: Library Staff.
TRAINING AND DEVELOPMENT FOR STAFF
A primary activity related to Library staff training and development this year
was the planning of a structured introductory training program for all staff on
the Library's functions and services. This general knowledge will contribute to a
common understanding of the Library's mission and goals, and foster cross-unit
communication and career development. Core topics include: computer literacy;
health and safety; communications with customers and colleagues; Library and
UBC Web sites; technical services and online library systems; borrower services;
and the Library's Strategic Plan.
The majority of this year's training took place in-house, providing in-depth coverage
of services such as circulation, information/reference, instruction, interlibrary loan
and document delivery. Library-wide open house events, scheduled four times per
year, drew many staff to explore areas outside their own units. A two-day course on
project management was provided by UBC's Centre for Management Development
to members of the Library's Strategic Plan task groups. A talk by Dr. Roslyn Kunin,
Are We Losing Our Minds? How to Get and Keep the Skilled People We Need, attracted
a large and diverse audience.
As in past years, staff took advantage of other learning opportunities on campus.
The three main training venues were the Centre for Teaching and Academic Growth,
Continuing Studies Computers and Technology programs, and Organizational
Training and Development. Other campus courses in which Library staff participated were sponsored by University Health, Safety and Environment, the Equity
Office, Continuing Studies non-credit and UBC credit programs.
06   Report of the University Librarian to the Senate Training activities occurring off-campus reflected the diverse research, teaching and
service specialties of the staff. Staff members attended courses or sessions on intercul-
tural studies, interlibrary loan, archival studies, serials processing, map and media
resources, accounting, information technologies, library instruction, presentation
skills, data information, education, fine arts, health information and more. All of these
sessions contributed to the development of the Library's staff and their expertise.
Health, Safety and Security
Health and safety training sessions continue to be mandatory for all staff and
include information about health and safety policies and procedures, emergency
preparedness, ergonomics and personal security. In addition, safety committee
members were encouraged to attend training sessions offered by the University
Health, Safety and Environment department.
Ergonomic risk assessments continued for staff workstations across the Library.
Fifty-two staff workstations were assessed this year and recommendations were
made and implemented for improving the conditions where these were found to
be less than satisfactory for the individual employee.
Report of the University Librarian to the Senate   07 Learning and Research
Students and researchers today have access to more information
than ever before, in a hybrid environment of print, electronic and other
media. The Library helps its users make sense of this rich,yet often
complex, information environment in many ways: reference and
information desks, consultations with subject librarians, print and
Web-based user guides, and online and in-person tutorials.
The UBC Library is committed to supporting the learning and research needs
of undergraduate students, graduate
students, faculty, and staff. It does so
through the acguisition, provision, and
preservation of information resources
locally, in print, electronic, and other
formats, and through access to information resources beyond the campus.
It provides instruction and training (e.g.
individual, group, Web-based) to help
students develop the information-seeking and critical thinking skills required to
succeed in their studies and as members
of a knowledge-intensive society. It works
with faculty, students, and staff to find,
develop, and effectively use the information resources they require for the
creation and transmission of knowledge.
In addition, the Library provides the
infrastructure and technology to support
and deliver information resources, it
provides bibliographic access to and
information about them through its
online catalogue and other indexes, and
it manages the physical flow of resources
to and from Library users, whether on
campus or at a distance.
Furthering Learning and Research, p.14
A key component is formal information literacy
instruction in which a librarian in a classroom setting introduces students to methodologies, materials, and technologies relevant to their research. Sessions include advanced
features of search engines and how to evaluate the quality,
objectivity and timeliness of information on the Web.
Formal library instruction is part of a continuum of
research support, in which participants can follow up with
librarians in person, or by email or telephone. The goal of
information literacy instruction is to enable people to
locate, evaluate and use information from a wide variety
of sources.
During this year, 26,276 individuals participated in 1,377
sessions of library instruction. This is a 13 per cent decrease
in the number of sessions compared to last year, but a 23
per cent increase in the number of people taught. The
change reflects a shift in emphasis from offering drop-in
sessions to integrating library instruction into regular
courses within academic programs. The goal of this integration is to reach students at the point of need, when it is
most relevant to their studies.
In order to facilitate course-integrated instruction, librarians
interviewed a cross-section of faculty this year about the
information literacy needs of students in their disciplines.
These discussions were organized by the Library's Task
Group on Information Literacy, which also developed the
08   Report of the University Librarian to the Senate Information Literacy Resource Centre on the Web to provide background information
to faculty, students and librarians (http://www.library.ubc.ca/infolit).
The Library works with the Centre for Teaching and Academic Growth to provide
faculty workshops related to information literacy. Librarians facilitated 12 sessions
this year, including several at UBC's first Learning Conference in May 2001. The
workshops introduced faculty to examples of faculty-librarian collaboration that have
been effective in a variety of courses and programs at UBC, and raised awareness of
the Library's resources and services in the context of inquiry-based learning.
The Koerner Library became home to a new service with the official opening of
the British Columbia Inter-University Research Data Centre in December 2001. The
Centre, jointly sponsored by UBC, Simon Fraser University and the University of
Victoria, with infrastructure funding from the Canada Foundation for Innovation,
provides access to confidential Statistics Canada microdata files. Faculty and
graduate students from the three universities with projects approved by Statistics
Canada and the Social Sciences and Humanities Research Council are eligible to use
the Centre. For further information, please visit http://data.library.ubc.ca/rdc.
Web-based learning and access
Development of the Library's Web platform is an ongoing priority, as electronic
collections and services continue to grow. For the second year in a row, the number
of accesses per month for online indexes and ejournals doubled over the previous
year. Other heavily used resources on the site included document delivery request
forms, borrower services, online library tutorials and user guides. Planning began
for a restructuring of the Library's Web platform, the first phase of which will be a
redesigned home page to be launched in August 2002.
Several new sites under the Library umbrella were launched this year. Govlnfo:
Government on the Web provides easy access to government databases, directories,
reports, statistics and statutes (http://toby.library.ubc.ca/govinfo/govinfo.cfm).
The Pacific Explorations site was launched as part of the Pacific Rim Digital Library
Alliance, of which UBC is a founding member (http://www.library.ubc.ca/prdla).
To provide better access to numeric data files, a searchable database was created
(http://data.library.ubc.ca/datalib/gen/newdatabase.html). It allows keyword and
topic access and supports downloading of files and accompanying documentation.
The Library continues to develop online instruction modules to support its information literacy programs with WebCT as the platform for these modules. In 2001/02,
a Library staff member became a certified WebCT trainer, and taught faculty and
librarians about effective use of the software in several campus workshops. Nursing
504, a distance education course, is a good example of a library instruction module
developed this year as an integral component of a course offered using WebCT.
Report of the University Librarian to the Senate   09 Learning and Research
The Library undertook several initiatives this year to explore new information
delivery developments to support learning and research. As part the University's
ebusiness strategy, the Library began work on a myLibrary channel for the fall
2002 release of myUBC. MyLibrary will allow users to build their own customized
information portal by choosing from the Library's full range of ejournals, indexes
and other resources and services. In another initiative, a local company, Antarcti.ca,
worked with the Library to test the application of their Visual Net technology
on an academic library catalogue. The Library also began exploring developments
around learning objects. It collaborated with faculty technology support units in
a proposal to the Teaching and Learning Enhancement Fund (TLEF) for a learning
objects project to be carried out in 2002/03, participated in an examination of the
Universitas 21 Learning Resources Catalogue, and assisted with the development
of a Learning Objects Project Coordinator position for the University. With TLEF
funding for 2001/02, the Library explored the licensing and provision of electronic
access to copyrighted course materials through the Postsecondary Electronic Course
Content Service (PECCS) of the Canadian Copyright Licensing Agency (CANCOPY).
As well, in a project led by Faculty of Education professor John Willinsky, the Library
began exploring the implementation of a system for accepting and disseminating
electronic theses and dissertations.
Information Resources and Collections
The Library's collection was enhanced this year with new print, microform, and
electronic information resources to support learning and research. As well, all
current serial subscriptions were retained for the second year in a row.
Of the many additions to the Library's print collection, a few were especially
notable. Special Collections obtained the first transliteration of the Thompson First
Nations language, an Anglican Service Book produced at the mission in Lytton, BC.
It was authored by the Reverend J. B. Good and published in 1773. The Asian Library
acquired a 140-volume set, Dunhuang Bao Zang, edited by Yongwu Ftuang. It is a
compilation of manuscripts in Chinese gathered from sources worldwide, in the
fields of philosophy, literature, religion, language, art, and architecture. Dr. Peter
Ward donated a collection of works on the history of western and northern Canada,
amassed by his father Henry Gerrie Ward, as well as materials from the Hudson Bay
Record Society and the Champlain Society.
Koerner Library expanded its research microfilm holdings with several important
additions including: The Eighteenth Century, Korea Times, Washington Post, Die Zeit,
Canadian Jewish Chronicle, Spokesman Review, War and Decolonization in Indonesia,
and Women's Language and Experience.
Electronic books have been acquired for several years to support the health and life
sciences, where they are very useful for quick reference, especially in clinical settings.
10   Report of the University Librarian to the Senate The Library expanded into a different subject area during the summer of 2001 when
a package of 500 ebooks was purchased through the BC Electronic Library Network.
These new ebooks are predominantly related to commerce. The Library's plan to acquire
titles in other subject areas was put on hold as the vendor, netLibrary, underwent a
change of ownership.
Electronic journals continued to be a major area of growth this year, the Library
participated in the second year of a three-year collaboration with 63 other universities
to provide ejournal access via the Canadian National Site Licensing Project (CNSLP)
supported by the Canada Foundation for Innovation and in UBC's case also by the BC
Knowledge Development Fund. The Library continued to provide access to 1,300
full-text Elsevier journals hosted at the University of Toronto, in the second year of a
three-year arrangement. In addition, hundreds of ejournals were added to the Library's
collection including: JSTOR Business, fSTOR Arts and Sciences II, all the Nature titles
(after the University Librarian joined in a successful campaign to urge the publisher to
consider a more reasonable price), China fournal Database (UBC Library was the first
in North America to acquire this), Blackwell Science, Blackwell Publishers, Academic
Press IDEAL's Harcourt Health Sciences, OVID's Lippincott Williams and Wilkins, Annual
Reviews, and an upgrade to the full set of Project Muse. Titles in the life and medical
sciences continue to be the most highly used with Nature, Science, New England
Journal of Medicine, PNAS, Journal of Biological Chemistry, Journal of the American
Medical Association, and Lancet leading in this regard.
In terms of online indexes and databases, the Library acquired two significant and
long-awaited resources in the science and applied science areas: Chemical Abstract
Service's SciEinder Scholar and the IEEE/IEE Electronic Library. Other new resources
were Academic Universe, Library Literature and Information Science, Economist
Intelligence Unit Country Intelligence, Virtual News Library, International Pharmaceutical Abstracts, Magazine Plus (a Japanese language index), Zoological Record,
Encyclopedia of British Columbia, and several primary etexts in philosophy.
Growth in the area of ejournal publishing brings with it a number of challenges.
There is some concern in academic libraries that purchasing bundled collections of
ejournals results in the acquisition of titles which may not be needed, as well as
the omission of others that are customarily published by smaller presses. In addition,
the ongoing management of ejournals has become increasingly complex as vendors'
offerings change and access options expand. The Library will be monitoring these
issues in the coming year, and looking at both the technical solutions and organizational options implemented at institutions in Canada and abroad.
Though there was only a small increase of $375,000 in funding for collections this
year, several other factors led to an overall positive effect. There were significant
discounts for the print versions of the CNSLP titles, savings on the CNSLP resources, a
new $1 million endowment made possible by the Sutherland Foundation, and
Report of the University Librarian to the Senate   11 Learning and Research
assistance from the following departments and faculties: Faculty of Arts; Faculty
of Commerce; Faculty of Education; Department of Asian Studies; Institute of Asian
Research; Centre for Korean Research; Institute for Computing, Information and
Cognitive Systems; Department of Chemistry; Department of Curriculum Studies;
and Department of Metals and Materials Engineering.
The organizational structure for collections underwent some changes during
this year. With the retirement of the Assistant University Librarian for Technical
Services, the technical services portfolio was added to the responsibilities of
the Assistant University Librarian for Collections and the position was renamed
Assistant University Librarian for Collections and Technical Services, as of January
2002. A full-time Sciences Collection Librarian was appointed, beginning February
2002. In addition, six librarians in various branches and divisions took on new
collections responsibilities.
University Archives and Records Management Services
During the past year the University Archives' staff processed incoming and back-
logged archival material and also developed new digital resources to help disseminate
information about the University's history. Forty-two metres of textual material,
234 videotapes and 87 audiotapes were received. In addition, approximately 3,500
photographs were scanned and added to the historical photograph database.
The University Archives has continued to develop its Web site as a single, integrated
source for accessing information about archival holdings as well as resources for
the study of the history of the University. Recently redesigned, the site currently
includes: detailed finding aids for almost all of the 325 separate fonds or collections
in the Archives; approximately 28,000 digitized photographic images and associated descriptive records; a University history page which provides access to a
variety of resources including information about the historical development of the
University, its buildings and campus growth; lists of presidents, chancellors, deans
and honorary degree recipients; other reference materials; virtual displays, many of
which are based on displays mounted on campus or other presentations by Archives'
staff; other information about archival and records management programs and
the University Archives and Records Management Advisory Committee. The site is
available at http://www.library.ubc.ca/archivcs.
The University Archives developed two major displays designed to promote awareness of UBC's history. The first, a large photographic display in the War Memorial
Gymnasium commemorated the 50th anniversary of that facility. Materials and
information gathered as part of that process were used to construct a virtual display.
The Archives also prepared a photographic presentation that chronicled the early
history of the University as part of the Library's contribution to the opening of UBC's
Robson Square campus in November 2001.
12   Report of the University Librarian to the Senate The University Archives received three external grants from the Canadian Council
of Archives. Activities funded included: microfilming of 7,200 pages of UBC Board
of Governors' minutes; purchase of a new scanner and printer; and digitization
of almost 1,100 photographs from the Public Affairs Office.
The organizational structure for the University Archives changed this year: it now
operates as a separate unit within the Library and the University Archivist reports
to the University Librarian. This reporting structure change was based on a longstanding recommendation of the University Archives and Records Management
Advisory Committee.
In the next year the Archives will expand its repository of electronic resources.
In addition to ongoing scanning of photographs, Archives' staff will also explore
the digitization of audio and video material. To promote and enhance access to
information about University history, staff will also begin to digitize selected textual
material. For the summer of 2002 the Archives has received financial support to scan
the UBC President's annual reports from 1929 to 1980. With the support and encouragement of the University Archives and Records Management Advisory Committee,
the Archives plans to assume a more active role in coordination of a comprehensive
institutional records management program. Such a program will lead to both the
early and systematic identification and preservation of the institution's permanently
valuable records as well as provide support for the effective and efficient management of current University information.
Preservation
The Library's preservation microfilming program continued with further phases
of previous projects: sections of the Bachelor of Science in Forestry undergraduate
theses, BC Directories (1961-1965), and the Master of Education major papers.
Years 1964-1973 of the UBC Board of Governors' Minutes of Meetings were filmed,
jointly funded by a grant from the Canadian Council of Archives and the Board.
Filming began on the BC Electric Railway General Manager's Letterbooks, 1897-1907,
a collection of value to researchers on the history of transportation, electrical power,
commerce and social conditions in Vancouver. A small income from the sale of
microfilmed materials, especially the BC Directories, assists in funding the Library's
preservation program.
The Mendery assistant provided special restoration treatment for several 19* century
and early 20th century books and a collection of 18th century maps, as well as conducting routine repairs. She also worked on items in the Stravinsky collection donated
by Dr. H. Colin Slim in 2000/01, and provided training to circulation assistants who
repair books.
Report oi the University Librarian to the Senate   13 Learning and Research
Collection Use and Access to Materials at Other Libraries
Recorded use of the Library's physical collections increased by 17 per cent, to more
than five million transactions last year. This total includes circulation, renewals,
borrowing and lending transactions for interlibrary loans and internal document
delivery services to the UBC community and teaching hospitals.
A significant service improvement occurred this year with the introduction of a
system that notifies borrowers about upcoming due dates and facilitates renewals.
In the past, such reminders were available only to students on the myUBC portal,
and only if they checked that site. Further custom programming has made the new
notification possible for all users. This reminder has helped to reduce the number
of items returned late, and users are delighted with the service.
There was a small decline in document delivery services to the teaching hospitals,
most likely due to increased availability of electronic full-text materials in the
health and life sciences. Interlibrary loans from UBC to other libraries decreased
significantly from approximately 44,000 to 34,000 transactions. Possible explanations for this are greater availability of online resources at those other libraries
through consortial license agreements, and UBC's increased lending fees to recover
costs for the service.
The Library borrowed or obtained copies of 36,312 documents from other libraries
for UBC faculty, students and staff, which is neither a significant increase nor
decrease over the previous year. Sixty-four per cent of the total documents obtained
from other libraries were in support of teaching and research in the life sciences.
Forty-four per cent of the total documents obtained from other libraries came from
the Canada Institute for Scientific and Technical Information (CISTI).
Technology Infrastructure
One of the most significant developments of the year was the first installation
of UBC's wireless network in The Chapman Learning Commons and the
outside plaza area between Main and Koerner libraries. Library staff worked
with ITServices to upgrade the Library's user authentication facility, print
station connectivity, and general workstation environment in order to integrate
with the wireless technology.
Along with this wireless network, a laptop lending program was introduced to
enhance the flexible learning environment of the Commons. The laptops are
available from the Learning Commons information desk, and can be borrowed
for several hours at a time.
14   Report of the University Librarian to the Senate The Library began migrating its personal computer operating environment to
Microsoft XP in early 2002 with 40 new desktop computers and 30 new laptops
in the Learning Commons. This new equipment also advanced the Library's
basic public computer configuration with the addition of CD-ROM read/write
drives and soundcards as standard components in some locations.
Several other initiatives were undertaken in response to the recommendations of
two of the task groups implementing the Library's Strategic Plan. The Systems
Division completed the implementation of the Internet Explorer Web browser on
all Library computers, as recommended by the Task Group on Special Software.
Advance email notification for items on loan was also implemented as recommended by the Task Group on Loan Policies. The migration to Internet Explorer,
along with some programming enhancements to the online catalogue interface, also
provided much improved Chinese, Japanese and Korean character set support on
Library computers.
The University Network Project (UNP), a campus-wide initiative to provide comprehensive as well as faster and more reliable network connectivity, made significant
progress in several Library locations during the past year. UNP work was substantially completed at MacMillan Library, Mathematics Library and Music Library.
Preliminary work began at Asian Library, Education Library, Koerner Library, David
Lam Library, the Library Processing Centre and Woodward Library.
Bibliographic Control, Cataloguing and Ordering
Technical Services kept up with the processing of incoming materials and worked
on several special projects, many of them in preparation for migration to the
Library's next integrated library system, planned for 2004/05.
'Recon', the retrospective conversion of the card catalogue to online records, was
one of the most significant projects of this reporting period. After many years of
ongoing work by Library staff and student assistants, with no new funding, the
first phase reached 98 per cent completion this year. The majority of the records
have been entered manually. Digital catalogue records for various microfilm sets
have been ordered from a vendor and will be loaded into the online catalogue.
The next phase will be to compare the partial catalogue records from the first
phase against a vendor's database of full catalogue records in order to add subject
headings and additional authors. This work, phase two of the recon project, will be
completed in 2002/03.
Another project to improve catalogue records involves the clean up of serials
holdings information. This project began in 1997 when the present integrated
library system was implemented. During this year it gained a new momentum,
with plans to reach completion in 2003.
Report of i he University Librarian io the Senate   15 Learning and Research
The project to catalogue a long-time backlog of over 30,000 items was completed
this year. Extra funding of over $30,000 was allocated to binding, allowing for
a reduction in the binding backlogs for Education, Koerner, Mathematics, Music,
Special Collections and Woodward libraries.
Several improvements occurred this year in the processes related to the acquisition
of new materials. Thanks to the University's implementation of credit card procurement, the Library can more easily order out-of-print books to replace copies missing
from the collection. This is especially important for the humanities and social
sciences, because many small used book dealers require credit card payment. The
credit card system has also assisted in paying foreign invoices more quickly. In
another improvement, new approval plans were set up for the Science and Engineering Division and for the MacMillan Library, allowing for more efficient processing
of incoming materials.
Another special project was the cataloguing of 1,040 books in the Asian Library's
Pu'Pan rare book collection, for inclusion in the International Chinese Rare Book
Contributions to the Research Libraries Group Catalog. The collection is ranked fifth
of its kind in North America and Europe. Libraries across North America with
Chinese, Japanese, and Korean language collections arc converting their catalogue
records from Wade-Giles to Pinyin romanization. At UBC this project began in
October 2000, following changes made at the Library of Congress and other
sources of bibliographic records. The conversion was fundamentally completed
in November 2001, with some work on specific records still required.
There were a number of significant staff changes in Technical Services. A part-time
temporary cataloguer position was replaced with a full-time cataloguer. The
librarian position supervising the Periodicals and Binding unit in Koerner Library
was vacant for several months as the result of a long-term leave replacement, 'fhe
Assistant University Librarian for Technical Services took early retirement at the
end of 2002 and the portfolio was added to the position of Assistant University
Librarian for Collections. In addition, the position of Head of Technical Services
was established.
16   Report oi the L-niversity Librarian to the Senate Community and
internationalization
Support from the community -friends, donors, parents and alumni -
and cooperation amongst libraries continue to be critical factors in
maximizing access to information resources and furthering the transfer
and preservation of knowledge.
Vic UBC Library is firmly committed
to cooperating u ith other academic
libraries und institutions, government. (SEA-WEST).
and industry in order to support learning
and research and to further the transfer
and presen ation of knowledge. As a
The Library is an active participant in a variety of
consortia, including the BC Electronic Library Network
(ELN), the China National Knowledge Infrastructure (CNKI)
for Canadian institutions, the Committee on Research
Materials on Southeast Asia (CORMOSEA), the Council on
East Asian Libraries (CEAL), the Council of Prairie and
Pacific University Libraries (COPPUL), the Pacific Rim Digital
Alliance (PRDLA), the Research Libraries Group (RLG), the
Shastri Indo-Canadian Institute, the South Asian Libraries
and Documentation (CONSALD), the South Asian Microform Project (SAMP), the Southeast Asia Microform
Project (SEAM), and the Southeast Asia Consortium-West
The Library participated in the second year of a three-year
community resource, ii plays a key collaboration with 63 other universities to provide ejournal
role in the intellectual, social, cultural, .    .,     r        ,.      .,  ,.        , r..    .. ■      n     ■     ,
.'     , access via the Canadian National Site Licensing Proiect
and economic growth of the \'uncou\er °        '
region and British Columbia, it is (CNSLP) supported by the Canada Foundation for Innovation pan eta network of information tion A strategy for continuing the program beyond the
resources li'.at extends around the
world, and » Inch strengthens lintish third Year wiU be central t0 CNSLP activities during the
Columbian unit Canada's links to the coming year.
international community.
Furthering Learning and Research, p.16
The Pacific Rim Digital Library Alliance (PRDLA) is a
consortium of academic libraries that facilitates improved
access to scholarly research materials throughout the
Pacific Rim. UBC Library is a founding member of the
Alliance and UBC's University Librarian is a member of
the PRDLA Steering Committee. The Library launched
its Pacific Explorations Web site this year as part of the
Pacific Explorations Archive, a PRDLA project. Currently,
the Archive consists of brief examples of research and
Report oi ith University I.ibrarfw to the Senatt:   17 Community and Internationalization
exploration of the Pacific Ocean and surrounding countries. The ultimate goal is
to serve as a research collection with easy access for scholars everywhere. The Pacific
Explorations site is available at http://www.library.ubc.ca/prdla.
Canadian university libraries agreed this year to extend in-person borrowing
privileges to students, faculty and staff from other universities across the country.
The Canadian Universities Reciprocal Borrowing Agreement was negotiated by
the four Canadian regional library consortia: CAUL (Council of Atlantic University
Libraries), COPPUL (Council of Prairie and Pacific University Libraries), CREPUQ
(Conference des recteurs et des principaux des universites du Quebec) and OCUL
(Ontario Council of University Libraries). UBC's participation results from its
membership in COPPUL.
The Library continues to provide technical support for the Vancouver Bibliography
Project and a union catalogue, Periodicals in Canadian Law Library, produced
annually for the Canadian Association of Law Libraries (CALL). With campus
partners, the Library has begun exploring applications of the Learning Resources
Catalogue under development by Universitas 21, an international consortium of
research-intensive universities.
Community Access
The Library's presence in the community expanded this year with the opening of
UBC at Robson Square on November 30, 2001. The UBC Library at Robson Square,
in space shared with the UBC Bookstore, offers reference services and access to
UBC's ejournals, indexes and course reserve materials. It is also a service point
for users to obtain books and documents from the Point Grey campus and other
university libraries. The small onsite print collection supports the specific needs of
UBC at Robson Square programs and activities.
In the community adjacent to UBC, residents of Hampton Place, University
Apartments and Acadia Park continued to be eligible for Library cards. Negotiations
are underway to add residents of Flawthorne Lane. UBC Library privileges were
also provided for people living further afield. UBC Alumni are eligible for a UBC
Library card free with the purchase of the Alumni Association's A-card, which can
be obtained at the Robson Square Library as well as on the Point Grey campus
at Koerner Library or directly from the Alumni Association. The Library continued
to provide support for Humanities 101 and Sciences 101 through the Learning
Exchange in the downtown eastside, and added its support to the Musqueum
101 program initiated in September 2001. As part of their participation in these
programs, students receive UBC Library cards and information literacy instruction.
18   Report of the University Librarian to i he Senate Support for UBC's affiliated teaching hospital staff continued with access to a
variety of important electronic resources provided through negotiated extensions
to the Library's existing database licenses. The dissolution of the health boards and
the establishment of the health authorities increased interest in this project with
the Provincial Health Services Authority (PHSA) requesting a proposal from the
UBC Library detailing how the Library could provide electronic resource access and
support to PHSA members.
An even larger expansion of support in the medical field appeared on the horizon
with planning for the expanded medical program. Library and information services
will be critical to all of the participants in this program including students, faculty,
residents and clinical faculty located at the partner academic institutions, community hospitals and community-based clinical sites. Successful evidence-based
practice in these communities depends upon participants having timely access
to the knowledge-based literature, knowing how to select the most appropriate
sources of information, and being able to evaluate and apply the information in
clinical practice. The Library has developed a proposal for addressing these needs,
in concert with the partner institutions, and expects to play an active role in the
program's implementation.
Friends, Donors and Alumni
With its commitment to outreach, the Library has earned a reputation as a valuable
intellectual resource for the community. Friends, donors, and alumni have generously supported the Library in its efforts to promote access to an astounding
breadth of information.
Donors and friends, such as Dr. H. Colin Slim, for whom the H. Colin Slim Stravinsky
Collection is named, make such resources possible. The Collection, donated in
2001/02, includes more than 130 items documenting the work and life of Igor
Stravinsky. It is the largest of its kind in Canada. The Library, together with the
UBC School of Music, celebrated the gift of the Collection with three days of events
this spring. The Collection was displayed at the Mam Library, where the public
had an opportunity to view it in its entirety for the first time ever. The annotated
catalogue of the Collection acts as a guide to the items and, due to the generosity
of Dr. Slim, was distributed free of charge to all universities and institutes with
significant music programs and libraries around the world. As well, interested
parties could request a copy for their personal use and research or view it online
at http://www.library.ubc.ca/slim. Scholars from around North America attended
Stravinsky's Legacies, a two-day symposium featuring keynote speaker Richard
Taruskin as well as presentations from Dr. H. Colin Slim.
Report ot the University Librarian to the Senate   19 Community and Internationalization
The final event and highlight of the weekend was Stravinsky!, a re-creation,
50 years later to the day, of the all-Stravinsky concert that first inspired Dr. Slim
to begin collecting Stravinskiana. The original 1952 concert, held at UBC, featured
the Canadian premieres of the Concerto for Two Pianos and Les Noces, the latter
of which Dr Slim conducted in 1952. It also included Stravinsky's Duo Concertant.
Current UBC School of Music students and faculty performed the program,
while performers from the 1952 concert watched from the audience, including
donor Dr. Slim.
20   Report of the University Librarian to the Senate Future Directions
Research and academic programs of the University are undergoing
significant change and growth, reflecting the needs and opportunities
of society. An important part of the Library's mandate is to respond
to changing demands for information services and resources and
anticipate what these demands will be in the future.
The decisions we make today about collections,
preservation and our entire information infrastructure are
critical to future generations of students and researchers.
The coming year will bring new opportunities for the
University and the Library. The Great Northern Way campus
will require Library services, as will the expanded medical
program. The availability of electronic resources will
continue to increase, and the Library will continue to build
collections accessible to users anytime, anywhere. Partner-
Vision Statement: The UBC library shi     and collaborative activities with Other academic units,
will he a provincial, national and r
international leader in the development, and with groups beyond UBC, will be important to the
provision and delivery of outstanding Library and its success. The University Learning Centre will
play a pivotal role in supporting the expansion of Library
services into the local community and beyond.
information resources and senices
that are essential to learning, research
and the creation of knowledge at UBC
and beyond
Furthering Learning and Research, p.5
With new opportunities come new challenges. Though
digital collections are no longer new, most academic
libraries still lack a solid framework for the digital library.
UBC has been a leader in handling the demands of this
new environment, but we too have a long way to go. Addressing organizational issues related to the acquisition, creation,
presentation and preservation of digital resources will be a
high priority in the coming year.
The year 2002/03 will mark the completion of our current
strategic plan, Furthering Learning and Research and preparations are already underway for the development of our
next three-year strategic plan. We look forward to receiving
input from UBC students, faculty, staff and members of the
greater community. As the second largest research library
in the country, we have a valuable legacy and must work to
ensure that it continues to grow, for our future and those
who follow us.
Report of the University Librarian Appendix A
Library Staff
The Library's staff complement (including
GPOF and non-GPOF budget positions) now totals
307.77 full-time equivalent (FTE) positions, including
81.62 librarians, 24.0 management & professional
(M&P) staff and 202.15 support staff. This compares
to a total of 297.49 ETE positions in 2000/01, and
represents a net increase of 3.4 per cent. Non-GPOF
budget positions (cost recovery or grant-funded),
12.16 FTE, represent 4 per cent of the Library's
staff complement. In addition, the Library's student
assistant and temporary hourly staff complement
totalled 48.74 FTE positions. Of these, 846 I'IE were
funded bv cost recoveries or from grants
Long-service staff members who retired or took
early retirement during the reporting period:
Alannah Anderson, Woodward Library; Louise Axen,
Borrower Sendees; Nadine Baldwin, Technical
Services; Elizabeth Caskey, David Earn Library;
Lynda Johnston, Cataloguing; lack Mcintosh, Science
and Engineering; Lorraine Pereira, Orders; Marisa
Ramponi, Cataloguing; Ann Turner. Administration.
New appointments, extensions of appointments, or
changes in appointment: Norman Amor, extended
as Preservation Microfilming and CIP Cataloguing
Librarian, partially from funding provided bv the
National Library of Canada; Darrell Bailie, appointed
as Facilities, Financial and Budget Manager; Margot
Bell, appointed as Student Development Officer,
The Chapman Learning Commons (jointly with
Student Development and Services); Lee Ann Bryant,
granted study leave for one year; Danielle Bugeaud,
appointed as Cataloguing Librarian, Technical
Services; Rajwant Chilana, appointed as hourly
Collections Librarian; Mimi Doyle-Waters, appointed
as term Reference Librarian, Woodward Library;
Linda Dunbar appointed as hourly Reference
Librarian, Education Library; lynne Gamache.
appointed as Acting Head, Borrower Sendees; Aleteia
Greenwood, appointed as Reference Librarian.
Science and Engineering; Tracy Havlin, extended as
term Reference Librarian, Woodward Library;
Heather I lettiarachchi, appointed as I luman
Resources Associate, Library Administration; Theresa
Iverson, returned from leave of absence as half-time
Reference Librarian, Fine Arts; Joy Kirchner, granted
leave of absence then appointed as Sciences
Collection Librarian; [anice Kreider appointed as
Assistant University Librarian for Collections and
Technical Services, Amber Lannon, appointed as
Reference Librarian, UBC Library at Robson Square;
CF. Lee. appointed as Consultant, Cataloguer of the
Pu'Pan Collection; Allison Markin, appointed as
Communications Coordinator, Library Administration; Simon Xeame, extended as term Librarian,
Information Services; Lucia Park, extended as hourly
Reference Librarian, Science and Engineering;
Brenda Peterson, appoinled as Reference Librarian,
Humanities and Social Sciences; Isabel Pitfield,
extended as part-time Coordinator, Vancouver
Bibliography Project in Special Collections and
University Archives; Andrew Rasheed, appointed as
Circulation and Office Manager, Main Library;
Beverley Scott, granted study leave for one year:
Ralph Stanton, appointed as Special Collections
Librarian; Dwight Tanner, appointed as Special
Projects Administrator, Library Administration; Ian
Wallace, appointed as Head, David Lam Management
Research Library; Kirsten Walsh, appointed as I lead.
Music Library and Fine Arts.
Heads of branches and divisions; Sheryl Adam-
Education (acting term); Leonora Crema - Borrower
Services; locelvn Godolphin -1 lumanities and Social
Sciences; Margaret Price - Life Sciences Libraries;
Bonita Stableford - Science and Engineering, Maps,
Mathematics; Ian Wallace-David Lam; Kirsten
Walsh - Music, Fine Arts; Martha Whitehead -
Information Sendees; Sandra Wilkins - Law; Eleanor
Yuen-Asian.
Library Administrative Group: University Librarian
- Catherine Ouinlan (chair); Assistant University
Librarian for Collections and Technical Sendees -
lanice Kreider: Assistant University Librarian for
Public Senaces - Eleather Keate; Assistant University
Librarian for Technical Sendees - Nadine Baldwin
(to December 2001); Facilities, Financial and Budget
Manager-Darrell Bailie; Financial and Budget
Manager-Ann Turner (to July 2001); Human
Resources and Special Projects Administrator-
Dwight Fanner; Systems Manager- Brian Owen;
Public Sen'ices Representative - Sandra Wilkins.
22   Report oi- the University Librarian to the Senate Appendix B
Library Statistical Summary 2001 - 2002
Collections
Total Volumes1
Volumes Added 2002
Current Subscriptions1
Microforms
Electronic resources2
Services
Total Recorded Use of Library Resources
Document Delivery (Internal)'
Interlibrary Loan-Lending;
Interlibrary Loan-Borrowing'
Instruction Classes/Orientation - Number of Sessions
Instruction Classes/Orientation - Number of Participants
Total Questions Answered
Research Questions
Reference Questions
Directional Questions
Staff (fte)
Librarians
Management & Professional (M&P)
Support Staff
Subtotal4
Student"
Total FTE All Staff
Expenditures
Collections
Salaries & Wages
Binding
Other Operating Expenditures
Total Gross Expenditures
1 New base counts
"'-Databases, ejournals, CD-ROMs, numeric files
* Included in Total Recorded Use of Library Resources
4 Includes 12.16 FTE cost-recovery or grant-funded positions
s Includes 8.46 FTE cost-recovery or grant-funded positions
4,443,609
94,058
33,698
4,947,578
18,668
5,031,352
39,478
34,909
36,312
1,377
nts
26,276
329,445
24,827
162,625
141,993
81.62
24.00
202.15
307.77
48.74
    . ..
356.51
40.31%  S
13,462,749
45.13%
15,071,483
0.57%
189,571
13.99%
4,671,900
S
33,206,132
Report oi the University Librarian to the Senate   23 Appendix C
Growth of Collections
Volumes1
Serial Subscriptions2
Other Formats:
Archives (meters)
Artifacts
Audio (cassettes, CDs, LPs)
Cartographic
March 31,2001
Growth
March 31, 2002
4,349,551
94,058
4,443,609
—
-
33,698
3,430
106
3,536
—
-
1,750
77,879
1,273
79,152
204,440
1,000
205,440
Electronic resources:
Bibliographic and
full text databases
337
69
406
CD-ROMs
4,732
30
4,762
Ejournals'
5,463
2,037
7,500
Numeric Databases:
sets (406), files (6,000)-
1
—
~
6,000
Total Electronic resources
—
-
18,668
Film and video
10,062
897
10,959
Graphic
(photographs, pictures,
etc.)
453,940
25,926
479,866
Microforms:
Microfiche (incl.mcard, nip
>nnt)
4,781,627
45,159
4,826,786
Microfilm
118,537
2,255
120,792
Total microforms
4,900,164
47,414
4,947.578
1 New base count 2002
-New base count 2002
Includes print, electronic, standing orders, monographic series, memberships
'Ejournals included in serials above
1 New base count and definitions (sets, files)
24   Report or the University Librarian to itii Senaff Appendix D
Library Expenditures
Library Operating Expenditures
(Fiscal Years April - March)
Salaries Gross
Year & Wages %      Collections %      Binding % Other %    Expenditure
1996/97 13,878,493 51.16 9,159,355 33.77 196,649 0.73 3,891,052 14.34 27,125,549
1997/98 13,999,426 52.68 9,769,644 36.77 162,650 0.61 2,641,540 9.94 26,573,260
1998/99 13,945,766 50.71 10,569,120 38.43 203,093 0.74 2,782,233 10.12 27,500,212
1999/00 13,870,137 49.61 11,666,649 41.73 164,438 0.59 2,259,511 8.08 27,960,735
2000/01 14,127,769 48.31 11,973,519 40.95 205,260 0.70 2,934,980 10.04 29,241,528
2001/02 15,071,483 45.13 13,462,749 40.31 189,571 0.57 4,671,900 13.99 33,206,132
From 1997/98 to 2000/01, only expenditures from the Library's own GPOF budget
were included in the above. Excluded were;
Faculty of Commerce expenditures in support of the David Lam Library.
Expenditures for library materials by other campus units, for example for
departmental reading rooms.
Expenditures from library grant and trust funds are included in 2001/02 figures.
"Other" expenditures include non-recurring costs that vary considerably from year
to year. In 2001/02 $879,764 was expended on The Chapman Learning Commons.
Report oe the University Librarian fo the Senate   25 Appendix E
Donor and Gift Recognition
Donations
Gifts-in-kind
The list of those who provide financial support
to the Libran' is lengthy: alumni, friends, parents,
students, faculty, staff, foundations, corporations
and other groups. In 2001/02 these generous
donors made nearly 1,000 donations, valued at
over S1.2 million.
During the summer of 2001, the Sutherland
Foundation chose to further support the Library
by endowing the Rodger Stanton Memorial
Library Fund B The income from this Si million
endowment will be used to acquire information
resources to support the life Sciences libraries
The creation of this fund reinforces the Sutherland Foundation's longstanding commitment to
health-related education at UBC. The Sutherland
Foundation has provided financial support to
the libran7 since the 1970s, most notably with
the endowment of the Rodger Stanton Memorial
Libran' Fund A in 1999 and the Pcggv Sutherland
Memorial Library Fund in 2000.
Throughout its history, the Libran' has benefited
immensely from generous donations of gifts-in-
kind bv members of the public, faculty staff and
students. Gifts-in-kind contribute directly to the
academic mission of the Libran.', They enhance
and expand the library's collections, fill gaps in
journal back runs, replace out-of-print titles, and
provide resources in specialized areas.
An example of this generosity is Dr. Peter Ward's
donation this year of an extraordinan7 collection
amassed bv his father, Henry Gerrie Ward, as
well as a series from the Hudson's Bav Record
Society and the Champlain Society These collections of rare and valuable works on the history
of western and northern Canada will benefit
current and future generations of students,
researchers and the general public. Another
example is Dr. Max Cynader, who continues to
support the library by donating a subscription
to Brain Research, a critical research journal in
neuroscience.
Parents of UBC students generously supported
a project to expand the wireless environment
first implemented in The Chapman Learning
Commons in Main library.
The opening of The Chapman learning
Commons in February 2002 provided an opportunity to honour the donors who made this new
facility possible, UBC alumna Mrs. Katherine Scott
Chapman and her husband Dr. Llovd Chapman.
The Chapmans donated $1 million in 2000/01
to create this new learning space in the concourse
of Main Libran'. The vision of the Learning
Commons is captured in their words; "We chose
to fund the Learning Commons because we've
always believed that people learn best when they
are engaged in discussion, sharing ideas and
insights with one another."
The Libran7 and the School of Music were very
pleased to honour Dr. H. Colin Slim at the end of
this year for his 2001/02 donation of his remarkable Stravinsky collection. The gift was celebrated
with three davs of events, including a symposium,
a display and catalogue, and a recreation, 50
years later to the day, of the all-Stravinskv concert
that first inspired Dr. Slim to begin collecting
Stravinskiana.
With the support of many donors, the Library
is able to improve sendees and collections and
continue to actively support UBC's goal of being
Canada's best university. Fhe library is extremely
grateful for the continued interest and support
of its many Friends.
26   Report of the University Librarian to the Senate Friends of the Library 2001/02
Fhe following donors generously contributed
gifts between April i, 2001 and March 31, 2002.
President's Circle
($250,000 and above)
The Sutherland Foundation
Chancellor's Circle
($25,000 to 5249,999)
Fstate of Caroline Adeline Cope
Fstate oflames William Pilton
Dr. W. Peter Ward
Wesbrook Society
(Si.ooo toS24,999)
The Andrew Mahon Foundation
Dr. Ivan Avakumovic
Mr, Harcourt Robin Brammall
Senator Patricia C. Carney. PC
Mrs. Pek-ChengChan
Mrs. Nancy SI. Chung
Common Resources Consulting Ltd
Commonwealth Holding Co. Ltd.
Dr. Max Cynader
Ms. Johanna den Hertog
Ms. Mary C Dvorak
Mrs. Beverly Greta Field
Dr. loseph Arthur F. Gardner, CM
Mrs. Thelma A. Mae Gilliatt
Dr. Donald Garth Gislason
Dr. Neil L. Guppy
Mr. PeterS. Hatfield
Dr. leonidas F. Hill
Dr. Ronald A. Jobe
Dr. Robert William Kennedy
Mrs. Margaret F. Kenny
Dr. George Pirkis Kidd
Ms. Catherine Marchelle
Mr. George Mclaughlin
Dr. William 1 lerbert New
Mr, N. Anthony Onley, 00
Mr. Noel A. S. Owens
Mrs. Vera Pech
Mr. Spider Robinson
Roland Whittaker Charitable Trust
Dr. Martin Silverman
Dr. JohnF. R. Stainer
Mr. Philip I.Thomas
Mr. Douglas Todd
United Way of the Lower Mainland
Vancouver Foundation
Vancouver I Iistorical Society
Mr. Bryce Waters
Mr. Thomas Ethan Wayman
Mr. G. Vernon Wellbum
It'e ha\ e made every effort to ensure the accuracy of the list of donations received between
April 1. 2001 and March 31, 2002. Please direct
any inquiries to the Library's Development
Office at 604-822-8926.
Report or the University Librarian to the Senate   27 Appendix F
Grant Funding
With increasing costs in all budgetary sectors,
grants play an increasingly important role
in funding services and projects that would
otherwise be beyond the Library's means.
Benefits from successful applications during
2001/02 include:
B.C. Ministry of Advanced
Education, Training and
Technology
Minor Capital Projects
$390,000 for Woodward Library compact
shelving project
$47,700 for Main Library access
$60,000 to protect Koerner Library cooling
tower
$10,000 for re-directing of Koerner Library
sump pump
$35,350 for upgrading Woodward Library
$20,800 for installation of Law Library
entrance power door
National Library of Canada
$118,800 for continued support for the
Cataloguing-in-Publication program
University of British Columbia,
Academic Equipment Fund
$123,000 for replacement equipment
and furniture
University of British Columbia,
Teaching and Learning
Enhancement Fund
$31,340 for eCourse Reserve project
$8,492 for Web-based Resources for
Engineering project
Vancouver Historical Society
$5,599 for the Vancouver Bibliography
project
Networks of Centres of Excellence,
Information Infrastructure
$10,000 to support reference assistance in
the life sciences
B.C. Ministry of Competition,
Science, and Enterprise
$105,900 for continued support of the
PATSCAN service
Canadian Council of Archives
$4,200 for finding aid re-description project
$1,717 for UBC Archives scanner and printer
equipment
$4354 for Public Affairs photograph
scanning project
$1,970 for UBC Board of Governors minutes
project
28   Report of teie University Librarian to the Senate Acknowledgement
/ would like to thank the many contributors to this report
and those who aided in its development and production.
Catherine Quinlan
University Librarian
Editor
Martha Whitehead
Coordination
Marleen Morris and Associates
Design
Kujala Design Inc.
Printing
Clarke Printing Ltd.
Published By
The University of British Columbia Library
1956 Main Mall
Vancouver, British Columbia
v6t izi
October 2002 

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