Open Collections

 REPORT
OF THE
UNIVERSITY
LIBRARIAN TO
THE SENATE
1989-1990
THE
UNIVERSITY
OF BRITISH
COLUMBIA
LIBRARY The Report of the University Librarian
to the Senate of the University
Seventy-fifth Year
1989/90
The University of British Columbia
Vancouver, November 1990 PREFACE
It is my pleasure to present the report of the University Librarian to the Senate.   Since
I have just completed the first quarter of the first year of my tenure, I want to
acknowledge that the many outstanding accomplishments listed in this report occurred
during the leadership of William J. Watson, who was Acting University Librarian during
this time.
It is important as well to acknowledge the contributions of the many stakeholders who
care about and shape the library - the library staff, the deans and administrators, and
most importantly the faculty - who regard the library as their lifeline to knowledge.
The desires and effort of all of these people make the library the "Great Library" that
it is. REPORT OF THE UNIVERSITY LIBRARIAN FOR THE YEAR 1989/90
The themes for the academic year 1989/90 include several which will be familiar to
readers of annual reports for past years plus a few new ones.
* The search for a University Librarian concluded successfully with the
appointment of Ruth Patrick to that position in August.
* Planning for new Library premises was resumed
* The core library activities — acquiring and processing materials; providing
access to them, to materials from elsewhere, and to other sources of
information; and operating a lending service — went on much as usual, but
with some highlights worth special mention.
* The online public-access catalogue of the Library's holdings and other files
was extended and improved.
* A number of databases on CD-ROM were installed throughout the Library
system.
* Services to the university/colleges, interlibrary lending in particular, increased
much as had been expected.
* Progress was made on development of an automated interlibrary loan
workstation.
* Several staff positions were eliminated from the Library operating budget.
These and other items thought likely to be of interest are reviewed in the pages that
follow.   As usual, several appendices conclude the report. Library premises
The Library is in urgent need of new space, for collections, for library users, and for
staff functions.  At the end of 1989/90 there were some 277,000 volumes in the Main
Library and the Library Processing Centre in closed-access storage areas.   There were
also about 50,000 in storage in the Woodward Library.   The Main Library and the
branch system as a whole are overcrowded and difficult for both users and staff.
Planning resumed in February for a Library building expansion.  Towards the end of the
report year the planning committee was arriving at what would become its
recommendations to the University, essentially that new construction should take place
between the Main and Sedgewick libraries north of the Physics and Chemistry buildings.
It should link with the Sedgewick Library and have two levels underground and two or
more above ground.   It was expected that the money allocated would build about
100,000 net assignable square feet of space, less than that if extensive alterations of
Sedgewick were required.  The new space is expected to be completed late in 1994/95.
Plans are also going forward for an expansion of the Scarfe Building serving the Faculty
of Education.   It is expected that the new space will house the Curriculum Laboratory
(Education Library) enlarged from its present 9,500 to about 24,000 n.a.s.f.   It is
expected to be completed within the next five years.
The David Lam Management Research Centre, which will house the DLMR Library, is
expected to be ready for occupancy by the spring of 1992.
Services to University/Colleges
The academic year under review was the first in which the university/colleges at
Kamloops, Kelowna and Nanaimo offered upper-year courses.   These programs resulted
in a dramatic increase in interlibrary lending from the UBC Library.  The overall
increase in lending to Cariboo, Okanagan and Malaspina colleges was 268 percent over
the previous year, not all of it stemming directly from upper-year programs.
The increase in borrowing is probably attributable to raised expectations at the colleges
and more liberal borrowing privileges for all students.   Improved response through
streamlined procedures and better delivery services, courier and fax, may have
contributed to increased requesting.   Perhaps too, first and second-year college students,
intending to continue in upper-year studies, wanted and needed access to a wider range
of materials than formerly.  At any rate, loans from the Library to the
university/colleges rose from 692 in 1988/89 to 2,549 in 1989/90.
Interlibrary Loan Workstation
In 1989 the University received funding from the Ministry of Advanced Education to
assist the Library in extending the support it was providing to the libraries of the
developing university/colleges.  The Library undertook to develop an Interlibrary Loan
Workstation, an automated system to facilitate and enhance collection-sharing.   The
project will automate borrowing and lending processes for both libraries engaged in the
transaction, providing dial-up access to the databases, online ordering capability, and
automatic record-keeping and accounting. - 3
Retrospective conversion of the catalogue
The first stage of retrospective conversion (RECON) of the catalogues of several Library
branches was completed.   Now operating without card catalogues are the Biomedical
Branch at Vancouver General Hospital, the Marjorie Smith (Social Work), MacMillan and
Woodward libraries.  Fully converted are records for all serials, all acquisitions since
1978, the holdings of St. Paul's Hospital Library and the Hamber Library at Children's
Hospital, and some other materials.   RECON is proceeding slowly in other branches and
divisions.   All told there remain to be fully converted some 800,000 records.
Preservation
Preservation activities in the Library were governed by the resolve to do as much as
possible to preserve materials for future use, while keeping costs of the program
moderate.   The part-time Preservation Librarian, on the basis of a preservation plan
developed the previous year, undertook a program that included:   training sessions for
staff and students on preservation concerns; steps towards a coordinated binding and
mending plan; improvements in the library environment; replacement of blemished
microfilm; a report from an expert on Library preservation needs; use of alkaline paper
for photocopying done in the libraries; and participation in a successful consortium
million-dollar grant application for establishment of a program of preservation
microfilming in Canada.
Electronic Library Network
The Library participated in the work of the committee aiming to formalize and develop
the Electronic Library Network linking B.C. post-secondary libraries.  The ELN will
operate under the aegis of the Open Learning Agency.  Among projects in the formative
or study stages are a union list of serials database, likely to be supported by the UBC
Library Systems Division under contract to ELN.
Vancouver Public Library
Senior librarians from the UBC Library and the Vancouver Public Library met several
times during the year to explore practical ways in which the two systems could assist
each other in achieving goals. Steps taken in pursuit of this objective were reciprocal
visits by reference librarians and exchange of newsletters and other information. Also
talked about were cross-referral of clients and possibilities for improved arrangements
for interlibrary lending.   Other steps are intended to follow.
Circulation of scientific journals
A committee of librarians and faculty members in Science and Applied Science met to
consider whether journals in the Science Division should continue to circulate or be
anchored.   On the basis of their discussions and a survey of opinion of faculty members
and students in the two faculties it was decided that the materials should continue to
circulate. Senate Library Committee
The Senate Library Committee (for membership and terms of reference see Appendix K)
met four times during 1989/90.   Dean Peter Suedfeld, Chairman for two years, vacated
the chair at the end of June when he went on leave.  Prof. Anne Piternick, longest
serving member (since 1969) and the collective memory of the committee, also resigned
at the same time to begin a leave. COLLECTIONS
The library acquisitions budget was increased overall by 5.52 percent for 1990/91; this
included a 4 percent increase for inflation, a 1.5 percent allowance for new material, and
a 0.02 percent increase toward the long-term impact of exchange rate changes.   In dollar
terms the 1989/90 budget included $5,568,563 for materials, and $213,000 for binding.
The 1990/91 budget is $5,865,900 for materials and $213,000 for binding.   These figures
refer to the basic operating budget for collections; some additional money was available
from the Pacific Rim Excellence Fund and from trust funds.
The net effect of exchange rate changes in the last two or three years has been
beneficial to the Library and has tended to counteract the ravages of inflation.   As a
result the percentage of the collections budget allocated to serial subscriptions and
standing orders has dropped to 60 percent from the 65 percent level which pertained a
few years ago.   The Library and the Senate Library Committee agreed some years ago
that the serials budget should be kept in the 60-65 percent range.   Because of the drop
to the lower end of this range, expenditures on monographs have increased and the
intake of monographs increased by several thousand in 1989/90 over 1988/89.
The Library is continuing to invest significant amounts of money in subscriptions to
CD-ROMs and locally mounted tapes of reference databases.   Workstations and
appropriate databases have been provided for seven or eight branches and two Main
Library units.  There is a good deal of interest on the part of users in the purchase of
more databases.  Because of the heavy use in some locations the addition of more
workstations may be required before more databases can be made available.
Gifts to the Special Collections and University Archives Division included papers of
Professor George McWhirter, Mr. Norman Newton, Mr. Harold Wright, Dr. Stuart Keate,
Mr. Jack Shadbolt, Mr. Jim Spilsbury, the Honourable T.G. Norris and Ms. Ellen Harris.
Papers were also received from Thompson, Berwick and Pratt and from the Vancouver
Trades and Labour Council.
Donors of special books and collections to the same division included Dr. H. Rocke
Robertson, Mr. Toni Onley, Mr. William Watson, Dr. P.R. Sandwell, Ms. Loreen
Robertson, Mr. Derek Lukin Johnston and Dr. Norman Watt.   Donors to other areas of
the Library included Dr. Alan Artibise, Dr. Cyril Belshaw, Dr. John Brockington,
Professor Cyril Bryner, Mr. Raymond Cryderman, Dr. Ronald Jobe and Dr. Graham
Johnson.
We note with regret the death of Dean Emeritus Blythe Eagles, a long-time donor to the
Library.
Among the notable personal donors this year were Mrs. Violet Eagles, Mr. Haig Farris,
Ms. Anne Ford, Dr. Lillian Gates, Mr. Po Ting Ip, Dr. Kaye Lamb, Mr. Douglas
Mclnnes, Mr. Naomichi Nishimura, Mr. Noel Owens, Ms. Vera Pech, Ms. Brenda
Peterson, Ms. Patricia Siu and the Ford Family.  Donors to the Crane Library included
Mrs. Katherine Block, Mr. John MacDonald, Mr. James Phelps, Mr. William Read, and
Mr. Paul Thiele. 6 -
The Kinsmen Club of Vancouver and the Rotary Club of Vancouver both made grants
to the Crane Library.
The Canadian Council of Archives, the Boag Foundation, and the Vancouver Historical
Society funded projects in the Special Collections and University Archives Division.
The purchase of collections for this Division was funded by grants from The Social
Sciences and Humanities Research Council of Canada, The Department of
Communications (Cultural Properties Office) and the Vancouver Foundation (Ernest
Theodore Rogers Fund). 7 -
TECHNICAL SERVICES
Improvements in automated systems enabled the technical services divisions to increase
acquisitions, cataloguing and processing levels despite the loss of three positions.
Collections purchases increased by more than 6,000 volumes.   Total acquisitions of new
materials to be catalogued for the collections increased by more than 14,000 volumes,
outstripping cataloguing resources and leading to the increase in cataloguing backlogs
forecast in last year's report.  The backlog of uncatalogued but listed material numbered
65,750 items at the end of the report year.  Slow response time on the Library's
computer continues to hamper productivity in all technical services areas.
Student assistant help was employed to list two significant acquisitions: the Talmage
collection of Hebraica, and a gift collection of more than 5,000 recordings of musical
theatre.  Both await cataloguing.  Students also helped to complete the conversion of the
musical sound recordings catalogue under the direction of the music cataloguer.
Planning began for the implementation of the Goods and Services Tax in 1991.  The
GST will apply to the Library's purchases of material for the collections, and must be
accounted for as part of the acquisition process.
The coming year will bring a major technological advance in the cataloguing of Chinese,
Japanese and Korean materials.   The Library is preparing to use the RLIN system,
which provides online display of the vernacular characters, as well as access to the
catalogues of other important East Asian collections in North America. SYSTEMS
The computer acquired in 1984 for library applications was traded for a more powerful
one at no additional cost, providing an immediate improvement in online response time,
although slow response continues to be troublesome during peak use periods.  The
growing popularity of online access will soon absorb the extra capacity, and slow
response will remain as a recurring problem.   No software changes were needed as the
new computer is fully compatible with the architecture of the one replaced.
Reference has been made to the project to develop an automated interlibrary loan
system.   It is being developed and operated on the Library mainframe and subsequently
is to be modified for use on microcomputers by other libraries.  Support of the open
systems standard protocols for ILL and search and retrieval functions are to be
incorporated.
Abstract databases acquired on magnetic tape and loaded on the Library system include
Microlog, Canadian News Index, ERIC (Education) files, and a two-year test file of
PsycINFO.   The full PsycINFO file will be loaded later this year.   Some enhancements
of the online system were needed to support these databases.
Development of a facility to capture retrieved data and permit users to print or
download the results is under way and expected to be made available for use during the
winter term.   Laser printers with debit-card readers will be used for printing, along with
microcomputers as print/download workstations for direct patron use.
The Library and the University continue to seek sources of funding to replace the aging
circulation system and to upgrade and expand the online public-access catalogue and
other systems.   A comprehensive review of package and in-house solutions is being
undertaken over the winter and a major overhaul of systems is expected to take place
over the next two years. PUBLIC SERVICES
Public Services provides the link between the material and resources available to the
University Library and the information requirements of the students, faculty and other
members of the community.  Use of the Library's services, circulation, reference,
computer searching, interlibrary loan and instruction are recorded in the appendices.
The 2.15 million loans from the Library in 1989/90 represent approximately 89 loans per
full time faculty member and student during the year.   It should be noted that these
statistics do not include the extensive use of anchored journals and books and other
material which is read or photocopied on site.   Current surveys suggest that two to three
items are consulted in the Library for each item borrowed.
In several locations the Library has introduced policies to improve accessibility of
material and reduce circulation.  The 5.7 percent reduction in circulation in the
Curriculum Laboratory is directly related to the Library's decision to anchor all journals
in this collection to improve availability for increasing numbers of education students.
The 24.6 percent reduction in MacMillan Library circulation occurred when the
photocopier was moved from the faculty area into the Library where it is no longer
necessary to sign out material in order to copy it.
Interlibrary lending increased 9.5 percent in 1989/90 over the preceding year to 27,231
items and the Library borrowed 14,071 items from other libraries - an increase of 22
percent over the preceding year.   More than 421,000 reference questions were answered,
an average of almost 9,000 for each week of the year.   Computer searches done by
librarian intermediaries fell from 2,066 to 1,669 as CD-ROM facilities were introduced.
Instructional sessions throughout the system increased by almost 30 percent reflecting the
growing need to train Library patrons to use the online catalogue and the CD-ROM
databases.
Online public access to post-1978 holdings doubled in December 1989 with the
installation of 11 new terminals in the libraries.  Use of the online files is growing
rapidly and at least 100 more terminals are needed.  Students wait in line to use the
online facilities in preference to relying on the microfiche catalogue which will continue
to be required until sufficient terminals are installed.   Remote access facilities were
introduced for all UBC Library card holders.
The quantity of research information available in electronic format is growing rapidly
and online searching of abstracting and indexing services is becoming the preferred way
of doing literature searches.   In addition to the traditional catalogue information, the
Library mounted on its online catalogue a number of commercially produced
bibliographic databases:  ERIC, PsycLIT, Canadian Newspaper Index and the index to
Microlog, a microfiche collection of Canadian government publications.
CD-ROM services were provided throughout the Library system to supplement or
replace traditional printed indexes.   In addition to MEDLINE, NTIS and CASSIS
(American patents), some other databases available on CD-ROM are Canadian Business
and Current Affairs, ERIC, PsycLIT, Sportdiscus, Corporate and Industry Research
Reports, Compendex Plus, Agricola/CAIN, Math/Sci, Biosis, and CCOHS-CD.
Databases are being added as they become available and resources permit.   Downloading
and printing facilities are available. 10
Technology is enhancing the Library's ability to share access to scholarly resources in
libraries throughout the world.
UBC Library records are added to large national and international databases so that
others are aware of our holdings.  The Library staff access bibliographic records at
OCLC, DOBIS, UTLAS, CANOLE and many individual institutions to identify items
and find where they are located.  Most recently the Library became a special member of
the Research Libraries Group East Asian Studies Program to share information about
North American collections in Chinese, Japanese and Korean.
Electronic messaging, couriers and fax are used to expedite borrowing of material from
other libraries for UBC users.   In addition, UBC faculty members are eligible for on site
borrowing privileges at a number of North American research libraries through the
Reciprocal Faculty Borrowing Program.  The program, available to members of the
Association of Research Libraries, is designed to promote and facilitate scholarly
research and communication among faculty of university research libraries.
Access to the global library collection is now very much a part of the UBC Library's
service.
During the spring of 1990, the Library reorganized the way it handles video and film in
order to improve accessibility and to increase operating efficiency.   Films were moved to
the Sedgewick Library and videos were distributed by subject to branches of the UBC
Library.
Faculty and students can borrow videos directly and without charge.   Bookings for
classroom use continues on a cost recovery basis.
The Woodward Library celebrated its 25th anniversary this year.  To mark the occasion,
the retrospective conversion of the card catalogue was completed and the card catalogue
was removed from the central service area.  The online catalogue is now the principal
access to Woodward's records with backup on the microfiche.
The Asian Library planned to mark its 30th anniversary with a gala evening event and
the introduction of the Chinese, Japanese, and Korean online catalogue support system
which would enable the Library to make vernacular character searching available to
scholars working in these languages. 11 -
STAFF
Dr. Ruth Patrick became UBC's eighth University Librarian at the beginning of August
1990.   Dr. Patrick came from the University of Montana, where she had been Dean of
Library Services since 1983.   Prior to that she had been Assistant Director of Library
Operations at Wayne State University from 1978.
Bill Watson, Assistant University Librarian for Public Services (Central Libraries), served
as Acting University Librarian until the end of July.
Three librarians took early retirement and two resigned during the year.
Rein Brongers, Head of the Science Division since 1967, retired at the end of September
1989.   Margaret Friesen, Head of the Interlibrary Loan Division, took on the acting
headship of the Science Division until Bonita Stableford was appointed Head at the
beginning of May.
Gerry Dobbin, Systems and Information Science Librarian since 1966, retired at the end
of May.   She was with the Library in various capacities for nearly 37 years.
Mary Banham, Head of the Circulation Division since 1985, retired at the end of July.
She had worked in that division since 1977. Leonora Crema was appointed Head as of
the beginning of August.
Marjorie Nelles, half-time reference librarian in the MacMillan Library, resigned in
September 1989 to accept a position at Simon Fraser University Library.   She had
worked in the Library since 1986.
Lynn Copeland, Librarian/Analyst in the Systems Division, resigned in August to
become Coordinator of the Electronic Library Network.  She had worked in the Library
since 1978.
Three librarians were on leave during the year.   Joanne Naslund, reference librarian in
the Curriculum Laboratory, was on leave from September 1989 to August 1990.  Hans
Burndorfer, Head of the Music and the Fine Arts libraries, was on leave from February
to June.   Jim Henderson, reference librarian in Woodward Library, went on a year's
leave in May.
Ann Smith, a UBC librarian from 1930 until 1965, died January 22, 1990.   She was
Assistant Librarian for many years and Acting University Librarian in 1949 and 1951
There was a further cut in the number of Library staff during the year.   An arbitrated
salary award to general librarians had to be met by a permanent reduction of $305,000
in the Library's human resources budget.  This required elimination of 11.5 FTE
positions from the operating budget.   There were 8.37 FTE positions cut and 3.17 FTE
positions converted to be funded from revenues. - 12
GOALS AND OBJECTIVES FOR 1990/91
1. Space
To push ahead with planning for library building expansion as rapidly as possible.
It will also be necessary to plan and to submit a budget request for additional collections
storage space.   For economic reasons the space should be sufficient to last until new
library space is available in 1994/95.  The last of the existing storage space in library
premises will be exhausted during the year.
2. Preservation
Until such time as the Library is able to appoint a permanent full-time preservation
librarian, the part-time acting librarian will continue to engage in preservation activities
as time and funds permit.
3. Technology
The existing circulation system is 25 years old, and much of the equipment is near the
end of its existence, so that the risk of serious failure is high.   The Library will prepare
a plan for the replacement of the circulation system.   It will also review online public-
access catalogue developments.   For both the circulation and the online catalogue systems
it will make recommendations whether they should be purchased or developed in-house.
4. Community Support
Development work among the Friends of the Library will be sustained.
The Friends of the Library Advisory Council will continue to advise the President on
matters affecting the Library.
The Library will work with the Development Office in seeking external funding for the
Library.
5. Services
Existing services will continue to be reviewed against demand and user needs, and to
explore opportunities for policy changes, greater use of technology, increased cost
recovery or more emphasis on self service.   A primary objective will be to maintain
services at least cost and where possible obtain reallocations to strengthen services and
resources for new programs.
The PATSCAN service will be maintained with assistance from provincial grant funds,
increased cost recovery and some temporary reallocations within the library budget.   The
long term goal is to maintain this service on a fully cost recovered basis, deriving funds
from end-users and from university royalty and license revenues. 13
6. Strategic Plan
The Library will develop a strategic plan determining its values and its vision of where
it intends to be at the beginning of the new century, together with a plan of action for
making that vision a reality.
7. Collections
To increase the Library's ability to keep up with new periodicals, particularly in those
subject areas which are heavily dependent upon the journal literature.   The means of
accomplishing this should be primarily by further review of duplicate subscriptions and
of older unique subscriptions, resulting in a transfer of existing funds to newer titles
where appropriate.
To review the Library's book fund allocations to those areas and units which are more
dependent on the monograph literature.  The intent would be to try to make sure that
the Library is buying needed material when it is new, rather than having to wait and
buy it at a later time in the second-hand market.
To continue the expansion of acquisitions in the Asian area; to fully implement and
consolidate the programs to serve the new languages such as Korean, Indonesian and
Punjabi.
To continue with the development of collections policies.
To continue to participate, so far as time allows in cooperative programs to assess
Canadian collections.
To improve cooperation in collection building with other Western university libraries,
especially those in BC and Alberta.  This might include reliance on each other in respect
to agreed serial subscriptions, with the use of fax as necessary for transmittal of copy.
It might also include the possibility of designating certain subject areas which would be
collected more intensively at each institution. Appendix
A
March 31/89
Additions
Deletions
Relegated
to Storage
March 31/90
Asian Studies Library
221,129
12,108
50
-
233,187
Biomedical Branch Library
33,322
727
6
-
34,043
Catalogue Records Division
5,770
77
-
-
5,847
Crane Library
7,964
940
417
-
8,487
Curriculum Laboratory
108,831
7,193
432
251
115,341
Data Library
544
158
9
-
693
Fine Arts Library
120,813
4,582
4
8,697
116,694
Government Publications
6,994
2,297
6
-
9,285
Hamber Library (CGSH)
11,263
545
-
-
11,808
Humanities & Social Science
Reference
65,311
1,407
72
1,118
65.528
Law Library
153,017
3,192
108
75
156,026
MacMillan Library
62,143
2,691
40
720
64,074
Main Library
982,839
31,952
593
2,954
1,011,244
Map Library
9,157
293
-
-
9,450
Marjorie Smith Library
20,184
2,779
225
98
22,640
Mathematics Library
31,737
1,117
-
-
32,854
Music Library
56,757
2,415
32
-
59,140
St. Paul's Library (SPH)
8,341
582
1
-
8,922
Science Reference
27,576
3,312
51
-
30,837
Sedgewick Library
193,334
3,355
3,343
-
193,356
Special Collections Division
77,305
15,593
6
-
92,892
Woodward
336.195
8.761
206
-
344.750
SUBTOTAL
2,540,536
106,076
5,601
13,913
2,627,098
Storage Collections
277.253
14
-
13,913
29U8T
TOTAL
2,817,789
106,091
5,601
-
2,918,279 Appendix B
GROWTH OF COLLECTIONS
March 31. 1989
Net Growth     March 31.1990
Volumes - Catalogued
2,817,789
100,490
2,918,279
Documents - Uncatalogued
723,981
10,948
734,929
Microfilm (reels)
92,654
3,313
95,967
Microcards (cards)
111,680
-
111,680
Microprint (sheets)
1,087,670
-
1,087,670
Microfiche (sheets)
2,417,243
124,212
2,541,455
Aperture Cards
2,589
-
2,589
Films
1,537
-
1,537
Filmloops
8
-
8
Filmstrips
2,775
43
2,818
Slides
20,511
1680
22,191
Slide/Tape Shows
120
6
126
Transparencies*
1,381
9
1,471
Video Tapes
2,802
367
3,169
Videodiscs
1
-
1
Photographs*
26,276
2
26,278
Pictures
75,247
136
75,383
Maps
180,037
3,274
183,311
Manuscripts**
2,657
63
2,720
Sound Recordings
170,161
5,423
175,584
Computer Tapes
673
260
933
Microcomputer Discs
228
229
457
CD-ROM
20
145
165
Air Photos
1,114
-
1,114
*  Sets
** Thickness of files in meters 00000000000000000000000000000000000000000000000©©®8t
Appendix C
LIBRARY OPERATING EXPENDITURES
Fiscal Years. April /March
Year
Salaries &
Wages
Collections
Binding
Other
Cost Recoveries
Totals
1986/87
9,584,602
(61.20)
4,853,225
(30.99)
198,148
(1.27)
1,025,395
(6.55)
237,301
15,424,069
1987/88
10,090,808
(63.55)
4,768,876
(30.03)
208,202
(1.31)
810,840
(5.11)
246,159
15,632,567
1988/89
10,263,629
(60.4)
5,243,498
(30.86)
208,922
(1.23)
1,276,776
(7.51)
870,464
16,122,361
1989/90
11,478,225
(59.85)
5,575,211
(29.07)
219,007
(1.14)
1,904,516
(9.93)
826,133
18,350,826
(1) Expenditures from grant and trust funds are not included; in 1989/90 they amounted to $286,426 for collections.
(2) Percentage figures in parentheses relate to total spending independent of cost coveries.
(3) Other expenditures include non-recurring equipment acquisitions which vary considerably from year to year. Appendix D
RECORDED USE OF LIBRARY RESOURCES
Years ending J»we 3Q
% Increase/
Decrease vs,
GENERAL CIRCULATION
1987/88
1938/89
1989/90
1988/89
Main Librarv
°
General Stacks
511,522
506,816
510,657
Reserves
26,965
25,852
23,859
Extension
10,202
10,477
10,281
Fine Arts
92,075
95,361
104,471
Government Publications
132,347
129,197
116,589
Map
11,379
9,853
10,773
Special Collections
18,609
19,702
21,966
SUBTOTAL
803,099
797,258
798,596
+0.17%
Branch Libraries
Asian
20,013
24,483
27,107
Biomedical Branch
29,681
25,595
26,543
Crane
3,108
2,784
2,874
Curriculum Laboratory
147,107
141,561
133,430
Film
3,492
3,547
^*
Hamber
35,496
34;489
33,905
Law
112,750 >
108,569
99,178
MacMillan
55,167
52,897
39,897
Marjorie Smith
28,752
31,016
29,607
Mathematics
24,884
26,092
24,684
Music
53,185
56,562
54,029
St. Paul's
21,747
22,472
23,124
Sedgewick
294,175
301,925
286,509
Woodward
257,800
211,178
197,477
SUBTOTAL
1,087,357
1,042^170
978,364
-6.12%
Use of Recordings
Wilson
230,380
224,965
223,926
Music
53,308
54,691
53,823
SUBTOTAL
283,688
279,656
277,749
-0.68%
Document Delivery
Health Sciences Network
40,150
45,137
47,513
+5.26%
INTERLIBRARY LOANS
To Other Libraries 21,149
From Other Libraries 11,283
TOTAL INTERLIBRARY LOANS   32,432
GRAND TOTAL (General Circulation
& Interlibrary Loans)
24,878
11,545
36,423
27,231
14,071
41,302
+13.4
2,246,726:        2,200,644 2,143,524 -2.6%
*  The Film Library was phased out during 1989/90 and its functions distributed to other Library divisions. Appendix E
INTERLIBRARY LOANS
Years ending June 30
TO OTHER LIBRARIES
Original Materials
General
Federation Information Network
B.C. Medical Library Service
Cancer Control Agency of B.C.
B.C. Post-Secondary Library Network
Bamfield Marine Station
SUBTOTAL
Films
Taped Books
Photocopies
General
Federation Information Network
B.C. Medical Library Service
B.C. Post-Secondary Library Network
Bamfield Marine Station
SUBTOTAL
1987/88
1988/89
1989/90
1,785
1,684
1,796
875
983
727
3,857
4,562
4,722
1,829
3,456
3,520
3,039
3,164
3,627
26
64
69
11,411
13,913
14,461
779
769
559
-
193
211
2,529
2,851
3,540
156
178
189
90
31
14
6,105
6,727
7,978
79
216
279
% Increase/
Decrease vs.
1988/89
8,959
10,003
12,000
TOTAL INTERLIBRARY LENDING
21,149
24,878
27,231
+9.5%
FROM OTHER LIBRARIES
Original Materials
General
B.C. Medical Library Service
Cancer Control Agency of B.C.
SUBTOTAL
3,015
311
_2£
3,365
2,918
276
-31
3,271
3,626
318
_8i
4,025
Films
560
519
372
Taped Book?
-
77
51
Photocopies
7,358
7,678
9,623
TOTAL INTERLIBRARY BORROWING
11,283
11,545
14,071
+21.9% Appendix F
HEALTH SCIENCES LIBRARY NETWORK
July 1989 - June 1990
x  Interbranch Loans
To Other Branches
Original
Material
Woodward
5,919
Biomedical Branch
754
Hamber
667
St. Paul's
449
Other U.B.C. Libraries
1,509
TOTAL
9,298
(1988/89)
(10,048)
Photocopies
32,677
2,870
913
489
1170
38,119
(35,089)
% Increase
Total
Vs. 1988/89
38,596
3,624
1,580
938
2,679
47,417
(45,137)
From Other Branches
Woodward
732     -
1,616
2,348
Biomedical Branch
3,061
10,570
13,631
Hamber
2,610
14,134
16,744
St. Paul's
2,030
9,037
11,067
Other U.B.C. Libraries
865
2,762
3,627
TOTAL
9,298
38,119
47,417
(1988/89)
(10,048)
(35,089)
(45,137)
+5.05% Appendix G
REFERENCE & INFORMATION OUESTIONS ANSWERED
July 1989 - June 1990
Main Library
Fine Arts
Government Publications
Humanities & Social Sciences
Information Desk
Map
Science Division
Special Collections
SUBTOTAL
(1988/89)
% Increase
Directional
Reference
Research
Total
Decrease vs
Ouestions
Questions
Ouestions
Ouestions
1988/89
10,733
8,158
1,079
19,970
679
25,825
1,111
27,615
1,661
31,679
1,316
34,656
15,927
44,370
-
60,297
727
3,733
128
4,588
681
7,463
474
8,618
7,255
20,544
3,471
31,270
37,663
141,772
7,579
187,014
-2.31%
(40,165)
(142,260)
(9,013)
(191,438)
Branch Libraries
Asian Studies
Biomedical Branch
Crane
Curriculum Laboratory
Extension
Hamber
Health Sciences Network
Law
MacMillan
Marjorie Smith
Mathematics
Music
St. Paul's
Sedgewick
Woodward
SUBTOTAL
(1988/89)
GRAND TOTAL
(1988/89)
1,478
5,554
515
7,547
4,042
19,033
763
23,838
1,144
1,838
515
3,497
10,176
16,164
1,152
27,492
-
11
211
222
5,259
6,338
4,741
16,338
-
4,906
128
5,034
7,355
9,282
4,522
21,159
1,839
8,295
599
10,733
2,067
2,762
199
5,028
1,531
1,163
374
3,068
2,830
10,467
133
13,430
9,063
18,959
581
28,603
6,235
17,986
184
24,405
8,987
27,671
6,986
43,644
62,006
150,429
21,603
234,038
-5.43%
(63,197)
(162,219)
(22,062)
(247,478)
99,669
292,201
29,182
421,052
-4.07%
(103,362)
(304,479)
(31,075)
(438,916) Appendix H
COMPUTER-ASSISTED BIBLIOGRAPHIC SEARCHES
My 1999
- June 1990
1
2
3
4
5
6
7
No. of
Student
UBC
Non-UBC
SDI
Division
Searches
Searches
Searches
Searches
Reference
ILL
ReDorts
Biomedical Branch
107
_
34
9
46
18
28
Crane
53
-
-°
-
3
50
-
Curriculum Laboratory
4
-
-
-
4
-
-
Fine Arts
13
-
-
-
13
-
-
Government Publications
10
-
-
-
10
-
-
Hamber
1,338
-
292
-
140
906
369
Humanities &
Social Sciences
737
134
77
12
514
-
-
Law
554
15
20
-
519
-
-
MacMillan
404
63
43
5
238
55
-
Marjorie Smith
164
54
3
1
98
8
-
Mathematics
155
-
-
-
143
12
-
St. Paul's
146
-
121
2
12
11
91
Science *
1,126
33
99
33
201
760
2
Sedgewick
14
.   -
1
-
13
-
-
Woodward
1.650
53
383
34
667
513
1.179
TOTAL
6,475
352
1,073
96
2,621
2,333
1,669
1988/89
(7,626)        (353)     (2,079)        (113)      (2,770)      (2,311)      (2,066)
1. Number of searches:  a total of the figures in columns 2 to 6.
2. Student specials:  limited searches provided to UBC students at a flat fee.
3. UBC searches:  for UBC members, excluding student specials.
4. Non-UBC searches:  full costs, including staff time, are charged for searches on behalf of persons
not associated with the University.  These searches tend to be complex and often involve the use of
several data files.
5. Reference searches are usually brief inquiries for information not readily accessible in print.
6. ILL verification is a search for the purpose of determining the existence and location of
documents.  In Woodward and Main the searches result in on-line orders for interlibrary loans.
*  The total for Science includes all ILL verification for the Library system except Woodward, the
hospital libraries, MacMillan and Crane.
7. Selective Dissemination of Information reports:  the number of monthly updates distributed to
clients.  Current awareness (SDI) profiles are included in columns 1 to 5 only when they are
initially established or subsequently revised. Appendix I
ORIENTATION TOURS & INSTRUCTIONAL SESSIONS
July 1989 - June 1990
UBC students, faculty, staff
Community groups
#
Main Library
Fine Arts
Government Publications
Humanities & Social Sciences
Information & Orientation
Map Collection
Science
Special Collections
SUBTOTAL
(1988/89)
14
8
59
2
1
10
94
(108)
$•
,*
4»
50
233
703
11
1
100
1,098
(1,067)
/
&
17
23
48
30
8
3
129
(100)
292
298
934
473
55
90
2,142
(1,523)
*f
$
•
4 96
2
4
1
2
13
(27)
33
70
2
II
212
(345)
Branch Libraries
Asian Studies
Biomedical Branch
Crane
Curriculum Laboratory
Hamber
Law
MacMillan
Marjorie Smith
Mathematics
Music
St. Paul's
Sedgewick
Woodward
SUBTOTAL
(1988/89)
GRAND TOTAL
(1988/89)
84
311
2
22
-
-
21
69
9
41
2
6
29
488
43
1,286
19
69
15
78
12
170
24
1,772
14
149
11
18
2
2
28
273
1
2
-
-
7
54
1
40
-
-
26
266
4
14
131
2,582
■5
33
65
727
186
1,333
369
7,139
(137)
(941)
(286)
(7,628)
280
2,431
498
9,281
(245)
(2,008)
(386)
(9,151)
83
15
2
8
4
3
4
275
191
44
215
6
73
125
818
(201)
(901)
138
1,038
(228)
(1,246)
*   Estimated number of participants Appendix J
LIBRARY ORGANIZATION
1989/90
ADMINISTRATION
Patrick, Ruth J.
de Bruijn, Erik
Jeffreys, Anthony
Keate, Heather
MacDonald, Robin
Watson, William
University Librarian (from August 1, 1990)
Assistant University Librarian for
Administrative Services
Assistant University Librarian for Collections
Assistant University Librarian for Public Services,
Branch Libraries
Assistant University Librarian for Technical
Processes and Systems
Acting University Librarian (July 1, 1989 to
July 31, 1990)
Assistant University Librarian for Public Services,
Central Libraries
ACQUISITIONS DIVISION
Davidson, Joyce
Head
ASIAN LIBRARY
Joe, Linda
Head
BIOMEDICAL BRANCH LIBRARY (V.G.H.,-
Freeman, George Head
CATALOGUE PRODUCTS DIVISION
Omelusik, Nick Head
CATALOGUE RECORDS DIVISION
Turner, Ann
Head Appendix J
(continued)
CIRCULATION DIVISION
Banham, Mary
Crema, Leonora
COLLECTIONS DIVISION
Elliston, Graham
Forbes, Jennifer
Hallonquist, P. Lynne
Karpinski, Leszek
Kreider, Janice
Mcintosh, Jack
CRANE LIBRARY
Thiele, Paul
CURRICULUM LABORATORY
Hurt, Howard
DATA LIBRARY
Colenbrander, Hilde
FINE ARTS LIBRARY
Burndorfer, Hans
Omelusik, Nick
GIFTS & EXCHANGE DIVISION
Elliston, Graham
Head (to July 31, 1990)
Head (from August 1, 1990)
Bibliographer - Serials
Bibliographer - English Language
Bibliographer - Life Sciences
Bibliographer - European Languages
Bibliographer - Science
Bibliographer - Slavonic Studies
Head
Head
Head
Head (on leave February 1 to June 30, 1990)
Acting Head (February 1 to June 30, 1990)
Head Appendix J
(continued)
GOVERNMENT PUBLICATIONS & MICROFORMS DIVISION
Dodson, Suzanne Head
HAMBER LIBRARY (Children's/Grace/Shaughnessy Hospitals)
Nelson, Ann Head
HEALTH SCIENCES LIBRARY NETWORK SERVICES
Price, Jane Co-ordinator
HUMANITIES & SOCIAL SCIENCES DIVISION
Godolphin, Jocelyn Head
INFORMATION & ORIENTATION DIVISION
Stevens, Julie Head
O
INTERLIBRARY LOAN DIVISION
Friesen, Margaret
LAW LIBRARY
Shorthouse, Tom
Head
Head
MACMILLAN LIBRARY
Brongers, Lore
MARJORIE SMITH LIBRARY
Scott, Beverley
MUSIC LIBRARY
Burndorfer, Hans
Walsh, Kirsten
Head
Acting Head (to July 31, 1989)
Head (from August .1,-1989)
Head (on leave February 1 to June 30, 1990)
Acting Head (February 1 to June 30, 1990) Appendix J
(continued)
ST. PAUL'S HOSPITAL LIBRARY
Saint, Barbara
Head
SCIENCE DIVISION & MATHEMATICS LIBRARY
Brongers, Rein Head (to September 30, 1989)
Friesen, Margaret Acting Head (from October 2, 1989 to May 1, 1990)
Stableford, Bonita Head (from May 1, 1990)
SEDGEWICK LIBRARY
Sandilands, Joan
SERIALS DIVISION
Baldwin, Nadine
Head
Head
SPECIAL COLLECTIONS & UNIVERSITY ARCHIVES DIVISION
Yandle, Anne Head
Brandak, George Manuscripts Curator
Hives, Chris University Archivist
Forbes, Chuck Curator, Colbeck Collection
Ross, Tim Map Librarian
Woodward, Frances Curator, Historical Maps
SYSTEMS DIVISION
Dennis, Donald
WOODWARD LIBRARY
Mclnnes, Douglas N.
de Bruijn, Elsie
Head
Head
Associate Head Appendix K
SENATE LIBRARY COMMITTEE
1999/9$
Dean P.T. Burns
Ms. W.L. Fox
Dr. S.E. Grace
Dr. R.L. Gray
Ms. Joanna Harrington
Mr. T.P. Kaweski
Dr. S.C. Lindstrom
Dr. J. A. McLean
Dean J.H. McNeill
Prof. A.B. Piternick
Dr. G.G.E. Scudder
Vice President K.D. Srivastava (by invitation)
Dean Peter Suedfeld (Chairman)
Ms. N.E. Woo
EX-QFFICIO
Chancellor L.R. Peterson
Dr. R.A. Spencer
Mr. William Watson
Terms of Reference
(a) To advise and assist the Librarian in:
(i)    formulating a policy for the development of resources for instruction
and research;
(ii)    advising on the allocation of book funds to the fields of instruction
and research;
(iii)     developing a general program of library service for all the interests of
the University; and
(iv) keeping himself informed about the library needs of instructional and
research staffs, and keeping the academic community informed about
the Library
(b) To report to Senate on matters of policy under discussion by the Committee. Appendix L
LIBRARY FRIENDS ADVISORY COUNCIL
1988 - 1990
Mrs. Helen Belkin
Dr. Robert H. Blackburn
Mr. Haig de B. Farris
Dr. W.C. Gibson
Mr. Douglas N. Mclnnes
Dr. Peter H. Pearse
Dr. H. Rocke Robertson
Dr. P.R. Sandwell (Chairman)
Mr. Elmer Smith
Mrs. Sally Ruekauf Warren
Dr. Jonathan Wisenthal
HONORARY MEMBERS
Sir Frederick Dainton
Dr. Cecil H. Green
Dr. Neal Harlow
Dr. Walter C. Koerner
Dr. W. Kaye Lamb
Terms of Reference
The Library Friends Advisory Council assists the University President's office and the
University Librarian in their efforts to strengthen and promote established areas of
Library excellence and to build new strengths in support of developing university
programs.
1. To examine, review and constructively criticize the Library's progress and plans.
2. To represent the Library to the community, based on an understanding of its
operation and plans for the future. n