REPORT OF THE UNIVERSITY LIBRARIAN TO THE SENATE 1989-1990 THE UNIVERSITY OF BRITISH COLUMBIA LIBRARY The Report of the University Librarian to the Senate of the University Seventy-fifth Year 1989/90 The University of British Columbia Vancouver, November 1990 PREFACE It is my pleasure to present the report of the University Librarian to the Senate. Since I have just completed the first quarter of the first year of my tenure, I want to acknowledge that the many outstanding accomplishments listed in this report occurred during the leadership of William J. Watson, who was Acting University Librarian during this time. It is important as well to acknowledge the contributions of the many stakeholders who care about and shape the library - the library staff, the deans and administrators, and most importantly the faculty - who regard the library as their lifeline to knowledge. The desires and effort of all of these people make the library the "Great Library" that it is. REPORT OF THE UNIVERSITY LIBRARIAN FOR THE YEAR 1989/90 The themes for the academic year 1989/90 include several which will be familiar to readers of annual reports for past years plus a few new ones. * The search for a University Librarian concluded successfully with the appointment of Ruth Patrick to that position in August. * Planning for new Library premises was resumed * The core library activities — acquiring and processing materials; providing access to them, to materials from elsewhere, and to other sources of information; and operating a lending service — went on much as usual, but with some highlights worth special mention. * The online public-access catalogue of the Library's holdings and other files was extended and improved. * A number of databases on CD-ROM were installed throughout the Library system. * Services to the university/colleges, interlibrary lending in particular, increased much as had been expected. * Progress was made on development of an automated interlibrary loan workstation. * Several staff positions were eliminated from the Library operating budget. These and other items thought likely to be of interest are reviewed in the pages that follow. As usual, several appendices conclude the report. Library premises The Library is in urgent need of new space, for collections, for library users, and for staff functions. At the end of 1989/90 there were some 277,000 volumes in the Main Library and the Library Processing Centre in closed-access storage areas. There were also about 50,000 in storage in the Woodward Library. The Main Library and the branch system as a whole are overcrowded and difficult for both users and staff. Planning resumed in February for a Library building expansion. Towards the end of the report year the planning committee was arriving at what would become its recommendations to the University, essentially that new construction should take place between the Main and Sedgewick libraries north of the Physics and Chemistry buildings. It should link with the Sedgewick Library and have two levels underground and two or more above ground. It was expected that the money allocated would build about 100,000 net assignable square feet of space, less than that if extensive alterations of Sedgewick were required. The new space is expected to be completed late in 1994/95. Plans are also going forward for an expansion of the Scarfe Building serving the Faculty of Education. It is expected that the new space will house the Curriculum Laboratory (Education Library) enlarged from its present 9,500 to about 24,000 n.a.s.f. It is expected to be completed within the next five years. The David Lam Management Research Centre, which will house the DLMR Library, is expected to be ready for occupancy by the spring of 1992. Services to University/Colleges The academic year under review was the first in which the university/colleges at Kamloops, Kelowna and Nanaimo offered upper-year courses. These programs resulted in a dramatic increase in interlibrary lending from the UBC Library. The overall increase in lending to Cariboo, Okanagan and Malaspina colleges was 268 percent over the previous year, not all of it stemming directly from upper-year programs. The increase in borrowing is probably attributable to raised expectations at the colleges and more liberal borrowing privileges for all students. Improved response through streamlined procedures and better delivery services, courier and fax, may have contributed to increased requesting. Perhaps too, first and second-year college students, intending to continue in upper-year studies, wanted and needed access to a wider range of materials than formerly. At any rate, loans from the Library to the university/colleges rose from 692 in 1988/89 to 2,549 in 1989/90. Interlibrary Loan Workstation In 1989 the University received funding from the Ministry of Advanced Education to assist the Library in extending the support it was providing to the libraries of the developing university/colleges. The Library undertook to develop an Interlibrary Loan Workstation, an automated system to facilitate and enhance collection-sharing. The project will automate borrowing and lending processes for both libraries engaged in the transaction, providing dial-up access to the databases, online ordering capability, and automatic record-keeping and accounting. - 3 Retrospective conversion of the catalogue The first stage of retrospective conversion (RECON) of the catalogues of several Library branches was completed. Now operating without card catalogues are the Biomedical Branch at Vancouver General Hospital, the Marjorie Smith (Social Work), MacMillan and Woodward libraries. Fully converted are records for all serials, all acquisitions since 1978, the holdings of St. Paul's Hospital Library and the Hamber Library at Children's Hospital, and some other materials. RECON is proceeding slowly in other branches and divisions. All told there remain to be fully converted some 800,000 records. Preservation Preservation activities in the Library were governed by the resolve to do as much as possible to preserve materials for future use, while keeping costs of the program moderate. The part-time Preservation Librarian, on the basis of a preservation plan developed the previous year, undertook a program that included: training sessions for staff and students on preservation concerns; steps towards a coordinated binding and mending plan; improvements in the library environment; replacement of blemished microfilm; a report from an expert on Library preservation needs; use of alkaline paper for photocopying done in the libraries; and participation in a successful consortium million-dollar grant application for establishment of a program of preservation microfilming in Canada. Electronic Library Network The Library participated in the work of the committee aiming to formalize and develop the Electronic Library Network linking B.C. post-secondary libraries. The ELN will operate under the aegis of the Open Learning Agency. Among projects in the formative or study stages are a union list of serials database, likely to be supported by the UBC Library Systems Division under contract to ELN. Vancouver Public Library Senior librarians from the UBC Library and the Vancouver Public Library met several times during the year to explore practical ways in which the two systems could assist each other in achieving goals. Steps taken in pursuit of this objective were reciprocal visits by reference librarians and exchange of newsletters and other information. Also talked about were cross-referral of clients and possibilities for improved arrangements for interlibrary lending. Other steps are intended to follow. Circulation of scientific journals A committee of librarians and faculty members in Science and Applied Science met to consider whether journals in the Science Division should continue to circulate or be anchored. On the basis of their discussions and a survey of opinion of faculty members and students in the two faculties it was decided that the materials should continue to circulate. Senate Library Committee The Senate Library Committee (for membership and terms of reference see Appendix K) met four times during 1989/90. Dean Peter Suedfeld, Chairman for two years, vacated the chair at the end of June when he went on leave. Prof. Anne Piternick, longest serving member (since 1969) and the collective memory of the committee, also resigned at the same time to begin a leave. COLLECTIONS The library acquisitions budget was increased overall by 5.52 percent for 1990/91; this included a 4 percent increase for inflation, a 1.5 percent allowance for new material, and a 0.02 percent increase toward the long-term impact of exchange rate changes. In dollar terms the 1989/90 budget included $5,568,563 for materials, and $213,000 for binding. The 1990/91 budget is $5,865,900 for materials and $213,000 for binding. These figures refer to the basic operating budget for collections; some additional money was available from the Pacific Rim Excellence Fund and from trust funds. The net effect of exchange rate changes in the last two or three years has been beneficial to the Library and has tended to counteract the ravages of inflation. As a result the percentage of the collections budget allocated to serial subscriptions and standing orders has dropped to 60 percent from the 65 percent level which pertained a few years ago. The Library and the Senate Library Committee agreed some years ago that the serials budget should be kept in the 60-65 percent range. Because of the drop to the lower end of this range, expenditures on monographs have increased and the intake of monographs increased by several thousand in 1989/90 over 1988/89. The Library is continuing to invest significant amounts of money in subscriptions to CD-ROMs and locally mounted tapes of reference databases. Workstations and appropriate databases have been provided for seven or eight branches and two Main Library units. There is a good deal of interest on the part of users in the purchase of more databases. Because of the heavy use in some locations the addition of more workstations may be required before more databases can be made available. Gifts to the Special Collections and University Archives Division included papers of Professor George McWhirter, Mr. Norman Newton, Mr. Harold Wright, Dr. Stuart Keate, Mr. Jack Shadbolt, Mr. Jim Spilsbury, the Honourable T.G. Norris and Ms. Ellen Harris. Papers were also received from Thompson, Berwick and Pratt and from the Vancouver Trades and Labour Council. Donors of special books and collections to the same division included Dr. H. Rocke Robertson, Mr. Toni Onley, Mr. William Watson, Dr. P.R. Sandwell, Ms. Loreen Robertson, Mr. Derek Lukin Johnston and Dr. Norman Watt. Donors to other areas of the Library included Dr. Alan Artibise, Dr. Cyril Belshaw, Dr. John Brockington, Professor Cyril Bryner, Mr. Raymond Cryderman, Dr. Ronald Jobe and Dr. Graham Johnson. We note with regret the death of Dean Emeritus Blythe Eagles, a long-time donor to the Library. Among the notable personal donors this year were Mrs. Violet Eagles, Mr. Haig Farris, Ms. Anne Ford, Dr. Lillian Gates, Mr. Po Ting Ip, Dr. Kaye Lamb, Mr. Douglas Mclnnes, Mr. Naomichi Nishimura, Mr. Noel Owens, Ms. Vera Pech, Ms. Brenda Peterson, Ms. Patricia Siu and the Ford Family. Donors to the Crane Library included Mrs. Katherine Block, Mr. John MacDonald, Mr. James Phelps, Mr. William Read, and Mr. Paul Thiele. 6 - The Kinsmen Club of Vancouver and the Rotary Club of Vancouver both made grants to the Crane Library. The Canadian Council of Archives, the Boag Foundation, and the Vancouver Historical Society funded projects in the Special Collections and University Archives Division. The purchase of collections for this Division was funded by grants from The Social Sciences and Humanities Research Council of Canada, The Department of Communications (Cultural Properties Office) and the Vancouver Foundation (Ernest Theodore Rogers Fund). 7 - TECHNICAL SERVICES Improvements in automated systems enabled the technical services divisions to increase acquisitions, cataloguing and processing levels despite the loss of three positions. Collections purchases increased by more than 6,000 volumes. Total acquisitions of new materials to be catalogued for the collections increased by more than 14,000 volumes, outstripping cataloguing resources and leading to the increase in cataloguing backlogs forecast in last year's report. The backlog of uncatalogued but listed material numbered 65,750 items at the end of the report year. Slow response time on the Library's computer continues to hamper productivity in all technical services areas. Student assistant help was employed to list two significant acquisitions: the Talmage collection of Hebraica, and a gift collection of more than 5,000 recordings of musical theatre. Both await cataloguing. Students also helped to complete the conversion of the musical sound recordings catalogue under the direction of the music cataloguer. Planning began for the implementation of the Goods and Services Tax in 1991. The GST will apply to the Library's purchases of material for the collections, and must be accounted for as part of the acquisition process. The coming year will bring a major technological advance in the cataloguing of Chinese, Japanese and Korean materials. The Library is preparing to use the RLIN system, which provides online display of the vernacular characters, as well as access to the catalogues of other important East Asian collections in North America. SYSTEMS The computer acquired in 1984 for library applications was traded for a more powerful one at no additional cost, providing an immediate improvement in online response time, although slow response continues to be troublesome during peak use periods. The growing popularity of online access will soon absorb the extra capacity, and slow response will remain as a recurring problem. No software changes were needed as the new computer is fully compatible with the architecture of the one replaced. Reference has been made to the project to develop an automated interlibrary loan system. It is being developed and operated on the Library mainframe and subsequently is to be modified for use on microcomputers by other libraries. Support of the open systems standard protocols for ILL and search and retrieval functions are to be incorporated. Abstract databases acquired on magnetic tape and loaded on the Library system include Microlog, Canadian News Index, ERIC (Education) files, and a two-year test file of PsycINFO. The full PsycINFO file will be loaded later this year. Some enhancements of the online system were needed to support these databases. Development of a facility to capture retrieved data and permit users to print or download the results is under way and expected to be made available for use during the winter term. Laser printers with debit-card readers will be used for printing, along with microcomputers as print/download workstations for direct patron use. The Library and the University continue to seek sources of funding to replace the aging circulation system and to upgrade and expand the online public-access catalogue and other systems. A comprehensive review of package and in-house solutions is being undertaken over the winter and a major overhaul of systems is expected to take place over the next two years. PUBLIC SERVICES Public Services provides the link between the material and resources available to the University Library and the information requirements of the students, faculty and other members of the community. Use of the Library's services, circulation, reference, computer searching, interlibrary loan and instruction are recorded in the appendices. The 2.15 million loans from the Library in 1989/90 represent approximately 89 loans per full time faculty member and student during the year. It should be noted that these statistics do not include the extensive use of anchored journals and books and other material which is read or photocopied on site. Current surveys suggest that two to three items are consulted in the Library for each item borrowed. In several locations the Library has introduced policies to improve accessibility of material and reduce circulation. The 5.7 percent reduction in circulation in the Curriculum Laboratory is directly related to the Library's decision to anchor all journals in this collection to improve availability for increasing numbers of education students. The 24.6 percent reduction in MacMillan Library circulation occurred when the photocopier was moved from the faculty area into the Library where it is no longer necessary to sign out material in order to copy it. Interlibrary lending increased 9.5 percent in 1989/90 over the preceding year to 27,231 items and the Library borrowed 14,071 items from other libraries - an increase of 22 percent over the preceding year. More than 421,000 reference questions were answered, an average of almost 9,000 for each week of the year. Computer searches done by librarian intermediaries fell from 2,066 to 1,669 as CD-ROM facilities were introduced. Instructional sessions throughout the system increased by almost 30 percent reflecting the growing need to train Library patrons to use the online catalogue and the CD-ROM databases. Online public access to post-1978 holdings doubled in December 1989 with the installation of 11 new terminals in the libraries. Use of the online files is growing rapidly and at least 100 more terminals are needed. Students wait in line to use the online facilities in preference to relying on the microfiche catalogue which will continue to be required until sufficient terminals are installed. Remote access facilities were introduced for all UBC Library card holders. The quantity of research information available in electronic format is growing rapidly and online searching of abstracting and indexing services is becoming the preferred way of doing literature searches. In addition to the traditional catalogue information, the Library mounted on its online catalogue a number of commercially produced bibliographic databases: ERIC, PsycLIT, Canadian Newspaper Index and the index to Microlog, a microfiche collection of Canadian government publications. CD-ROM services were provided throughout the Library system to supplement or replace traditional printed indexes. In addition to MEDLINE, NTIS and CASSIS (American patents), some other databases available on CD-ROM are Canadian Business and Current Affairs, ERIC, PsycLIT, Sportdiscus, Corporate and Industry Research Reports, Compendex Plus, Agricola/CAIN, Math/Sci, Biosis, and CCOHS-CD. Databases are being added as they become available and resources permit. Downloading and printing facilities are available. 10 Technology is enhancing the Library's ability to share access to scholarly resources in libraries throughout the world. UBC Library records are added to large national and international databases so that others are aware of our holdings. The Library staff access bibliographic records at OCLC, DOBIS, UTLAS, CANOLE and many individual institutions to identify items and find where they are located. Most recently the Library became a special member of the Research Libraries Group East Asian Studies Program to share information about North American collections in Chinese, Japanese and Korean. Electronic messaging, couriers and fax are used to expedite borrowing of material from other libraries for UBC users. In addition, UBC faculty members are eligible for on site borrowing privileges at a number of North American research libraries through the Reciprocal Faculty Borrowing Program. The program, available to members of the Association of Research Libraries, is designed to promote and facilitate scholarly research and communication among faculty of university research libraries. Access to the global library collection is now very much a part of the UBC Library's service. During the spring of 1990, the Library reorganized the way it handles video and film in order to improve accessibility and to increase operating efficiency. Films were moved to the Sedgewick Library and videos were distributed by subject to branches of the UBC Library. Faculty and students can borrow videos directly and without charge. Bookings for classroom use continues on a cost recovery basis. The Woodward Library celebrated its 25th anniversary this year. To mark the occasion, the retrospective conversion of the card catalogue was completed and the card catalogue was removed from the central service area. The online catalogue is now the principal access to Woodward's records with backup on the microfiche. The Asian Library planned to mark its 30th anniversary with a gala evening event and the introduction of the Chinese, Japanese, and Korean online catalogue support system which would enable the Library to make vernacular character searching available to scholars working in these languages. 11 - STAFF Dr. Ruth Patrick became UBC's eighth University Librarian at the beginning of August 1990. Dr. Patrick came from the University of Montana, where she had been Dean of Library Services since 1983. Prior to that she had been Assistant Director of Library Operations at Wayne State University from 1978. Bill Watson, Assistant University Librarian for Public Services (Central Libraries), served as Acting University Librarian until the end of July. Three librarians took early retirement and two resigned during the year. Rein Brongers, Head of the Science Division since 1967, retired at the end of September 1989. Margaret Friesen, Head of the Interlibrary Loan Division, took on the acting headship of the Science Division until Bonita Stableford was appointed Head at the beginning of May. Gerry Dobbin, Systems and Information Science Librarian since 1966, retired at the end of May. She was with the Library in various capacities for nearly 37 years. Mary Banham, Head of the Circulation Division since 1985, retired at the end of July. She had worked in that division since 1977. Leonora Crema was appointed Head as of the beginning of August. Marjorie Nelles, half-time reference librarian in the MacMillan Library, resigned in September 1989 to accept a position at Simon Fraser University Library. She had worked in the Library since 1986. Lynn Copeland, Librarian/Analyst in the Systems Division, resigned in August to become Coordinator of the Electronic Library Network. She had worked in the Library since 1978. Three librarians were on leave during the year. Joanne Naslund, reference librarian in the Curriculum Laboratory, was on leave from September 1989 to August 1990. Hans Burndorfer, Head of the Music and the Fine Arts libraries, was on leave from February to June. Jim Henderson, reference librarian in Woodward Library, went on a year's leave in May. Ann Smith, a UBC librarian from 1930 until 1965, died January 22, 1990. She was Assistant Librarian for many years and Acting University Librarian in 1949 and 1951 There was a further cut in the number of Library staff during the year. An arbitrated salary award to general librarians had to be met by a permanent reduction of $305,000 in the Library's human resources budget. This required elimination of 11.5 FTE positions from the operating budget. There were 8.37 FTE positions cut and 3.17 FTE positions converted to be funded from revenues. - 12 GOALS AND OBJECTIVES FOR 1990/91 1. Space To push ahead with planning for library building expansion as rapidly as possible. It will also be necessary to plan and to submit a budget request for additional collections storage space. For economic reasons the space should be sufficient to last until new library space is available in 1994/95. The last of the existing storage space in library premises will be exhausted during the year. 2. Preservation Until such time as the Library is able to appoint a permanent full-time preservation librarian, the part-time acting librarian will continue to engage in preservation activities as time and funds permit. 3. Technology The existing circulation system is 25 years old, and much of the equipment is near the end of its existence, so that the risk of serious failure is high. The Library will prepare a plan for the replacement of the circulation system. It will also review online public- access catalogue developments. For both the circulation and the online catalogue systems it will make recommendations whether they should be purchased or developed in-house. 4. Community Support Development work among the Friends of the Library will be sustained. The Friends of the Library Advisory Council will continue to advise the President on matters affecting the Library. The Library will work with the Development Office in seeking external funding for the Library. 5. Services Existing services will continue to be reviewed against demand and user needs, and to explore opportunities for policy changes, greater use of technology, increased cost recovery or more emphasis on self service. A primary objective will be to maintain services at least cost and where possible obtain reallocations to strengthen services and resources for new programs. The PATSCAN service will be maintained with assistance from provincial grant funds, increased cost recovery and some temporary reallocations within the library budget. The long term goal is to maintain this service on a fully cost recovered basis, deriving funds from end-users and from university royalty and license revenues. 13 6. Strategic Plan The Library will develop a strategic plan determining its values and its vision of where it intends to be at the beginning of the new century, together with a plan of action for making that vision a reality. 7. Collections To increase the Library's ability to keep up with new periodicals, particularly in those subject areas which are heavily dependent upon the journal literature. The means of accomplishing this should be primarily by further review of duplicate subscriptions and of older unique subscriptions, resulting in a transfer of existing funds to newer titles where appropriate. To review the Library's book fund allocations to those areas and units which are more dependent on the monograph literature. The intent would be to try to make sure that the Library is buying needed material when it is new, rather than having to wait and buy it at a later time in the second-hand market. To continue the expansion of acquisitions in the Asian area; to fully implement and consolidate the programs to serve the new languages such as Korean, Indonesian and Punjabi. To continue with the development of collections policies. To continue to participate, so far as time allows in cooperative programs to assess Canadian collections. To improve cooperation in collection building with other Western university libraries, especially those in BC and Alberta. This might include reliance on each other in respect to agreed serial subscriptions, with the use of fax as necessary for transmittal of copy. It might also include the possibility of designating certain subject areas which would be collected more intensively at each institution. Appendix A March 31/89 Additions Deletions Relegated to Storage March 31/90 Asian Studies Library 221,129 12,108 50 - 233,187 Biomedical Branch Library 33,322 727 6 - 34,043 Catalogue Records Division 5,770 77 - - 5,847 Crane Library 7,964 940 417 - 8,487 Curriculum Laboratory 108,831 7,193 432 251 115,341 Data Library 544 158 9 - 693 Fine Arts Library 120,813 4,582 4 8,697 116,694 Government Publications 6,994 2,297 6 - 9,285 Hamber Library (CGSH) 11,263 545 - - 11,808 Humanities & Social Science Reference 65,311 1,407 72 1,118 65.528 Law Library 153,017 3,192 108 75 156,026 MacMillan Library 62,143 2,691 40 720 64,074 Main Library 982,839 31,952 593 2,954 1,011,244 Map Library 9,157 293 - - 9,450 Marjorie Smith Library 20,184 2,779 225 98 22,640 Mathematics Library 31,737 1,117 - - 32,854 Music Library 56,757 2,415 32 - 59,140 St. Paul's Library (SPH) 8,341 582 1 - 8,922 Science Reference 27,576 3,312 51 - 30,837 Sedgewick Library 193,334 3,355 3,343 - 193,356 Special Collections Division 77,305 15,593 6 - 92,892 Woodward 336.195 8.761 206 - 344.750 SUBTOTAL 2,540,536 106,076 5,601 13,913 2,627,098 Storage Collections 277.253 14 - 13,913 29U8T TOTAL 2,817,789 106,091 5,601 - 2,918,279 Appendix B GROWTH OF COLLECTIONS March 31. 1989 Net Growth March 31.1990 Volumes - Catalogued 2,817,789 100,490 2,918,279 Documents - Uncatalogued 723,981 10,948 734,929 Microfilm (reels) 92,654 3,313 95,967 Microcards (cards) 111,680 - 111,680 Microprint (sheets) 1,087,670 - 1,087,670 Microfiche (sheets) 2,417,243 124,212 2,541,455 Aperture Cards 2,589 - 2,589 Films 1,537 - 1,537 Filmloops 8 - 8 Filmstrips 2,775 43 2,818 Slides 20,511 1680 22,191 Slide/Tape Shows 120 6 126 Transparencies* 1,381 9 1,471 Video Tapes 2,802 367 3,169 Videodiscs 1 - 1 Photographs* 26,276 2 26,278 Pictures 75,247 136 75,383 Maps 180,037 3,274 183,311 Manuscripts** 2,657 63 2,720 Sound Recordings 170,161 5,423 175,584 Computer Tapes 673 260 933 Microcomputer Discs 228 229 457 CD-ROM 20 145 165 Air Photos 1,114 - 1,114 * Sets ** Thickness of files in meters 00000000000000000000000000000000000000000000000©©®8t Appendix C LIBRARY OPERATING EXPENDITURES Fiscal Years. April /March Year Salaries & Wages Collections Binding Other Cost Recoveries Totals 1986/87 9,584,602 (61.20) 4,853,225 (30.99) 198,148 (1.27) 1,025,395 (6.55) 237,301 15,424,069 1987/88 10,090,808 (63.55) 4,768,876 (30.03) 208,202 (1.31) 810,840 (5.11) 246,159 15,632,567 1988/89 10,263,629 (60.4) 5,243,498 (30.86) 208,922 (1.23) 1,276,776 (7.51) 870,464 16,122,361 1989/90 11,478,225 (59.85) 5,575,211 (29.07) 219,007 (1.14) 1,904,516 (9.93) 826,133 18,350,826 (1) Expenditures from grant and trust funds are not included; in 1989/90 they amounted to $286,426 for collections. (2) Percentage figures in parentheses relate to total spending independent of cost coveries. (3) Other expenditures include non-recurring equipment acquisitions which vary considerably from year to year. Appendix D RECORDED USE OF LIBRARY RESOURCES Years ending J»we 3Q % Increase/ Decrease vs, GENERAL CIRCULATION 1987/88 1938/89 1989/90 1988/89 Main Librarv ° General Stacks 511,522 506,816 510,657 Reserves 26,965 25,852 23,859 Extension 10,202 10,477 10,281 Fine Arts 92,075 95,361 104,471 Government Publications 132,347 129,197 116,589 Map 11,379 9,853 10,773 Special Collections 18,609 19,702 21,966 SUBTOTAL 803,099 797,258 798,596 +0.17% Branch Libraries Asian 20,013 24,483 27,107 Biomedical Branch 29,681 25,595 26,543 Crane 3,108 2,784 2,874 Curriculum Laboratory 147,107 141,561 133,430 Film 3,492 3,547 ^* Hamber 35,496 34;489 33,905 Law 112,750 > 108,569 99,178 MacMillan 55,167 52,897 39,897 Marjorie Smith 28,752 31,016 29,607 Mathematics 24,884 26,092 24,684 Music 53,185 56,562 54,029 St. Paul's 21,747 22,472 23,124 Sedgewick 294,175 301,925 286,509 Woodward 257,800 211,178 197,477 SUBTOTAL 1,087,357 1,042^170 978,364 -6.12% Use of Recordings Wilson 230,380 224,965 223,926 Music 53,308 54,691 53,823 SUBTOTAL 283,688 279,656 277,749 -0.68% Document Delivery Health Sciences Network 40,150 45,137 47,513 +5.26% INTERLIBRARY LOANS To Other Libraries 21,149 From Other Libraries 11,283 TOTAL INTERLIBRARY LOANS 32,432 GRAND TOTAL (General Circulation & Interlibrary Loans) 24,878 11,545 36,423 27,231 14,071 41,302 +13.4 2,246,726: 2,200,644 2,143,524 -2.6% * The Film Library was phased out during 1989/90 and its functions distributed to other Library divisions. Appendix E INTERLIBRARY LOANS Years ending June 30 TO OTHER LIBRARIES Original Materials General Federation Information Network B.C. Medical Library Service Cancer Control Agency of B.C. B.C. Post-Secondary Library Network Bamfield Marine Station SUBTOTAL Films Taped Books Photocopies General Federation Information Network B.C. Medical Library Service B.C. Post-Secondary Library Network Bamfield Marine Station SUBTOTAL 1987/88 1988/89 1989/90 1,785 1,684 1,796 875 983 727 3,857 4,562 4,722 1,829 3,456 3,520 3,039 3,164 3,627 26 64 69 11,411 13,913 14,461 779 769 559 - 193 211 2,529 2,851 3,540 156 178 189 90 31 14 6,105 6,727 7,978 79 216 279 % Increase/ Decrease vs. 1988/89 8,959 10,003 12,000 TOTAL INTERLIBRARY LENDING 21,149 24,878 27,231 +9.5% FROM OTHER LIBRARIES Original Materials General B.C. Medical Library Service Cancer Control Agency of B.C. SUBTOTAL 3,015 311 _2£ 3,365 2,918 276 -31 3,271 3,626 318 _8i 4,025 Films 560 519 372 Taped Book? - 77 51 Photocopies 7,358 7,678 9,623 TOTAL INTERLIBRARY BORROWING 11,283 11,545 14,071 +21.9% Appendix F HEALTH SCIENCES LIBRARY NETWORK July 1989 - June 1990 x Interbranch Loans To Other Branches Original Material Woodward 5,919 Biomedical Branch 754 Hamber 667 St. Paul's 449 Other U.B.C. Libraries 1,509 TOTAL 9,298 (1988/89) (10,048) Photocopies 32,677 2,870 913 489 1170 38,119 (35,089) % Increase Total Vs. 1988/89 38,596 3,624 1,580 938 2,679 47,417 (45,137) From Other Branches Woodward 732 - 1,616 2,348 Biomedical Branch 3,061 10,570 13,631 Hamber 2,610 14,134 16,744 St. Paul's 2,030 9,037 11,067 Other U.B.C. Libraries 865 2,762 3,627 TOTAL 9,298 38,119 47,417 (1988/89) (10,048) (35,089) (45,137) +5.05% Appendix G REFERENCE & INFORMATION OUESTIONS ANSWERED July 1989 - June 1990 Main Library Fine Arts Government Publications Humanities & Social Sciences Information Desk Map Science Division Special Collections SUBTOTAL (1988/89) % Increase Directional Reference Research Total Decrease vs Ouestions Questions Ouestions Ouestions 1988/89 10,733 8,158 1,079 19,970 679 25,825 1,111 27,615 1,661 31,679 1,316 34,656 15,927 44,370 - 60,297 727 3,733 128 4,588 681 7,463 474 8,618 7,255 20,544 3,471 31,270 37,663 141,772 7,579 187,014 -2.31% (40,165) (142,260) (9,013) (191,438) Branch Libraries Asian Studies Biomedical Branch Crane Curriculum Laboratory Extension Hamber Health Sciences Network Law MacMillan Marjorie Smith Mathematics Music St. Paul's Sedgewick Woodward SUBTOTAL (1988/89) GRAND TOTAL (1988/89) 1,478 5,554 515 7,547 4,042 19,033 763 23,838 1,144 1,838 515 3,497 10,176 16,164 1,152 27,492 - 11 211 222 5,259 6,338 4,741 16,338 - 4,906 128 5,034 7,355 9,282 4,522 21,159 1,839 8,295 599 10,733 2,067 2,762 199 5,028 1,531 1,163 374 3,068 2,830 10,467 133 13,430 9,063 18,959 581 28,603 6,235 17,986 184 24,405 8,987 27,671 6,986 43,644 62,006 150,429 21,603 234,038 -5.43% (63,197) (162,219) (22,062) (247,478) 99,669 292,201 29,182 421,052 -4.07% (103,362) (304,479) (31,075) (438,916) Appendix H COMPUTER-ASSISTED BIBLIOGRAPHIC SEARCHES My 1999 - June 1990 1 2 3 4 5 6 7 No. of Student UBC Non-UBC SDI Division Searches Searches Searches Searches Reference ILL ReDorts Biomedical Branch 107 _ 34 9 46 18 28 Crane 53 - -° - 3 50 - Curriculum Laboratory 4 - - - 4 - - Fine Arts 13 - - - 13 - - Government Publications 10 - - - 10 - - Hamber 1,338 - 292 - 140 906 369 Humanities & Social Sciences 737 134 77 12 514 - - Law 554 15 20 - 519 - - MacMillan 404 63 43 5 238 55 - Marjorie Smith 164 54 3 1 98 8 - Mathematics 155 - - - 143 12 - St. Paul's 146 - 121 2 12 11 91 Science * 1,126 33 99 33 201 760 2 Sedgewick 14 . - 1 - 13 - - Woodward 1.650 53 383 34 667 513 1.179 TOTAL 6,475 352 1,073 96 2,621 2,333 1,669 1988/89 (7,626) (353) (2,079) (113) (2,770) (2,311) (2,066) 1. Number of searches: a total of the figures in columns 2 to 6. 2. Student specials: limited searches provided to UBC students at a flat fee. 3. UBC searches: for UBC members, excluding student specials. 4. Non-UBC searches: full costs, including staff time, are charged for searches on behalf of persons not associated with the University. These searches tend to be complex and often involve the use of several data files. 5. Reference searches are usually brief inquiries for information not readily accessible in print. 6. ILL verification is a search for the purpose of determining the existence and location of documents. In Woodward and Main the searches result in on-line orders for interlibrary loans. * The total for Science includes all ILL verification for the Library system except Woodward, the hospital libraries, MacMillan and Crane. 7. Selective Dissemination of Information reports: the number of monthly updates distributed to clients. Current awareness (SDI) profiles are included in columns 1 to 5 only when they are initially established or subsequently revised. Appendix I ORIENTATION TOURS & INSTRUCTIONAL SESSIONS July 1989 - June 1990 UBC students, faculty, staff Community groups # Main Library Fine Arts Government Publications Humanities & Social Sciences Information & Orientation Map Collection Science Special Collections SUBTOTAL (1988/89) 14 8 59 2 1 10 94 (108) $• ,* 4» 50 233 703 11 1 100 1,098 (1,067) / & 17 23 48 30 8 3 129 (100) 292 298 934 473 55 90 2,142 (1,523) *f $ • 4 96 2 4 1 2 13 (27) 33 70 2 II 212 (345) Branch Libraries Asian Studies Biomedical Branch Crane Curriculum Laboratory Hamber Law MacMillan Marjorie Smith Mathematics Music St. Paul's Sedgewick Woodward SUBTOTAL (1988/89) GRAND TOTAL (1988/89) 84 311 2 22 - - 21 69 9 41 2 6 29 488 43 1,286 19 69 15 78 12 170 24 1,772 14 149 11 18 2 2 28 273 1 2 - - 7 54 1 40 - - 26 266 4 14 131 2,582 ■5 33 65 727 186 1,333 369 7,139 (137) (941) (286) (7,628) 280 2,431 498 9,281 (245) (2,008) (386) (9,151) 83 15 2 8 4 3 4 275 191 44 215 6 73 125 818 (201) (901) 138 1,038 (228) (1,246) * Estimated number of participants Appendix J LIBRARY ORGANIZATION 1989/90 ADMINISTRATION Patrick, Ruth J. de Bruijn, Erik Jeffreys, Anthony Keate, Heather MacDonald, Robin Watson, William University Librarian (from August 1, 1990) Assistant University Librarian for Administrative Services Assistant University Librarian for Collections Assistant University Librarian for Public Services, Branch Libraries Assistant University Librarian for Technical Processes and Systems Acting University Librarian (July 1, 1989 to July 31, 1990) Assistant University Librarian for Public Services, Central Libraries ACQUISITIONS DIVISION Davidson, Joyce Head ASIAN LIBRARY Joe, Linda Head BIOMEDICAL BRANCH LIBRARY (V.G.H.,- Freeman, George Head CATALOGUE PRODUCTS DIVISION Omelusik, Nick Head CATALOGUE RECORDS DIVISION Turner, Ann Head Appendix J (continued) CIRCULATION DIVISION Banham, Mary Crema, Leonora COLLECTIONS DIVISION Elliston, Graham Forbes, Jennifer Hallonquist, P. Lynne Karpinski, Leszek Kreider, Janice Mcintosh, Jack CRANE LIBRARY Thiele, Paul CURRICULUM LABORATORY Hurt, Howard DATA LIBRARY Colenbrander, Hilde FINE ARTS LIBRARY Burndorfer, Hans Omelusik, Nick GIFTS & EXCHANGE DIVISION Elliston, Graham Head (to July 31, 1990) Head (from August 1, 1990) Bibliographer - Serials Bibliographer - English Language Bibliographer - Life Sciences Bibliographer - European Languages Bibliographer - Science Bibliographer - Slavonic Studies Head Head Head Head (on leave February 1 to June 30, 1990) Acting Head (February 1 to June 30, 1990) Head Appendix J (continued) GOVERNMENT PUBLICATIONS & MICROFORMS DIVISION Dodson, Suzanne Head HAMBER LIBRARY (Children's/Grace/Shaughnessy Hospitals) Nelson, Ann Head HEALTH SCIENCES LIBRARY NETWORK SERVICES Price, Jane Co-ordinator HUMANITIES & SOCIAL SCIENCES DIVISION Godolphin, Jocelyn Head INFORMATION & ORIENTATION DIVISION Stevens, Julie Head O INTERLIBRARY LOAN DIVISION Friesen, Margaret LAW LIBRARY Shorthouse, Tom Head Head MACMILLAN LIBRARY Brongers, Lore MARJORIE SMITH LIBRARY Scott, Beverley MUSIC LIBRARY Burndorfer, Hans Walsh, Kirsten Head Acting Head (to July 31, 1989) Head (from August .1,-1989) Head (on leave February 1 to June 30, 1990) Acting Head (February 1 to June 30, 1990) Appendix J (continued) ST. PAUL'S HOSPITAL LIBRARY Saint, Barbara Head SCIENCE DIVISION & MATHEMATICS LIBRARY Brongers, Rein Head (to September 30, 1989) Friesen, Margaret Acting Head (from October 2, 1989 to May 1, 1990) Stableford, Bonita Head (from May 1, 1990) SEDGEWICK LIBRARY Sandilands, Joan SERIALS DIVISION Baldwin, Nadine Head Head SPECIAL COLLECTIONS & UNIVERSITY ARCHIVES DIVISION Yandle, Anne Head Brandak, George Manuscripts Curator Hives, Chris University Archivist Forbes, Chuck Curator, Colbeck Collection Ross, Tim Map Librarian Woodward, Frances Curator, Historical Maps SYSTEMS DIVISION Dennis, Donald WOODWARD LIBRARY Mclnnes, Douglas N. de Bruijn, Elsie Head Head Associate Head Appendix K SENATE LIBRARY COMMITTEE 1999/9$ Dean P.T. Burns Ms. W.L. Fox Dr. S.E. Grace Dr. R.L. Gray Ms. Joanna Harrington Mr. T.P. Kaweski Dr. S.C. Lindstrom Dr. J. A. McLean Dean J.H. McNeill Prof. A.B. Piternick Dr. G.G.E. Scudder Vice President K.D. Srivastava (by invitation) Dean Peter Suedfeld (Chairman) Ms. N.E. Woo EX-QFFICIO Chancellor L.R. Peterson Dr. R.A. Spencer Mr. William Watson Terms of Reference (a) To advise and assist the Librarian in: (i) formulating a policy for the development of resources for instruction and research; (ii) advising on the allocation of book funds to the fields of instruction and research; (iii) developing a general program of library service for all the interests of the University; and (iv) keeping himself informed about the library needs of instructional and research staffs, and keeping the academic community informed about the Library (b) To report to Senate on matters of policy under discussion by the Committee. Appendix L LIBRARY FRIENDS ADVISORY COUNCIL 1988 - 1990 Mrs. Helen Belkin Dr. Robert H. Blackburn Mr. Haig de B. Farris Dr. W.C. Gibson Mr. Douglas N. Mclnnes Dr. Peter H. Pearse Dr. H. Rocke Robertson Dr. P.R. Sandwell (Chairman) Mr. Elmer Smith Mrs. Sally Ruekauf Warren Dr. Jonathan Wisenthal HONORARY MEMBERS Sir Frederick Dainton Dr. Cecil H. Green Dr. Neal Harlow Dr. Walter C. Koerner Dr. W. Kaye Lamb Terms of Reference The Library Friends Advisory Council assists the University President's office and the University Librarian in their efforts to strengthen and promote established areas of Library excellence and to build new strengths in support of developing university programs. 1. To examine, review and constructively criticize the Library's progress and plans. 2. To represent the Library to the community, based on an understanding of its operation and plans for the future. n
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The Report of the University Librarian to the Senate of the University 1990-11
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Title | The Report of the University Librarian to the Senate of the University |
Publisher | Vancouver : The University of British Columbia |
Date Issued | 1990-11 |
Subject |
University of British Columbia. Library |
Geographic Location |
Vancouver (B.C.) |
Genre |
Periodicals |
Type |
Text |
FileFormat | application/pdf |
Language | English |
Notes | Alternative titles in chronological order: Report of the Library Department for the University years 1920-21 and 1921-22 Report of the Library Department for the University year 1922-23 Report of the Librarian to the Senate Report of the Library Committee to the Senate Ninth Report of the Library Committee to the Senate Tenth Report of the Library Committee to the Senate Eleventh Report of the Library Committee to the Senate Twelfth Report of the Library Committee to the Senate Thirteenth Report of the Library Committee to the Senate Fourteenth Report of the Library Committee to the Senate Fifteenth Report of the Library Committee to the Senate Sixteenth Report of the Library Committee to the Senate Seventeenth Report of the Library Committee to the Senate Eighteenth Report of the Library Committee to the Senate Nineteenth Report of the Library Committee to the Senate Twentieth Report of the Library Committee to the Senate Twenty-first Report of the Library Committee to the Senate Twenty-second Report of the Library Committee to the Senate Twenty-third Report on the University Library to the Senate Report of the University Librarian to the Senate The Report of the University Librarian to the Senate The Report of the University Librarian to Senate Annual Report of the University Librarian to the Senate of the University of British Columbia The Report of the University Librarian to the Senate of the University of British Columbia The Report of the University Librarian to the Senate of the University Report of the University Librarian to the Senate |
Identifier | Z736.B74 A4 Z736_B74_A4_1990 |
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University Publications |
Source | Original Format: University of British Columbia. Archives |
Date Available | 2015-07-15 |
Provider | Vancouver : University of British Columbia Library |
Rights | Images provided for research and reference use only. Permission to publish, copy, or otherwise use these images must be obtained from University of British Columbia Library: http://www.library.ubc.ca/ |
CatalogueRecord | http://resolve.library.ubc.ca/cgi-bin/catsearch?bid=1217574 |
DOI | 10.14288/1.0115299 |
AggregatedSourceRepository | CONTENTdm |
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