leport of the university librarian to the senate UNIVERSITY OF BRITISH COLUMBIA LIBRARY 1981-82 The Report of the University Librarian to the Senate of the University of British Columbia Sixty-seventh Year 1981/82 Vancouver February 1983 Introduction Students and faculty members at the University of British Columbia enjoy the use of one of Canada's richest library resources. Statistics from the most recent cumulation (1981/82) prepared by the Association of Research Libraries give UBC's library a composite ranking of fifteenth among its membership of 101 major North American academic research libraries.* A "snapshot" of the Library's position in relation to some specific factors considered in developing the index ranking shows the Library in thirtieth position (second in Canada) in the number of volumes held; fifth (first in Canada) in total microform holdings; and twenty-third (second in Canada) in the number of its current periodical subscriptions. Recognizing that such statistics are in no way a qualitative measurement of library collections or services, one must still conclude that the UBC Library has grown remarkably well in a relatively short span of years and that it has received outstanding support from the University. While traditional measures of collection size and rate of growth must be used with caution in assessing the quality of a contemporary research library, they do at least provide one indication of the level of support the Library has received over the years. The University can and should take satisfaction from the creation of a major research library in just sixty-seven years, many of them marked by financial crises which must have made library collections a difficult priority to maintain. At the same time, it must be aware of the problems facing all major research libraries today. For the most part, they are familiar ones, though they have grown in magnitude: shortages of space, reductions in staffing, deterioration of collections, and the difficulty of providing materials promptly in a universe where the range of potential needs has become almost unlimited. The problems are not incapable of solution, but some are beyond the resources of any individual institution. ♦The ARL Library Index attempts to rank member libraries by correlation of the ten most significant factors relating to library size. The same index places the University of Toronto Library sixth overall and the next Canadian member, after UBC, in twenty-eighth place. In recent years those involved with the management of research libraries have come to recognize the growing importance of cooperation and to accept as inevitable an increasing interdependence among libraries. This report could offer a litany of abbreviations representing important library cooperatives and agencies formed to deal with common problems: RLG (Research Libraries Group), OCLC (Online Computer Library Center), UTLAS (University of Toronto Library Automation Systems), WLN (Washington Library Network), ARL (Association of Research Libraries), CARL (Canadian Association of Research Libraries), CRL (Center for Research Libraries), CIHM (Canadian Institute for Historical Microreproductions), and on and on to local undertakings such as BCUC (British Columbia Union Catalogue), FIN (Federated Information Network) and NET (B.C. Post-Secondary Interlibrary Loan Network). Most of these are the result of group efforts to apply technology more efficiently to library and information tasks. The introduction of technological change can at times be uncomfortable, even alarming, but only through the successful use of technology can major libraries - highly labour intensive operations - hope to maintain and expand their services. The impact of such cooperative enterprises may not be immediately apparent to many library users at UBC Most visible, perhaps, is the computer-output microfiche (COM) catalogue, located in every branch of the library system. How many realize, however, that most of the cataloguing information on which it is based is obtained by online communication with UTLAS? The resulting records are compiled in data files in Toronto, where they are used periodically in the production of the B.C. Union Catalogue (a COM catalogue of the holdings of post- secondary, plus some public and special libraries in B.C.). Our own COM catalogue is produced locally from copies of the data tapes sent from Toronto to UBC. As our technological environment continues to evolve, we may soon see a version of the highly successful Washington Library Network system established in B.C. to manipulate catalogue information - a first step, we hope, towards an interactive online public catalogue. Traditional interlibrary loan service is also being affected by technological change. So far, this is most apparent in the United States, where participation in the OCLC cataloguing service has led to the creation of an enormous data base of library holdings and an online system for locating and requesting materials held by other libraries. As one might hope, response time to interlibrary loan requests improved substantially. At a time when the purchasing power of library collections budgets is shrinking, the significance of faster, more convenient access to other collections is obvious. At UBC as well we are profiting from access to large bibliographic files and improved communications to locate materials held by other research libraries. Within the Province, resources have for the most part been identified in the B.C. Union Catalogue, and for libraries in post-secondary institutions NET, the B.C. Post-Secondary Interlibrary Loan Network, provides the means by which those resources may be shared. In spite of these systems, however, interlibrary loan activity in B.C. has thus far failed to achieve a high level of resource-sharing. Accessing other collections costs money, and funds are scarce. Librarians and those who use and fund libraries must come to realize that interlibrary loan costs are nominal compared with the cost of purchasing, cataloguing, and storing materials that may be infrequently used. Cooperation in the development of collections is another area of considerable interest to libraries, particularly as access to specialized resources through interlibrary loan becomes faster. For many years librarians have talked about rationalizing collections. Little has been achieved because university programs remain competitive and resistant to rationalization. Lately, however, even the largest and richest research libraries have begun to acknowledge that they cannot hope to satisfy specialized research needs solely from their own collections. The Research Libraries Group (RLG), a nationwide network of research libraries in the United States (including among its twenty-five "owner" members the libraries of such notable institutions as the University of California at Berkeley, Columbia, Yale, Stanford and Princeton universities), has undertaken an important commitment towards the identification of areas of specialization in their library collections. A data base of information about member libraries' collecting patterns has been established for use in comparing and analyzing existing collections and for identifying designated primary collecting responsibilities among member libraries. To date over 150 primary collecting responsibilities have been assigned throughout RLG's membership. It is worth noting that this program rests on the assumption that specialized resources can be shared and that each member should not attempt to collect in depth in all areas of specialization. Another area of concern for research collections is the physical deterioration of many books printed during the past hundred years. Because of the high acid content of the paper on which most books were printed, millions may become too fragile to use in future. A number of organizations have begun to address the problem. The Library of Congress in the United States and the National Library of Canada are actively pursuing new techniques for the mass deacidification of books. At the same time, publishers are being encouraged with some success to use acid- free paper for books of lasting importance. The Library of Congress is also experimenting with new techniques for more permanent storage of information; the optical disk, each of which can store approximately 315 books, indexed for computer-access, is a promising format for storage and retrieval. Other organizations, including the Research Libraries Group and the Canadian Institute for Historical Microreproductions, are producing microform copies of books that might otherwise be lost to future generations. Many research libraries have appointed preservation specialists and have begun to formulate plans for the preservation of deteriorating books in their collections. At UBC funding has not yet been available to support a systematic preservation program. Small quantities of rare materials have been restored, and the Library is undertaking a campaign to publicize the need for proper care and handling of library materials. Overcrowded bookstacks and the lack of appropriate environmental controls add to the problem. In the next few years, we must find the means to give more attention to the physical condition and preservation of our collections. Technology will do little in the foreseeable future to alleviate the need for library space. As noted earlier, the UBC Library already has one of the largest collections of microform materials in North America. Investment in major microform sets has enriched the collection by the equivalent of almost two million volumes while occupying only a small fraction of the space that would be required for the same materials in hard copy. It will be some years before other technological changes, such as optical disk storage or remote access to machine readable publications by electronic means, have any significant impact on space requirements. Without minimizing the importance of the new technologies, it is safe to assume that the needs of most library users will continue to be met from the traditional collections for some time to come. It is equally safe to assume that the UBC Library, as a major resource for the Province, will not be able to save any appreciable amount of space through cooperation with other libraries in rationalizing collections development. The existence of UBC's library collections may permit other post-secondary libraries in B.C. to save money and space, but it is usually UBC that must retain the vast numbers of specialized, less frequently used research materials. Reference was made in last year's report to the need for substantial increases in funding for computing resources. Our present difficulties in finding funds to improve automated systems are part of a larger issue, which may require a reassessment of the way in which we are accustomed to thinking about the allocation of library resources. Research libraries are, quite properly, collections- oriented. Our tendency, and this report is no exception, is to measure the strength of an academic research library by the size of its collections (qualitative measurements may also be made, but with much less confidence). A more meaningful measurement in future would consider as well the library's success in providing efficient and cost-effective access, not merely to its own growing collections, but also to the resources of other libraries and information suppliers. The use of technology to control and disseminate information about new publications has raised expectations at a time when the proportion of significant literature that a library can hope to collect has been sharply reduced. No longer is the library user's awareness of the relevant literature bounded by the library's catalogues, the printed indexes to journal articles, a few specialized bibliographies and personal knowledge of less formally published research. Computer-assisted bibliographic searches, constantly improving in scope and coverage, reveal far more of the potentially relevant literature than any one library could possibly provide from its own collections. Advances in technology can help libraries to meet such needs by improving access to materials in their own collections and by offering more immediate access through interlibrary loan services and, ultimately, through electronic document delivery systems to resources they do not own. In order to make this possible, however, libraries will have to spend more on access services, including computer systems, telecommunications and document delivery. Increased funds are required during this transitional period to allow the intro- duction of technological developments that will enhance service, and traditional budgets will have to be adjusted as well to encompass both the acquisition of resources and the cost of ensuring access to resources available elsewhere. More than ever before the quality of the Library's services and the degree to which it can satisfy the information needs of a specialized and diverse teaching and research community will be influenced by external relationships: participation in the network of research libraries; careful selection from and utilization of a wide range of technological developments as they become available; close cooperation with the University's computing facilities in promoting access to information in new formats; and active involvement in developing new approaches to some of the common problems facing libraries today. The Library can expect new demands on its staff, in terms both of acceptance of the impact of technology on traditional services and of the need to develop new skills in the management of information resources. The UBC Library is fortunate in this respect; staff members have been involved with "new" technologies since the early 1960's and have acquired the experience and skills needed to assess and utilize technological developments appropriate to our requirements. The purpose here is not to promote the use of technology for its own sake, but to recognize the inevitability of a transformation that began some time ago and is now accelerating. Whether we like it or not, the economic and technological environment in which today's library must operate has changed and will continue to evolve. If the Library is to be effective in the 1980's and beyond, it must be in a position to capitalize on developments that will bring expanded information resources to the University community. Review of 1981/82 Financial Constraints As the academic year began, the Library faced an extended period of staff shortages arising from a freeze on hiring. Coming at a time when staff turnover is highest and when most public service units are entering their busiest period of the year, the freeze required continued shifting of staff to maintain long service schedules while many positions remained unfilled. Throughout the Library, priority was given to the immediate requirements of public service; new backlogs developed and old ones grew larger. Permission was soon received to fill critical public service vacancies, but more than thirty positions remained vacant at the end of January, 1982. The situation was further complicated by the fact that all but the most junior positions are normally filled from within. As each senior library assistant vacancy was filled, a series of vacancies at more junior levels resulted, each of which had to be cleared, posted, and filled. The recurring delays caused serious and prolonged dislocation in many divisions. Twenty-two positions remained frozen until the end of the fiscal year, for a saving of $202,000. As a result, staff shortages continued in some divisions until the end of March, 1982. By that time the problem had changed: the freeze had given way to retrenchment. The process of identifying permanent reductions in the 1982/83 budget was long and difficult. As collections funding had been under extreme pressure for some time, the budget review focused on staff and services. With the assistance of the Senate Library Committee, several areas of potential savings were identified and ranked in order of acceptability. To meet the final retrenchment figure of $379,000 in annual operating costs, it was necessary to give up, among other things, ten and one-half staff positions for an annual saving of more than $242,000. The most visible, and probably the most regrettable, effect of retrenchment for the Library was the elimination of the Reading Rooms Division and the reduction of the Ecology Library from branch to reading room status. More general services, such as the Library's hours of operation, were preserved. Examination of the requirements of the Library system leads to the inescapable conclusion that further rounds of budget-cutting will call for either a revision of users' priorities or a restructuring of the system itself. The economics of the situation are straightforward. In 1981/82 28.5 percent of the library budget was expended for collections, 64.1 percent for staff, and 7.4 percent for supplies, computer service costs, machine rentals, postage and other essentials. While it would be difficult to avoid cuts in collections and other costs, the bulk of any further savings would have to come once again from the staff component of the budget. The Library's staff expenditures may be grouped as follows: 3.4 percent for staff who work on collections development; about 32 percent for those in systems and processing; and 64.5 percent for staff in public service divisions. Little could be saved in the collections area, and savings in processing and systems could be made only at the cost of more rapidly growing backlogs. If further reductions are required, it seems inevitable that they must come largely from the Library's public service units. The system of branch libraries distributed over and beyond the UBC campus grew in order to provide scattered and diverse academic units with the library services they required. By the end of 1981/82 there were fifteen external branches, counting the Film Library. Altogether the system now maintains twenty- three reference and information stations and twenty-seven separate locations where circulation transactions take place. While the hours of library service vary with the number and needs of the users to be served at each branch, they are limited in the aggregate by what can be afforded. The Main Library building is open during the Winter Session for 88 hours per week, Sedgewick for 100 hours, and Woodward for 94 hours. The compounding of a large number of service points, some of which call for several staff at busy times, long hours of service, and a considerable degree of subject and area specialization results in a requirement for a substantial staff. Unless the number of service points or the hours of service can be reduced, further trimming of the public service establishment will be difficult. Assuming a willingness on the part of the University community to see the present system restructured, further organizational changes would still be difficult to carry out without extensive planning and major financial decisions. New space, more amenable to organizational change than the present Main Library, would be required. Earlier annual reports have outlined the process by which the Library's space situation has been assessed, described, and communicated, first to the University as a whole and then to the Universities Council. The practical outcome of that lengthy process has yet to take shape. In the meantime, existing library space has continued to grow more inadequate. The Main Library is notoriously deficient under the Building Code. The system remains complex, dispersed, and heavily weighted with service points. There are few, if any, opportunities to recentralize or combine units because of space and other constraints. This University Library faces no problem more immediately critical than its lack of adequate functional space. Inaction now almost certainly guarantees that still more substantial quantities of collections must be withdrawn to storage, regardless of the frustrations that this will cause to users. It will also mean that any major restructuring of the Library's services cannot be undertaken because space, layout, and Building Code requirements have locked us into the present system. Public Services The Library's public services were most affected by the unusual circumstances that prevailed in 1981/82. One division was eliminated, a second changed its nature radically, while responsibilities and services in some other areas were expanded. At the same time, the net effect of staff losses at a time when hours of operation remain long has been increased difficulty in maintaining desk schedules, particularly when absences occur because of vacations, illness or time accrued for extra shift work. While staffing for some long-standing Library services was being reduced, elsewhere the Library's responsibilities and staffing were increased in 1981-82. In the spring the Film Library, formerly operated as a part of the University's Space and Audio-Visual Services, was attached to the Library, joined soon afterwards by the Centre for Human Settlements A/V Reference Library. At the same time the 10 Health Science Library Network took shape, with a supporting service unit in the Woodward Biomedical Library and branches at the Children's/Grace/Shaughnessy hospital complex and at St. Paul's Hospital. Together with the Biomedical Branch Library at the Vancouver General Hospital, these elements form a system that draws on the strong Woodward Library collections to supplement working collections in each of the branches. Network staff in the Woodward Library arrange for interlibrary lending, provide back-up reference service, and assist in coordinating collections and services in the hospital branches. These libraries are linked by computer terminal and by the Faculty of Medicine's delivery truck, and the system is based on the understanding that resources intelligently shared provide the best level of service for the user from the funds available. Planned since 1978, the expansion of health science library service was made possible through grant funding provided to assist with increased enrollment of undergraduates in the Faculty of Medicine. Statistics for the traditional measures of use of library service by its public, chiefly the students and faculty of the University, show slight declines again in 1981/82. Reference and information questions answered during the year ending June 30, 1982 totalled 322,560, compared with 337,732 during the previous year, a drop of 4.5 percent. Much of the decrease is accounted for by one location, the Biomedical Branch Library. Interlibrary borrowing and lending activities declined slightly last year, but more significantly over the past two years. In 1981/82 the Library lent 21,097 items to other institutions, compared with 21,245 in 1980/81 and 24,042 in 1979/80, a drop of 12.2 percent in two years. The greatest change was in loans made through the B.C. Post-Secondary Interlibrary Loan Network, a reflection perhaps of restraint in borrowing, imposed by the difficult financial situation of many participating libraries. The UBC Library was no exception to the trend, borrowing 6,117 items from other libraries, compared with 7,168 in 1980/81 and 8,175 in 1979/80. This amounts to a decrease of 25.2 percent over the two-year period. Circulation statistics, which record the items lent to borrowers from the Library system, excluding interlibrary activity, show a decline of 1.7 percent in 1981/82. Over the past two years, the number of transactions has declined by 100,457 or 4.5 percent, but is still well over the two million level. 11 Changes on the order of those experienced in reference and circulation statistics are not very significant over a two-year period. Declines recorded in a number of library units were largely offset by increases elsewhere. Service points where questions are answered, instruction is provided, books are issued, assistance in the use of facilities is offered, remain busy and must be staffed. Collections 1981/82 was a year of some drama in the collections area. At the start of the year we expected that the budget would not be increased over the 1980/81 level. In order to cope with the effects of inflation, book funds were set at low levels and serial cancellations worth $150,000 were made. Late in the fiscal year the University was able to provide $702,000 in emergency funding for collections, understood at the time to be non-recurring, rather than a continuing increase. (We were pleased to learn at the beginning of the next fiscal year that the additional funding would be continued.) The increase allowed a significant improvement in the purchase of books and microform collections. The uncertainty of collections funding during prolonged periods of restraint for the University has re-emphasized the importance of private donations. The Library was particularly fortunate last year in receiving generous support for the collections from private sources. The late Dr. W.K. Burwell left the Library a legacy to be used in two areas: $50,000 for the purchase of medical collections, and a much larger amount, in excess of $360,000, for materials in anthropology, sociology and psychology. Other notable donations have come from the estates of Dr. Honor Kidd Timbers and Dr. Coolie Verner, and from the Ernest Theodore Rogers (1939) Fund. In addition, the Law Foundation continued its strong support of collections in the Law Library. Contributions to the Friends of the Library fund, used primarily to purchase special materials for the collection, came through the Alumni Association from numerous individual benefactors, many of whom contribute annually to the support of the Library. ' The larger donations received by the Library tend to be related to specific subject areas and have been used to supplement regular library expenditures in the areas designated by the donors. The availability of such funding has allowed the 12 continued development of those collections at a level to support specialized teaching and research. Over a period of time, this pattern of expenditure could result in some unevenness in the collection. We must hope in future for continued private support, with guidelines that are flexible enough to permit the development of areas of the collection that might otherwise be overlooked. Federal Government grants have also contributed to the growth of specific collections. These have included funds from the Social Sciences and Humanities Research Council for the purchase of periodical backfiles in Japanese economic history and in music, and for the purchase of materials in epigraphy. Funding made available under the Cultural Property Export and Import Act enabled the Library to acquire a notable item for its collection of materials about British Columbia: the sketchbook of H. Bullock Webster, containing ninety-two coloured or wash sketches of B.C. life. Individual donors have also contributed materials of value to the collection. Perhaps the most notable single gift in recent times came from Dr. John Steelquist, of California, who donated a rare copy of Captain Vancouver's Voyage of Discovery. This copy is one of a special proof edition published prior to the first edition. Since only eight copies were ever produced, it represents a valuable and very handsome addition to the Library's excellent B.C. collection. Technical Processing and Systems Backlogs of material waiting to be catalogued continued to be a problem for the technical processing operation as well as an inconvenience to patrons. After more than a year during which slight reductions were made in the size of the backlog, it began to grow again. However, the rate of growth was nominal and is not expected to change significantly or to disrupt the present service level. Changes in collections funding, currency exchange rates, and inflation are the major factors which influence the workloads and backlogs in processing. Revision of Senate policy affecting Departmental Reading Rooms in 1981/82 will have a delayed effect on the technical processing operations. There will eventually be some small reduction in workloads, but during the transition extra 13 work is required to change catalogue records and to shift reading room serials to departmental accounts. Use of new technologies in processing continued to be an important concern. During the year, good progress was made in the design and development of several new support systems, including online serials check-in, online invoice processing, online spine label production, and redevelopment of the Acquisitions/accounting system. Most of these developments are planned for implementation during 1982/83. However, a start was made on preliminary testing of serials check-in and invoice processing. Systems development is an activity that applies to all parts of the library, not just technical processing. Systems staff have worked to improve the Library's microcatalogues, and have developed the means to automate the delivery of overdue notices. The latter innovation is important because of the rising cost of postage, and should provide, as well, a better and faster method of notifying users of books overdue or recalled. Systems development is also an area where the Library cannot function independently. The UBC Computing Centre is a key partner to any Library systems development. Computing resources available through the Computing Centre are in great demand and, while the unversity has provided increased funding for computing resources, more is needed. The growth rate for computing at UBC exceeds 30% annually, and there is no indication that this will decline. Other external relationships include those with suppliers of services such as UTLAS (for cataloguing) and with institutions involved cooperatively in the planning and development of catalogue systems such as the B.C. Union Catalogue and the B.C. Library Network (BCLN). The B.C. Union Catalogue Project allowed the automation of catalogue records for all post-secondary libraries in B.C. Further enhancements of library processing and systems will be possible through the BCLN development, which is now in progress. 14 Personnel After thirty years of continuous service in the Library, I.F. (Bill) Bell retired on June 30, 1982. Serving in senior administrative positions throughout the period of most rapid growth in the Library, Mr. Bell had a profound influence on library priorities, the quality of its staff, and the nature of its services. On graduating from UBC's honours English program in 1950, Mr. Bell worked briefly as a library assistant, then proceeded to the University of Toronto, where he obtained a Bachelor of Library Science degree in 1952. Returning to UBC, he worked successively in the Reference and Loan divisions, as Head of the Loan Division, and then as Supervisor of Circulation Services. From 1964 until his retirement, he held the appointment of Associate University Librarian. The contributions that he made to the development of the UBC Library as a major research facility are manifold. The objectives that he pursued with great vigour and determination helped to make the Library what it is today. Selection of professional staff, with emphasis on the recruitment of specialists to provide advanced reference service, was one of the areas in which his experience and judgement were of critical importance to the Library's future. His concern for the introduction of modern management techniques and sound financial policies was also of lasting benefit to the Library; many of the changes he introduced at UBC were subsequently adopted by other Canadian university libraries. Mr. Bell was active in professional organizations, serving on a variety of library association committees and as President of the Canadian Association of College and University Libraries in 1971/72. His continuing interest in English literature is evident in his many bibliographical publications and in his contributions over the years to Canadian Literature. A member of the Bibliographical Society of Canada for more than twenty years, he served as President of that organization from 1967 to 1969. Bill Bell's mark on the Library is an enduring one. Colleagues and friends throughout the University wish him a long and enjoyable retirement. Main Library General Stacks 1 Fine Arts Humanities 5c Social Sciences Reference Science Reference Special Collections SUBTOTAL Appendix A SIZE OF COLLECTION- PHYSICAL VOLUMES % Increase March 31/81 Additions Deletions March 31/82 vs. 1981 862,967 34,140 743 896,364 85,641 4,192 9 89,824 47,269 2,490 312 49,447 15,530 648 210 15,968 53,729 1,682 7 55,404 1,065,136 43,152 1,281 1,107,007 + 3.9 Branches & Reading Rooms Animal Resource Ecology Library Asian Studies Library Biomedical Branch Library Crane Library Curriculum Laboratory Law Library MacMillan Library Marjorie Smith Library Mathematics Library Music Library Reading Rooms2 Sedgewick Library Woodward Library SUBTOTAL TOTAL 14,803 305 117,989 11,786 23,248 1,784 7,385 184 63,906 6,145 120,262 3,162 37,121 2,702 14,331 722 22,501 1,311 33,944 2,195 123,028 5,186 171,524 6,475 248,649 10,610 998,691 52,567 2,063,827 95,719 13 15,095 - 129,775 2 25,030 206 7,363 569 69,482 43 123,381 98 39,725 78 14,975 84 23,728 71 36,067 995 127,219 1,887 176,112 61 259,198 4,108 1,047,150 + 4.9 5,389 2,154,157 + 4.4 Storage 153,194 191 153,384 GRAND TOTAL 2,217,021 95,910 5,390 2,307,541 + 4.1 Notes: 1. Includes some minor Main Library collections. 2. Includes the Data Library and bibliographic material in the Library Processing Centre. Appendix B GROWTH OF COLLECTIONS March 31, 1981 Net Growth March 31, 1982 Volumes - Catalogued Documents - Uncatalogued Microfilm (reels) Microcards (cards) Microprint (sheets) Microfiche (sheets) Aperture Cards Films Filmloops Filmstrips Video Tapes Slides Slide/Tape Shows Transparencies Photographs Pictures Posters Maps Manuscripts+ Sound Recordings Computer Tapes Air Photos 2,217,021 577,193 67,388 111,976 1,082,500 1,216,254 2,589 86 15 3,306 414 28,577 11 1,700 21,489 69,248 2,878 133,531 4,476 l.f. 113,648 425 70 90,520 27,866 2,726 30,250 133,420 155 129 524 10 1,220 550 100 4,428 230 10,346 3 2 l.f. 2,307,541 605,059 70,114 111,976 1,112,750 1,349,674 2,589 86 15 3,461 543 29,101 11 1,710 22,709 69,798 2,978 137,959 4,706 l.f. 123,994 428 72 Thickness of files in linear feet. Appendix C LIBRARY EXPENDITURES Fiscal Years, April /March Year Salaries <3c Wages Collections Binding Other Totals 1972/73 3,178,630 (63.67) 1,308,537 (26.21) 154,593 [3.09) 350,455 (7.02) 4,992,215 1973/74 3,522,626 (65.11) 1,348,775 (24.93) 165,081 [3.05) 373,302 (6.90) 5,409,784 197'4175 4,263,647 (67.44) 1,502,317 (23.76) 127,480 1 [2.01) 428,391 (6.77) 6,321,835 1975/76 5,344,412 (69.78) 1,741,021 (22.73) 144,266 1 [1.88) 428,696 (5.59) 7,658,395 1976/77 5,755,893 (66.79) 1,954,121 (22.67) 154,043 [1.78) 752,810 (8.73) 8,616,867 1977/78 6,303,582 (66.54) 2,473,368 (26.11) 177,253 1 [1.87) 518,360 (5.47) 9,472,563 1978/79 6,515,980 (62.65) 2,722,613 (26.18) 184,223 1 [1.77) 976,638 (9.39) 10,399,454 1979/80 7,227,991 (65.16) 2,872,972 (25.90) 195,527 1 J.76) 795,386 (7.17) 11,091,876 1980/81 8,074,711 (62.62) 3,311,221 (25.68) 234,778 1 [1.82) 1,272,232 (9.85) 12,892,942 1981/82 8,901,978 (64.11) 3,781,209 (27.23) 174,402 1 [1.26) 1,027,039 (7.40) 13,884,628 The figures above include expenditures from special grants, as well as those from the regular library budget. Percentages of annual expenditure are shown in parentheses. Appendix D RECORDED USE OF LIBRARY RESOURCES Years ending June 30 GENERAL CIRCULATION 1979/80 1980/81 1981/82 Wilson 335,313 331,284 313,648 Music 52,355 51,686 51,706 SUBTOTAL 387,668 382,970 365,354 INTERLIBRARY LOANS* To Other Libraries 24,042 21,245 21,097 From Other Libraries 8,175 7,168 6,117 TOTAL INTERLIBRARY LOANS 32,217 28,413 27,214 GRAND TOTAL (General Circulation <5c Interlibrary Loans) 2,287,254 2,220,631 2,181,794 %Increase Decrease vs. 1980/81 Main Library General Stacks 417,960 425,038 412,969 _ 2.8 Reserves 32,853 24,076 31,398 + 30.4 Extension 7,605 6,400 6,174 - 3.5 Fine Arts 101,052 105,765 102,833 - 2.8 Government Publications 123,753 124,477 103,798 - 16.6 Maps 10,538 10,648 9,719 - 8.7 Special Collections 20,273 17,088 18,317 + 7.2 SUBTOTALS 714,034 713,483 685,208 - 4.0 Branch Libraries <5c Reading Rooms Asian Studies 21,646 19,539 20,998 + 7.5 Crane 37,723 38,615 38,492 _ 0.3 Curriculum Laboratory 186,927 177,453 174,292 - 1.8 Ecology 10,816 8,660 10,442 + 20.3 Law 144,939 123,732 117,722 - 4.9 MacMillan 46,161 45,302 46,608 + 8.5 Marjorie Smith 18,493 18,135 19,553 + 7.8 Mathematics 18,591 19,026 19,657 + 3.3 Medical Branch 37,604 36,633 39,170 _ 6.9 Music 42,636 45,814 47,437 + 3.5 Reading Rooms 76,000 72,333 68,652 - 5.1 Sedgewick 326,852 305,933 303,385 - 0.8 Woodward 184,947 184,590 197,610 + 7.1 SUBTOTAL 1,153,335 1,095,765 1,104,018 + 0.8 Use of Recordings 5.3 0.0 4.6 0.7 14.7 4.2 1.7 ♦Interlibrary Loans are presented in greater detail in Appendix E. Appendix E INTERLIBRARY LOANS Years ending June 30 To Other Libraries - Original Materials General Federated Information Network* BC Medical Library Service BC Post-Secondary Library Network2 Bamfield Marine Station SUBTOTAL - Photocopies General Federated Information Network BC Post-Secondary Library Network Bamfield Marine Station SUBTOTAL TOTAL INTERLIBRARY LENDING 1979/80 1980/81 1,962 1981/82 1,707 Percentage Increase/Decrease vs 1980/81 2,085 - 13.0 1,267 1,269 1,298 + 2.3 3,628 4,118 5,000 + 21.4 3,922 2,676 2,260 - 15.5 11 9 15 + 66.7 10,913 10,034 10,280 + 2.5 2,000 1,908 2,079 + 9.0 840 679 742 + 9.3 10,174 8,535 7,867 - 7.8 115 89 11,211 21,245 129 + 44.9 13,129 10,817 - 3.5 24,042 21,097 - 0.7 From Other Libraries - Original Materials General BC Medical Library Service SUBTOTAL - Photocopies TOTAL INTERLIBRARY BORROWING 2,657 2,256 1,988 - 11.9 990 793 3,049 556 -29.9 3,647 2,544 - 16.6 4,528 4,119 7,168 3,573 - 13.3 8,175 6,117 - 14.7 FIN, a network of public libraries operating since December 1974 under the aegis of the Greater Vancouver Library Federation. It provides access to the UBC collections for its own members and for some B.C. Government libraries in Victoria. NET, a network of B.C. public university and college libraries, since September 1977. Appendix F REFERENCE & INFORMATION QUESTIONS ANSWERED July, 1981 - June, 1982 Directional Reference Research % Increase/ Decrease vs Questions Questions Questions TOTAL 1980/81 Main Library Fine Arts 12,555 15,508 1,848 29,911 Government Publications 739 22,543 918 24,200 Humanities 1,883 9,305 771 11,909 Information Desk 14,621 46,766 — 61,387 Map Collection 351 3,544 133 4,028 Science Division 572 5,913 1,076 * 7,561 Social Sciences 468 13,879 741 * 15,088 Special Collections 3,385 5,937 1,173 10,495 SUBTOTAL 34,524 123,395 6,660 164,579 (1980/81) (42,526 ) (122,633 ) (6,902 ) (172,061 -4.3% ) Branch Libraries Asian Studies 2,006 3,104 2,477 7,587 Crane 1,832 1,451 426 3,709 Curriculum Laboratory 11,407 15,314 140 26,861 Ecology 1,706 3,516 229 5,451 Law Library 3,708 4,405 1,507 * 9,620 MacMillan Library 1,732 6,418 225 * 8,375 Marjorie Smith 2,013 3,118 511 5,642 Mathematics Library 1,322 1,176 361 2,859 Medical Branch (V.G.H.) 6,706 9,127 701 * 16,534 Music Library 2,275 9,464 595 12,334 Sedgewick Library 9,134 14,715 134 23,983 Woodward Library 7,121 24,670 3,235 * 35,026 SUBTOTAL 50,962 96,478 10,541 157,981 (1980/81) (55,277 ) (98,580 ) (11,714 ) (165, 571 -4.6% ) GRAND TOTAL 85,486 219,873 17,201 322,560 (1980/81) (97,803 ) (221,213 ) (18,616 ) (337,632 ) - 4.5% 49,338 questions (47,853 in 1980/81) in Reading Rooms are not included. * Patrons served through computer-assisted bibliographic searches are included in the reference statistics under "research questions". A separate table showing the number of computer searches is provided in Appendix G. Appendix G COMPUTER-ASSISTED REFERENCE SEARCHES July 1981 - June 1982 UBC Searches Total Current Student (excluding Reference & Data Awareness No. of Special Student Non-UBC ILL Veri- Bases Profile Division Searches S< 5arches(a) Specials) S< sarches(b) fication(c) Searched(d) & Reports(e Ecology Library 24 9 14 — 1 36 — Law Library 35 11 — 8 16 234 — MacMillan Library 89 18 20 2 49 117 Medical Branch Library - VGH 530 — 271 3 256 1,220 19 Science Division 1,126 24 104 33 965 1,243 — Social Sciences Division 304 143 77 22 62 337 — Woodward Library 1,808 40 532 32 1,204 3,302 881 TOTALS 3,916 245 1,018 100 2,553 6,489 900 (1980/81) (3,398) (339) (1,097) (123) (1,839) (6,473) (681) (a) "Student Special" searches are limited searches provided to UBC students at a flat fee. The relatively low number done in the Woodward Library results from the exclusion of MEDLINE searches, which are normally inexpensive, from the special rate. (b) Full costs, including staff time, for computer-assisted searches are charged to patrons not associated with the University. The number of searches is therefore relatively low, although the searches that are done for non-UBC patrons tend to be complex and often require the use of several data files. (c) Staff searches are usually for the purpose of verifying the existence and location of documents, and ordering them on-line as interlibrary loans. Computer-assisted searching methods have become increasingly helpful to this process, particularly in the sciences. (d) A single reference search may involve the use of more than one data base (i.e. MEDLINE and Psychological Abstracts). Staff time required for a reference search may vary depending on the number and combination of data bases used. (e) Figure represents the number of monthly updates distributed to patrons. Current awareness (SDI) profiles are included in the "patrons served" total only when they are initially established or subsequently revised. Appendix H LIBRARY ORGANIZATION 1981/82 ADMINISTRATION Mclnnes, Douglas N. Bell, Inglis F. de Bruijn, Erik Jeffreys, Anthony MacDonald, Robin Watson, William J. Keate, Heather ACQUISITIONS Davidson, Joyce Acting University Librarian (July 1, 1981 - May 31, 1982) University Librarian (June 1, 1982 - ) Associate Librarian (to June 30, 1982) Assistant Librarian - Administrative Services Assistant Librarian - Collections Assistant Librarian - Technical Processes and Systems Assistant Librarian - Physical Planning and Development Acting Assistant Librarian - Public Services (July 1, 1981 - ) Interim Planning Coordinator, Health Sciences Library Services (Feb. 1, 1982 - ) Head ANIMAL RESOURCE ECOLOGY LIBRARY Nelson, Ann Frye, Judith Head (to May 31, 1982) Acting Head (Feb. 15, 1982 - Aug. 31, 1982) ASIAN STUDIES Ng, Tung King Head BIBLIOGRAPHY Cole, John Elliston, Graham Forbes, Jennifer Hallonquist, P. Lynne Johnson, Stephen Mcintosh, Jack Shields, Dorothy Bibliographer - Science (to June 30, 1982) Bibliographer - Serials Bibliographer - English Language Bibliographer - Life Sciences Research Bibliographer Bibliographer - Slavonic Studies Bibliographer - European Languages Appendix H (continued) BIOMEDICAL BRANCH LIBRARY (V.G.H.) Freeman, George Head CATALOGUE RECORDS Turner, Ann Bailey, Freda Head Deputy Head <5c Bibliographic Control Librarian CATALOGUE PRODUCTS Joe, Linda Willoughby, Patrick Head (to June 30, 1982) Acting Head (July 1, 1982 - Aug. 31, 1982) CIRCULATION Butterfield, Rita Head CRANE LIBRARY Thiele, Paul Head CURRICULUM LABORATORY Hurt, Howard Head DATA LIBRARY Ruus, Laine Head FINE ARTS Dwyer, Melva Head GIFTS & EXCHANGE Elliston, Graham Head GOVERNMENT PUBLICATIONS & MICROFORMS Dodson, Suzanne Head HAMBER LIBRARY (Children's/Grace/Shaughnessy Hospitals) Nelson, Ann Head (June 1, 1982 - ) Appendix H (continued) HEALTH SCIENCES LIBRARY NETWORK SERVICES Price, Jane Co-ordinator (May 17, 1982 - ) HUMANITIES Forbes, Charles Head INFORMATION & ORIENTATION Sandilands, Joan Head INTERLIBRARY LOAN Friesen, Margaret Head LAW LIBRARY Shorthouse, Tom Head MACMILLAN LIBRARY Macaree, Mary Head MAP DIVISION Wilson, Maureen Head MARJORIE SMITH LIBRARY de Bruijn, Elsie Head MUSIC LIBRARY Burndorfer, Hans Head READING ROOMS Omelusik, Nicholas Head ST. PAUL'S HOSPITAL LIBRARY Saint, Barbara Head (July 1, 1982 - ) SCIENCE DIVISION & MATHEMATICS LIBRARY Brongers, Rein Head Appendix H (continued) SEDGEWICK LIBRARY Erickson, Ture Head SERIALS DIVISION Baldwin, Nadine Head SOCIAL SCIENCES DIVISION Carrier, Lois Head SPECIAL COLLECTIONS DIVISION Yandle, Anne Selby, Joan Head Curator, Colbeck Collection Acting Head (July 1, 1982 - June 30, 1983) SYSTEMS DEVELOPMENT Dennis, Donald Dobbin, Geraldine Systems Analyst Systems & Information Science Librarian WILSON RECORDINGS/COLLECTION Kaye, Douglas Head WOODWARD LIBRARY Leith, Anna Head Appendix I LIBRARY SUPPORTED READING ROOMS AS OF AUGUST, 1982 Adult Education Agricultural Economics Anthropology-Sociology Applied Science/Mechanical Eng. Architecture Asian Studies Audiology Chemical Engineering Chemistry Classics Commerce Comparative Literature Computer Centre Creative Writing Economics-History Electrical Engineering English Room 20 5760 Toronto Road Ponderosa Annex D Room 105 Anthropology-Sociology Building Room 2314 Civil & Mechanical Engineering Bldg. Room 2050 Frederick Lasserre Building Room 9B (Basement) Buchanan Building Room 2208 James Mather Building Fairview Crescent, Room 205 Chemical Engineering Building Room 310 Chemistry Building Room 261 Buchanan Building Room 2218 Henry Angus Building Room 307 Buchanan Building Room 227 Computer Sciences Building Room 302 Buchanan Building Room 4258 Buchanan Tower Room 1097 Electrical Engineering Building Room 428 (Enter by Room 434) Buchanan Tower Room 697 Appendix I (continued) Extended/Acute Care French Geography Geology Geophysics Hispanic-Italian Home Economics Institutional Analysis & Planning Library School Linguistics Metallurgy Microbiology Mineral Engineering Oceanography Pharmacology Philosophy Physics Health Sciences Centre Room M40, Extended Care Unit Buchanan Tower Room 897 Geography Building Room 140 Geological Sciences Building Room 208 Geophysics Building 2nd Floor, South Buchanan Building Room 2220 Home Economics Building Room 210 Main Mall N. Administration Bldg. Room 140 Main Library, North Wing 8th Floor, Room 831 Buchanan Building Room 0210 Metallurgy Building Room 319 Westbrook Building Room 300 Metallurgy Building Room 319 Biological Sciences Building Room 1449 Medical Sciences Building Block C, Room 221 Buchanan Building Room 3270 Hennings Building Room 311 Appendix I (continued) Physiology Political Science Psychiatry Psychology Religious Studies Slavonic Studies Theatre Transportation Studies Medical Sciences Building Block A, Room 201 Buchanan Building Room 1220 Room 22, Health Sciences Centre 2255 Wesbrook Road Henry Angus Building Room 207 Buchanan Building Room 2250 Buchanan Building Room 2251 Frederick Wood Theatre Room 211 Auditorium Annex Room 100 Appendix J SENATE LIBRARY COMMITTEE 1981/82 Mrs. M.F. Bishop Dr. K.O.L. Burridge Mr. K.D. Freeman Mr. C. Fulker Dean P.A. Larkin (Chairman) Mr. R.K. Paterson Mrs. A. Piternick Miss R. Robinson Dr. G.G.E. Scudder Mr. G.M. Shepard Dr. J.G. Silver Dr. CE. Slonecker Dr. M. Smith Dr. N. Sutherland Dr. J. Wisenthal EX-OFFICIO Chancellor J.V. Clyne President D. Kenny Mr. K.G. Young Mr. D. Mclnnes Terms of Reference (a) To advise and assist the Librarian in: (i) formulating a policy for the development of resources for instruction and research; (ii) advising on the allocation of book funds to the fields of instruction and research; (iii) developing a general program of library service for all the interests of the University; and (iv) keeping himself informed about the library needs of instructional and research staffs, and keeping the academic community informed about the Library. (b) To report to Senate on matters of policy under discussion by the Committee.
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Report of the University Librarian to the Senate of the University of British Columbia 1983-02
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Title | Report of the University Librarian to the Senate of the University of British Columbia |
Publisher | [Vancouver : University of British Columbia Library] |
Date Issued | 1983-02 |
Subject |
University of British Columbia. Library |
Geographic Location |
Vancouver (B.C.) |
Genre |
Periodicals |
Type |
Text |
FileFormat | application/pdf |
Language | English |
Notes | Alternative titles in chronological order: Report of the Library Department for the University years 1920-21 and 1921-22 Report of the Library Department for the University year 1922-23 Report of the Librarian to the Senate Report of the Library Committee to the Senate Ninth Report of the Library Committee to the Senate Tenth Report of the Library Committee to the Senate Eleventh Report of the Library Committee to the Senate Twelfth Report of the Library Committee to the Senate Thirteenth Report of the Library Committee to the Senate Fourteenth Report of the Library Committee to the Senate Fifteenth Report of the Library Committee to the Senate Sixteenth Report of the Library Committee to the Senate Seventeenth Report of the Library Committee to the Senate Eighteenth Report of the Library Committee to the Senate Nineteenth Report of the Library Committee to the Senate Twentieth Report of the Library Committee to the Senate Twenty-first Report of the Library Committee to the Senate Twenty-second Report of the Library Committee to the Senate Twenty-third Report on the University Library to the Senate Report of the University Librarian to the Senate The Report of the University Librarian to the Senate The Report of the University Librarian to Senate Annual Report of the University Librarian to the Senate of the University of British Columbia The Report of the University Librarian to the Senate of the University of British Columbia The Report of the University Librarian to the Senate of the University Report of the University Librarian to the Senate |
Identifier | Z736.B74 A4 Z736_B74_A4_1982 |
Collection |
University Publications |
Source | Original Format: University of British Columbia. Archives |
Date Available | 2015-07-15 |
Provider | Vancouver : University of British Columbia Library |
Rights | Images provided for research and reference use only. Permission to publish, copy, or otherwise use these images must be obtained from University of British Columbia Library: http://www.library.ubc.ca/ |
CatalogueRecord | http://resolve.library.ubc.ca/cgi-bin/catsearch?bid=1217574 |
DOI | 10.14288/1.0115297 |
AggregatedSourceRepository | CONTENTdm |
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