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Fourteenth Report of the Library Committee to the Senate 1943-10

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lu^iiMli. ■*>■*«» Kin ii
of the
Covering the Financial Year
April 1942 - March 1943
October, 1943. The University of British Columbia
Vancouver, Canada.
President L. S. Klinok, M.S.A., D.Sc, LL.D.,
Officier de 1'Instruction Publique,
Chairman of the Senate,
The University of British Columbia.
Dear Sir:
As Chairman of the Library Committee I have the
honour to submit, for consideration of Senate, the Fourteenth
Report of the Librarian of the University, covering the
period from April 1st, 1942 to March 31st., 1943.
All of which is respectfully submitted.
October 15th, 1943. REPORT OF THE LIBRARIAN
Dr. Blythe Eagles,
Chairman, Library Committee,
The University of British Columbia.
I have the honour to submit, for the information of the
Library Committee, the Fourteenth Report of the Librarian of the
University, covering the financial year April, 1942 - March, 1942.
The Book Collection
The book collection continues to grow at the rate of more
than 5,000 volumes per annum. The number of books accessioned up to
March 31, 1942, was 130,485. A year later the total was 135,949, an
increase of 5,463 volumes. This corresponds with 5,510 new
accessions in 19,41-42, and 5,145 in 1940-41.
Actually the number of volumes new to the campus was
substantially lower in 1942-43 than in the two preceding years,
as the accessions included approximately 1,000 volumes received
from the Department of Geology, which made the books available in
order that they might be accessioned and catalogued, and thereby
become an integral part of the main Library. Fewer books were
acquired by purchase, as book prices have risen and the appropriation
for books has, if anything, fallen. Moreover, a much higher
proportion of the books bought must now be imported from the United
States, and in most instances exchange and war taxes amounting to
21% must be paid upon these purchases.
Allowing for unaccessioned duplicates, unbound files, and
so on, the total number of books in the- Library at the end of  the
year was about 140,000. - 8 -
Gifts received during the year were as numerous as usual.
Donors included a number of other libraries. The Victoria Public
Library presented 26 volumes of the "Poet Lore Poets" series,
and 10 volumes of the Chansonnier Historique. A collection of
14 local directories, varying in date from 1882 to 1936, was
received from the Provincial Library, and filled many gaps in
our files. The Library of the Department of Agriculture, Ottawa,
presented a large- and most useful collection of duplicate periodicals
and bulletins. The Henry E. Huntington Library furnished
complimentary copies of six books all works of research based
largely upon source material in its manuscript collection. A number
of books were received from the libraries of the Royal Bank of Canada
and of the Canadian Medical Association. The William L. Clements
Library, at the University of Michigan, presented a copy of its
"Guide to the Manuscript Collections," a volume widely recognized
as a model, both from the point of view of content and of fine
The Carnegie Endowment for International Peace forwarded
copies of many publications that it either printed or subsidized
including the new additions to the well-known series, "The Relations
of Canada  and the United States." The Carnegie Institution of
Washington added to our file of its valuable scientific series.
The National Theatre Conference, Cleveland, presented a 20-volume
set of "America's Lost Plays." In the course of the year the
Library purchased certain files from the Field Museum of Natural
History, and the Museum sent us copies of new additions to some - 3 -
of these, and to certain other series already in our collection,.
Thinks to the kind offices of Dr. Hunter Miller, the
Department of State presented five volumes of the monumental #
"Treaties and other International Acts.of the United States,"
of which Dr. Miller is editor. These volumes completed the
Library's set. The Library is further indebted to the Department
of State for the gift of a set of the Proceedings of the 8th
American Scientific Congress.
It is impossible- to list the names of all the friends whose
generosity has enriched the Library, but special mention should
be made of the gifts received from Captain S. H. Lawrence, and
Mr. R. W. Pillsbury, both of Vancouver, and from Mr. J. Duff, of
Sidney.  Captain Lawrence presented an elaborate genealogical
record and index of the Lawrence family, and a number of books on
heraldry and genealogy. Mr. Pillsbury's gift included 27 rar&
issues of the National Geographic Magazine, dating back to 1907,
1908 and 1909.
Officials and staff of the University have again been
generous in their support of the Library. The Chancellor,
Dr. R. E. McKechnie, continues to send the current files of a group
of most valuable periodicals. The Library is indebted to
President Klinck for many books and pamphlets, including 21 volumes
of "Studies in the Social Significance of Adult Education in the
United States," Dr. A. F. Barss presented no less than 860
agricultural publications to the Library, many of which were new to
the collection and filled gaps in our files. Prof. F. H.- upward" — 4 —
presented 24 books and many valuable pamphletsj including a long
run of the data papers submitted at the last conference of the
Institute of Pacific Relations. Other gifts were received
from Prof. T. Larsen, Prof. A. C. Cooke, Prof. W. H. Gage,
Dr. Ian McT. Cowan, Prof. G. Riddehough, and Dr. M* Y. Williams,
As noted in previous reports, a nominal valuation is
placed upon all gifts received, for purposes of record, and upon
this very conservative basis the publications received during
the year were valued at $949.00. It should be remembered that
this estimate includes neither books and pamphlets received on
exchange, nor the thousands of government documents that reach
the Library each year. •Ml    K   «M|
Circulation Statistics
(a)  Total loans, by years:
General   Reserve"-   Total
lifci    -i ii-maHii   I Jim ii   i      uri.i i    .     ..
(b) Monthly statistics of cir<
. Total
September 2291
47405  55452  102857
^Circulation from Nursing and Health Reading Room, which is
reported annually. *»  Q  «»
Circulation fell sharply in 1942-42, as compared with
the previous yoar, the decrease amounting to over 14%. About
half the decline was due to the smaller registration at Summer
School, and to the fact that the University was closed for
nearly a fortnight in January, which is normally one of the
Library's busiest months. The war, in one way or another,
clearly accounted for the balance, Military drill and women's
war work occupy hours which many of the students would otherwise
spend in the Library. Moreover, there was at times a clear
relation between the amount of work done by the students, and
the good or bad progress being made by the United Nations. At
times the Library was as busy as it has ever been; at others,
the vast majority of the students seemed to be quite unable to
concentrate on their studies.
The open-stack reserve system, which has proven very
popular, has undoubtedly accounted for. much of the decline in
the circulation of reserve books, A student now goes directly
to the shelves, and although he may look at a dozen books, only
the one or two which he removes for intensive study will appear
in the circulation record. Under the old system students wou24
frequently ask for half a dozen titles at a time in order to
choose the particular book that best suited their purpose, and "
the whole half dozen would be included in the day's circulation.
Moreover, a good deal of browsing is done in quiet hours in the
reserve stack itself, but none of this reading appears in the - 7 -
Library statistics.
The figures given above apply only to the main circulation
desk, and to the Nursing and Health Reading Room (the latter
still being the only one of the so-called departmental libraries
that makes any consistent effort to keep circulation records).
Additional services given by the Library to various outside groups
should be noted. Students taking Directed Reading Courses
borrowed 1,114 volumes, most of them by mail, during the Reading
Course session, September, 1942 - June, 1942. A total of 1,549
books were leaned to study groups, evening course students, and
others registered with the Department of University Extension •
The Extension Department's drama collection continued to be
popular, 4,520 volumos being borrowed by drama groups all over
the province.
Missing Books
The number of books found to be missing at the time of
the annual inventory in May, 1942, was 550.  Of these 252 were
back on tho shelves in May, 1942, leaving a net loss of 298
volumos, This was a definite improvement over the previous year,
when the net loss was 258 volumes. Closer supervision of the
staokroom undoubtedly contributed to this result. During the
year under review this supervision became closer still, and it
may be added that at the inventory taken in May, 1942, the number
of books missing was 280, or 170 less than in May, 1942, At the
time of "writing, nearly a hundred of these are already back on the - 8 -
shelves, and there is thus reason to hope that, at long last,
the annual book loss will be reduced to a more reasonable
In fairness to the students it should be noted that
these figures include every known loss, no matter hov; trivial.-
Scores of the titles included are pamphlets or bulletins of
no great consequence. On the other hand, some of the thieving
definitely reflects on the student body. Two years ago, to
quote one example, a volume of tho Enclopaedia Britannica was
stolen. Fortunately this could be replaood, but more recently
a volume of the Grande Encyclope'dle was taken, and there is
little if any prospect of picking up an odd volume to make-
good the loss.
Except* for the fortnight preceding examinations,- the
Library was open only throe nights weekly in 1942-42,- instead
of five nights, as previously. Monday, Tuesday, and Wednesday
evenings have always been the busiest of the week, and experience
in 1941-42 indicated that attendance on Thursday and Friday nights
was not sufficient to justify the expense of heating, lighting,
and staffing the building.
Dimout regulations made it necessary to darken the main
reading room at the prescribed hour each evening. This made it
practically impossible to give any reference service after the
lights were put out, but even at the busiest times,- the wing
reading rooms and stackroom proved capable of accommodating all " 9 "
the students who attended.
Stackroom Control
Until recently stackroom permits were issued freely, and
some years thoy were granted to as many as 700 students. As there
are only about 50 carrels available, congestion was so great,
and seats were so difficult to come by, that possession of a permit
really meant little or nothing. There was the added disadvantage
that the continual movement of students in and out of the stack-
room resulted in so much noise and commotion that serious study
was next to impossible.
Commencing with the session 1942-42, permanent permits
were issued only to 4th year honour students in Arts and Science,
4th year students in Agriculture, and 5th year students in
Applied Science. Not all of these were found to need or desire
"A" permits, which call for the assignment of a definite carrel.
Many of thorn, notably the students in Applied Science, only
required "A" privileges for one or two periods weekly. Every
applicant for a permit was interviewed by the Librarian and Miss
Lanning, Head of the Circulation Department, and every  effort
was made, within the limits of available accommodation, to
meet the peculiar needs of individual students. On  the whole the
plan has worked very satisfactorily, Senior students are assured
of the facilities they require, and others urgently in need of
access to the stackroom are granted temporary permits, whenever
space is available. - 10 -
Reference Department'
The work of the Reference Department has continued much
as usual, but one important new project was launched during the
year - the organization of a map collection. The need of such
a collection has been felt for years, but it has been impossible
hitherto to do more than place to one side such maps as the
Library happened, in one way or another, to aoquire. Last year
it-was found possible to provide a number of drawers on floor 6,
and with these available it was decided to make a start on the
organization of the collection, The number of maps already
on hand was found to be surprisingly large, and a systematic
appeal was made to various Provincial and Dominion authorities
to complete our files of their various map series.  Because of
restrictions on distribution due to the war the collection is
uneven, but it already forms a useful and even valuable nucleus
upon which to build. It includes such varied types of maps as
political, economic, soil, topographical, historical, geological,
vegetation, mining, census, rainfall, and Admiralty charts.  It
covers all quarters of the globe, though the emphasis is naturally
on British Columbia and Canada.
A special grant of $200 was made by the Board of Governors
in March in order that a start might be made on the work of
backing the maps with linen, and this sum will enable at least
600 maps to be so treated. By the end of March, 1942, the number
of maps and charts in the collection was in excess of 2,500. - 11 -
To organize tho collection the. Library is making use
of the manual for cataloguing and classifying maps compiled by
the United" States Department of State. A rough initial classification was made during the Christmas vacation, and the collection
was usable for the spring term. Owing to lack of staff and time
complete cataloguing will have to be a long-term project, but
some part of the work is done whenever opportunity offers.
The collection has already outgrown the accommodation
at present available on floor 6, and additional drawers will
have to be added before many of the maps can be referred to
quickly and in comfort.
Interlibrary Loans
The number of loans was slightly higher than last year,
A total of 122 books were borrowed, and 62 loaned, a grand total
of 185. The corresponding total for 1941-42 was 178.
Government Documents
The war has had a very definite effect on the publication
of official documents. A great many series have been discontinued
for the duration - particularly trade, mining, and technical
reports - while others have been reduced in size or in frequency
of publication. Both the Canadian and American government now
require a letter explaining why the Library should be retained on
the mailing list for each series, and occasionally it is necessary
to write such a letter for every bulletin published. All these - 11 *
changes have added greatly to the buraen of correspondence
required to keep the Library's files anything like complete,
A welcome concession was secured for the Library
from the Provincial Government at the end of the year* Under
the ierms of an Order-in-Council approved on March 22* 1942| the
King's Printer is directed to forward free of charge to the
University Library two copies of every publication printed in
the Government Printing Office. Both in dbllars and cents and
above all as a convenience, this order is a great boon, and the
Library is greatly indebted to the Premier, Hon. John Hart, for
his kindness in arranging to have this privilege granted to the
The Library Catalogues
The 5,462 books accessioned during the year were all
fully catalogued and placed on the shelves.
The number of cards added to the Library of Congress
depository catalogue has increased sharply in recent years,
At one time the total was about 45,000 annually. Last year it
rose to 62,622; this year the total soared to no less than 77,6l4i
The total number of cards now in the catalogue is 1,859,951.
As noted briefly in the last report, the Association of
Research Libraries has arranged for the publication in book form
of a photolithographic reproduction of the Library of Congress
catalDgue. The Library has subscribed to this set, which will
consist in all of about 160 volumes. Publication will probably - 12 J
be completed in 1945. This printed version of the depository
catalogue will include all cards issued up to July 31, 1942,
and will supersede the card catalogue at present in usei In view
of this fact, all cards issued by the Library of Congress since
July 31, 1942, are being placed in a special supplementary file,
whioh will be used later as a supplement to the printed catalogue.
Publication of this catalogue came at a fortunate moment
for the Library, as the two large filing cabinets acquired at great
expense specially to house the depository eatalOgue were becoming
very crowded. The cost of the printed catalogue will be only
a fraction of the cost of a third filing cabinet. As it is,
some of the depository oards (which, incidentally, remain the
property of the Library of Congress) have already been placed in
storage, and eventually it should be possible to use one of
the depository filing cabinets to house tho main catalogue of
our own Library.
The situation as regards current publications has
changed little during the year, except for the worse. British
scholarly journals are being harder and harder hit by the war.
Some are falling badly in arrears; others are telescoping numbers;
still others are issuing much less frequently than usual. The
number of pages becomes steadily fewer; the quality of the paper
steadily worse. Remarkably few losses have been suffered in transit,
but some of these have been serious, as they included copies of - 13 -
important periodicals that are now printed in very limited
editions. Replacements are therefore practically unobtainable.
Efforts to acquire and complete long sets have continued
as heretofore, and a dozen or more valuable runs were secured
in the course of the year. These included the following:-
(a) Received by gift:
American Society of Refrigerating Engineers, publications
(title varies), 1914-1940. A practically complete
set, presented by the Library of the Department of
Agriculture, Ottawa.
Tae Oologist, 1884-1941 (ceased publication).
Complete sot, presented by tho editor.
New Zealand Journal of Agriculture, v. 7 (1912)-49(1924)«
A somewhat broken but vilu^blo file that fits into
the Library's previous holdings.
Zeitschrift fuer Weltforstwirtscaft, 1933 (v. 1) - 1939.
Presented by the Forest Products Laboratory*
(b) Acquired by purchase:
American Journal of International Law, v. 16-30, 1922-1936.
The Library's file already included 1927 to date.
Annals of Mathematics, v. 1 - 2nd. ser. v. 40, 1984-1939.
This file is being continued by a current subscription
paid for by members of the Department of Mathematics.
Behavior Monographs (later Comparative Psychology
Monographs], nos. 1-21; 1-20. 19H-1929.
British Quarterly Review, v. 8-82 (ceased publication),
1848-1898. A few volumes are lacking.
California Academy of Sciences, Proceedings, 2nd. series
and most of 2nd, series. 1888-1906.
Hesperia, v. 1-11, complete, 1921 to date.
Medical Classics, complete set, 1924-1941.
Die Neue Rundschau, 1904-1919. Some missing numbers.
Pacific Coast Avifauna, nos. 1-22, 1900 to date.
Society for Experimental Biology and Medicine, Proceedings.
v. 21-48, 1922-1941.
Teachers College Record, v. 12-22, 1911-1921.
Wisconsin Academy, Transactions, v. 1-24, 1870 to date.
Useful additions were also made to the Library's files
of the Bulletin of the American Geographical Society, Metal and - 14 -
Alloys, and Science;
A number of additional subscriptions have been entered
in order to keep certain of the new long files complete to date.
Others have been placed at the request of (and in most instances
initially at the expense of) one or more of the departments; A
few now periodicals have been ordered; one or two of these took
the place of publications that have been suspended. The complete
list follows! •
Agricultural Engineering
(several back years purchased as well as current
^Archives of Biochemistry
Comparative Psychology Monographs
jfLa France Libre
^Comparative Literature Series
^Historical Studies, Australia and New Zealand
London Mathematical Society Journal
Metals and Alloys
American Society for Metals, Transactions
Quarterly Cumulative Index Medicus
Society for Experimental Biology and Medicine, Transactions
Bulletin des Recherches Historique
Canadian Cattleman
Character and Personality
^Journal of Animal Science
# Canadian Psychological Society, Bulletin
#Nervous Child
^Nutrition Reviews
Research Quarterly (American Physical Education Assn.)
Membership, Music Library Association
Quarterly Journal of Speech
f    indicates a newly started publication
Periodicals formerly received by the Library that have
ceased publication included the American Labor Legislation Review,
the Journal of Geomorphology, the Canadian Banker (now reduced to
one issue per year), and the One-Act Play Magazine, One publication, - 15 -
the Journal of Comparative Pathology and Therapeutics (London),
made an unexpected reappearance after being dormant since 1940.
New volumes bound during the year totalled 959l' the
average cost per volume was held down, in spite of many
difficulties, to $1.91. This compares with $1,87 the previous
year, and $1.90 in 1940-41. The volume of new binding was
lower than usual, as many more books were repaired and rebound.
In addition a special stiff paper binding was placed on 150
volumes of publications of the Dominion Bureau of Statistics,
which the Reference Department found it almost impossible to
keep intact in an unbound condition. This work, done by special
arrangement with the King's Printer, in Victoria, has been very
satisfactory, and it is hoped that the balance of the back file
may be dealt with in the course of the next year,
The binding appropriation was again $2,850,00, and, in
spite of the number of long sets purchased in an unbound condition,
current requirements of the Library were again fully met. A total
of 1,680.volumes were bound, rebound, or repaired in 1942-42.
This does not include the hundreds of books which received minor
repairs in the Library itself. - 16 -
Gramophone Records
The loan service to students described in the last report
was continued, with marked success* A total of 2,857 records
were borrowed by students during the session September, 1942 -
April, 1945, yet only two records were broken in that period.
Both were promptly replaced by the students concerned.  Judging by
reports on similar services elsewhere, our breakage rate is
phenomenally low*
The privilege of borrowing records is much appreciated,
and it is interesting to note that music houses report that
many of the students who take advantage of it soon start acquiring
collections of their own. From the point of view of the Library
the chief problem is to find the time necessary to prepare records
for circulation, and to examine and file them when returned.
Handling them takes care and time, and the staff is already fully
occupied with other duties.
A grant of $50.00 for tho purchase of new records was
again made by the Board of Governors and additional records were
secured with the balance accruing from students' registration fees.
Overcrowding in the stackroom has increased to the point
where it is much more of a problem than overcrowding in the reading
rooms. After all, books can be read almost anywhere, but they can
only be properly housed and administered in an adequate stackroom,
A traffic survey taken in the course of the year indicated that - 17 -
the present reading rooms could accommodate all students using
reserve books, or other volumes that cannot be taken from the
Library building. The overcrowding is due to the many students
who use the reading rooms primarily as a study hall.
This is probably true of most libraries, and its
significance should not be exaggerated; but the point is that
the Library's greatest and most pressing need is for more
stackroom space. The immediate outlook in this respect is far
from good. Even if money were available it would be impossible to
secure the steel shelving required to equip floors 6 and 7, and
the only space left which can be converted for stackroom purposes
is a portion of the women's common room in the basement. It will
be recalled that half the men's common room was appropriated
for this purpose some years ago.
The long-term importance of this matter lies in the fact
that the projected new wing to the Library, as designed in
1928-29, made practically no provision for additional stackroom
space, and the very pressing character of this need points to
the necessity of a drastic revision of the plan as then envisioned.
Definite suggestions toward that end are in preparation, and the
intention is that tentative plans for an enlarged building should
be included in the next annual report.
In the summer of 1942 it was decided that some effort
must be made to give the best possible protection against war
risks to the most valuable and rare books and files in the
Library. With this end in view several thousand volumes, including - 18 -
the Library^s file of Masters theses, were moved either to
the main vault, in which additional shelving.had been built, or
to two smaller supplementary compartments which were built under
the lower flights of the main staircase. A survey of the building
seemed to indicate that the bottom deck of the stackroom probably
afforded as much protection as either of these places, and the
books selected for special storage were therefore drawn largely
from the upper tiers, the Art Room, and the Librarian's office-.
Even during the year that has elapsed since this move,
the gaps left on the shelves by the removal of books and
periodicals have filled up so rapidly that in many cases it will
be extremely difficult to replace these on the shelves when the
danger period is over.
The Library budgets for the last two years included the
following appropriations:-
1941-42 1942-42
Books & Magazines $ 11,800.00   $ 11,810.00
Equipment 510.00       550.00
Binding 2,850.00      2,850.00
Supplies &  Expenses    1,870.00 1,900.00
$ 17,020.00   $  17,090.00
The appropriation for books and magazines was
supplemented in the oourse of the year by the following sums:-
Fines money
$ 553.85
Directed Reading Courses
Special grants:-
Gramophone records
Dept. of Philosophy
125.00 - 19 -
In addition the sum of $ 2,753.12 was carried forward* against
orders outstanding at the beginning of the new financial year.
A total of 117,063.92 was thus available for expenditure. At
the end of the year $ 2,800.18 was carried forward. Expenditures
actually made during the financial year on books and magazines
thus amounted to $14,263.74. This compares with $14,537.10
expended in the previous year.
The Library staff, on March 31, 1943, was as follows:«
Librarian's Office
W. Kaye Lamb, Ph.D.     Librarian
Evelyn Hearsey Order Clerk
Eileen Heaton Stenographer
Reference Department
Anne M. Smith, M.A., B.L.S.        Head
Dorothy B. Chatwin, M.A., B.L.S.    Assistant
Cataloguing Department
Dorothy M. Jefferd Head
Doreen Woodford, B.A., B.L.S.      Assistant
Margaret Gillanders Accessions Clerk
Periodicals and Binding
Roland J. Lanning, B.A., B.L.S,     Head
Circulation Department
Mabel M. Lanning, B.A., B.L.S.      Head
Eleanor B. Mercer, M.A,, B.L.S.     Assistant
Eleanor Gibson, B.A., B.L.S.       Extension
Two staff changes took place during the year.
Mrs, M. K. Cockburn, who first came to the Library as a page in 1933,
resigned at the end of October, 1942, as she was leaving Vancouver. - 20 -
In the worst days of the depression Mrs. Cockburn helped the
Library to carry on by working as a volunteer, and for this
and many other reasons the Library remains much in her debt.
Her place was taken by Miss Doreen Woodford, a fully trained
assistant who had served for three years as Accessions Clerk.
The latter position was filled, in turn, by Miss Margaret
Campbell, now Mrs. Gillanders.
Library Committee
The Committee appointed by Senate in October, 1942,
consisted of the following members:-
Dr. Blythe Eagles    Representing the Faculty
of Agriculture
Prof.AfH. Finlay     Representing the Faculty
of Applied Science
Prof, T. Larsen   )
Dr. D.C.B. Duff   )  Representing the Faculty of Arts
Dr. M.Y. Williams  )
At the first meeting of this Committee Dr. Eagles was
elected Chairman for the year 1942-42.
The Librarian wishes once again to express his deep
appreciation of the assistance, courtesy, and co-operation that he
has received throughout the year from the Library staff, the
Library Committee, and the Faculty and Administration of the
University. The Library is very short-handed, considering
the number and variety of the services offered, and the energy-
and enthusiasm with which the staff has seized upon new - 21 -
possibilities, even when already overworked, has to be seen
to be believed. Once again, sincere thanks are due to the
Library Committee and its Chairman for tho liberty of action
that has been accorded the Librarian, And, as in previous
years, the President of the University, Dr. L. S. Klinck, has
been most generous in the time and attention he has devoted to
Library problems.
Respectfully submitted,
October, 1943, Librarian.


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