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Report of The Library Committee to The Senate Sep 30, 1930

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THE LIBRARY
REPORT OF
The Library Committee
TO
The Senate
VANCOUVER, BRITISH COLUMBIA,
SEPTEMBER, 1930  The University of British Columbia
Vancouver, Canada
12th September, 1930.
L. S. Klinck, Esq., M.S.A., D.Sc, LL.D.,
President,
Chairman of the Senate,
The University of British' Columbia.
Sir:—
The Library Committee presents herewith, in accordance with
instructions contained in the Senate's resolution of December 15th,
1926, a Report made by the Librarian, and considered and approved
at a meeting of the Committee held on Thursday, September 11th,
1930. It serves to bring up to date the information as to the development of the Library and its activities.
The Committee takes this opportunity of adding a brief account
of its work and of the two main problems with which it has had to
deal—Finance and Discipline.
The question of Finance comes before the Committee when it
has to approve the annual estimates submitted by the Librarian to
the President, i.e., when it has to ask the Board of Governors for
money. No issue of policy has arisen except as to the amount of
money which should be made available for the purchase of periodicals and of new books. The Committee has based the request on
an estimate prepared with the help of the teaching and research
departments, showing (1) the annual appropriation necessary to
enable them to keep pace with the growth of the bodies of knowledge
with which they are concerned, (2) the annual appropriations to
enable them to catch up in five years to the point they would have
reached had the appropriations of recent years been adequate. The
Committee has then checked the total estimate with the expenditure
of other libraries on a per capita basis. The Committee is only too
well aware that this method of calculation makes no provision whatever for the needs of a University library in fields not at present
covered by the work of teaching or research departments. Examples
are: Art, music, military history, Canadiana. Report of Library Committee
This part of the Committee's work is easy and pleasant. The
difficulties begin when it has to apportion between the teaching and
research departments the money actually voted. The vote for the
year 1930-31 will serve as an illustration:
The Committee asked for $24,400, or, after omitting $9,000
asked for to make good ground lost by low appropriations in past
years, $15,400.
The amount made available for the year commencing 1st April,
1930, was $5,500. Of this about $300 was needed to make good the
loss of books in the previous year (theft, wear and tear, etc.); $4,900
was required to keep up subscriptions to periodicals, annuals and
continuations; about $300 for catalogues. Nothing whatever was
left for new books.
Fortunately, a special vote had been made at the end of the year
ending 31st March, 1930, and this money ($4,500) has been apportioned between the Departments for the purchase of books during
the year 1930-31. Special votes of this sort have not been unusual,
but it is important to notice: (1) that they are contingent on the
University having a surplus at the end of its financial year, (2) that
they have ceased to be "windfalls," to be devoted to special purposes
and have become the sole revenue for the purchase of new books,
(3) that this amount is far below that calculated or requested by
the Committee ($24,400 —$5,500 = $18,900).
The result is that the largest departments have received $405
out of an estimated requirement of $1,000 (disregarding a further
$1,000 needed to catch up arrears) and the smaller departments
roughly in proportion, while the Committee holds a small sum in
reserve for contingencies.
A very serious attempt was made by the Committee to reduce
its expenditure on periodicals. In every case teaching and research
departments were consulted and asked to weigh periodicals against
new books. The Committee has made reductions of about $60 a
year, and has replaced some inferior publications by others which
add to the permanent value of the Library. A rather more drastic
cut would have been made if all non-technical periodicals had been
eliminated, but the teaching departments were, on the whole, opposed
to this policy. The University of British Columbia
There seems to be a faint responsibility of doing something for
fields not covered by teaching and research departments if the Committee can, out of the funds held by it in reserve, match dollar for
dollar the donations of societies or clubs, e.g., the Art Study Club
gave $15.00 on these terms. But this development is on a very small
scale as yet.
In attempting to explain its financial difficulties the Committee
is acting in the hope that when various plans involving the expenditure of money are urged on the Board of Governors (or approved
by the Senate or Faculties) it will be borne in mind that expansion
in other directions, which perhaps does not directly affect the
Library, makes it more difficult to find funds for books, and that
consideration will be given to the question of relative urgency; are
other needs more or are they less urgent than the provision of books ?
The question of Discipline is peculiarly difficult. Roughly, the
facts seem to be that losses of books through theft and negligence,
which are about $300 a year, are smaller than in comparable libraries,
though, in the opinion of the Committee, disgracefully large; that
students frequently enter the stacks without permits and resent
being turned out; that there is constant conversation in the reading
room, though far less intense near the Loan Desk than in the
remoter corners. Very few students are reported for disciplinary
action.
The prime difficulty is that no one has been directly responsible
for Library discipline. The students are unwilling to maintain
discipline because their "honour system" precludes punishments
except in serious cases. The staff consists largely of student assistants who are generally unwilling to act as police. In any case, the
other duties of the staff preclude its exercising constant supervision.
Penalties, e.g., exclusion, are not easy to enforce, as a friend of the
offender can borrow books for him. Finally, opinions differ widely
as to the standard of discipline which is appropriate. From a distance, it is not easy to distinguish borrowing a pen from making a
date; one cannot in practice be prevented unless the other is, too,
and both students and others disagreed as to whether both are
reprehensible.
Collective punishments,  such as closing the Library   (or the Report of Library Committee
stacks) in protest, have been considered but not inflicted. The Committee is an advisory body and has itself no disciplinary power. It
plays the unhappy part of a buffer between students, student organization, the Library staff, the administration and the governing
bodies. The present rather mediocre level of library discipline cannot, in its opinion, be seriously improved until some definite person
is given adequate power of action, and made fully responsible for
discipline in the Library.
After discussion with the President, an attempt has been made
to set up a better system by making one member of the Library
staff directly responsible to the Committee for discipline and freeing
him from much of his other work. It is understood that the Committee will itself exercise some disciplinary functions and will refer
serious cases to the Faculty Council.
A description of the work of the Committee is, of necessity,
a chronicle of effort rather than of achievement. For a picture of
the progress which the Library has actually made, the Senate must
look to the report of the Librarian which follows.
Very truly yours,
H. F. ANGUS,
Chairman.
Professor H. F. Angus,
Chairman, Library Committee,
The University of British Columbia.
I present herewith, for your information and that of the Library
Committee, a Report of the University Library as from October,
1929, to September, 1930.
The Board of Governors granted me three months' leave of
absence to enable me to superintend (at the request of the Carnegie
Corporation of New York) a survey of library conditions in Canada
during the summer vacation; and I left on June 19th. Accordingly,
statistics have been brought up to date by the Acting Librarian. The University of British Columbia
BOOK COLLECTION: IMPORTANT PURCHASES
DURING THE YEAR
The Library's book collection now numbers 76,367 volumes
—an increase of 7,997 volumes during the period under review. The
accessioned volumes number 72,686, and duplicates, 3,681.
The following table represents the increases in the last two
years:
YEAR ENDING
Sept. 11,1930    Sept. 30,1929    Sept. 30,1928
New volumes      7,997 4,211 4,373
Total vol's accessioned.... 72,686 68,900 64,689
Duplicates       3,681 3,400" 3,400
76,367 72,300 68,089
Among the more interesting and valuable accessions have been
the following:
VOLS. COST
American Shorthorn Herd Books  118 $ 60.00
Calhoun; Social History of the Amer-
can Family   3 35.00
Kaysers B richer lexicon   42 500.00
Revue des etudes grecques, vol. 34-40 7 35.00
American Journal of Anatomy  27 200.00
Revue Internationale de Sociologie.... 14 50.00
Gt.     Brit.     Historical     Manuscripts
Commission  185' 170.00
Fraser,    Sir   J.    G.      Publii    Ovidii
Nasonis     5 30.00
Romanic Review   15 45.00
Mineralogical Society of  Gt.  Britain
and Ireland,   Complete file to date        £l5.5.6d
Handbuch   der   Organischen   Chemie
(Beilstein) v. 12  $ 62.50
Grove:    Dictionary    of    Music    and
Musicians  5 and Supp.        31.50 Report of Library Committee
VOLS. COST
Encyclopaedia Britannica, 14th edition 24 119.50
Van Marie, R.    Development of the
Italian Schools of Painting  4               39.00
Engineering Index  2 110.00
Botanisches Centralblatt   24 100.00
American Journal of Archaeology  14               45.00
Paris.   Bibliotheque nationale.   Catalogue generate  96 460.00
The Library of the late Mr. E. A. Haggen was also acquired
from the administrators of the estate for the price of $50.00. It
contains some books, but the main part comprises broken (but
valuable) files of periodicals, in some cases running through many
years, dealing with mining and metallurgy. In addition, there is a
large collection of government pamphlets from practically every
country in the world possessing these publications. Many of these
are now out of print and unobtainable. The whole collection is a valuable addition to the resources of the Library in the mining and
metallurgical fields, though it will take a great deal of effort and
considerable money to bring the files to completion.
Another valuable addition to the ethnological resources of the
Library was the purchase of part of the valuable collection of the
late Mr. James Teit, of Spences Bridge.
PERIODICALS
A number of new periodical subscriptions have been placed
since the last Report.   Among the most important are:
(a) Periodicals of which the Library has complete files or
which it is at present completing; Chemical Review;
Dalhousie Review; Journal of General Physiology; Genetics ; Shakespeare Association of America, Bulletin;
Speculum.
(b) New Periodicals: Annotated Bibliography of Economic
Geology; Canadian Journal of Research; Education Index ;
Engineering and Mining World; Journal of Modern
History. The University of British Columbia
(c) Subscriptions specially requested by Departments: Aviation; Tramway and Railway World; Zeitschrift fiir
Physiologische Chemie; Zeitschrift fiir Wissenschaftliche
Photographic
(d) The creation of the new courses leading to the degree of
Bachelor of Commerce necessitated the following subscriptions : Accountant; Canadian Chartered Accountant; Journal of Accountancy; Railway Library.
(e) The newly-broadened Sociology Section of the Economics
Department led to subscriptions to The Family; Playground and Recreation; Social Forces; Social Service
Review; Sociolbgy; Social Research.
Subscriptions to two periodicals were dropped during the year.
The present efforts of the Library Committee to reduce the high
cost of subscriptions are dealt with in another part of this Report.
Among well-known periodicals, the Edinburgh Review and the
Dial ceased publication during the past year. The former was first
published in 1802 and completed its 250th volume, while the Dial
(born in 1880) completed its 86th volume. The Library has a complete file of the Review, but only from Vol. 50 of the Dial.
Owing to lack of funds, only fair progress was made in the
matter of filling in gaps and early files of periodicals subscribed to
by the Library. Most of those procured were only small runs. Of
longer files may be listed:
The Accountant; Vol. 62-80.
Dalhousie Review; Vol. 1-9.
Journal of Accountancy; Vol. 17-44.
Journal of   Comparative   Pathology   and   Therapeutics;   Vol.
32-37, 39- 40.
Journal of General Physiology; Vol. 1-12.
The Library's file of the Mining and Industrial Record has been
almost completely filled, largely from copies included in the Haggen
Collection, elsewhere referred to. This periodical began in Victoria in 1895. There is probably only one complete file in existence
—that of the Library of Congress in Washington. 10 Report of Library Committee
GIFTS OF BOOKS
Gifts valued at $634.00 approximately have been received during the year. Special mention should be made of Mr. Christopher
Spencer's The British Warblers by H. Eliot Howard, a rare work
in two volumes; Mr. E. C. Knight's set of the Transactions of the
American Institute of Mining and Metallurgical Engineers; The
Journal of the Institution of Electrical Engineers, part of a valuable set, from Mr. Hugh Sharman, of West Summerland; and,
through the kindness of the British Trade Commissioner and the
United States Trade Commissioner, monthly contributions of various
technical and trade periodicals.
ANNUAL CHECK OF THE BOOK COLLECTION
The annual check of the Library took place, as usual, in May.
The book losses for the year were found to be 114 volumes, as
compared with 134 for the year 1928-29. From ten to twenty per
cent, of the book losses at the Spring check are usually found during
vacation. For instance, 20 volumes of the 134 lost a year ago were
found before the printing of last year's Report in October. If the
same percentage is maintained in the present instance, the Librarian
hopes that, by the time this Report is presented to the Senate, the
nett losses for the nine months under review will be less than 100.
As pointed out in previous reports, the book losses of the
Library are much smaller than those of most university libraries
with approximately equal book circulation.
Among the serious losses are :
Cambridge Modern History; v. 1-2  $14.00
Englische Studien; Bd. 60  4.00
Arabian Nights (Burton) ; t. 7  15.00
Racine.   Oeuvres Completes; v. 3  7.00
Moulton.   Library of Literary Criticism; v. 7  10.00
Deutsche Chemische Gesellschaft. Berichte 1886:2 15.00
Geological Society of London; v. 7, 11, 16, 17  25.00
Dellinger.   Lefax Radio Handbook  3.50 The University of British Columbia 11
REGISTRATION OF READERS
The total number of students taking out Library cards during
the Winter session of 1929-1930 was 1835. This number includes
registrations of students enrolled in the University for short courses
in Agriculture, as well as the registrations from the students in
regular attendance. There were also registered 267 Summer school
students.
EXTRA MURAL READERS
The Library continues to give appreciated service to engineers,
teachers and general research students. The regulation of the
Senate prescribes that all extra-mural readers shall pay a fee of
$1.00 per calendar year. In 1929, 86 availed themselves of this
privilege. At the time of making this Report, 68 extra mural
students are enrolled for 1930.
The Report presented in October, 1929, pointed out that, in
addition to those who pay fees and are enrolled as extra mural
readers, the Library gives service to a number of institutions, the
staffs of which find the University's book collection of assistance
in their work.
The names of such institutions were given in last year's Report.
Special additions have been made to this list during the period
under review, while greater use has been made of the University's
book collection by the older patrons. This class of loan has averaged
about 15 per month.
INTER-LIBRARY LOANS
Previous reports have pointed out that the University's book
collection is, in many directions, inadequate to give the necessary
assistance to members of faculty and students doing research work.
The limitations of the University Library are partially met by loans
from the libraries of other institutions. These inter-library loans
have, during the past twelve months, been more numerous than at
any previous period. The details in connection with the application
to other libraries, the distribution to the applicant, the careful check- 12 Report of Library Committee
ing to see that the loan does not exceed the specified period, the
packing and return of the volumes, and other postal and customs
details, take a large part of the time of the Reference Librarian.
The work, which is efficiently done, is greatly appreciated by those
on whose behalf it is undertaken.
The thanks of the Library are due to the librarians of other
institutions for the promptness with which, sometimes at considerable inconvenience, loans have been made during the past year. In
appreciating the courtesy of these librarians, it should be remembered that American library officials are greatly inconvenienced by
customs regulations that require signed declarations before their
own books can be returned to them from Canada without payment
of customs duty.
Among the libraries to which we are under obligation are:
University of Toronto;
McGill University;
University of Western Ontario;
Manitoba University;
Toronto Public Library;
Vancouver Public Library;
Legislative Library, Victoria;
Legislative Library, Toronto;
Legislative Library, Winnipeg;
United States—
Library of Congress;
Harvard University;
Yale University;
University of Washington;
University of California;
Leland Stanford Junior University;
University of Illinois;
University of Minnesota;
New York Public Library;
Portland Public Library, Oregon. The University of British Columbia 13
CIRCULATION DEPARTMENT
General Circulation—
September, 1929  1,543
October   5,048
November   4,676
December  2,348
January, 1930  4,410
February   4,509
March    4,717
April    2,655
May  1,354
June   749
July    1,626
August   1,271
Total, January-December,  1929  34,246
Total, January-August, 1930  21,291
Reserved Book Loans—
September, 1929  241
October   6,372
November   8,345
December    3,582
January, 1930  5,764
February  :.. 7,059
March    9,016
April  5,740
Total,  September-April,   1929-1930.  46,119
Monthly Average      5,765
Extra-mural Registration, 1930.         68 14 Report of Library Committee
ORDINARY LOANS
1928 1929 1930
January    4,264
February  4,404
March  '.  4,487
April    2,464
May   755
June  583
July    1,323
August     1,184
September   1,009
October   4,825
November   4,457
December    2,310
4,152
4,410
4,387
4,509
3,806
4,717
2,652
2,655
1,291
1,354
723
749
1,944
1,626
1,676
1,271
1,543
—
5,048
—
4,676
—
2,348
—
34,246
21,291
(8 months)
2,854
2,442
32,065
Average Monthly
Circulation        2,675
RESERVED LOANS
1927-28 1928-29 1929-30
October      5,468 5,241 6,372
November      9,543 7,289 8,345
December       4,518 3,709 3,582
January      3,053 3,421 5,764
February      5,877 4,781 7,059
March       8,304 6,820 9,016
April      4,517 5,052 5,740
41,280 36,314 45,878
Monthly average      5,897 5,188 6,554 The University of British Columbia 15
SUMMER SESSION RESERVE
1928            1929 1930
July         885             809 1,355
August      1,008             678 1,162
1,893           1,487 2,517
Monthly average         946              744 1,258
The Library was kept open in the evenings during the months
of July and August.   The attendance was:
Attendance Ev'gs Open Average
July          340                21 16
August        386               16 24
Total         726               37 20
EVENING ATTENDANCE
Month—                           Attendance Ev'gs Open Average
September           15                  1 15
October         910                26 35
November      2,154                24 90
December      1,619                15 108
January         855                23 37
February      1,628                24 68
March       4,073               26 157
April     3,628                21 173
14,882 160 93
BOOK APPROPRIATIONS
For the University year 1929-30 a total of $16,497.60 was
available for the purchase of books and periodicals. This sum was
made up of main and supplementary appropriations for general or
special purposes recommended by the President and authorized by 16 Report of Library Committee
the Board of Governors, and, in some cases, of transfers from sums
appropriated by the Board to the Teaching Departments, the transfer
of part of which was requested by the Head of the Department
concerned and approved by the President and the Board.
The details of these appropriations are as follows:
Balance carried forward from 1928-29  $7,047.60
(a) Unspent departmental book app'ns  $1,443.02
(b) Provision for orders outstanding     2,164.65
(c) Unspent  balances    from other   library
funds    3,439.93
Budget, 1929-30   6,000.00
Special grant for Kayser's Bucherlexicon  500.00
History—Transfer, November 26, 1929  500.00
Mathematics—Transfer, October 29, 1929  200.00
Moderns—Transfer, October 29, 1929  700.00
Special grant, Commerce  1,200.00
Transfer from Supplies and Expense to cover approximate cost of Postage  350.00
$16,497.60
In the Report presented in October, 1929, the Librarian stated
that, for undergraduate work alone, a University library should
contain 100 volumes per student. On this basis the University of
British Columbia should have a book collection of almost 200,000
volumes. Over and beyond this are the books required for graduate
work and for special research. The present book collection is,
therefore, only about one-third its required size, when judged by
the standards prescribed by the Committee of the National Education Association, which investigated this matter. It is, therefore,
obvious that much money must be spent and much work done
before this Library can adequately fulfil its recognized obligations
to students and to faculty.
In making these observations, the Librarian recognizes the
interest of the President and the Board in the Library, the constant
care they have for its development, and the appropriations (liberal
when considered in conjunction with many competitive claims) that The University of British Columbia 17
have been made for its upbuilding. The Library of the University
of British Columbia still keeps its rank as sixth among Canadian
universities. McGill and Toronto universities have each more than
300,000 books; Laval and Queen's each in excess of 200,000; the
University of Montreal has 140,000. Moreover, there is everywhere
a keener realization of the very important part that the Library must
play in the work of any institution of learning. Every year more
liberal book appropriations are being made by Canadian universities.
Unless larger appropriations for book purchases are forthcoming,
there is every prospect that, within two or three years, the book
collection of this University will drop to eighth or ninth place.
BINDING
The Binding appropriation for the year under review was the
same as for several previous years—$3,000.00. The expenditure
was $3,138.27:
Binding (periodicals, sets, etc.), $2,622.67; 1,337 volumes at
$1.96 average.
Repairing, $497.30; 467 volumes at $1.06 average.
Examination books, etc., $18.30.
Most of our binding done in England is in leather, and the gain
therefore in shipping there (since the freight both ways is paid by
the Chivers firm) is accordingly far greater than the averages
indicate:
Binding in England, $1,111.77; 643 vols., $1.73 average.
Binding done locally, $1,510.90; 694 vols., $2.18 average.
The repairing is done locally.
THE CATALOGUE
During the year, 2,340 new entries, exclusive of pamphlets,
have been classified and added. A list of new titles for inclusion in
the first supplementary volume of the Union List of Serials has
been prepared, and some hundreds of additional entries forwarded
to the H. W. Wilson Company for inclusion in this invaluable
bibliographical publication. 18 Report of Library Committee
Progress has been made on the subject headings and cross
reference files, but much work has to be done before this work can
be completed.
More extensive analysis of individual volumes is highly desirable, but this is impossible at the present, as the Catalogue Department consists of only one member.
The Catalogue now contains more than 310,000 cards. Of these
200,784 are in the Main Public Catalogue; there are 53,400 in the
Shelf List, and 60,960 in the Author List.
Overcrowding of cards in the Main Catalogue will necessitate
an addition of eight new cabinets in the immediate future, and the
redistribution and re-lettering of the cabinet drawers in the first half
of the alphabet.
REFERENCE
For the present needs of the Library, the Reference collection
is fairly adequate, the essential reference books, with the exception
of foreign dictionaries, being equal to student requirements, though
there are frequent enquiries from members of Faculty which the
resources of the Reference collection cannot meet.
Among the outstanding purchases of the year in the Reference
Department is the new edition of the Encyclopaedia Britannica
which, while it cannot be compared with the earlier editions for
scholarship and dignity, is very useful as a popular up-to-date
encyclopaedia. The old German encyclopaedia by Meyer is being
replaced by the new edition of Brockhaus "Der Gross Brockhaus,"
four volumes of which have been received.
A new edition of Larousse "La Larousse du XXe siecle" is
also in course of publication, and the first two volumes are on the
shelves.
Most useful is the Dictionary of American Biography, a scholarly work which, when completed, will be the outstanding American
biographical dictionary.    Four volumes have been published. The University of British Columbia 19
Michel's "Histoire de l'Art" is now complete and the Art
Reference Section has been strengthened by the addition of Benezit,
"Dictionaire des Peintres, Sculpteurs, Graveurs."
Seligman, "An Encyclopaedia of the Social Sciences," is especially welcome, as there was no up-to-date reference book in
this field.
Other notable editions are the Australian Encyclopaedia.
Stieler's Hand Atlas, Thorpe's Dictionary of Applied Chemistry,
and Grove's Dictionary of Music and Musicians.
ACCOMMODATION OF LIBRARY
In the first year in which the Library building was opened, it
was too small for its required purposes, and the congestion has been
growing annually. No relief can be obtained until the first addition
to the Library—the south wing, providing the Reserve Reading
Room—is erected. There have been times on every clay of the
1929-30 session when the Library has been overcrowded. Sometimes as many as 150 students could not find seats. Before examinations the congestion is very marked.
LIBRARY STAFF
John Ridington, Librarian.
Dorothy M. Jefferd, Cataloguer.
Anne M. Smith, Reference.
Mabel Lanning, Circulation.
Roland Lanning, Periodicals.
Lionel Haweis, Accessions and Government documents.
Evelyn Hearsey, Orders and Secretary.
Florence L. Ranking, Typist.
George Mossop, Call Boy.
With great regret the Librarian reports the resignation of Miss
Nora Bateson, whose good services and energetic efforts to improve
discipline in the library are greatly appreciated. 20 Report of Library Committee
LIBRARY COMMITTEE
Changes in the personnel of the Library Committee have been
made during the year by vote of the Senate.   It now consists of :
Dr. L. S. Klinck, President of the University (ex-officio).
Professor H. F. Angus, Chairman, representing the Faculty of
Arts and Science.
Dr. W. L. MacDonald, representing the Faculty of Arts and
Science.
Professor F. H. Soward, representing the Faculty of Arts and
Science.
Professor H. N. Thomson, representing the Faculty of Applied
Science.
Professor H. M. King, representing the Faculty of Agriculture.
John Ridington, Secretary.
Regular meetings of the Committee are held monthly on the
second Wednesday during the session, and special meetings as needs
arise. In all, seven meetings have been held since the Report of
October, 1929.
Respectfully submitted,
JOHN RIDINGTON,
Librarian.
September 11th, 1930.

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