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Report of the Library Committee to The Senate Oct 31, 1928

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Array VANCOUVER, BRITISH COLUMBIA
THE LIBRARY
^REPORT OF
The Library Committee
-TO-
The Senate
OCTOBER, 1928 October 5th, 1928.
R. W. Brock, Esq., M.A., LL.D., F.G.S., R.F.S.C,
Acting President,
Acting Chairman of the Senate,
The University of British Columbia.
Sir:—
The Library Committee presents herewith, in
accordance with the instructions contained in the
Senate's resolution of December 15th, 1926, a Report
made by the Librarian, and considered and approved
at a meeting of the Committee held on Wednesday,
September 26th, 1928.
Very truly yours,
H. F. ANGUS,
1 Chairman. Professor H. F. Angus,
Chairman, Library Committee,
The University of British Columbia.
Sir:—
I beg to present herewith, for your information and that of the
Library Committee, a Report on the University Library for the
period September 1st, 1927, to September 30th, 1928.
BOOK COLLECTION AND IMPORTANT
RECENT PURCHASES
The Library now owns slightly more than 68,000 volumes. Of
these, 64,689 are recorded accessions, while the duplicates are
estimated at 3,400 volumes.
In the Report presented to the Committee a year ago, the
number of accessioned volumes was shown at 60,316, while that
of duplicates was given at 3,200. There is thus an increase of 4,573
volumes in the collection since the last Report—4,373 in volumes
accessioned and catalogued, and an estimated increase of 200 in
the duplicates.
Throughout the Session, all new books, as catalogued, have
been placed on exhibition every Friday, from 12:00 noon to 5:00
p.m. Students have shewn much interest in examining the recent
accessions.
Among the notable additions to the Library since the last
Report are the following:
cost
Hutson Collection—Oriental works, 26 vols .-.. $50.00
Anonyma and pseudonyma, 4 vols     26.25
Bulletins handbuch der organischen chemie, Bd. 11     21.60
A Library of American Literature, 11 vols     33.00
Chemische krystallographie,  5 vols     37.70
Voss: Architectural construction, 2 vols     24.00
Roth: Physikalisch chemische tabellen     27.40 Report of Library Committee
cost
American Library Association, 8 vols  135.20
Chambers encyclopedia, 10 vols     28.00
Encyclopedia Americana  (new ed.), 30 vols  120.00
Life, letters and labors of Francis Galton, 2 vols     20.25
American Nation Series, 27 vols    49.00
Rosenbuch, H.: Mikroskopische physiographic, 3 vols.    38.25
Bureau de la statistique, Vol. 42, 1926     33.85
Tables annuelles de constantes     20.00
Histoire du theatre Francais, 15 vols     45.00
Suite du respectoire du theatre Francais, 80 vols    40.00
Repertoire general du theatre Francais, 67 vols    33.50
Rolls Series, 106 vols  385.00
The Library has continued, during the year, its efforts to bring
nearer completion the files of Transactions, Proceedings, and
Periodicals, and has also purchased the complete file of the Proceedings of the Faraday Society. The following list gives some of the
more important gaps thus filled:
COST
Royal   Anthropological   Society   Journal,   Vols. 54-57,
1924-27  $31.00
Beihefte    zur    Botanischen   Centralblatt,    Vols.   38-44
(14 Vols.), 1921-27  65.00
British Journal of Psychology, Vols.7,8,13-17 (1914-27) 62.00
Annals and Magazines of Natural History, 1925-27  41.00
Anglia-Beiblatt, Bd. 31-38, 1920-27  31.00
Institute of   Mining   and   Metallurgy,   Vols.   33-35  (4
Vols.), 1924-26   31.00
Royal Agricultural Society of England Journal, Vols.
81-87, 1920-26  26.00
Revue des Etudes Grecques, Tomes 34-40, 1921-27  35.00
U. S. Department of Commerce, Bureau of Standards,
Scientific Papers, Vols. 1-20, 1904-26  34.00
American Jersey Cattle Club, Herd Registers 4, 17, 19,
25, 27, 28, 30, 32-72  75.00
Modern Philology, 1-7, 9-12, 1903-14  41.00
Journal of Psychology, 11-15, 1920-24  25.00
Journal of Education, 1883, 1884, 1886-1915....  80.00 The University of British Columbia
cost
Canada Labour Gazette, 2-22, 1901-22  42.00
Annates des Ponts at Chaussees, 8e serie, t. 31—lie serie
t.' 65, 1908-23  55.00
Journal of Economic Entomology, Vols.  1-20,  1908-27 57.00
The School, Vols. 1-11, 1912-23  37.00
School Science and Mathematics, Vols. 5-23  61.00
Faraday Society, Vols. 1-22, 1904-26  280.00
Cambridge Philosophical Society Proceedings, Vols. 17,
21-23, 1921-27.   Trans, pts. of Vols. 22, 23, 1916-27 51.00
Romanic Review, Vols. 1-15, 1910-24  45.00
GIFTS
The gifts to the Library during the year totalled an estimated
value of $660.00—$125.00 in books, $500.00 in governmental publications, and $35.00 in periodicals.
This is the lowest on record, the estimated value of book gifts
as given in the preceding year being $2,600.00.
The Librarian hopes that this is not indicative of any declining
interest in the Library's welfare and progress.
ANNUAL CHECK OF THE BOOK COLLECTION
The usual annual checking of the Collection, for the discovery
of the losses of books, took place immediately after the close of the
Spring Examinations. A total of 144 volumes was found to be the
loss involved—131 from Ordinary, and 13 from Reserved, loans.
Of the 144 books then reported as missing, 35 have been recovered
at the time of preparation of this Report, leaving the net loss for
the period at 109 volumes.
The losses in 1925, 1926 and 1927, respectively, were 247, 140
and 166 volumes. These losses are much less than in the great
majority of University libraries with comparable circulations.
REGISTRATION OF READERS: AUTUMN AND
WINTER SESSIONS
There were 1,741 degree course students registered in the session of 1927-28. Of these 1,628 took out Readers' Cards. Ninety-
one students did not continue their university work into 1928, having 6 Report of Library Committee
failed to pass the Christmas examinations. Assuming—as was practically the case-—that very few of these students took out Readers'
Cards, the University's book collection was used by all but about
17 of the degree course students.
SUMMER SESSION
Four hundred and one students were enrolled in the Summer
School session.   Of these, 274 took out Readers' Cards.
EXTRA MURAL READERS
Early in the history of the University facilities were organized
to grant the privilege of consulting the book collection to serious
students not enrolled in any of its courses. Six hundred and forty-
three such persons were registered as users of the Library at the
end of 1927. This was the cumulated total of the preceding ten
years. All existing registrations of extra mural readers were cancelled as at January 1st, 1928, and a new registration made. Ninety-
four such students are so registered at the time of the presentation
of this Report. In addition to costs of mailing, these readers pay
an annual fee of $1.00.
CIRCULATION: ORDINARY
The Circulation continued to show a fairly satisfactory increase,
proportioned to the growth of the student body. The increase in
circulation amounted to 11,365 volumes.
On Ordinary Loans the increase was 3,019 volumes, as herewith shewn:
September 1, 1927, to August 31, 1928 33,426 volumes.
September 1, 1926, to August 31, 1927 30,407 volumes.
Increase   3,019 volumes.
On Reserved Loans the circulation increase for the year
amounted to 8,346 volumes, the figures being:
October, 1927, to April, 1928 ......41,280 volumes.
October, 1926, to April, 1927 32,934 volumes.
Increase   8,346 volumes.
Summer School Loans shewed a slight decrease, doubtless due
to the lessened registration, which dropped from 487 in 1927 to
401 in 1928. The loans decreased from 2,138 to 1,893, a reduction
of 245 volumes. The University of British Columbia
The total loans of the Library for the twelve months amounted
to 76,599 volumes.
Complete statistics of circulation are herewith given:
ORDINARY LOANS
1919
January     —
February    —
March     —
April    —
May     —
June     •—
July     -
August   —
September     —
October    740
November     917
December     467
1920
759
760
655
379
289
285
370
436
550
1327
1542
1033
1921
1179
1189
1194
684
531
487
477
533
975
1762
1568
1056
1922 1923
1540 1736
1501 1710
1524 1604
853 1147
1924 1925
1940 2254
1767 2139
1702 2142
1104 1271
743
732
831
666
641
602
597 888
Average,
1147 938
1938 2174
1874 1970
1080 1208
702
656
847
680
931 1012
703 603
8 months..
1234 405
2325 3085
2159 3415
1173 1559
1926
3366
3419
3597
1915
850
616
1199
895
1110
3942
4197
2560
1927
3266
4268
4149
2599
867
618
1492
1239
.2312
1223
4552
4795
2383
1928
4264
4404
4487
2464
755
583
1323
1184
2440
2124 8382 11635 13963 15683 16387 19412 27666 31451
Average
Monthly
Circulation
708     690
(3 mos.)
969   1163   1307   1365   1618   2306   2620
"RESERVED" LOANS
October   ...
November
December .
January   ...
February   .
March 	
April  :.
1925-26
1926-27
1927-28
1322
4784
5468
3754
6483
9543
1657
4041
4518
2262
2022
3053
3419
3962
5877
4887
6857
8304
2121
4785
4517
19422
32934
41280
2774
4705
5897
Yearly increase....
11512
8346 Report of Library Committee
SUMMER SESSION
1926     1927 1928
July     1092     1248 885
August     616      890 1008
1708     2138     1893
Averages     854      1069      946
: EVENING ATTENDANCE
The use of the Library by students in evening hours continues
to show an advance. The records kept by the Circulation Department show the following as the attendance for the year, as compared
with that of 1926-27:
1926-27 1927-28
Evenings Evenings
Totals   Open    Aver. Totals   Open  Aver.
October  792 24 33 848 23 37
November   1284 25 50 2070 24 82
December   1791 18 99 2050 18 114
January   379 19 20 542 20 27
February   976 24 40 1309 25 52
March   2310 26 59 3087 27 114
April   4176 24 124 2730 21 130
11708  16U  73     12636  159  80
BOOK APPROPRIATIONS
The total book appropriations for the Unhersity Year 1927-28
amounted to $12,855.00. Of this, $5,500,000 was the Main Appropriation, the balance representing special grants made by the Board
of Governors, or transfers authorized by the Board from other
funds voted to the Departments.
The following gives the complete statement of funds available
for book purchase:
Main  Appropriation       $4,500.00
Education         1,000.00
Special Appropriation (general)       5,000.00 The University of British Columbia
Special Appropriation (long sets)       1,200.00
Special Appropriation  (Botany)  100.00
Special Appropriation  (Geology)  10.00
$11,810.00
Transfers—
Mechanical Engineering  $ 75.00
Chemistry         75.00
Civil Engineering     100.00
Economics      500.00
Agricultural Economics       50.00
Philosophy     120.00
English       125.00 1,045.00
$12,855.00
For the present University year   (1928-29)   the book appropriations as yet available amount to $6,300.00, as follows:
Main Appropriation     $5,500.00
Transfer   (History)     800.00
$6,300.00
It is hoped that, as in preceding years, there may be substantial
supplementary appropriations made that will bring the total nearer
the requirements.
The Report of September, 1927, contained a summarized
statement, setting forth the amount necessary to meet the annual
book-buying requirements of the Library for the ensuing five years.
This information was obtained by means of a questionnaire sent to
the Head of each Department, and was embodied in a special Report
duly forwarded to the President.
The total requirements of the Departments, plus the cost of
periodica] subscriptions, for a five-year period, is given at $22,000
a year.
In the Estimates for 1929-30, recently forwarded to the Acting
President, the request for a Book and Magazine Appropriation of
$22,000 was accordingly repeated. 10 Report of Library Committee
BINDING
The usual Appropriation of $3,000.00 for the binding requirements of the Library was made for the University years 1927-28,
and also for the present year.
Eleven hundred and forty-two volumes were bound in 1927-28.
One hundred and twenty-two volumes were repaired at a cost
of $62.00.
For the present University year, 788 volumes have been forwarded to the binders to date.
Included in the bindings for the University year 1926-27 were
a number of valuable long sets, such as
Canadian Geological Survey; Memoirs, 152 parts.
Zeitschrift  fur Physik, 32 volumes.
Carnegie Museum; Annals and Memoirs, 25 volumes.
Royal Horticultural Society; Journal, 45 volumes.
Landwirtschaftliches Jahrbuch der Schweiz, 20 volumes.
In order to take advantage of the lower binding prices prevailing in England, about $525.00 of the Binding Fund was expended
in England. The work done was almost wholly on long runs of
Transactions or Periodicals bought from special appropriations.
The remainder was done by a Vancouver firm, tendering on carefully drawn specifications.
DISCIPLINE
The Librarian regrets to report a perceptible falling off in the
standards of discipline by students in the Library, as compared
with the previous year. The tendency to use the Reading Rooms as
a social hall or a rendezvous shewed no sign of decrease, while
conversation appeared to be more prevalent.
The preservation through the building of conditions appropriate
for study was last year, at its request, left to the Students' Council.
So far as could be observed, no consistent or systematic effort was
made to improve or maintain proper standards.
Plans considered by the Library Committee last year have
already been put into effect for the present session. Effective
co-operation has been arranged with the elected representatives of
the student body. As a result, it is hoped that this session will see
a considerable advance towards those conditions of orderly quiet
that should prevail in a library building. The University of British Columbia 11
INSTALLATION AND SHELVING IN TIER 1 OF
THE STACK ROOM
At the erection of the Library, three floors of the stack room
were left unshelved. This was the first provision for the accommodation of the steady annual growth of the book collection.
The lowest tier—tier 1—had the structural steel to support
the weight of the upper stacks installed, while tiers 6 and 7, the
two uppermost floors of the stack, were thrown into one, and serve
as a Temporary Periodical Room.
Included in the grant made to the University by the Legislature
at its last session was the sum of $12,500 for the installation of the
stack in tier 1. The contract for this work was given to Snead &
Co., Jersey City, U. S. A., the firm responsible for the original
installation.   The work has now been completed.
The lighting fixtures and equipment work were done by the
University's Electrical Department, while the steel cabinets for the
study carrels were supplied by the Office Specialty Manufacturing
Company. This added equipment will give capacity for an additional 24,000 books.
This increased capacity will not be used during the present
winter session, but early in the summer vacation of 1929 the whole
collection will be redistributed, so as to include one-half of the new
shelving, the balance being taken up by files of bound newspapers
and similar material.
JUBILEE MEMORIAL WINDOW
In the Report to the Senate made in September, 1927, it was
noted that a friend of the University, who desired to remain officially anonymous, had offered the sum of $1,500.00 for a Canadian
Jubilee Memorial Window, of nine panels, to be installed in the
lunette window, fronting the two main staircases.
The original design for this window, prepared by Messrs.
Sharp & Thompson, University Architects, was submitted to, and
slightly modified by, the Bromsgrove Guild (Canada) Ltd., Ecclesiastical Glassworkers. The design was approved by the donor and
the Board of Governors, and the work executed in England. It has
been delivered to the University at the time of making this Report.
The Acting President and the Board of Governors, in consultation 12 Report of Library Committee
with the donor, are now considering the time of the window's
installation, and the matter of an appropriate ceremony at its
dedication.
ACCOMMODATION OF LIBRARY
The Library building contains accommodation for about 350
readers. Two hundred and forty-six chairs are in the three main
reading rooms, the Temporary Periodical Room has a seating
capacity of about 50, while 52 consultants or students find room
in the carrels.
This accommodation will seat about 20 per cent, of the present
enrollment. During the greater part of the session it is sufficient
for the needs, but for a month or six weeks prior to examinations
there are times every day when readers cannot find chairs. On one
occasion, by actual count, 92 students were found seated on the
stairs, or on radiators, or standing. In addition, many students had
left the Library, failing to find accommodation for study.
The minimum standard of seating accommodation for university libraries is 25 per cent, of the student enrollment. This standard
indicates that provision is required for an additional 100 students.
But the standard of one-third the student registration is regarded
by authorities as necessary to universities responsible for work for
superior degrees. These were the findings of special investigating
committees, appointed by the National Education Association, and
also by the College Section of the American Library Association.
This is the standard that should apply to this University and to its
Library. It would mean that reading facilities should be increased
to provide for 600 students, instead of, as at present, 350.
The necessity for this addition to the present accommodation
was apparent within a year after occupancy of the building. Each
succeeding year emphasizes the need of this early construction,
which has been drawn to the attention of the President in a Report
made last May.
The enlarged accommodation required should be secured by
constructing the south wing, in which would be located, on the
upper floor, the "Reserved" Reading Room, and, on the ground
floor, the permanent Periodical Room, rooms for the Burnett Polynesian Collection, and additional seminar rooms. The University of British Columbia 13
INSTRUCTION TO STUDENTS IN THE USE
OF THE LIBRARY
The Library Staff has for years strongly urged the desirability
of a course of instruction in the use of books for all freshmen
students. Courses of this kind are given in many universities, and
have proved of great value.
At the beginning of the autumn session this year there was
inaugurated a two-day "Orientation Course" for freshmen. In
connection therewith, the Freshman Class visited the Library on
Tuesday, September 25th, in five groups of ninety each, for a period
of twenty-five minutes. For twenty minutes of this period the
Librarian gave these groups such information as was possible in
the very limited time.
PACIFIC NORTHWEST LIBRARY ASSOCIATION
CONFERENCE
On August 30th and 31st, and September 1st, the University
was host to the members of the Pacific Northwest Library Association at their nineteenth annual conference. More than two
hundred librarians from Oregon, Washington, Montana, Idaho and
Utah, as well as British Columbia, were in attendance, the largest
attendance in the Association's history. The University entertained
the visitors at luncheon on September 1st, and between meetings
the members inspected the Library building and the University's
book collection, both of which were highly praised.
LIBRARY STAFF
The Library Staff, with one exception, remains as given in the
Report of September, 1927.    It consists of:
John Ridington, Librarian.
Dorothy Jefferd, Cataloguer.
Frances Woodworth, Reference Librarian and Circulation.
Lionel Haweis, Accessions and Government documents.
Roland Lanning, Periodicals.
Mabel Lanning, Asst. in Circulation (8 months' appointment).
Alice E. Hearsey, Stenographer.
Mary Robertson, Typist.
Richard D. Buchanan, Call Boy  (10 months' appointment). 14 Report of Library Committee
LIBRARY COMMITTEE
The Library Committee is unchanged as from the Report of
a year ago.   It consists of:
Prof. H. F. Angus,   Chairman,   representing   the   Faculty of
Arts and Science.
Dr. A. E. Hennings,   representing   the   Faculty   of   Arts and
Science.
Dr. G. G. Sedgewick, representing  the   Faculty   of   Arts and
Science.
Dr. S. J. Schofield, representing the Faculty of Applied Science.
Prof. H. M. King, representing the Faculty of Agriculture.
Dr. L. S.   Klinck   (ex-officio),   represented   by   Dean R. W.
Brock, Acting President.
John Ridington, Secretary.
Regular meetings of the Committee are held monthly on the
second Wednesday during the session, and special meetings as need
arises. In all, twelve meetings have been held since the Report of
September, 1927.
The Librarian desires to place on record the counsel and
co-operation given him by all members of the Committee, and in
particular by the Chairman, whose interest in and work for the
Library has been of the utmost value.
Respectfully submitted,
JOHN RIDINGTON,
Librarian.
October 5th, 1928.  

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