Open Collections

UBC Publications

UBC Publications

UBC Publications

Report of the University Librarian to the Senate 1995

Item Metadata

Download

Media
libsenrep-1.0115281.pdf
Metadata
JSON: libsenrep-1.0115281.json
JSON-LD: libsenrep-1.0115281-ld.json
RDF/XML (Pretty): libsenrep-1.0115281-rdf.xml
RDF/JSON: libsenrep-1.0115281-rdf.json
Turtle: libsenrep-1.0115281-turtle.txt
N-Triples: libsenrep-1.0115281-rdf-ntriples.txt
Original Record: libsenrep-1.0115281-source.json
Full Text
libsenrep-1.0115281-fulltext.txt
Citation
libsenrep-1.0115281.ris

Full Text

Array ■■'■'
I    H (       I   IBH   \n
79TH    YEAR
REPORT  OF
THE  UNIVERSITY
LIBRARIAN
TO  THE  SENATE
1993/94 CONTENTS
Preface 1
Focus on Clients 2-3
Strategy: Services 4-6
Strategy: Collections 7-10
Strategy: Access 11-12
Strategy: People 13-17
Strategy: Partner 18-19
Strategy: Funding 20-22
Goals & Plans for 1994/95 23-26
Appendices 27-48 THE UNIVERSITY OF BRITISH COLUMBIA LIBRARY ANNUAL REPORT
XI
PREFACE
Our Annual Report is an
opportunity to describe the wide
range of services we provide to
achieve the Library's mission:
To provide outstanding access
to the universe of recorded
knowledge and information.
Major themes you will see
throughout this report include
managed change, improvements in
services, and integration of
technology to meet the needs of
present and future users.
Highlights of our many
accomplishments this past year are:
♦ improved basic services of
instruction, circulation, and
accessibility of material;
♦ new services of document
delivery, access to the Internet
(via the Library Gopher and
Netinfo), and networked access
to the full text of a subset of
publications in electrical
engineering;
♦ increased acquisition of
electronic materials, thanks to
increased funding;
♦ continued preservation
microfilming;
♦ increased cataloguing
productivity to ensure materials
are accessible to users.
Our major focus for 1994/95
will be to enhance services to clients
through a comprehensive overhaul
of the Library's technological
infrastructure, and by a continued
integration of print, electronic and
remote resources into collections
planning and development
strategies.
My thanks to all — the Library
Staff, the many advisory
committees, the Senate Library
Committee, and the University
Administration, especially Dr. K.D.
Srivastava, Vice President, Student
and Academic Services — for
engaging in monumental efforts to
provide the library and information
services needed to support UBC
students, faculty, and staff, as well
as the broader community, in the
pursuit of learning, teaching, and
research.
Ruth J. Patrick, Ph.D.
University Librarian THE UNIVERSITY OF  BRITISH COLUMBIA LIBRARY ANNUAL REPORT
FOCUS ON CLIENTS
Within the framework of the
University's mission, it is the
information needs of present and
future students and faculty that
form the focus of the Library's plans
and strategies. To that end, the
Library actively promotes and
maintains a continuing dialogue
with its clients to ensure that its
services are meeting their needs.
Liaison programs in each subject
area are developing quickly and the
Library Faculty Advisory
Committees are actively involved.
Planning began on the use of focus
groups to help ensure that Library
programs and policies are responsive
to the information needs of the
University community. THE UNIVERSITY OF BRITISH COLUMBIA LIBRARY ANNUAL REPORT
XI
UBC     LIBRARY
Library Self Study and External
Review
Like all UBC faculties and
departments, the Library
participates in a full-scale review of
its services and operations every five
to seven years. The last external
review took place in 1988, and the
next one has been scheduled for
1995. There are two major steps: an
internal self-study in which
accomplishments, needs and plans
are identified, and the review itself,
carried out by a University
committee with advice from experts
from other academic and research
libraries.
The self study is well underway
and the resulting report has been
drafted. This process has identified
the following seven major initiatives
for the Library, and will drive the
goals for 1994/95 and at least the
next two years:
1 Enhance client services
through a comprehensive
overhaul of the Library's
technological infrastructure.
2 Strengthen our knowledge of
client needs and improve our
performance measures to ensure
that we are meeting those
needs.
3 Continue redesigning services
and staff roles in response to
changing client needs and
expectations.
4 Improve client and staff work
space and collections storage
space through the construction
ofPhaseloftheWalterC.
Koerner Library and by
planning for Phase II of the
Koerner Library and for other
Main Library units.
5 Expand client access to
information by integrating
print, electronic, and remote
resources into collections
planning and development
strategies.
6 Continue the organizational
restructuring of the Library to
ensure effectiveness, efficiency,
and flexibility.
7 Continue to ensure the
effectiveness of Library
operations through an external
evaluation and review.
It is expected that the review
itself will take place early in 1995
upon the appointment of the
Review Committee. THE UNIVERSITY OF BRITISH COLUMBIA LIBRARY ANNUAL REPORT
UBC     LIBRARY
STRATEGY: SERVICES
The Electronic Library
Research libraries are currently
in a time of transition. The very
nature and concept of a university
library are changing as computer
technology reshapes the way
information is distributed, accessed
and stored. In the UBC Library, as
elsewhere, services are being
reviewed and redesigned in light of
the ability to use powerful
international networks which can
give faculty and students access to
the world's information, and which
can deliver that information to
them, wherever they may be
located.
Library Instruction
The information environment
of print, electronic and networked
resources is increasing the
complexity of locating and using
information resources. We must
ensure that Library users continue
to acquire and develop the
knowledge and skills needed to find
and evaluate those resources. The
'teaching library,' in which
librarians provide instruction about
information resources and how to
access them, is a major Library
focus. The future research library
will be defined by connections
through electronic networks to
information and information
professionals throughout the world.
More than 11,000 students,
faculty and staff received instruction
in the Library during the reporting
year. The Teaching and Learning
Enhancement Fund provided
support for the Electronic Resources
Teaching Program. Graduate
students were employed to give, or
assist librarians to give, instruction
on UBCLIB and CD ROM
databases. Seven Library units were
involved: David Lam, Education,
Humanities and Social Sciences,
Science and Engineering,
MacMillan, Sedgewick and
Woodward. Instruction about
information resources on the
Internet has been integrated into
many subject-specific instruction
sessions.
Additional funds from the
Teaching and Learning
Enhancement program made it
possible to mount a significant body
of Library information on the UBC
Gopher, to develop the first
multimedia project serving the
visually challenged and to initiate a
new 'career and video resource unit'
with the Faculty of Commerce and
Business Administration.
Electronic Services and UBCLIB
Electronic services throughout
the Library continued to grow
during the reporting year.
Additional online and CD-ROM
bibliographic databases were made
available, full-text databases were
introduced, and access to numeric
databases was improved. (See
Appendix H.) Remote access to
electronic information resources at
other locations was increased and
improved.
UBCLIB, the Library's online
catalogue/information system, was
upgraded this year. As well as
providing information about the
Library's collections, UBCLIB gives
direct access to many commercial
databases and services and to
campus and world-wide
information sources available on the THE UNIVERSITY OF BRITISH COLUMBIA LIBRARY ANNUAL REPORT
I C     L I B R A R
Internet. UBCLIB can be searched
from terminals in all library
locations and by remote access from
home or office computers.
ViewUBC, the campus-wide
information system, is also
accessible through UBCLIB. The
Library Gopher and Web Home
Page provide pointers to subject-
specific Internet resources, library
catalogues from around the world,
full-text guides to the Internet,
electronic journals and books,
course notes and exam questions,
and other Gopher and World Wide
Web sites.
In April 1994, an online
document request and delivery
facility was implemented. This new
service allows clients to search the
main Catalogue file, request an
item, and choose one of several
delivery options — campus mail,
fax, or pickup at a branch of their
choosing. An online Suggestion Box
facility was also implemented at the
same time that enables clients to
forward comments and questions to
the Library, plus view replies to
some of the more commonly posted
queries.
In September 1994, a new
version of the UBCLIB interface
was implemented that incorporated
more direct menu access to BC's
Electronic Library Network (ELN)
licensed databases (ABI/Inform,
CBCA, and various Wilson Indexes)
available at SFU Library. Several
new databases — Avery Index and
Anthropological Literature — were
made available via the Citadel
commercial service. The Life
Sciences Index, a very large
commercial database, was loaded
directly on the UBCLIB system. As
one consequence of the increased
number of databases and remote
access facilities, user passwords were
implemented for UBCLIB.
The number of simultaneous
users ofUBCLIB varies from 150-
200 during peak usage periods. The
number of online public access
terminals in the Library was
increased to 152, including 15 for
Netinfo in the Sedgewick Terminal
Room. The Library now has 32
CD-ROM workstations, while the
number of public print/download
workstations grew to 15.
Netinfo
The Library introduced
Netinfo, a new service for UBC
students which was developed by
Computing and Communications.
Netinfo provides all UBC students
with 10 hours per month free access
to electronic mail and other
Internet resources such as Usenet
News (an electronic bulletin board
and discussion service) and ClariNet
News (an online news service). A
Campus Netinfo Steering
Committee has been established to
advise the University Librarian on
Netinfo services. In September
1994, the Library installed 15
workstations in the Sedgewick
Terminal Room to provide access to
both Netinfo and UBCLIB.
Training sessions were arranged in
conjunction with the Alma Mater
Society.
Full Text
The UBC Library is the first
Canadian university library and
only one of four test sites worldwide to provide networked access to
full-text electronic publications of
the US based Institute of Electrical THE UNIVERSITY OF  BRITISH  COLUMBIA LIBRARY ANNUAL REPORT
& Electronics Engineers and the
United Kingdom's Institution of
Electrical Engineers. The database,
known as IEEE/IEE Publications
Ondisc (IPO), is available at three
sites on campus: the Electrical
Engineering Reading Room, the
Centre for Integrated Computer
Systems Research Reading Room,
and the Science & Engineering
Division in the Library.
The Library in cooperation
with the Department of Electrical
Engineering, the Dean's Office in
Applied Science, and the Centre for
Integrated Computer Systems
Research, have leased and installed
this Novell system for electrical
engineering information on a CD-
ROM-based file server located in
the Main Library.
Document Delivery
The UBC community can now
request books, articles, microforms
and other Library materials to be
retrieved from the stacks and either
held for pickup at the Library
location of choice or sent via fax or
campus mail. This new fee-based
service is available through
UBCLIB or via fax.
Branch Libraries
The David Lam Management
Research Library completed its first
year of operation as a branch of the
UBC Library system. Access and
services to students and faculty
needing commerce and
management information have been
significantly improved. The new
Education Library is nearing
completion and the Library expects to
move in October 1994. The new
facility will allow the childrens'
literature collection and some of the
education research collection to be
integrated with the professional and
curriculum collections in one facility.
It will also provide improved study
and work space for Education
students.
The Crane Library Review
Committee, chaired by Dr. MA
Hickling, examined the resources and
services of the Crane Library and
reported to the University Librarian.
The report was referred to the
Committee on Services for the
Disabled and recommendations on
future directions for the Crane
Library are expected soon.
In preparation for building the
Koerner Library Phase I, alternative
staff space was constructed in the
Sedgewick Library. Weeding of the
Sedgewick collection in preparation
for integration of the undergraduate
collection with the research collection
was completed and removal of
materials from the Main Library
stacks to storage was begun. A security
system was installed for the Fine Arts
Library and work was begun to
improve security in the Main Library
stacks.
A file server for the Data Library
was purchased and installed after four
years of planning. This is a major step
in migration of the Data Library
resources from MTS to Unix.
CANSIM Main Base was installed on
the server and made accessible to
SFU. Gopher and Web servers were
installed and information about data
files and services is available on both. THE UNIVERSITY OF  BRITISH  COLUMBIA LIBRARY ANNUAL REPORT
XI
STRATEGY: COLLECTIONS
Collections Management
The organization of collections
management changed during this
year, becoming less centralized, with
collection responsibilities being
integrated into the public service
units. All bibliographers now report
to a public service head. The
handling of gifts and exchange
agreements was gradually
transferred from a centralized Gifts
and Exchange Division to the
subject bibliographers in the various
public service units. In addition,
written collections policies have
now been completed for all subject
areas. The Collections Management
Council, which began in the Spring
of 1993, saw its first full year of
operation, dealing with overall
collection issues. A half-time
Coordinator of Collections was
reallocated from existing staff to
work with the Collections
Management Council and to
oversee collections. The Senate
Curriculum Committee and the
Library modified the procedure
whereby new programs and courses
are approved by changing the
contact person in the Library from
the Head of Collections to the head
of the public service area connected
with the Faculty in which the
proposed changes would occur.
These structural modifications for
the collection-building process have
resulted in it becoming an integral
part of each public service unit and
hence moving to closer involvement
with the user community.
Collections Funding and
Serials Cancellation
The Library again received
formula increases for the collections
budget for 1993/94 and 1994/95,
based on inflation, currency
fluctuations, and 1.5 percent for
new materials. For 1993/94, the
increase amounted to 5.6 percent
and for 1994/95 it was 5.74
percent. Since the formula increase
is never large enough to cover the
10 to 20 percent increases in serials
expenditures, and as the Library has
a commitment to maintain its
monograph acquisitions, an annual
reduction in the number of serials
subscriptions is necessary.
Consultation during the year with
faculty, the Library advisory
committees, and the Senate Library
Committee resulted in choosing the
titles to be cancelled—
approximately $206,000 worth of
serials across the Library system in
1993/94, and $475,000 in 1994/95.
The University community is
becoming increasingly aware of the
serials situation and its relationship
to scholarly publishing and tenure
patterns, especially for those
disciplines which rely heavily on the
serial literature.
Resource Sharing
In the present economic
climate, no academic library can
expect to own all the materials its
clients will need. The UBC Library
is no exception, even though it
ranks 25 th among research libraries
in North America, and second
among those in Canada. In an
increasingly networked
environment, libraries are
continuing to rely on each other as
well as turning to commercial
services. The UBC Library works
with a number of organizations to
ensure access to materials not held
in our collections. Memberships in
the Center for Research Libraries THE UNIVERSITY OF  BRITISH COLUMBIA LIBRARY ANNUAL REPORT
(CRL), the Council of Prairie and
Pacific University Libraries
(COPPUL), the Canadian
Association of Research Libraries
(CARL), the Association of
Research Libraries (ARL), and the
Electronic Library Network (ELN)
in British Columbia represent the
commitment to maintaining access
to the universe of information.
The University of British
Columbia has distinct collection
strengths which are of value to other
libraries, both smaller ones such as
those of BC colleges and western
Canadian universities, and larger
ones, such as that of the University
of Washington. The UBC Library
continues to share databases from
its own electronic collection,
including ERIC and Psyclnfo, and
continues to maintain the ELN
regional serials and media holdings
databases. The Data Library is
working with SFU and COPPUL to
make access to the CANSIM Main
Base available to the COPPUL
membership. The Library will
continue to develop resource
sharing agreements to ensure the
widest possible access to print and
electronic information for the UBC
community.
Electronic Materials and Services
In addition to the usual formula
increase to the collections budget,
the Library received $300,000 of
continuing funds to acquire
electronic materials without
jeopardizing the traditional
collection areas of monographs and
serials. Another $700,000 was
added for the same purpose in
1994/95 as a result of reallocated
salary funds from eliminated
librarian positions and a transfer of
funds from Computing and
Communications. A half-time
Coordinator of Electronic
Information Services was reallocated
from existing staff for a two-year
term.
Expansion of the electronic
library took the form of many more
CD-ROM databases in the various
Library branches, as well as online,
networked access to bibliographic
and full-text files (in some cases
coupled with online document
delivery services). Substantial
savings were realized through shared
cost arrangements and joint
licensing agreements negotiated
through ELN and COPPUL.
Electronic databases held by
other BC universities have become
part of the UBC Library collection
as a result of cooperation through
ELN. Databases located at other
institutions and now available to
UBC users include the Applied
Science and Technology Index, the
Art Index, the Biological and
Agricultural Index, the General
Science Index, the Humanities and
Social Sciences Index, Canadian
Business and Current Affairs, ABI/
Inform, and CARL Uncover. These
resources are listed on UBCLIB and
are as easily accessed as information
mounted at UBC.
Preservation
Since the end of the Canadian
Cooperative Preservation Project in
June 1993, the preservation
microfilming program has been
operating on a cost-recovery basis.
By the spring of 1994, the
microfilming of the B.C. Sessional
Papers was completed. Partially
subsidized by a private grant, this THE UNIVERSITY OF  BRITISH  COLUMBIA LIBRARY ANNUAL REPORT
XI
UBC     LIBRARY
ambitious undertaking has resulted
in a set of 122 microfilm reels.
The program has continued
with three key projects serving local
and international interests: the
filming of the B.C. Directories for
1930-39, of the surviving issues of
two Japanese-language newspapers
published in Vancouver in 1941,
and finally of the James G. Swan
Papers, the personal papers of a
19th-century lawyer and
ethnographer in Washington
Territory. Copies of all these sets are
available for sale to help finance
further filming projects. Subscribers
have been attracted from
throughout British Columbia,
Alberta, the United States, Japan,
and elsewhere.
Future plans include the
filming of further volumes of the
B.C. Directories, additional
provincial government publications,
and portions of another high-profile
manuscript collection held by the
Special Collections and University
Archives Division. Also planned is a
workshop for the wider library and
archives community on the
principles of microfilming in
archival and manuscript collections.
One particularly complicated
preservation project was the
restoration of a valuable volume
from the Fine Arts Library's rare
book section, Recueil d'architecture
civile (1829). A further preservation
project to restore volumes from the
Law Library's rare book collection is
in progress.
The Facilities and Preservation
Manager initiated the Preservation
Sub-committee of the Collections
Management Council. This group,
which met for the first time in
February 1994, is intended to
reflect the preservation concerns of
the Library system. A first project to
acquire basic disaster preparedness
supplies and equipment for all
Library locations was begun. The
Disaster Preparedness Manual for
University of British Columbia
Libraries was updated and a revised
edition was to be issued by the end
of 1994.
University Archives
Two of the major goals of the
University Archives Advisory
Committee, the appointment of a
Records Analyst/Archivist and the
Board of Governor's approval of a
Records Management Policy for the
University, were attained during the
reporting year. The new policy
extends to all institutional
administrative records and stipulates
that those records are the property
of the University and subject to its
overall control. The University has
delegated the responsibility for
coordinating records management
to the University Archives. The
Records Analyst/Archivist has
worked with the archivists at Simon
Fraser University and the University
of Victoria and has engaged in
extensive consultation with UBC
staff to develop draft records
schedules.
The adoption of the Records
Management Policy owes much to
the efforts of members of the
Advisory Committee who
consistently supported the
development of a comprehensive
and systematic approach to the
management of institutional
records. In recognition of this
r
}M —
t-
■t ■
fW....
was w
>2%^   •
~ THE UNIVERSITY OF  BRITISH COLUMBIA LIBRARY ANNUAL REPORT
UBC     LIBRARY
development, the Advisory
Committee changed its name to the
University Archives and Records
Management Advisory Committee
to more accurately reflect the full
scope of its activities.
To improve access to archival
records and associated materials, the
Archives developed three new
publications: Guide to the Holdings
of the University Archives;
Researching the History of the
University of British Columbia: A
Bibliography; and A Cumulative
Index to the Inventories of the
University Archives. These
publications are part of an ongoing
process of upgrading and
standardizing archival finding aids.
With funding provided by the
Library and the Canadian Council
of Archives, the Archives identified
the nitrate negatives in the
photographic collection. The
contractor provided an excellent
report detailing the problem these
pose and outlining various courses
of action. A preliminary exploration
of the bibliographic and technical
requirements for providing online
access to the Archives photographic
images will result in a pilot project
which was scheduled to begin in the
fall of 1994.
The Archives has also worked
with the National Archives to bring
a Distance Access Site to the UBC
Library and participated in the
British Columbia Archival Union
List Project to provide online access
to the University Archives' non-
institutional records.
10 THE  UNIVERSITY  OF   BRITISH  COLUMBIA   LIBRARY ANNUAL  REPORT
LIBRARY
STRATEGY: ACCESS
Circulation
In 1993, self-service renewals
were introduced, a new fines policy
was implemented, requiring late
return fees to be levied on all
overdue items, journals were made
non-circulating in the Life Sciences
Libraries, and the Sedgewick
Undergraduate Library increased
the loan period for books from one
week to two weeks.
Circulation patterns in
Appendix D reflect these service and
policy changes. The net result was
an increase in total circulation from
1.9 to 2.8 million transactions.
Renewal transactions continue to be
recorded as in the past. Circulation
represents only a portion of the
total use of Library materials, for
sampling indicates that the number
of volumes used within the Library
is almost twice the number of those
which are borrowed.
Technical Services
During the year, staff in the
Catalogue and Order Divisions
continued to adjust to changes
brought about by the 1992/93
reorganization and the integration
of the former Catalogue Records
and Catalogue Products Divisions.
The Book Preparations Section,
which had been part of the
Catalogue Products Division, was
incorporated with the Order
Division. Meetings concerning the
internal reorganization of the
Cataloguing Division continued
throughout the year. It is expected
that the integration of specialized
subunits will take place in early
1995.
The Books to Branches
program was inaugurated in January
1994 to speed up the flow of new
and current materials to the
Library's clients. Newly-received
items awaiting cataloguing
information are now labelled by
Book Preparations staff, shipped to
major branches, and circulated
uncatalogued, rather than being
stored in the Library Processing
Centre. As part of the installation of
a new security system for the Fine
Arts Library, a project was
developed and implemented to
insert theft-detection strips in the
collection. Experience gained from
this project will form the basis of
ongoing planning by the Library for
improving the security of materials
in the Main Stacks, the Main
Library reference collections, the
Math Library, and the Asian
Library.
Cataloguing productivity
increased during the reporting year.
Although incoming material rose to
65,372 titles from 60,916 titles in
the previous year, an increase of 7
percent, divisional staff made
progress in shrinking the backlog,
which fell from 62,509 to 51,354
titles during the year, a reduction of
17 percent. More notably, the
English language backlog has been
decreased from 12,386 to 6,919, a
reducrion of 44 percent. Total new
cataloguing output increased by 3
percent and derived cataloguing by
4 percent while original cataloguing
output remained virtually the same.
Rush traces continued to plummet,
numbering only 1,878 in the
current year, a drop of 43 percent,
much of which can be attributed to
the reduction in the English
language cataloguing backlog.
n THE UNIVERSITY OF  BRITISH COLUMBIA LIBRARY ANNUAL REPORT
L I B R A R
STRATEGY: PLACE
Automation and Technology
Continued growth of existing
services and systems in conjunction with
the introduction of new ones were two
interrelated themes that summarize the
year. Library systems development
activity continued to focus on migrating
existing applications to the UNIX
operating environment and providing
operations support facilities.
Redevelopment work on the circulation
system was largely completed. Two
systems — Bibliographies and the Other
file—were migrated completely to the
new UNIX-based system. Work
commenced on a tape updating
facility so that the MARC source files
and other commercial databases could
be loaded and updated directly on the
UBCLIB system.
Planning was an important
activity during the year. A proposal to
replace the 200 old terminals still
attached to obsolete UBCnet
communications ports with LAN-
attached workstations was prepared
and submitted to the University
Administration. As part of the
Library's self-study activity, the Five
Year Technology Plan was reviewed
in order to summarize the
accomplishments of its first three
years. At the same time, the five year
planning frame was moved forward.
An important outcome of this
planning activity was the
identification of two major
technology initiatives: to commence
transition from local development to
purchase of commercially available
systems, especially for support of
library processing work; and to secure
ongoing funding and budget
flexibility for technology and the
information infrastructure.
The PlusNet2 system that
supports Medline and other health
sciences databases was migrated to a
UNIX-based version provided by the
vendor. The new system uses the
same TCP/IP based communications
support as the larger campus network
and has additional capacity for more
users and databases.
Library Space
Although the architectural details,
schedules, and specifications for Phase
I of the Walter C. Koerner Library
were completed by early autumn of
1993, the process was delayed and the
project was not sent out to tender
during the reporting year. Phase I is
now scheduled for completion in 1996.
In the interim, Library staff began
developing criteria for dividing the
humanities and social sciences collections
between the Koerner Library and Main.
Phase I will not be large enough to
accommodate the entire collection
preseridy housed in the Main Library.
A new integrated entrance now
provides access to the Fine Arts
Library and Level 3 of the main
stacks. Access to both is now
controlled from one service point. A
project to install further compact
shelving in the Library Processing
Centre was initiated in November
1993. This work should be completed
by early 1995. Modifications to
service points to make them
compatible with the new circulation
system equipment have been made in
several locations. Work was begun on
a project to replace the ancient and
increasingly unreliable environmental
control machinery for the vault in the
Special Collections Division. It is
hoped that this can be accomplished
by late 1994 or early 1995. Ventilation
was improved in the MacMillan Library. THE UNIVERSITY OF BRITISH COLUMBIA LIBRARY ANNUAL REPORT
STRATEGY: PEOPLE
Staff Complement
The Library's staff totalled
344.16 full-time equivalent (FTE)
positions, including 87 librarians,
7.17 management & professional
(M&P) staff, and 249.99 support
staff, at the end of the reporting
year. This includes 12.59 cost-
recovery or grant-funded positions,
and compares to a total of 343.56
(including 9.99 cost -recovery or
grant-funded positions) at the end
of the previous reporting year. The
net increase resulted from a 26
percent growth in cost-recovery and
grant-funded positions. In terms of
operating budget positions, there
was a net decrease from 333.57
positions to 331.57, a reduction of
0.60 percent.
Throughout the year, each
vacancy which occurred was
reviewed by the Library
Administration to see whether a
replacement was absolutely
necessary, whether the position
could be left vacant, or whether the
position could be eliminated. Funds
resulting from positions eliminated
or left vacant were used to provide a
new archivist position in the Special
Collections and University Archives
Division, to meet the University's
target for budget reduction, and to
supplement allocations for
technology, supplies and
equipment, and other operating
expenses.
The actual working staff
complement was thus considerably
less than the number cited above.
As of the writing of this report, a
further 11.92 FTE operating budget
positions have been left vacant for
financial reasons in addition to
another 7 FTE positions which are
blocked by early termination
agreements. It is likely that many of
these positions will be eliminated in
the 1994/95 fiscal year. So far, the
Library has managed to meet its
budget obligations through normal
attrition and early retirement; it has
not yet had to resort to layoffs.
Staff Training and Development
The Library has completed two
years of programs, implementing
the comprehensive plan developed
in 1992. In its second year of
programming, the Library
supported 270 courses or sessions
for 647 participants. Computer
Skills Advancement and Managerial
and Other Skills Training Program
(MOST) courses were particularly
effective in addressing the Library's
training needs. During the year,
251 staff members registered for
computer skills courses and 200
staff members attended 77 different
MOST courses. Advanced training
in computer and management skills
was encouraged, as well as training
and development focused on coping
with change and new roles. More
specialized training and
development opportunities were
provided to ten staff members in
areas such as Library Instruction,
Library Networks, Records
Management, and Preservation.
Through secondment, the half-
time position of Staff Training and
Development Coordinator was
established to provide for the
operational management of the
Library's staff training and
development program and budget.
In addition, the terms of reference
of the Staff Training and
13 THE UNIVERSITY OF  BRITISH COLUMBIA LIBRARY ANNUAL REPORT
Development Committee were
reviewed, and a draft revision was
prepared.
Professional Staff
Several librarians took on
additional or new responsibilities
during the reporting year. Hilde
Colenbrander, Head, Data Library,
was appointed half-time as
Coordinator of Electronic
Information Resources for a two-
year period. Margaret Friesen,
Head, Interlibrary Loans, was
seconded for appointment as Staff
Training and Development
Coordinator and Collections
Reorganization Project Coordinator
for a two-year period. She was
replaced as Head of Interlibrary
Loans by Patrick Dunn, Interlibrary
Loans Librarian. Terry Horner
replaced Jim Sharpe as the Library's
Cataloguing-in-Publication
Coordinator. Barbara Tripp,
Vancouver General Hospital's
Nursing Program Librarian, was
seconded to work out of the Life
Sciences Libraries' Biomedical
Branch at VGH when the Nursing
Program library was closed.
As a result of organizational
changes which eliminated the
Collections Division and integrated
collections development
responsibilities more closely with
reference divisions and branches,
subject bibliographers were
reassigned to those divisions or
branches.
Ruth Patrick, University
Librarian, was on medical leave
from February through August
1994. During this time, Heather
Keate, Assistant University
Librarian for Public Services, served
as Acting University Librarian.
Erwin Wodarczak was
appointed as Records Analyst/
Archivist in Special Collections and
University Archives. Kevin
Lindstrom, who had completed a
two-year specified term
appointment in the Science and
Engineering Library, was appointed
as Science Outreach Librarian.
Mary-Beth Clark was appointed for
a specified term as Reference
Librarian in Humanities/Social
Sciences Division filling a vacancy
left by Elizabeth Caskey's
promotion to Head, David Lam
Management Research Library.
Lesley Ashford was appointed to a
half-time position as Library
Development Officer. Sarah Sleigh
and Kathy Hornby were appointed
as temporary hourly librarians in the
Circulation Division and the Life
Sciences Libraries respectively,
replacing other librarians who had
taken on new assignments or were
absent due to long-term illness.
The specified term
appointment of David Winter was
extended to permit him to complete
work related to the processing and
collection of fines. The
appointment of Bev Scott,
Reference Librarian, Humanities/
Social Sciences Division, was
reduced to 80 percent at her
request, making it possible to
increase the appointment of Helene
Redding, Reference Librarian in the
same division, from 50 percent to
70 percent.
Helen Chow, Reference
Librarian, Life Sciences Libraries,
was granted a confirmed
appointment December 15, 1993.
14 THE UNIVERSITY OF BRITISH COLUMBIA LIBRARY ANNUAL REPORT
Erik de Bruijn, Assistant
University Librarian, Administrative
Services, returned from leave
without pay at the end of March
1994. During his absence, day-today human resource activities were
carried out by Jeanie Ku and Vivian
Anderson, Human Resources
Generalists, on secondment from
the Department of Human
Resources, under the direction of
Ann Turner, Financial and Budget
Manager. Joe Jones, Reference
Librarian, Humanities/Social
Sciences Division, returned from
study leave at the end of June 1994,
and Matt Hartman, Catalogue
Librarian, Cataloguing Division,
left on study leave at the beginning
of July 1994.
Five librarians took early
retirement during the reporting
year. Tony Jeffreys, Assistant
University Librarian for
Collections, Elsa Guarnaschelli,
Catalogue Librarian, Catalogue
Division, and Jim Sharpe,
Catalogue Librarian, Catalogue
Division, retired at the end of
December 1993. Graham Elliston,
Head, Gifts and Exchanges and
Serials Bibliographer, retired at
the end of June 1994, as did
Helen Mayoh, Reference
Librarian, Science and
Engineering Division.
Roland Lanning, Head of
Serials from 1926 until his
retirement in 1965, passed away in
1994. He was responsible for the
growth and development of the
Library's serials collection, and is
fondly remembered by both current
and past Library staff members for
his sense of humor and his love of
books.
As a result of collective
bargaining between the Faculty
Association and the University,
part-time librarians have been
included within the Faculty
Association bargaining unit,
although not eligible for confirmed
appointments. The arbitrator's
award in the 1993 salary arbitration
has provided librarians with the
same study leave benefits as faculty
members. Negotiations are currently
in progress on revisions to the
Agreement on Conditions of
Appointment fir Librarians.
Support Staff
The support staff severance rate
declined to 10 percent from 17
percent in 1992/93, as resignations
decreased to 13 from 31. The
turnover rate (the percentage of
positions which change hands
during the year, as compared to the
total support staff complement) fell
from 29 percent to 14 percent as a
decrease in resignations resulted in
fewer vacancies and as many of
these vacancies were left unfilled.
Reorganization, including the
elimination of the Collections
Division, the Gifts & Exchange
Division and the establishment of
the David Lam Management
Research Library as a UBC Library
branch, led to new assignments for
some staff members. During the
reporting year, a series of meetings
took place between Library
management, Cataloguing Division
staff, and CUPE 2950
representatives, to discuss the
reorganization of the Cataloguing
Division.
Polly Diether, Library Assistant
3, Special Collections and
15 THE UNIVERSITY OF  BRITISH COLUMBIA LIBRARY ANNUAL REPORT
B C     L I B R A R
University Archives Division,
continued on union leave without
pay to serve as President of CUPE
2950.
Two long-service members of
the Library's staff took early
retirement. Ian Lee, Programmer/
Analyst in the Systems Division,
retired at the end of December
1993, and Sumiko Owa, Library
Assistant 2 in the Order Division,
retired on May 31, 1994.
The Library was saddened by
the untimely death of Darrell Short,
Library Assistant 3, Catalogue
Division, in June 1994. He is
missed by his colleagues in the
Library Processing Centre, and by
his many friends within the Library
and the University community.
As a result of an understanding
between the University and CUPE
2950, the Library's non-union
technicians were included within
the bargaining unit. Current
incumbents were given the option
to join or not to join the union, but
new incumbents must become
union members. Draft standard job
descriptions for the new
classifications were developed in
consultation with Division/Branch
Heads and Human Resources staff,
and are currently being discussed
with the union.
In July 1994, the Board of
Governors reviewed and approved
the initial phase of the CUPE/UBC
Job Evaluation Plan, which had
already been ratified by the union.
Job Evaluation System Project
(JESP) questionnaires were
distributed to all CUPE 2950 staff
members, who were asked to
provide detailed information about
the requirements and duties of their
positions. The questionnaires are
reviewed by supervisory staff, who
provide additional information
where appropriate. The time-
consuming process of completing
these questionnaires is presendy in
progress. The ultimate goal is a job
evaluation system which is
understandable and equitable and
which meets the needs of the
University, the union, and the staff.
The JESP Committee has
continued to benefit from the
knowledge, experience, and
significant time commitment of
Margaret Friesen, who has served as
a University representative on this
joint union-management
committee.
The positions of the following
staff members were reclassified: Neil
Bennett, Library Assistant 3 to
Library Assistant 4, Circulation
Division; Giles Gysel, Library
Assistant 1 to Library Assistant 2,
Life Sciences Libraries; Joze Lazar,
Library Assistant 3 to Library
Assistant 4, Cataloguing Division;
Patrice Leslie, Technician 1 to
Technician 2, Crane Library;
Cheryl Niamath, Library Assistant 1
to Library Assistant 2, Interlibrary
Loans.
Student Employment
The Library's student staff
budget of $1.26 million was
supplemented by funding from
Work Study and Challenge student
employment programs, providing
over 95,600 hours of work for
students, and making the Library
one of the major student employers
on campus. Although student
assistants are not members of the
16 THE UNIVERSITY OF BRITISH COLUMBIA LIBRARY ANNUAL REPORT
XI
B C     L I B R A R
bargaining unit, the student
assistant wage rate (currently
$13.57/hr) and the maximum
number of hours per week that
students can work (10) are
determined by the CUPE 2950
collective agreement, as the clerical
duties performed by students fall
within the certification of the
union. Clarification of the
definition of "student" has meant
that it is no longer possible to
employ continuing students during
the Summer Session unless they are
actually registered. This has caused
some problems for branches serving
faculties whose programs continue
past the end of April.
As well as its complement of
regular student assistants, the
Library also employs students
enrolled in the School of Library,
Archival, and Information Studies
(SLAIS) as Graduate Academic
Assistants to provide reference
assistance and bibliographic
instruction. In this way the Library
contributes to the education and
training of future librarians.
Allocations from the Teaching and
Learning Enhancement Fund were
used to employ additional Graduate
Academic Assistants, primarily
SLAIS students.
17 THE UNIVERSITY OF  BRITISH COLUMBIA LIBRARY ANNUAL REPORT
STRATEGY: PARTNER
Development and Community
Support
With the appointment of a
Development Officer in November
1993, the Library accelerated its
efforts to increase external funding
for its programs. Case statements
have been developed for
endowments in support of staff
positions and collections. The
University is close to meeting its
$24-million fund-raising goal for
Phase I of the Walter C. Koerner
Library, and an innovative
"Builder's Campaign" has been
developed to raise the final $5
million required. The Faculty and
Staff Campaign raised over $10,000
which received a matching grant
from the BC government for the
UBC Library Collection
Enrichment Endowment Fund.
Donations
The Library benefits from
donations large and small from
individuals, corporations, and
organizations. All are gratefully
received. The Library wishes to take
this opportunity to acknowledge the
following special supporters who
contributed $1,000 or more during
the year under review.
Crane Memorial Donations Fund
Mr. James Phelps
The Friends of the Library Fund
Dr. & Mrs. Cyril Bryner
The Friends of MacMillan Library Fund
Dr. and Mrs. Joseph Gardner
The Friends of Special Collections Fund
Dr. W. Kaye Lamb
The Friends of the University
Archives Fund
Dr. David Aberle
The Judaica Fund
Endowment Fund of the Jewish
Federation of Greater Vancouver
The Mary & David Macaree
Endowment Fund
Dr. & Mrs. David Macaree
The Dr. Stanley Z. Pech Book Fund
Mrs. Vera Pech
The Walter C. Koerner Library Fund
Bank of Nova Scotia
BC Gas Inc.
BC Hydro
Brascan Ltd.
Canada Life Assurance Co.
The Canada Trustco Mortgage Co.
CIBC
General Accident Indemnity Co.
Estate of E. W. Grant
Mr. David Greer
Mr. Richard Greyson
Ms. Sandra Hodgins
Imperial Oil Resources Ventures
Mrs. Mona Iwabu
Mrs. Anne Kaplan
Dr. Penelope Koch
Mrs. Elsie MacCaig
Mrs. Mary Martin
Mr. Noel Owens
Mr. & Mrs. John Pavelich
Placer Dome Inc.
Dr. Man-Chiu Poon
Pratt & Whitney Canada Inc.
Prudential Assurance Co. Ltd.
Mr. Donald Rogers
Dr. Robert Rothwell
Dr. John Stainer
Sun Life Assurance Co. of Canada
Toronto Dominion Bank
Vicwood Developments BC Inc.
18 THE UNIVERSITY OF BRITISH COLUMBIA LIBRARY ANNUAL REPORT
UBC     LIBRARY
Gifts-in-Kind
The Special Collections and
University Archives Division
received a number of notable gifts
during the year, including the
personal papers of William F.
Gibson and Howard White, and the
corporate files of Harbour
Publishing Company.
The Library expresses its thanks
to the following donors for
donations to the book collections of
various library units:
Dr. Ivan Avakumovic
Dr. Michael Bullock
Dr. Stephen Carey
Dr. & Mrs. Max Cynader
Ms Corinne Durston
Dr. Barbara Heldt
Dr. Ronald Jobe
Mr. & Mrs. D. Johnston
Mrs. Jadwiga Opechowski
Mr. John Philippo
Dr. James V. Whittaker
Miss Frances Woodward
Special Purpose Gift
The Library also expresses its
thanks to Shell Canada Ltd. for its
donation to the Library's
PATSCAN service to promote the
development of inventions which
contribute to the solution of
environmental problems.
19 THE UNIVERSITY OF BRITISH COLUMBIA LIBRARY ANNUAL REPORT
STRATEGY: FUNDING
Collections Budget
The major budget news of
1993/94 was the infusion of $1
million over two years to accelerate
development of the Electronic
Library and to establish a
permanent funding base for this
leading-edge portion of the
collection. Four librarian positions
previously held vacant to pay out
Early Termination Agreements were
reallocated to Collections,
contributing $300,000 to the pool,
and an additional $700,000 was
reallocated from Computing and
Communications to the Library by
the University.
The Collections Budget
increase formula delivered another
$452,717 (5.74 percent) in
continuing funding to mitigate the
effects of foreign exchange and
inflation, and provide a modest
allocation for new materials in
1994/95. Together, the increases to
the Collections budget increased its
portion of the Library's Operating
Budget by 2.6 percent to 31.76
percent. Serials subscriptions
amounting to approximately
$475,000 were cancelled to keep
expenditures within the budget
available despite price increases
averaging more than 10 percent,
and to allow for some updating of
the collection with new titles.
Weekly financial reports of
collections funds for the use of
division heads were created to
provide up-to-date information for
decision-making and control.
Salaries & Wages
The largest proportion of the
budget is directed to compensation
for Library personnel, but its
percentage has declined from 61.64
percent in 1990/91 to its current
low of 57.80 percent in 1993/94 as
a result of the reallocations to
Collections and one-time funding
for the Library Automation Project.
Salary negotiations for the
Faculty Association's 1993/94
contract produced a 1 percent
general wage increase for the
professional librarians effective
January 1, 1994. Funding for this
increase had to be found from
within the Library's existing salary
budget, already reduced by the
Electronic Library reallocation.
Another vacant librarian position
was given up permanently to fund
the 1993/94 salary increase.
The Operating Budget for
1994/95 remains uncertain as the
two major Library employee
bargaining units negotiate contracts
that take effect early in 1994/95.
Budget guidelines indicate that, as
in 1993/94, any salary increases
resulting from these negotiations
will have to be funded from within
the existing Library budget.
Positions falling vacant during the
year are being held wherever feasible
in anticipation of the settlement so
that layoffs can be avoided if
possible.
Supplies, Services & Equipment
Internal University financing
was arranged to replace 20 of the
Library's oldest public photocopiers
and assist with the purchase of an
additional 17 copiers to support
anchoring of journals in the Science
and Life Sciences areas. The third
and final installment of one-time
20 THE UNIVERSITY OF BRITISH COLUMBIA LIBRARY ANNUAL REPORT
H
funding for the Library Automation
Project was paid out in 1993/94 to
complete development of the new
circulation system and upgrading of
the online catalogue. One-time
salary savings from positions vacant
during the year were redirected
primarily to the purchase of
computer equipment and ergonomic
workstation furniture for staff, and
replacement of the Library's second
15-year-old delivery van.
Cost Recoveries
Gross cost recoveries in 1993/94
increased only 2.8 percent over
those for 1992/93, and were largely
accounted for by increased service
volumes in Copy Services,
PATSCAN, and library fines
processing. Higher service volumes
resulted in higher expenses to deliver
the services, offsetting the revenue
increases. Cash handling procedures
and documentation in the Library's
major service locations were
reviewed. Acceptance of credit and
debit card payment was expanded to
the Main Library Circulation
Division to accommodate the
increased activity in library fines.
Bookkeeping procedures were
established for the new fee-based
document delivery service
introduced system-wide in early
1994/95.
permanent LA 3 position for the
University Archives to assist with
the increased responsibilities of the
records management program.
The Disabled Employee
Assistance Fund matched funding
allocated from Library Copy Service
revenues to purchase a photocopier
suitable for users in wheelchairs.
A $39,600 one-time grant from
the University's Special Equipment
Fund is enabling the Library to
provide one more year of free dial-in
access for all users ofUBCLIB, the
Library's on-line catalogue.
Grant Funding
Grants are playing an
increasingly important role in
funding services and projects which
would otherwise be beyond the
limits of the Operating Budget's
resources. Benefits from successful
applications over the past year
include:
Classroom Enhancement
Appropriations Fund
$24,800 for repair of 650 study
chairs in Sedgewick
$5,100 for replacement of 85
study chairs in Woodward
Library
Budget Increases in 1994/95
The new fiscal year brought
some additions to the budget from
special University funds:
The Enrollment Growth
(Access) Fund established $13,000
in continuing support for the Main
Library monitors program,
following a successful trial period in
1993/94. It also funded a new
Minor Capital Budget
$95,000 for compact shelving
for Storage Collections in the
Library Processing Centre
Teaching & Learning Enhancement Fund
$19,133 for continuation and
expansion of the Electronic
Resources Teaching Program THE UNIVERSITY OF  BRITISH COLUMBIA LIBRARY ANNUAL REPORT
$7,807 for the Library Gopher
Project
$17,603 for the Multi-Media
Talking Book Project:
recording The Enjoyment of
Music, 6th ed. (1990) by Joseph
Machlis and Kristine Forney
BC Ministry of Employment and
Investment, Science & Technology
Division
$65,900 for continued support
for the PATSCAN service
Law Foundation of British Columbia
$6,424 for an ARIEL
workstation for the Law
Library, requested by the UBC
Faculty of Law
Canadian Council of Archives
$3,000 for an academic
internship in the Special
Collections & University
Archives Division for a student
in the School of Library,
Archival & Information Studies
$2,795 for the Nitrate Negative
Identification & Treatment
Program in the Special
Collections & University
Archives Division
National Library of Canada
$44,094 for continued support
for the Cataloguing in
Publication program
National Library of Canada. Adaptive
Technology for Libraries Program
$6,548 for a scanner
workstation with voice output
and screen enlargement, and a
closed circuit magnifying TV
for the Crane Library
Social Sciences and Humanities
Research Council of Canada
$25,000 for development of the
South Asian collection
$26,000 for acquisition of
materials relating to 19th
century women authors of
Great Britain and Ireland
22 THE UNIVERSITY OF  BRITISH COLUMBIA LIBRARY ANNUAL REPORT
XI
GOALS & PLANS
FOR 1994/95
1.   Services
The Electronic Library
♦ To continue to develop
instructional programs to assist
faculty and students to develop
skills necessary to access the
variety of electronic information
resources available from within
the UBC Library and through its
gateways to other information
providers.
♦ To continue to increase and
upgrade the equipment needed to
access information.
♦ To work with the University
community to create an electronic
text center in the Library.
Review of Services
♦ To continue to review services in
response to the Library's strategic
plan, user feedback, and declining
resources.
♦ To implement the
recommendations of the review
committee on services to the
disabled, and to participate in the
external review of the Ubrary.
♦ To implement new performance
measures for Library services which
reflect the use of and activities for
the print, non-print and electronic
collections.
♦ To continue to review human
resources allocations in order to
meet service requirements and
changing client needs effectively.
♦ To continue to develop the
service model for Phase I of the
Koerner Library and the units
remaining in the Main Library
Building, including a plan for
the move of collections from the
Main Library to the new
Koerner Library.
♦ To review the management of the
Fine Arts and Music Libraries and
the Special Collections and
University Archives Division.
♦ To continue to evaluate the
Library's Copy Services and
implement appropriate
enhancements.
♦ To develop a plan to eliminate the
General Purpose Operating Fund
subsidy for interlibrary loans.
2.   Collections
♦ To expand the Electronic Library
by acquiring more materials in
electronic format, increasing
remote and networked access, and
mainstreaming the acquisition
and maintenance of electronic
materials into existing library
procedures.
♦ To strengthen the faculty liaison
program in order to maximize the
relevance of the collections held in
the Library to the needs of the
university and to move toward
increased ease-of-access for less
frequendy needed materials which
are not owned.
♦ To continue to build the collections
in the special areas of the library,
where the Library is a resource to the
23 THE UNIVERSITY OF  BRITISH COLUMBIA LIBRARY ANNUAL REPORT
larger research community,
supplementing Library funding
with grant funding and gifts of
materials or funds.
♦ To keep the collection policies up-
to-date and to complete the initial
round of consultation with the
faculty about these policies.
♦ To explore cooperative collection
development and resource sharing
with other libraries for both print
and electronic materials.
Preservation
♦ To develop a greater awareness
within the Library of the need to
preserve the collections, and the
ways in which this can be
accomplished.
♦ To continue to produce
preservation microfilm sets to the
national standards which we helped
to promulgate as part of the
Canadian Cooperative Preservation
Project (1990-1993), and to
evaluate preservation rmcrofurning
proposals from throughout the
Library system.
♦ To foster observance of the
standards and procedures of
preservation microfilming in the
wider library and archives
community.
♦ To monitor and participate in
digitization projects.
♦ To continue to address the safety
and personal security concerns of
the people working throughout the
Library system.
♦ To complete the revision of the
Library's disaster preparedness plan.
University Archives
♦ To work with the University
Archives and Records Management
Advisory Committee to:
complete the development of draft
schedules for adrninistrative records;
establish a University Records
Disposition Committee to provide
formal institutional approval for
both the destruction of University
records and also records schedules as
they are developed;
develop a policy for the provision of
records management services;
promote the development of a
central storage facility for inactive
University records as part of a
comprehensive records
management program.
♦ To create a new file on UBCLIB
for institutional records which
incorporate the Rules for Archival
Description.
♦ To undertake a pilot
photographic imaging project to
determine the feasibility of a
larger project.
♦ To explore other possibilities for
providing additional University
Archives information (e.g.
holdings information, finding
aids and records schedules) online.
♦ To coordinate the development
of a divisional preservation
strategy which will include,
amongst other elements, the
formulation of a disaster
preparedness plan as well as the
implementation of
recommendations arising from
the Nitrate Negative
Identification Project. THE UNIVERSITY OF  BRITISH COLUMBIA LIBRARY ANNUAL REPORT
♦ In consultation with archivists at
Simon Fraser University and the
University of Victoria, to develop
and implement an access policy
for institutional records in the
physical custody of the University
Archives under the terms of the
Freedom of Information and
Protection of Privacy legislation.
♦ To continue the program of
upgrading and standardizing
finding aids and develop general
guides to help promote effective
and efficient access to
information in the University
Archives.
♦ To produce brochures and other
general information products to
help disseminate information
about the programs of the
University Archives.
3.   Access
Technical Services
♦ To complete the physical
preparation of the cataloguing
backlog so that it can be stored
ready to circulate in the major
branches until recalled for
cataloguing.
♦ To continue to improve security
of the unprotected portions of
the publicly-accessible collections.
♦ To continue and complete the
internal reorganization of the
Catalogue Division.
♦ To continue to maintain essential
services while adjusting to
diminishing staff resources.
4.   Place
Automation & Technology
♦ To prepare and issue a Request for
Proposals for a library system that
will support major library
applications, especially cataloguing,
acquisitions, serials management
♦ To identify financial options to
support the Library's growing
information infrastructure; and to
proceed with implementing the
most appropriate one(s).
♦ To continue with the addition of
new workstations, and the
replacement of old equipment, for
both staff and public use.
♦ To proceed with the acquisition
and installation of specialized
commercial systems and services to
support various subject-oriented
database and information
requirements. A likely project in
this area is the Silverplatter ERL
system.
♦ To develop appropriate systems and
equipment strategies that will
address the increasingly complex
and varied requirements of client-
based software for different systems
and services. This includes the local
UBCLIB system, Gopher and
WWW-based clients, and more
proprietary products from various
vendors.
Library Space
♦ To continue work on the Phase I
building, once the construction
contract has been awarded.
♦ To complete the project to install
additional compact storage in the
Library Processing Centre.
'UBCLIB-
■
«Cc*
* rrW-i* THE UNIVERSITY OF  BRITISH COLUMBIA LIBRARY ANNUAL REPORT
♦   To consider the installation of
additional compact storage, or
the possibility of storage beyond
the Library, as a means of
relieving the severe lack of space
experienced in all locations in
the Library system.
5.   People
♦ To strengthen the Library's
commitment to staff training
and development through
continued implementation of
the Staff Training and
Development Plan, in particular
at the level of career
development.
♦ To develop a draft career plan
for librarians which recognizes
new roles and responsibilities.
♦ To review and improve Library
human resources procedures,
systems, and records and to
make effective use of
microcomputer applications.
♦ To evaluate and review the
Library's performance appraisal
system.
Collections Enrichment
Endowment Fund.
7.   Funding
♦ To continue working towards the
objective of restoring the Library
to its former position as one of
the top 20 research libraries in
North America.
Financial Management
♦ To continue revising the Library's
accounts and budget allocations
as required to reflect changes
arising from service reviews and
restructuring.
♦ To collaborate with the Internal
Audit Dept. and Financial
Services in the development of a
training program in cash
handling for use throughout the
University.
♦ To continue the training of
Library managers in the use and
interpretation of financial data.
♦ To establish procedures for the
collection and remittance of
CANCOPY royalties.
6. Partner
Development & Community Support
♦ To raise the remaining
$5 million needed for Phase I
of the Koerner Library.
♦ To increase donations for the
case statement projects.
♦ To increase donations for the
26 THE UNIVERSITY OF  BRITISH  COLUMBIA LIBRARY ANNUAL REPORT
XI
UBC     LIBRARY
APPENDICES CONTENTS
A   Part I: Size of Collections — Physical Volumes  28
A   Part II: Size of Collections — Items in Storage   29
B   Growth of Collections
30
C   Library Operating Expenditures
31
D   Recorded Use of Library Resources
32
E   Interlibrary Loans
33
F    Health Sciences Library Network
34
G   Reference & Information Questions Answered   35
H   CD-ROM & Online Databases
36-38
I     Orientation Tours & Instructional Sessions        39
J    Cataloguing & Pre-Order Searching 40
K   Library Organization 41-42
L    Library Organization (charts) 43-44
M Library Advisory Committees 45
N   Standing Library Committees 46
O   Senate Library Committee 47
P    President's Advisory Council on the 48
University Library
27 JJ
UBC     LIBRARY
THE  UNIVERSITY OF  BRITISH  COLUMBIA LIBRARY ANNUAL REPORT
Appendix A - Part I
SIZE OF COLLECTIONS — PHYSICAL VOLUMES
RELEGATED
MARCH 31/93
ADDITIONS
DELETIONS
TO STORAGE
MARCH 31/94
Asian Library
265,500
20,162
0
13,327
272,335
Biomedical Branch Library
36,476
1,591
1,379
0
36,688
Catalogue Division
6,048
100
35
0
6,113
Crane Library
13,666
1,621
0
0
15,287
Data Library
961
38
0
0
999
Education Library
131,469
8,650
312
5,767
134,040
Fine Arts Library
140,796
3,272
1
(3)
144,070
Government Publications
16,964
1,899
74
(1)
18,790
Hamber Library (CGSH)
13,585
553
0
0
14,138
Humanities & Social Sciences
71,843
2,484
19
(1)
74,309
Division
Lam Library
0
46,968 '
34
0
46,934
Law Library
165,186
7,215
8
304
172,089
MacMillan Library
69,214
2,374
94
390
71,104
Main Library
1,139,760
50,823
28,468 '
1,922
1,160,193
Map Library
10,475
250
2
0
10,723
Mathematics Library
35,927
1,313
0
570
36,670
Music Library
65,096
1,968
4
0
67,060
St. Paul's Library (SPH)
10,479
639
0
0
11,118
Science & Engineering Division
33,427
588
50
0
33,965
Sedgewick Library
200,442
6,667
2,797
0
204,312
Special Collections Division
101,529
1,460
0
900 2
102,089
Woodward Biomedical Library
366,671
9,313
416
2,262
373,306
SUBTOTAL
2,895,514
169,948
33,693
25,437
3,006,332
Storage Collections
361,762 3
-
-
25,437
387,199
TOTAL
3,257,276
169,948
33,693
_
3,393,531
The David Lam Management Research Library became part of the UBC Library system in 1993. The figure for volumes added to the
Lam Library collection is composed of volumes transferred from Main Library and volumes held by the Lam Library when it became
part of the UBC Library system.
This figure includes manuscripts that had been in Special Collections storage but not previously measured.
The change in the storage figure from 1992/93 to 1993/94 reflects a more accurate count of items held in storage throughout the Library
system.
28 THE  UNIVERSITY OF  BRITISH  COLUMBIA LIBRARY ANNUAL  REPORT
Appendix A - Part II
SIZE OF COLLECTIONS — ITEMS IN STORAGE
zz
UBC     LIBRARY
Asian Library
Biomedical Branch Library
Catalogue Division
Crane Library
Data Library
Education Library
Fine Arts Library
Government Publications Division
Hamber Library
Humanities & Social Science Division
Lam Library
Law Library
MacMillan Library
Main Library
Map Library
Mathematics Library
Music Library
St. Paul's Library
Science & Engineering Division
Sedgewick Library
Special Collections Division
Woodward
IN STORAGE
IN STORAGE
MOVED TO
MARCH 31 1994
MARCH 31 1993
STORAGE
18,000
4,673
13,327
0
0
0
0
0
0
0
0
0
0
0
0
6,267
500
5,767
13,952
13,955
(3)
0
1
(1)
0
0
0
3,742
3,743
(1)
0
0
0
7,609
7,305
304
20,841
20,451
390
241,146
239,224
1,922
0
0
0
8,126
7,556
570
0
0
0
0
0
0
1,705
1,705
0
0
0
0
900 '
0
900
64,911
62,649
2,262
TOTAL
387,199
361,762
25,437
Number of metres.
29 JJ
UBC     LIBRARY
THE  UNIVERSITY OF  BRITISH  COLUMBIA LIBRARY ANNUAL REPORT
Appendix B
GROWTH OF COLLECTIONS
Air Photos
Aperture Cards
CD-ROM Discs
Computer Tapes
Databases online '
Documents - Uncatalogued
Films
Filmstrips
Large Print & Braille Volumes
Manuscripts2
Maps
Microcards (cards)
Microcompurer Discs
Microfiche (sheets)
Microfilm (reels)
Microprint (sheets)
Photographs
Pictures
Serial Subscriptions3
Slide/Tape Shows
Slides
Sound Recordings
Transparencies (sets)
Video Tapes
Videodiscs
Volumes - Catalogued
MARCH 31, 1993
NET GROWTH
MARCH 31, 1994
1,042
3
1,045
2,589
0
2,589
311
226
537
831
-79
752
-
-
27
793,798
19,301
813,099
918
1
919
2,845
9
2,854
8,890
214
9,104
2,874
35
2,909
191,835
1,934
193,769
111,680
0
111,680
671
328
999
2,792,675
149,966
2,942,641
103,131
1,579
104,710
1,087,670
0
1,087,670
320,693
5,100
325,793
65,431
767
66,198
25,806
(1,366)
24,440
112
0
112
31,974
0
31,974
122,802
3,144
125,946
1,482
0
1,482
4,497
724
5,221
5
7
12
3,230,185
124,190
3,354,375
1 Online databases were not included in past years.
2 Thickness of files in metres.
3 Includes periodical subscriptions, monographic series and sets.   18,669 are purchased; 5,771 are gifts or exchanges.
30 THE  UNIVERSITY OF  BRITISH  COLUMBIA LIBRARY ANNUAL  REPORT
Appendix C
J3
UBC     LIBRARY
LIBRARY OPERATING EXPENDITURES
FISCAL YEARS APRIL/MARCH
GROSS COST NET
YEAR                SALARIES & WAGES                 COLLECTIONS                       BINDING                             OTHER        EXPENDITURES RECOVERIES EXPENDITURES
1990/91     12,706,989(61.64)      5,898,405(28.61)     244,422(1.19)      1,765,675(8.56)         20,615,491 944,463 19,671,028
1991/92    12,730,853(61.13)      6,111,422(29.34)     267,970(1.29)      1,716,095(8.24)         20,826,340 1,019,300 19,807,040
1992/93    13,502,655(58.45)      6,735,336(29.16)     258,481(1.12)      2,604,148(11.27)         23,100,620 1,296,117 21,804,503
1993/94    13,726,868(57.80)      7,541,116(31.76)     235,432(0.99)      2,244,024(9.45)         23,747,440 1,404,708 22,342,732
♦ As in previous years, only expenditures from the Library's own GPOF budget are included in the above. Excluded are:
Faculty of Commerce expenditures in support of the David Lam Library.
Expenditures for library materials by other campus units, for example for departmental reading rooms.
Expenditures from library grant and trust funds. Collections expenditures from library grant
and trust funds in 1993/94 amounted to $273,011.
♦ Percentage figures in parentheses relate to total spending independent of Cost Recoveries. For 1993/94 Cost Recoveries were:
Internal $167,929
External $1,043,032
Fines $193,747
♦ Collections expenditures for years prior to 1992/93 are shown net of fines revenues, as published in the Reports for those years.
Gross fine revenues in those years were:        1990/91 92,923
1991/92 136,252
♦ "Other" expenditures include non-recurring equipment acquisitions which vary considerably from year to year.
♦ The Library's GPOF expenditures for 1993/94 were 6.40% of the University's GPOF expenditures.
31 JJ
UBC     LIBRARY
THE UNIVERSITY OF  BRITISH  COLUMBIA LIBRARY ANNUAL REPORT
Appendix D
RECORDED USE OF LIBRARY RESOURCES
YEARS ENDING MARCH 31
1991/92 19921/93 '
1993/94 '
% INCREASE/
DECREASE VS
1992/93
GENERAL CIRCULATION =
MAIN LIBRARY
Main Stacks, Fine Arts &
Government Publications
Extension
Map
Reserves
Special Collections
37,369
656,364
1,042,336
6,025
6,671
6,780
14,833
17,571
16,294
0
23,410
20,706
16,869
19,793
19,956
SUBTOTAL
775,096
723,809
1,106,072
52.81%
BRANCH LIBRARIES
Asian
Biomedical Branch
Crane
Education Library
Hamber
Lam
Law
MacMillan
Mathematics
Music
St. Paul's
Sedgewick
Social Work Outreach Office
Woodward
SUBTOTAL
USE OF RECORDINGS & DATA FILES
Data Library tape mounts & online access
Wilson
Music
SUBTOTAL
DOCUMENT DELIVERY
Health Sciences Network
INTERLIBRARY LOANS
To Other Libraries
From Other Libraries
TOTAL INTERLIBRARY LOANS
GRAND TOTAL
(GENERAL CIRCULATION & INTERLIBRARY LOANS)
29,606
29,867
58,531
21,861
23,661
22,131
2,240
2,376
1,937
146,196
169,590
296,935
32,606
34,240
22,728
0
0
44,808
101,072
99,982
137,066
41,240
45,311
70,688
26,212
27,083
56,206
55,808
59,118
89,703
20,286
21,439
24,205
298,252
290,218
420,176
0
486
0
187,714
201,516
254,847
963,093
1,004,887
1,499,961
49.27%
3,873
4,880
4,064
183,027
85,532
60,932
50,386
50,459
52,732
237,286
140,871
117,728
-16.43%
46,679
51,966
46,648
30,993
32,915
33,513
12,497
14,470
16,335
43,490
47,385
49,848
5.20%
2,065,644
1,968,918
2,820,257
43.24%
Figures have been calculated according to the Fiscal Year ending March 31.
The high increase in recorded use of the collection from 1992/93 to 1993/94 can be attributed to the new circulation system and policy
implemented in 1993. Self service renewals allow users to renew material online, thereby dramatically increasing rhe total transactions reported
above. The Library's new fine policy contributed to more items being returned sooner, allowing greater use of the collection by more users.
32 THE UNIVERSITY OF  BRITISH  COLUMBIA LIBRARY ANNUAL REPORT
Appendix E
INTERLIBRARY LOANS
YEARS ENDING JUNE 30
zz
UBC     LIBRARY
TO OTHER LIBRARIES
ORIGINAL MATERIALS
General
Federation Information Network
B.C. Post-Secondary Library Network
Bamfield Marine Station
SUBTOTAL
FILMS
TAPED BOOKS
PHOTOCOPIES
General
Federation Information Network
B.C. Post-Secondary Library Network
Bamfield Marine Station
1991/92
1992/93
1993/94
% INCREASE/
DECREASE VS
1992/93
11,307
698
4,272
27
16,304
11,357
577
3,996
65
15,995
7,225
586
4,230
74
12,115
313
313
308
206
195
115
4,006
214
9,772
178
5,252
170
10,754
236
10,017
146
10,580
232
SUBTOTAL
14,170
16,412
20,975
TOTAL INTERLIBRARY LENDING
30,993
32,915
33,513
+2.0%
FROM OTHER LIBRARIES
ORIGINAL MATERIALS
FILMS
TAPED BOOKS
PHOTOCOPIES
TOTAL INTERLIBRARY BORROWING
3,230
4,190
4,243
259
215
300
18
39
16
8,990
10,026
11,776
12,497
14,470
16,335
+ 13.0%
33 THE UNIVERSITY OF BRITISH COLUMBIA LIBRARY ANNUAL REPORT
Appendix F
HEALTH SCIENCES LIBRARY NETWORK
JULY 1993 - JUNE 1994
INTERBRANCH LOANS
TO OTHER BRANCHES
Woodward
Biomedical Branch
Hamber
St. Paul's
Other U.B.C. Libraries
TOTAL
(1992/93)
MATERIAL
PHOTOCOPIES
4,320
31,987
439
3,599
430
1,472
426
1,065
1,509
1,401
7,124
39,524
(12,602)
(39,364)
TOTAL
36,307
4,038
1,902
1,491
2,910
46,648
(51,966)
% INCREASE
VS. 1992/93
10.24%
FROM OTHER BRANCHES
Woodward
Biomedical Branch
Hamber
St. Paul's
Other U.B.C. Libraries
TOTAL
(1992/93)
517
2,146
2,663
1,870
10,392
12,262
1,740
11,923
13,663
1,540
11,721
13,261
1,457
3,342
4,799
7,124
39,524
46,648
(12,602)
(39,364)
(51,966)
-10.24%
34 THE UNIVERSITY OF  BRITISH COLUMBIA LIBRARY ANNUAL REPORT
Appendix G
REFERENCE & INFORMATION QUESTIONS ANSWERED
APRIL 1993 - MARCH 1994
UBC     LIBRARY
% INCREASE
DIRECTIONAL
REFERENCE
RESEARCH
TOTAL
DECREASE VS.
QUESTIONS
QUESTIONS
QUESTIONS
QUESTIONS
1992/93
936
5,136
1,386
7,458
688
29,000
1,222
30,910
2,238
30,548
2,961
35,747
19,134
40,247
0
59,381
1,368
3,425
375
5,168
0
0
880
880
877
9,521
682
11,080
5,970
13,312
4,718
24,000
31,211
131,189
12,224
174,624
■2.23%
(39,621)
(126,808)
(12,186)
(178,615)
MAIN LIBRARY
Fine Arts
Government Publications
Humanities & Social Sciences
Information Desk
Map
Patscan
Science & Engineering
Special Collections
SUBTOTAL
(1992/93)
BRANCH LIBRARIES
Asian
Biomedical Branch
Crane
Data Library
Education Library
Hamber
Lam
Law
MacMillan
Mathematics
Music
St. Paul's
Sedgewick
Social Work Outreach Office
Wilson
Woodward
subtotal 71,688 143,191 24,300 239,179 -1.68%
(1992/93)
GRAND TOTAL 102,899 274,380 36,524 413,803 -1.91%
(1992/93)
1,853
6,431
1,735
10,019
6,607
9,686
395
16,688
1,427
1,431
660
3,518
294
773
237
1,304
8,272
23,165
1,491
32,928
4,473
5,487
4,214
14,174
2,895
5,532
429
8,856
8,021
8,985
3,973
20,979
2,741
7,707
2,138
12,586
1,602
1,060
402
3,064
2,723
9,894
72
12,689
9,026
15,846
1,761
26,633
13,238
19,444
161
32,843
80
313
30
423
309
1,806
114
2,229
8,127
25,631
6,488
40,246
71,688
143,191
24,300
239,179
(62,780)
(156,984)
(23,494)
(243,258)
102,899
274,380
36,524
413,803
(102,401)
(283,792)
(35,680)
(421,873)
35 THE UNIVERSITY OF  BRITISH COLUMBIA LIBRARY ANNUAL REPORT
Appendix H
CD-ROM & ONLINE DATABASES AVAILABLE IN THE UBC LIBRARY
SCIENCES
GENERAL & MULTIDISCIPLINARY
AGRICULTURE
FORESTRY
LIFE SCIENCES
MATHEMATICS
PATENTS
Canadian News Index (1982-)
Directory of Statistics in Canada (1985-)
Dissertation Abstracts (1861-)
Expanded Academic Index (Current 3 years)
General Science Index (via SFU & GATE)
Microlog
NTIS National Technical Information Service (1980-)
SciDex (1948-) Indexes Scientific American articles
UNCOVER (Fall 1988-) Multidisciplinary index to 10,000+ journals
AGRICOLA Agricultural online access (1970-)
AGRIS (1975-) Index to FAO publications
Biological & Agricultural Index (via SFU & GATE)
CABCD (1984-) International forestry & agriculture publications
TECHNOLOGY
Applied Science & Technology Index (1983-)
Compendex Plus (1986-)
Current Contents on Diskette: Engineering, Technology & Applied Sciences (Current 2 months)
Ei Page One (1986-) Engineering
INSPEC (1989-) Electrical Engineering, Physics & Computer Science
Metadex (1985-) Metals & Materials
MINIFILE B.C. mineral deposit data
CABCD (1984-) International forestry & agriculture publications
TREECD (1932-92) Forestry & the forest industry
Biological Abstracts (1900-)
Biological & Agricultural Index (via SFU & GATE)
Chem Bank
CINAHL: Cumulative Index to Nursing & Allied Health Literature (1983-)
Current Contents: Life 1200 (current 10 issues)
Expanded Life Sciences
HaPI Health and Psychosocial Instruments (1985- with many earlier measures)
Health (1975-)
Medline (1966-)
Osh-Rom
Pest Bank
Poltox
Waves (1800-)
Math/Sci (current 10 years)
APS: Micropatent (1979-) US Patent abstracts
CASSIS (1970-) US patent titles and abstracts
FIRST (1990) European patent abstracts
FullText/Patentlmages (1990-) Full text US patents with images
36 THE UNIVERSITY OF  BRITISH  COLUMBIA LIBRARY ANNUAL REPORT
PHYSICAL SCIENCES
Current Contents on Diskette: Physical, Chemical and Earth Sciences (Current 2 months)
Environment Abstracts (1971-)
GEOREF -Bibliography and Index of Geology (1785-)
INSPEC (1989-) Electrical Engineering, Physics and Computer Science
Meteorological & Geophysical Abstracts (1974-)
Oceanographic and Marine Resources
Water Resources Abstracts (1967-)
World Weather Disk
HUMANITIES AND SOCIAL SCIENCES
GENERAL
BUSINESS
EDUCATION
FINE ARTS
HUMANITIES
AV Online (1900-)
Bibliographies (Dates vary)
Canadian News Index (1982-)
Directory of Statistics in Canada (1985-)
Dissertation Abstracts (1861)
Expanded Academic Index (Current 3 years)
Globe & Mail / Financial Times of Canada
Humanities & Social Sciences Index (via SFU & GATE)
Index of Chinese Journals
Microlog
Oxford English Dictionary
Robert Dictionary
Termium French/English bilingual dictionary
UNCOVER (Fall 1988-) Multidisciplinary
United Nations Documents & Publications Index
ABI/Inform (1984-)
Canadian Business and Current Affairs (1982-)
Compustat Corporate Text (1987-)
Compustat PC Plus (1970-)
Corporate and Industry Research Reports (1979-1991)
Institutional Brokers Estimate System
NTDB: The National Trade Data Bank (1990-)
World Trade Database (1980-1991)
Canadian Education Index (1985-)
Children's Reference Plus (1992)
Compton's Multimedia Encyclopedia (1991)
Current Index to Journals in Education CIJE (1969-)
Education Index (via SFU & GATE)
ERIC (1983-) Equivalent of RLE and CIJE
ONTERIS Educational Research reports from OISE (1969-1991)
Resources in Education RIE (1966-)
Art Index (1984-)
Art Bibliographies Modern
Avery Index to Architectural Periodicals
Canadian Heritage Information Network
America: History & Life
Columbia Granger's World of Poetry (1974- THE UNIVERSITY OF  BRITISH  COLUMBIA LIBRARY ANNUAL REPORT
SOCIAL SCIENCES
Eighteenth Century Short Title Catalogue
Historical Abstracts
Index to Pre-1900 English Language Canadian Culture & Literature Magazines
Linguistics and Language Behavior Abstracts (1974-)
MLA International Bibliography (1981-)
Oxford English Dictionary
Perseus (Ancient Greek history, literature and art)
Canadian Master Tax Guide
Canadian OSH Legislation Disk
Consolidated Statutes of B.C.
Directory of Chinese International & Business Regulations
Dominion Tax Cases
Electronic Tax Library
Index to Legal Periodicals (1981-)
Justis Celex: European Community Law
LegalTrac (Early 1980s-)
Tax and Commercial Laws of the World
TIARA: Treaties & International Agreements Researchers' Archive
Music Catalog
Music Index (1981-)
OCLC Music Library
RILM Index
Anthropological Literature
Bibliography of Native North Americans
British House of Commons Parliamentary Papers Index (1991/92)
Canadian Business and Current Affairs (1982-)
Canadian Politics Bibliography (part of Bibliographies file)
Countries of the World
Earth Summit
E-Stat (Canadian Statistical Data)
EconLit (1969-)
Electromap World Adas (1989)
Eurocat
Geopedia
Global Relief
Linguistics and Language Behavior Abstracts (1974-)
Map Expert
OMNI Gazetteer of the USA
PC Globe and PC USA: World Statistical Information
PCensus-Canada (1991 Census)
PCensus: Desktop Demographics (from 1981 and 1986 Censuses of Canada)
PCensus-USA (1990 Census)
PsycLIT (1974-)
Psyclnfo (1980-)
Social Work Abstracts Plus (1977-)
Sociofile (1974-)
Software Toolworks United States Adas
SportDiscus (1972-)
Statistical Masterfile (Various dates)
Street Atlas USA (1991)
Surface Water Data
38 THE  UNIVERSITY  OF   BRITISH   COLUMBIA LIBRARY ANNUAL  REPORT
Appendix I
ORIENTATION TOURS & INSTRUCTIONAL SESSIONS
APRIL 1993 - MARCH 1994
zz
UBC     LIBRARY
UBC STUDENTS, FACULTY, STAFF
COMMUNITY GROUPS
Tours
Estimated
Instructional
Estimated
Tours/
Estimated
Participants
Sessions
Participants
Sessions
Participants
MAIN LIBRARY
General
48
617
0
0
0
0
Fine Arts
1
2
23
558
n
66
Government Publications
1
7
15
112
4
71
Humanities & Social Sciences
0
0
203
1,410
0
0
Maps
1
15
1
7
2
27
Science & Engineering
7
67
25
167
11
26
Special Collections
7
46
4
37
10
31
SUBTOTAL
65
754
271
2,291
38
221
(1992/93)
(41)
(301)
(111)
(1,642)
(36)
(342)
BRANCH LIBRARIES
Asian
0
0
8
168
114
315
Biomedical Branch
4
7
44
91
1
9
Crane
10
28
4
8
26
222
Data Library
0
0
4
52
0
0
Education Library
17
223
180
3,356
25
60
Hamber
27
53
99
142
1
2
Lam
1
50
9
220
1
25
Law
6
107
12
847
8
164
MacMillan
19
144
3
40
2
16
Mathematics
4
10
0
0
0
0
Music
13
49
0
0
0
0
St. Paul's
0
0
38
382
0
0
Sedgewick
25
417
74
325
1
24
Social Work Outreach Office
7
84
11
241
2
12
Woodward
35
364
173
920
2
17
SUBTOTAL
168
1,536
659
6,792
183
866
(1992/93)
(128)
(1,007)
(672)
(6,842)
(206)
(891)
GRAND TOTAL
233
2,290
930
9,083
221
1,087
(1992/93)
(169)
(1,308)
(783)
(8,484)
(242)
(1,233)
39 THE UNIVERSITY OF  BRITISH COLUMBIA LIBRARY ANNUAL REPORT
Appendix J
CATALOGUING & PRE ORDER SEARCHING
April 1993 - March 1994
UNIT 12 3                          4                          5                           6                           7
Administration 587 38               625                131                756                   9                   0
Asian English 6 0                   6                    17                   0                   0
Chinese 4,539 1,212           5,751               187           5,938                77              861
Education/Sedg. 6,085 251            6,336           2,940           9,276               114            1,365
English 7,595 101           7,696              560           8,256              109           1,693
European 7,287 493           7,780              720           8,500              246            1,809
Indie/Law 7,051 186           7,237              350           7,587                73            1,219
Japanese 2,674 711            3,385                 51            3,436               119            1,412
Korean 475 8              483                  5              488                  0               106
Music/Fine Arts 6,342 47           6,389              672           7,061            1,532            1,832
Sciences 17,373 276          17,649           2,313          19,962               158           2,043
Serials/AV 7,745 804           8,549               533           9,082           3,600            1,248
Slavic 796 210            1,006                 13            1,019                 10               503
Other (Theses) 0 396              396                  0              396                  0                  0
total 68,555 4,733         73,288           8,476         81,764           6,047         14,091
Column definition:
1 Derived cataloguing
2 Original cataloguing
3 Total new titles catalogued
4 Added copies and volumes
5 Total titles catalogued
6 Revisions
Pre-order searching
40 THE UNIVERSITY OF  BRITISH  COLUMBIA LIBRARY ANNUAL REPORT
zz
UBC     LIBRARY
Appendix K
LIBRARY ORGANIZATION
1993/94
ADMINISTRATION
Library Administration
Patrick, Ruth J.
Keate, Heather
Baldwin, Nadine
Jeffreys, Anthony
de Bruijn, Erik
Owen, Brian
Turner, Ann
University Librarian (medical leave March 1994 - August 1994)
Assistant University Librarian for Public Services
Acting University Librarian (February 1994 - August 1994)
Assistant University Librarian for Technical Services (May 1993 - April 1995)
Assistant University Librarian for Collections (to December 1993)
Assistant University Librarian for Administrative Services
(LWOP September 1993 - March 1994)
Systems Manager
Financial and Budget Manager
Coordinators & Managers
Ashford, Lesley
Colenbrander, Hilde
Dodson, Suzanne
Friesen, Margaret
Kreider, Janice
Library Development Officer
Electronic Information Services Coordinator (January 1994 - December 1995)
Facilities and Preservation Manager
Collections Reorganization Project / Staff Development & Training Coordinator
Guly 1994-June 1996)
Coordinator of Collections (from July 1993)
ASIAN LIBRARY
Joe, Linda
Head
CATALOGUE DIVISION
Omelusik, Nick
Head
CIRCULATION DIVISION
Crema, Leonora
Head
COLLECTIONS ACCOUNTING AND BUDGET DIVISION
Davidson, Joyce Head
CRANE LIBRARY
Thiele, Paul
Head
DATA LIBRARY
Colenbrander, Hilde
Head
EDUCATION LIBRARY
Hurt, Howard
Head
FINE ARTS LIBRARY, MUSIC LIBRARY, MAP LIBRARY AND SPECIAL COLLECTIONS & UNIVERSITY ARCHIVES DIVISION
Burndorfer, Hans Head
41 THE UNIVERSITY OF BRITISH COLUMBIA LIBRARY ANNUAL REPORT
Appendix K
LIBRARY ORGANIZATION
1993/94
GIFTS & EXCHANGE DIVISION
Elliston, Graham
Head (to June 1994)
HUMANITIES & SOCIAL SCIENCES DIVISION AND GOVERNMENT PUBLICATIONS & MICROFORMS DIVISION
Godolphin, Jocelyn Head
INTERLIBRARY LOAN DIVISION
Friesen, Margaret
Dunn, Patrick
Head (to June 1994)
Acting Head (July 1994 to June 1996)
LAM LIBRARY
Caskey, Elizabeth
Head
LAW LIBRARY
Shorthouse, Tom
Head
LIFE SCIENCES LIBRARIES
Biomedical Branch Library (VGH)
Hamber Library (Children's, Grace, Shaughnessy Hospitals)
St. Paul's Hospital Library
Woodward Biomedical Library
Van Reenen, Johann
Head
MACMILLAN LIBRARY
Brongers, Lore
Head
ORDER DIVISION
Baldwin, Nadine
Head
SCIENCE & ENGINEERING DIVISION AND MATHEMATICS LIBRARY
Stableford, Bonita Head
SEDGEWICK LIBRARY AND WILSON RECORDINGS COLLECTION
Stevens, Julie Head
42 THE UNIVERSITY OF BRITISH COLUMBIA LIBRARY ANNUAL REPORT
B C     L I B R A R
Appendix L
LIBRARY ORGANIZATION
1993/94
Ruth J. Patrick
University Librarian
I
Janice Kreider
Coordinator of
Collections
.5 FTE
Hilde Colenbrander
Coord. Electronic
Information Services
.5 FTE
Lesley Ashford
Development
Manager
.5 FTE
Ann Turner
Financial &
Budget Manager
Joyce Davidson
Head, Collections
Accounting
& Budget
.8 FTE
Suzanne Dodson
Facilities &
Preservation
Manager
Brian Owen
Systems Manager
Don Dennis
Head
Systems Division
1
Erik de Bruijn
Assistant University
Librarian
for Administrative
Services
Heather Keate
Assistant University
Librarian
for Public Services
Margaret Friesen
Staff Training &
Development
Coordinator
.5 FTE
£
Nadine Baldwin
Assistant University
Librarian
for Technical
Services
Nick Omelusik
Nadine Baldwin
Head
Head
Catalogue
Order Division
Division
43 THE UNIVERSITY OF  BRITISH COLUMBIA LIBRARY ANNUAL REPORT
Appendix L
LIBRARY ORGANIZATION
1993/94
Heather Keate
AUL for Public
Services
Margaret Friesen
Collection Reorg.
Project Coord.
.5 FTE
PHASE 1
PROFESSIONAL/OTHER
SCIENCES
SPECIAL/OTHER
Leonora Crema
Circulation
Linda Joe
Asian Library
Johann van Reenen
Life Sciences
Libraries
Hans Burndorfer
FAL/Music/Spec.
Coll./Arch./Maps
Patrick Dunn
Interlibrary
Loans
Paul Thiele
Crane Library
Lore Brongers
MacMillan
Library
Hilde Colenbrander
Data Library
Elizabeth Caskey
David Lam
Library
Bonita Stableford
Science/Engineering/
Math
Jocelyn Godolphin
HSSD
Howard Hurt
Education
Library
Julie Stevens
Undergraduate
Services
Tom Shorthouse
Law Library
44 THE UNIVERSITY OF  BRITISH COLUMBIA LIBRARY ANNUAL REPORT
XI
Appendix M
LIBRARY ADVISORY COMMITTEES
Asian Library Advisory Committee
Data Library Advisory Committee
Faculty of Agricultural Sciences Library Committee
Faculty of Arts Library Advisory Committee
Faculty of Forestry Library Advisory Committee
Faculty of Law Library Advisory Committee
Information Resources and Services Committee (Education Library)
Life Sciences Libraries Advisory Committees
Biomedical Branch Library Advisory Committee (VGH)
Hamber Library Advisory Committee
St. Paul's Hospital Library Advisory Committee
Campus Programmes Advisory Committee
School of Music Advisory Committee
Science & Engineering Division Advisory Council
Senate Library Committee
University Archives & Records Management Advisory Committee
45 zn
UBC     LIBRARY
THE UNIVERSITY OF  BRITISH  COLUMBIA LIBRARY ANNUAL REPORT
Appendix N
STANDING LIBRARY COMMITTEES
1993 - 1994
CIRCULATION LIAISON GROUP STANDING COMMITTEE
Chair: Leonora Crema
Members: Maureen Adams, Alannah Anderson, Eloisa Anton, Judy Atkinson, Darlene Bailey, Ursula Borejsza, Hilde Colenbrander,
Leonora Crema, Florence Doidge, Erin Fitzpatrick, Linda Hilts, Rowan Hougham, Marcia Hsiao, Howard Hurt,
Sally Jeon, Trudy Korth, Carol Linney, Pat Lysyk, Leslie McAuley, Ruth McLaren, Deborah Newstead, Tip Placzek,
Sheila Porter, Lynne Redenbach, Barbara Saint, Joanne Savory, Jane Shinn, Sui C. Siu, Antoinette Steeves, Alfred Tse,
Shui Yim Tse, Philomena Vacheresse, Sara Vergis, Linda Wensveen, Martha Whitehead, Patrick Willoughby,
David Winter, Frances Wong, Judy Wright
COLLECTIONS MANAGEMENT COUNCIL
Chair: Janice Kreider
Members: Nadine Baldwin, Hans Burndorfer, Jennifer Forbes, Jocelyn Godolphin, Linda Joe, Heather Keate, Janice Kreider,
Ruth Patrick, Lee Perry, Tom Shorthouse, Bonita Stableford, Ann Turner, Johann van Reenen
HUMANITIES & SOCIAL SCIENCES COLLECTIONS DEVELOPMENT COMMITTEE
Chair: Jenny Forbes
Members: Keith Bunnell, Mary-Beth Clark, Hilde Colenbrander, Jenny Forbes, Margaret Friesen, Jocelyn Godolphin, Joe Jones,
Les Karpinski, Mary Luebbe, Jack Mcintosh, Dorothy Martin, Julie Stevens
LIBRARY PLANNING & MANAGEMENT COUNCIL
Chair: Ruth Patrick
Members: Lesley Ashford, Nadine Baldwin, Hilde Colenbrander, Leonora Crema, Erik de Bruijn, Suzanne Dodson, Jocelyn Godolphin,
Howard Hurt, Janice Kreider, Heather Keate, Nick Omelusik, Brian Owen, Ruth Patrick, Tom Shorthouse, Bonita Stableford,
Julie Stevens, Ann Turner, Johann van Reenen
PUBLIC CATALOGUES TASK GROUP
Chair: Dan Heino
Members: Sheryl Adam, Susan Andrews, Lee Ann Bryant, Ann Doyle, Jocelyn Godolphin, Dan Heino, Kat McGrath, Nick Omelusik,
Brenda Peterson, Tim Ross, Kirsten Walsh, Martha Whitehead, Joan Whitney, Patrick Willoughby, Deb Wilson
PUBLIC SERVICE HEADS
Chair: Heather Keate
Members: Lore Brongers, Hans Burndorfer, Elizabeth Caskey, Hilde Colenbrander, Leonora Crema, Margaret Friesen, Jocelyn Godolphin,
Howard Hurt, Linda Joe, Heather Keare, Tom Shorthouse, Bonita Stableford, Julie Stevens, Paul Thiele, Johann van Reenen
STAFF TRAINING & DEVELOPMENT COMMITTEE
Chair: Margaret Friesen
Members: Sheryl Adam, Elizabeth Caskey, Leonora Crema, Erik de Bruijn (ex-officio), Margaret Friesen, Peggy Ng, Pamela Niblock,
Margaret Price, Helene Redding, Johann van Reenen, Nancy Wyatt
SYSTEMS CHANGE CONTROL BOARD
Chair: Ruth Patrick
Members: Nadine Baldwin, Hilde Colenbrander, Leonora Crema, Don Dennis, Jocelyn Godolphin, Dan Heino, Heather Keate,
Brian Owen, Ruth Patrick
46 THE UNIVERSITY OF BRITISH COLUMBIA LIBRARY ANNUAL REPORT
Appendix O
SENATE LIBRARY COMMITTEE
1993/94
Mr. John Banfield
Dr. John Gilbert (Chair)
Dr. John Gosline
Dr. Sherrill Grace
Dean John Grace
Dr. Ken Haycock
Mr. Byron Horner
Dr. Donald Lyster
Mr. Paul Marsden
Ms. Margaret Price
Mr. Marc Schaper
Dean Nancy Sheehan
Vice President K.D. Srivastava
Dr. Sally Thorne
Dr. Elvi Whittaker
EX-OFFICIO
Dr. RJ. Patrick, University Librarian
Chancellor Robert H. Lee
Dr. RA. Spencer, Registrar & Director,
Student Services
President D.W. Strangway
Terms of Reference
1. To advise and assist the Librarian in:
i    formulating a policy for the
development of resources for
instruction and research;
ii   advising on the allocation of book
funds to the fields of instruction and
research;
iii developing a general program of
library service for all the interests of
the University; and
iv keeping informed about the library needs
of instructional and research staffs, and
keeping the academic community
informed about the Library.
2. To report to Senate on matters of policy
under discussion by the Committee.
3. To recommend to the Senate with respect to
rules on the management and conduct
of the Library.
47 3J
UBC     LIBRARY
THE  UNIVERSITY  OF  BRITISH  COLUMBIA  LIBRARY ANNUAL  REPORT
Appendix P
PRESIDENT'S ADVISORY COUNCIL
ON THE UNIVERSITY LIBRARY
1993/94
Mr. Michael Audain
Dr. Wallace Chung (Chair)
Dr. Joanne Euster
Mr. Haig de B. Farris
Mr. Norm Francis
Mr. Michael Koerner
Mrs. Sherrill MacLaren
Dr. Peter Millard
Ms. Carole R. Moore
Dr. Ruth J. Patrick
Dr. P.R. Sandwell
Dr. K.D. Srivastava
Dr. Jonarhan Wisenthal
HONORARY MEMBERS
Sir Frederick Dainton
Dr. Cecil H. Green
Dr. Neal Harlow
Dr. Walter C. Koerner
Dr. W. Kaye Lamb
Terms of Reference
The President's Advisory Council on the
University Library assists the University
President's office and the University Librarian in
their efforts to strengthen and promote established
areas of Library excellence and to build new
strengths in support of developing university
programs.
i    To examine, ireview and constructively
criticize "trie Library's progress and plans.
ii    To represent the Library to the
community, based on an understanding
of its operation and plans for the future.
48 This report was edited by
Erik de Bruijn, UBC Library
Design & Production
UBC Library Graphics
Published
Vancouver. BC 1995 

Cite

Citation Scheme:

        

Citations by CSL (citeproc-js)

Usage Statistics

Share

Embed

Customize your widget with the following options, then copy and paste the code below into the HTML of your page to embed this item in your website.
                        
                            <div id="ubcOpenCollectionsWidgetDisplay">
                            <script id="ubcOpenCollectionsWidget"
                            src="{[{embed.src}]}"
                            data-item="{[{embed.item}]}"
                            data-collection="{[{embed.collection}]}"
                            data-metadata="{[{embed.showMetadata}]}"
                            data-width="{[{embed.width}]}"
                            async >
                            </script>
                            </div>
                        
                    
IIIF logo Our image viewer uses the IIIF 2.0 standard. To load this item in other compatible viewers, use this url:
http://iiif.library.ubc.ca/presentation/cdm.libsenrep.1-0115281/manifest

Comment

Related Items