REPORT of the UNIVERSITY LIBRARIAN to the of the UNIVERSITY of BRITISH COLUMBIA 1979/80 The Report of the University Librarian to the Senate of the University of British Columbia Sixty-fifth Year 1979/80 Vancouver December 1980 Cover: In the thirties the University kept its books in the Library at one end of the Mall and its cows in barns at the other. A bucolic vista such as this was a possibility, but this photograph was faked by a person whose name and motive are unknown. From the University Archives, Special Collections Division. TABLE OF CONTENTS I. Introduction 1 II. Library Space 2 III. Collections 5 IV. Technical Processing and Systems 10 Public Services 14 VI. Prospects 18 Appendix A Size of Collections - Physical Volumes B Growth of Collections C Library Expenditures D Recorded Use of Library Resources E Interlibrary Loans F Reference Statistics G Computer Assisted Reference Searches H Library Organization J Library-Supported Reading Rooms K Senate Library Committee 1 - I. INTRODUCTION Although history is continuous, we are in the habit of dividing our times by decades, and investing the transitional year with a special significance. This was the perspective taken in last year's annual report, with its title "The University of British Columbia Library in the Seventies." This year the approach has been repeated: in 1980 the Library became the subject of a number of studies, all of them aimed at preparing for the next ten years. The transitional year provided a chronological vantage point from which we could look both backward and forward. The 64th Annual Report having dealt with what went before, this 65th Annual Report deals mostly with what may follow. Every aspect of the Library has been or is now the subject of intensive study and evaluation. The Library's space requirements has been investigated by a President's Committee. The technical processing activities of the Library have been formally and exhaustively reviewed. A project aimed at refining the ways in which the collection is developed is under way. And the public services of the Library system were assessed by the users, through a public opinion survey. The information assembled by these various studies is as voluminous as it is valuable for planning. This present report can only summarize the findings and present status of these separate but interrelated inquiries - 2 - II. LIBRARY SPACE The 63rd Annual Report for 1978/79 drew Senate's attention to the gravity of the Library system's situation in respect to physical space, stating: "It is now time to plan for the replacement of the Main Library by a new research library building, one that will not be full on the day of its opening, but that will carry the Library forward well into the twenty-first century. The President responded promptly to this statement, and to Senate's own expression of concern, by establishing a President's Committee on Library Space Requirements. This Committee, under the chairmanship of Dean Peter Larkin, represents with its over thirty members the interests of all those faculties most directly affected by library developments. Its terms of reference require it to study the present library space situation and projections of future needs, to prepare a comprehensive plan for meeting those needs and to recommend to the President priorities for library construction. The Committee completed its first major report in April, 1980; a summary of its contents may be found in the June 18th issue of UBC Reports. It found that with the exception of the Law Library, all campus libraries would be out of space for collections growth before the end of the decade; that some were already out of space; that existing buildings were deficient in terms of space for users and personnel as well as for collections; and that many buildings were also deficient in terms of contemporary building and safety 3 - codes. It concluded that an early beginning should be made on providing new space for library growth and presented two alternative plans, the major difference between them being that one called for a separate Science Library and the other proposed that the science collections and services remain in an expanded or new Main Library. The views of users were solicited on the desirability of these two alternatives. Recognizing that the planning and siting issues raised by either of the alternatives were so detailed as to be beyond the ability of the Committee to study, it recommended that the next steps toward the development of a plan be turned over to the University's new Facilities Planning Office. The President accepted the Committee's recommendations, and instructed the Facilities Planning Office to commence work on further studies, to be completed as quickly as possible. During the summer months both that Office and the Library committed much time and energy to describing and estimating the size of what must by their nature be large and complex structures. This Report covers the academic year and must conclude with events occurring before the end of August. At that time, the Facilities Planning Office had completed preliminary siting studies, had determined the campus pattern of library use, and described the operating relationships between various branches and divisions of the library system. Options for construction were beginning to emerge from these studies, ones that during the fall would be placed before the President's Committee on Library Space Requirements, the President's Land Use Committee, the Senate Library Committee, the Senate Committee on Academic Building Needs, Senate itself, and early in 1981 the Board of Governors and the Universities Council of B.C. III. COLLECTIONS As well as taking note of decades, libraries celebrate the attainment of numerical landmarks. Just last year the Library added its second millionth catalogued volume. It is likely that the third millionth will be added around 1990. So attuned are we to the printed page and the bound volume that we tend to overlook the fact that the Library is also the repository for information stored in other forms, such as microfilm and magnetic tape. In fact, those items now exceed in number the conventional books and journals. Taking everything into account, the Library can be said to contain over five million bibliographic items. It remains the second largest collection in Canada, being still considerably smaller than that at the University of Toronto, and marginally ahead of that at the University of-Alberta. In comparison with research libraries at universities in the United States, it ranks about thirty-fourth, which is largely a reflection of the greater antiquity of universities and libraries in that country. However, this Library ranked fortieth in that same list a decade ago, which is an indication of both our rate of progress and the rate of regress of other institutions . Certainly there have been factors militating against the growth of library collections, even though the world's presses continue to pour forth a torrent of publications. Inflation and the devaluation of the Canadian dollar in relation to foreign currencies have been formidable problems with which the University has striven to contend, not just in respect to library materials, - 6 but also in connection with other imported goods vital to research and teaching, such as scientific equipment. In 1975/76 the Library spent less than half of what it spent on collections last year. It is anticipated that expenditures this year will exceed three million dollars, another one of those landmark figures, and a staggering one. And yet the accession rate has not risen in the same time period; on the contrary, a decline in the number of accessions is anticipated in the current year, despite a further impressive increase to the collections budget of a quarter of a million dollars. Since this increase amounts to over nine percent in one year, why should the accession rate decline? First, it should be noted that this percentage increase exceeds that made to the University's budget; presumably the financial calculations of the Ministry of Universities, Science and Communications, and the Universities Council of B.C. are based on estimates of what the rise in the Canadian cost of living index will be. That increase directly affects the largest component of the University's budget, namely salaries. In the case of library collections, the Canadian situation is all but irrelevant: it is a simple reality that most of the world's academic writing and publishing takes place beyond our borders. The rate of inflation in those countries has been as high or even higher than our own, and to make matters worse for us, our dollar has been diminishing in value in relation to other currencies. The effects of this situation are immediately apparent to anyone who takes a trip abroad. The Library's predicament is that it must constantly deal in an international marketplace. The costs of journals have been rising more steeply than the costs of books. Among the reasons for this phenomenon are shorter print runs for increasingly specialized journals; more titles; bigger issues; and higher postal rates. For the last five years, journal prices have risen at a rate between 17% and 20% per year. The increases to the collections budget have been used primarily to meet higher subscription costs, while at the same time the Library has been forced to place restraints on the adding of new subscriptions. In the current year, subscriptions are expected to cost over $1.6 million over $200,000 more than in 1979/80. Since any programme of cancellations requires the careful, title-by-title examination of subscription lists, in consultation with members of faculty, it is not something that can be accomplished in a fortnight. Therefore the Library had no recourse but to recommend to the Senate Library Committee that the entire increase of $250,000 be allocated to serials, and that budget items for the purchase of books be held to existing levels or reduced. In anticipation of a further shortfall in 1981/82, planning for periodical cancellations is under way. For the sake of simplicity and brevity, an account like this cannot begin to convey the complexity of detail involved in the creation of an academic research collection. The task is a formidable one: given the millions of new publications appearing every year around the globe, which ones are appropriate to the specific needs of the institution? And how does a library go about identifying and obtaining them? - 8 - At U.B.C. the business of collection development, like the Library itself, is sixty-five years old; routines have been established, arrangements have been made for the collaboration of faculty members and libraries in the process, and staff members have developed the expertise necessary to search out and obtain tens of thousands of items every year. However, it is not wise to be complacent about such an important process, even when it functions relatively smoothly and meets with general satisfaction, an inquiry has been launched into the policies and procedures involved in the development of our collections, the object being to ensure that development does accord with the needs of the University community, is all the more important in present economic circumstances. Fortunately, a methodology for carrying out such an investigation has been developed by the Association of Research Libraries through its Office of Management Studies. This methodology has been employed with satisfactory results at a number of major institutions in the United States, such as Stanford University and the Massachusetts Institute of Technology. Ours will be the first Canadian library to utilize it. In March a Task Force was established within the Library to carry out what has been termed a Collections Management Project, in two phases. The first phase concentrated on defining the information, primarily statistical and financial, needed for the detailed management of the collection and the collections budget, and on determining the role of librarians in the public and technical services in relation to the selection of library materials for - 9 - the collections. The Task Force completed the first phase of its work in June, making twenty-five specific recommendations directed toward the modification of automated systems, ones that would yield cost and use information in greater detail. The involvement of librarians in the selection process was the subject of a survey; the information obtained by this survey will be studied by the Task Force during the second phase. That second phase will focus on the external factors affecting collection development, the role of the faculty, and the state of communications between the users of the collection and those who guide its growth. This part of the investigation will begin in the fall of 1980, and will probably be completed in the summer of 1981. When the Collections Management Project is completed, the most important aspects of the process of collections development will have been examined and evaluated. It is anticipated that there will be modifications and refinements to ensure that collections expenditures best meet research and teaching needs. 10 - IV. TECHNICAL PROCESSING AND SYSTEMS In libraries it is usually the case that the attainment of some high figure represents success. This is not the case with cataloguing backlogs. There is no satisfaction to be derived from reporting that the number of items waiting to be catalogued reached almost 77,000, representing enough work to occupy the Catalogue Divisions for a year. Yet in terms of productivity, the outputs of the Divisions compared favourably with those for other years over the past decade. In fact, more titles were catalogued in the past year than in any year since 1975/76; it was the fourth most productive year in the history of the Library, measured in those terms. Why, then, should there be a backlog? The simple answer is that there is more work to be done than there are staff hours in which to do it. That there is more work is an outcome of many factors, the most significant of which is that in the past several years the Library has been acquiring through purchase and gift a greater number of books than previously. Given that the collections budget has been under pressure from inflation and devaluation this would appear at first glance to be an anomaly It must be recalled that in the middle of the decade the Library was faced with a budget shortfall in respect to periodical costs, similar to the one it faces now. At that time, it was decided that periodicals should not be 11 allowed to consume more than 50% of the budget. Experience at other institutions had indicated that if no restraint was imposed, periodical costs would quickly erode a library's capacity to acquire new monographic titles. At. U.B.C. it was anticipated that the accession rate for monographs would remain constant, because the costs of books were also rising. However, the inflation rate for books did not equal that for periodicals, with the unexpected result that a higher proportion of total accessions were books Since each new book title requires individual cataloguing, whereas subsequent issues of a periodical title do not, a backlog began to develop. Again, because it was expected that the quantity of material requiring cataloguing was bound to fall off, some processing staff positions were transferred to the public service, where user demands were mounting. In 1980 there are ten and a half fewer positions in the Processing Divisions than there were in 1970. But that is not the whole story. During the seventies, hours worked by staff members decreased as a result of collective bargaining. In small offices, the impact of this decrease might not have been too perceptible. However, in larger working units the effects of such a decrease are significant, and can be demonstrated, In 1970, there were 149 staff members in the Processing Divisions, worUing 261,405 hours per year. An additional 5,128 hours of student assistance was available, for a total of 266,533 hours. By 1980, the work week had been reduced by two and a half hours, an additional week in vacation had been provided to many staff members, B.C. Day had been proclaimed, nine union meetings of an hour's duration were allowed under a negotiated contract, and sick leave had been extended by three days. This year there are 138% staff positions in the Processing Divisions, providing 218,682 hours. Hours of student assistance have risen to 6,232, for a grand total of 224,914 hours This represents a decrease in staff hours of 15.6% in ten years, and a loss of over 40,000 working hours. It is not implied here that these benefits were undeserved by the staff members concerned, but it must be pointed out that their cumulative effect is significant, and has not been offset by the hiring of additional staff. Given the University's present financial situation, there is not much likelihood that it will be offset. In a search for solutions to this predicament, an exhaustive review of the Technical Processing Divisions was initiated in October 1979, and completed in July 1980. The workload and productive capacity of every section of the divisions were investigated, enumerated, and described in a survey document of 113 pages. This document provided both the depth of information and the perspective needed to frame a number of long-term and short-term recommendations aimed at achieving a better balance between work input and output. But it appears that even the implementation of all these recommendations will not 13 - close the gap between work and workers and result in a reduction of the backlog. Therefore a further study has been started, and a Task Force on Cataloguing Alternatives has been set up to determine whether all materials entering the cataloguing workflow do in fact require full cataloguing, and whether there are forms of cataloguing which, while of a lower bibliographical standard, would be suitable for many items. Some compromise between high standards and user access must be found, or the backlog will continue to grow and produce increasing frustration for our patrons. 14 - V. PUBLIC SERVICES In 1973/74 the recorded use of library materials exceeded 2.3 million loans for the first time. Had there not been a major change to loan policies a few years ago, creating longer loan periods and decreasing the number of renewed loans, that figure would probably have risen to two and a half million or more. Instead, loans have fluctuated around the 2.3 million mark for most of the decade, reflecting perhaps a stabilized enrollment But among academic libraries in North America, that is one of the highest rates of use reported. The other major indicator of library use, the number of questions answered at public reference desks, has risen steadily from a quarter of a million in 1972/73 to over three hundred and forty thousand in 1979/80, an increase of about 36%. And this figure too might have been higher, had not the public service staff invested so much time in training students to make more effective use of the Library, and in preparing instructional sheets and other publications to answer many of the questions repeated frequently by users. Over twelve thousand persons availed themselves of special library instruction in classrooms and on tours, or roughly a half of the Jail/ spring enrollment. This statistical evidence of increased reference use supports the experience of staff members, who report that the Library system seem to be more intensively used with each passing year. Although statistics reveal something about the rate of library use, they tell us nothing about its quality, and the satisfaction or dissatisfaction 15 experienced by the users. In 1966 the Library took its own pulse by conducting an extensive survey of user opinion, the results of which assisted in modifying and planning library service throughout the seventies The time having arrived for another similar review, a Task Force on a Library Survey was established in November 1979. This hard-working group of librarians devised and tested a questionnaire, decided on a sampling strategy, and conducted a survey during the second week of March. The survey more than succeeded: the Task Force underestimated the enthusiasm of the users for recording their views, and a second printing of the questionnaire had to be rushed before the survey was into its second day In the end, over six thousand completed questionnaires were turned in, having been completed by students and faculty members from every part of the campus. The responses have been tabulated by computer, and the Task Force is engaged in interpreting the results and writing a report, to be completed in the new year The questionnaire did include a final "bottom-line" question which asked users to indicate their general level of satisfaction with the Library system. The results: Excellent 18.4% Poor 1.8% Good 56.5% No opinion .9% Adequate 16.7% No reply 5.7% To learn that so few individuals found the Library unsatisfactory came as a relief, for like the technical services, the public services have also 16 experienced an attrition in available staff time over the past ten years In 1970 librarians, supporting staff and student assistants provided 484,008 hours of work directly on behalf of users. In 1980 that figure was down to 454,867 hours, a decrease of 6%. Yet during the seventies, the library system expanded with the construction of the Sedgewick Library, the new Law Library, the addition to the Woodward Library and the creation of new services such as on-line information retrieval and the Data Library. The Library has been attempting to do more with less, and to protect patrons against any major deterioration in the level of service. It has been necessary to reduce schedules slightly, and some popular services, such as the faculty delivery, have been discontinued. The point has now been reached that should any further reduction in available staff time occur, the results would be painfully perceptible, in the shape.of greatly reduced schedules or the closing of branch libraries. In such a situation it is fruitless for anyone on campus or off campus to ask for additional services, or the restoration of the conditions of 1970. It is in this climate that the Library has become involved in providing support to the expansion of the medical teaching programme. What this development calls for is the strengthening of collections and services at St. Paul's Hospital, at the new Children's/Grace/Shaughnessy Hospital site, and even at the Woodward Library, where the completion of the Acute Care Hospital has created a demand for clinical collections simlar to those at the Vancouver General Hospital. In addition, all of these locations must be linked to one another and to the Woodward Library, in order to maximize - 17 - the use of local resources not just on behalf of medical students, but also on behalf of all health care personnel at all hospitals. In being asked to assume these new responsibilities, the library has taken the position that expanded services to the medical sector, as beneficial as they might be to students, medical practicioners and the public, must be matched by additional financial support. Clearly, in the absence of a supplementary budget, any expansion in this sector can only be at the expense of the programmes and services now supporting teaching and research in other departments and faculties. This point is well understood and accepted by the Faculty of Medicine, and preliminary supplementary funding has already been provided; nevertheless, assurance of adequate continuing funding is still awaited from the government, VI. PROSPECTS In The Mission of The University of British Columbia, published in November 1979, the President set the course for the future development of the University. Although only one of the goals and objectives he has defined deals explicitly with the Library, others contain implications for the development of its services and collections. Collectively, the goals and objectives point to a University which places greater emphasis on graduate and professional studies, on the maintenance of standards of excellence in teaching and research, and on community relations Recognizing that the Library is essential to the accomplishment of academic goals, the President has set as an objective for 1980 the following: "To maintain and expand the collections and resources of the Library in order to provide the best possible support for the University's academic programs, scholarship and research. UBC's library system is a major provincial and national resource which is called upon daily to meet the needs of a wide range of people outside the University, particularly in the professions, other educational institutions, industry and government. It is essential that the quality of the Library's collection and service not be eroded. The objective is therefore to fund the Library on a basis which is not tied to student enrolment The last sentence is an important one: it acknowledges that student numbers are but one factor in the costs of library operations, and are by no means 19 the major factor. More significant are such things as the growth of knowledge the numbers of publications appearing in subjects related to the University's interests, the scope of the University's programme of instruction as reflected in its faculties, departments, institutes, programmes and courses, and, as noted previously, economic factors such as inflation and currency devaluation. The Library is undoubtedly not the only entity on campus so affected. But the inappropriateness to the Library's real situation of formula budgeting based on enrolment is enough to make a re-examination of this approach crucial. The Mission Statement having provided a chart for the University's future, it is necessary to forecast the course of the Library's own development. Although the word "futurology" may have been an invention of the seventies, man has always tried to imagine what might lay ahead. Over the years there has been no dearth of predictions concerning libraries and information. One recalls from the forties and fifties the prediction that libraries would be replaced by microforms, and that the contents of the British Museum and the Library of Congress would be available to all in a microdot format, housed in a file no larger than a shoebox. In the sixties one heard that the computer would replace books, journals, libraries and librarians These radical predictions have not come to pass as yet: the pace of development has been slower, the direction sometimes different, and unforeseen practical and economic obstacles imposed themselves in the path of revolutionary technological change. The ruminations that follow are more conservative, but they may be more realistic. 20 - One must first examine the condition of that which is most basic to the library: information itself, in the broadest sense of that word. That there has been a so-called information explosion in the past quarter century is widely recognized, has been documented, and the reasons for its occurrence are known. It seems likely that new information, in the shape of facts, theories, opinions, ideas, fictions and sentiments, will continue to come into existence at least at current rates. Given that the world's population is increasing, and that literacy and education continue to spread among the populations of both economically developed and developing countries, the rate at which new information is produced could increase. Information is one thing: its publication and dissemination is another. It has been frequently observed that much that is published did not deserve publishing. This may be true, but it seems not to have any effect on the will to publish or the act of publication. Neither the creators, nor those keepers of the gate, the editors and the publishers, seem to be able to restrain a flood of new books and journals. In any case, it is only by means of publication that the worth of any form of expression can be judged by the community at large. It is probable, then, that new publications will continue to appear at least at the current rates, and perhaps at increased rates. But will publication be so heavily dependent on print and paper? Will more authors record their ideas not on blank sheets, but in computer files, to which their readers will have access through terminals in their homes, 21 creating what one author has dubbed "the on-line intellectual community"? Will many other documents appear in microform only? In fact, there are trends in these directions. The Library already contains more information on microform than it does on paper, and much of that information is not available in any other format. The Library has a separate branch, the Data Library, dealing exclusively with statistical information in machine-readable form. The Library is linked electronically to computer- based indexes to scientific literature, and for some of these there is no printed equivalent. But experience to date suggests that new information technologies are not replacing or supplanting print and paper, but supplementing it, and in some respects actually leading back to it. Not only do the computer-based indexes refer in the main to printed literature, most of it to be found only in libraries, but there is also a demand from users, when confronted with a computer data base or a roll of microfilm, for their own "hard copy". The advent and proliferation of different means of recording and storing information has been accompanied by the greatest burgeoning of books and journals the world has ever known, and by the highest consumption of paper, as individuals create their own materials with copying machines and computer printers. Authors in the future may indeed have different options open to them where the dissemination of their thoughts is concerned. For some purposes, the familiar printed format may always be the format of choice, for its convenience, portability, and direct accessibility. Microphotographic and electronic formats will have other advantages, and will attract certain kinds and uses of information appropriate 22 to these media. To the library, which will continue its functions as the collector and preserver of information, this will mean a proliferation of formats, new and constantly developing equipment to provide access to these formats, and a more formidable task in organizing collections and services in an attempt to make matters more comprehensible to patrons. On the side of the patrons, a greater investment of their time will be required to learn the means of access to more abundant information in a variety of formats. Contrary to expectations, technology has not made life simpler, but more complex, in almost every dimension; as in life, so in the library. Twenty years ago, it was supposed that new technology would bring about economies, and indeed at the level of unit costs it can often be demonstrated that this is the case, in operations ranging from automobile assembly to accounting. Costs of books and periodicals are higher then ever before in this century, but at the same time the products of the new technology are by no means cheap. It would be a pleasure to predict that the costs of information will decline, but given the proliferation of both information itself and the formats in which it is recorded, one can only foresee a continuing need for support of the Library, in order that it may fulfill its responsibility of collecting, preserving and providing the University with an appropriate selection of information relating to its interests. 23 This has implications for capital as well as operating budgets: throughout the eighties, and although present planning will hopefully result in an expanded and renovated Main Library, the inadequacy of many smaller branches to contain collections and serve users will become increasingly apparent and call for rectification To summarize, if the Library of today is a large and complex institution, in 1990 it will be even larger and more complex. In the intervening years, its physical plant will need to be in almost a constant state of contruction and renovation. Its collections in all formats will grow, with the proportions among formats changing, so that relatively more information will require mechanical and electrical devices for access. The task of organizing individual items of information so they can be located will be even more formidable; the computerized systems that had their origins in the mid-sixties will be more sophisticated, and those systems will be on-line and available to users, so that access to the Library's catalogue information will be possible wherever there is a computer terminal. Staff members, already subject to formal and informal continuing education as new technology permeates the world of information, will increasingly play the role of specialists and teachers, for users will require more not less assistance in dealing with any other than their own sub-discipline. In all, it promises not to be an easy decade. But it will not be dull. Appendix : A SIZE OF COLLECTIONS - PHYSICAL VOLUMES March 31/79 Additions Withdrawals March 31/80 Main Library General Stacks 792,673 30,461 1,831 821,303 Asian Studies 100,737 7,664 3 108,398 Fine Arts 75,009 4,441 33 79,417 Humanities & Social 42,909 2,620 101 45,428 Sciences Reference Science Reference 14,766 431 18 15,179 Special Collections 50,229 1,438 2 51,665 SUBTOTAL 1,076,323 47,055 1,988 1,121,390 Branches & Reading Rooms Animal Resource Ecology 14,145 343 5 14,483 Library Biomedical Branch Library 20,408 1,099 21,507 Crane Library 7,028 125 1 7,152 Curriculum Laboratory 48,555 7,802 372 55,985 Law Library 112,490 3,865 4 116,351 MacMillan Library 39,950 2,562 8,1023 34,410 Marjorie Smith Library 12,109 1,185 35 13,259 Mathematics Library 20,323 1,087 25 21,385 Music Library 29,307 2,167 105 31,369 Reading Rooms 113,057 4,703 432 117,328 Sedgewick Library 154,785 9,106 281 163,610 Woodward Library 229,289 9,453 13 238,729 SUBTOTAL 801,446 43,497 9,375 835,568 TOTAL 1,877,769 90,552 11,363 1,956,958 Storage 141,096 9.437 28 150,505 GRAND TOTAL 2,018,865 99,989 11,391 2,107,463 Notes: 1, Includes some minor Main Library collections. 2. Includes the Data Library and bibliographic material in the Library Processing Centre. 3. Includes 7,676 volumes removed to storage. 4. Includes 1,761 volumes processed directly to storage and 7,676 volumes removed from the MacMillan Library to storage. Appendix B GROWTH OF COLLECTIONS March 31, 1979 Net Growth March 31, 1980 Volumes - Catalogued 2,018,865 88,598 2, ,107,463 Documents - Uncatalogued 525,510 28,801 554,311 Microfilm (reels) 65,355 (126)* 65,229 Microcards (cards) 111,976 111,976 Microprint (sheets) 1,010,750 47,500 1. ,058,250 Microfiche (sheets) 969,721 92,617 1, ,062,338 Aperture Cards 2,589 2,589 Films 51 34 85 Filmloops 15 15 Filmstrips 2,996 60 3,056 Video Tapes 98 289 387 Slides 24,219 3,015 27,234 Slide/Tape Shows 11 11 Transparencies 1,640 10 1,650 Photographs 15,206 3,888 19,094 Pictures 62,960 5,450 68,410 Posters 2,629 150 2,779 Maps 126,012 4,094 130,106 Manuscripts 4,067 l.f. 277 l.f. 4,344 l.f Sound Recordings 80,080 17,284 97,364 Computer Tapes 320 51 371 Air Photos 70 70 * The decrease is the outcome of a splicing program together with a revision of the previous count. + Thickness of files in linear feet. Appendix C LIBRARY EXPENDITURES Fiscal Years, April/March Year 1970/71 1971/72 1972/73 1973/74 1974/75 1975/76 1976/77 1977/78 1978/79 1979/80 Salaries & Wages 2,584,069 2,896,602 3,178,630 3,522,626 4,263,647 5,344,412 5,755,893 6,303,582 6,515,980 7,227,991 Collections 1,214,875 1,286,401 1,308,537 1,348,775 1,502,317 1,741,021 1,954,121 2,473,368 2,722,613 2,872,972 Binding 126,932 151,501 154,593 165,081 127,480 144,266 154,043 177,253 184,223 195,527 Supplies & Equipment 482,787 346,378 350,455 373,302 428,391 428,696 752,810 518,360 976,638 795,386 Totals 4,408,663 4,680,882 4,992,215 5,409,784 6,321,835 7,658,395 8,616,867 9,472,563 10,399,454 11,091,876 Appendix D RECORDED USE OF LIBRARY RESOURCES September 1979 - August 1980 GENERAL CIRCULATION 1976/77 1977/78 1978/79 1979/80 % Increase/ Decrease over 1978/79 Main Library General Stack Collections 454,310 425,211 442,606 422,346 - 4.6% Reserve Circulation 16,775 17,401 15,080 33,432 + 121.7% Extension Library 5,764 5,943 8,450 6,512 - 22.9% Asian Studies Division 23,003 17,856 18,183 21,245 + 16.8% Fine Arts Division 97,055 96,747 95,700 102,534 + 7.1% Government Publications 109,430 141,013 128,760 125,634 - 2.4% Map Collections 12,503 11,824 10,870 10,423 - 4.1% Special Collections 17,667 17,651 19,164 20,135 + 5.1% SUBTOTAL 736,507 733,646 738,813 742,261 + 0.5% Branch Libraries & Reading Rooms Animal Resource Ecology 9,773 11,178 11,441 10,510 - 8.1% Crane Library 52,700 51,713 46,219 38,140 - 17.5% Curriculum Laboratory 252,129 254,022 209,155 188,267 - 10.0% Law Library 153,440 138,942 140,087 143,738 + 2.6% MacMillan Library 42,956 44,503 47,334 46,576 - 1.6% Marjorie Smith Library 14,017 19,251 18,694 19,049 + 1.9% Mathematics Library 19,283 19,504 18,388 18,758 + 2.0% Medical Branch Library (V.G.H.) 30,390 32,554 36,559 36,895 + 0.9% Music Library 38,279 40,029 42,735 42,627 - 0.2% Reading Rooms 78,642 76,824 73,170 76,97 7 + 5.2% Sedgewick Library 367,92 7 344,561 339,805 322,849 - 5.0% Woodward Library 183,053 ,242,598 191,575 187,425 186,138 - 0.7% SUBTOTAL 1 1,224,656 1,171,012 1,130,524 - 3.5% Use of Recordings Wilson Recordings Collection 280,150 312,375 331,756 332,257 + 0.1% Music Library Record Collection 40,756 45,672 52,393 52,573 + 0.3% SUBTOTAL 320,906 358,047 384,149 384,830 + 0.2% Appendix D (continued) INTERLIBRARY LOANS To Other Libraries Original Materials Photocopies TOTAL INTERLIBRARY LENDING From Other Libraries Original Materials Photocopies TOTAL INTERLIBRARY BORROWING GRAND TOTAL (General Circulation & Interlibrary Loans) 1976/77 1977/78 1978/79 1979/80 7,884 11,533 10,940 10,921 6,609 11,705 13,258 13,507 14,493 3,274 3,502 6,776 23,238 3,243 3,549 6,792 24,198 3,521 4,131 7,652 24,428 3,406 4,534 7,940 % Increase/ Decrease over 1978/79 .2% 1.9% 1.0% + 9.8% + 3.8% 2,321,271 2,346,379 2,325,824 2,289,983 1.5% Interlibrary Loans are presented in greater detail in Appendix E, Appendix E INTERLIBRARY LOANS 1 To Other Libraries - Original Materials General Federation Information NetworkJ B.C. Medical Library Service B.C. Post-Secondary Library Network Bamfield Marine Station SUBTOTAL 1977/78 11,533 1978/79 Percentage Increase/Decreasi 1979/80 over 1978/79 2,132 1,979 1,987 + .4 1,477 1,331 1,236 - 7.1 3,466 3,401 3,743 + 10.1 4,428 4,198 3,951 - 5.9 30 31 4 - 87.1 10,940 10,921 - Photocopies General Federation Information Network B.C. Post-Secondary Library Network Bamfield Marine Station SUBTOTAL TOTAL INTERLIBRARY LENDING 2,012 1,977 2,041 + 3.2 797 843 900 + 6.8 8,860 10,313 10,459 + 1.4 36 125 107 - 14.4 11,705 13,258 13,507 + 1.9 23,238 24,198 24,428 + 1.0 From Other Libraries - Original materials General B.C. Medical Library Service SUBTOTAL - Photocopies TOTAL INTERLIBRARY BORROWING 2,453 790 2,961 560 2,461 945 - 16.9 + 68.8 3,243 3,549 3,521 4,131 3,406 4,534 - 3.3 + 9.8 6,792 7,652 7,940 + 3.8 FIN, a network of public libraries operating since December 1974 under the aegis of the Greater Vancouver Library Federation. It provides access to the UBC collections for its own members and for some B.C. Government libraries in Victoria. NET, a network of B.C. public university and college libraries, since September 1977. Appendix F REFERENCE STATISTICS September, 19 79 - August, 1980 Percentage Directional Reference Research Increase/ Questions Questions Questions Total Decrease Main Library Asian Studies 2,007 3,654 3,663 9,324 Fine Arts 11,162 15,233 1,691 28,086 Government Publications 718 28,725 437 29,880 Humanities 1,898 9,190 734 11,822 Information Desk 16,053 50,227 23 66,303 Map Collection 385 3,566 82 4,033 Science 610 6,937 1,938 9,485 Social Sciences 526 16,088 * 871 17,485 Special Collections 2,161 6,962 612 9,735 35,520 140,582 10,051 186,153 + 1.6% (1978/79) (28,711) (145,761) ( 8,762) (183,234) Branch Libraries Animal Resource Ecology 2,170 2,926 349 5,445 Crane Library 1,863 2,385 632 4,880 Curriculum Laboratory 8,181 17,687 116 25,984 Law Library 2,969 3,810 1 ,275 8,054 MacMillan Library 2,396 6,758 * 236 9,390 Marjorie Smith Library 1,118 2,406 308 3,832 Mathematics Library 1,197 1,208 2 72 2,677 Medical Branch Library (V.G.H.) 9,679 11,502 1 * ,018 22,199 Music Library 2,237 8,257 787 11,281 Sedgewick Library 10,957 14,267 114 25,338 Woodward Library 6,221 27,515 3 * ,253 36,989 48,988 98,721 8 ,360 156,069 (1978/79) (47,847) (95,760) (9, ,332) (152,939) GRAND TOTALS 84,508 239,303 18 ,411 342,222 (1978/79) (76,558) (241,521) (18 ,094) (336,173) + 2.0% 44,658 questions (46,746 in 1978/79) in Reading Rooms are not included in Appendix F. * Patrons served through computer-assisted bibliographic searches are included in the reference statistics under "research questions". A separate table showing the numbers of computer searches is provided in Appendix G. Appendix G COMPUTER-ASSISTED REFERENCE SEARCHES September, 1979 - August, 1980 UBC Searches Student (excluding No of Special Student Division Se arches Searches Specials) Ecology Library 61 18 28 Law Library 131 27 20 MacMillan Library 76 32 21 Medical Branch Library (VGH) 402 Science Division 1,128 Social Sciences Division 293 Woodward Library 1,134 TOTALS 3,225 (1978/79) (1,653) 69 141 76 364 (a) 187 116 86 516 974 Non-UBC Searches 47 38 29 36 (283) (1,242) 151 (128) (b) Total Current Reference & Data Awareness •LJjuj Bases Profiles Verification Searched & Reports 15 66 37 393 23 213 905 37 506 1,736 (n.a.) (c) 106 861 1,274 339 2,376 5,415 (2,937 (d) 10 589 608 (565) (e) (a) "Student Special" searches are limited searches provided to UBC students at a flat fee of $5,00. The relatively low number done in the Woodward Library results from the exclusion of MEDLINE searches, which are normally inexpensive, from the special rate. (b) Full costs, including staff time, for computer-assisted searches are charged to patrons not associated with the University. The number of searches is therefore relatively low, although the searches that are done for non-patrons tend to be complex and often require the use of several data files. (c) Not recorded separately in 1978/79, staf.f searches are usually for the purpose of verifying the existence and location of documents, and ordering them on-line as interlibrary loans. Computer-assisted searching methods have become increasingly helpful to this process, particularly in the sciences. (d) A single reference search may involve the use of more than one data base (i.e. MEDLINE and Psychological Abstracts). Depending on the particular combination of data bases required, this may involve a substantial amount of additional staff time. (e) Figure represents the number of monthly updates distributed to patrons. Current awarenes (SDI) profiles are included in the "patrons served" total only when they are initially established or subsequently revised. Appendix H LIBRARY ORGANIZATION 1979/80 ADMINISTRATION Stuart-Stubbs, Basil Bell, Inglis F. de Bruijn, Erik Jeffreys, Anthony MacDonald, Robin Mclnnes, Douglas N. Watson, William J. University Librarian Associate Librarian Assistant Librarian - Assistant Librarian - Assistant Librarian - Assistant Librarian - Assistant Librarian - Administrative Services Collections Technical Processes and Systems Public Services Physical Planning and Development ACQUISITIONS Harrington, Walter Head ANIMAL RESOURCE ECOLOGY LIBRARY Nelson, Ann Head ASIAN STUDIES Ng, Tung King Head BIBLIOGRAPHY Cole, John Elliston, Graham Forbes, Jennifer Hallonquist, P. Lynne Johnson, Stephen Mcintosh, Jack Shields, Dorothy Bibliographer - Science Bibliographer - Serials Bibliographer - English Language Bibliographer - Life Sciences Research Bibliographer Bibliographer - Slavonic Studies Bibliographer - European Languages BIOMEDICAL BRANCH LIBRARY (V.G.H.) Freeman, George Head Appendix H (continued) CATALOGUE RECORDS Turner, Ann Bailey, Freda Head Deputy Head & Bibliographic Control Librarian CATALOGUE PRODUCTS Joe, Linda Head CIRCULATION Butterfield, Rita Head CRANE LIBRARY Thiele, Paul Head CURRICULUM LABORATORY Hurt, Howard Head DATA LIBRARY Ruus, Lame Head FINE ARTS Dwyer, Melva Head GIFTS & EXCHANGE Elliston, Graham Head GOVERNMENT PUBLICATIONS & MICROFORMS Dodson, Suzanne Head HUMANITIES Forbes, Charles Head INFORMATION & ORIENTATION Sandilands, Joan Head Appendix H (continued) INTERLIBRARY LOAN Friesen, Margaret Head LAW LIBRARY Shorthouse, Tom Head MACMILLAN LIBRARY Macaree, Mary Head MAP DIVISION Wilson, Maureen Head MARJORIE SMITH LIBRARY de Bruijn, Elsie Head MUSIC LIBRARY Burndorfer, Hans Head READING ROOMS Omelusik, Nicholas Head SCIENCE DIVISION & MATHEMATICS LIBRARY Brongers, Rein Head SEDGEWICK LIBRARY Erickson, Ture Head SERIALS DIVISION Baldwin, Nadine Head SOCIAL SCIENCES DIVISION Carrier, Lois Head SPECIAL COLLECTIONS DIVISION Yandle, Anne Selby, Joan Head Curator, Colbeck Collection Appendix H (continued) SYSTEMS DEVELOPMENT Dennis, Donald Dobbin, Geraldine Systems Analyst Systems & Information Science Librarian WILSON RECORDINGS/COLLECTION Kaye, Douglas Head WOODWARD LIBRARY Leith, Anna Head Appendix J LIBRARY SUPPORTED READING ROOMS AS OF AUGUST, 1980 Adult Education Room 20 5760 Toronto Road Agricultural Economics Ponderosa Annex D Room 105 Anthropology-Sociology Applied Science/Mechanical Eng. Anthropology-Sociology Building Room 2314 Civil & Mechanical Engineering Bldg. Room 2050 Architecture Asian Studies Frederick Lasserre Building Room 9B (Basement) Buchanan Building Room 2208 Audiology Checmial Engineering James Mather Building Fairview Crescent, Room 205 Chemical Engineering Building Room 310 Chemistry Chemistry Building Room 261 Classics Buchanan Building Room 2218 Commerce Henry Angus Building Room 307 Comparative Literature Buchanan Building Room 227 Computer Centre Computer Sciences Building Room 302 Creative Writing Brock Hall, South Wing Room 204 Economics-History Electrical Engineering Buchanan Tower Room 1097 Electrical Engineering Building Room 428 (Enter by Room 434) Appendix J (continued) English Extended/Acute Care French Geography Geology Geophysics Hispanic-Italian Home Economics Institutional Analysis & Planning Library School Linguistics Metallurgy Microbiology Mineral Engineering Oceanography Pharmacology Pharmacy Buchanan Tower Room 697 Health Sciences Centre Room M40, Extended Care Unit Buchanan Tower Room 897 Geography Building Room 140 Geological Sciences Building Room 208 Geophysics Building 2nd Floor, South Buchanan Building Room 2220 Home Economics Building Room 210 Main Mall N. Administration Bldg. Room 140 Main Library, North Wing 8th Floor, Room 831 Buchanan Building Room 0210 Metallurgy Building Room 319 Wesbrook Building Room 300 Mineral Engineering Building Room 201 Biological Sciences Building Room 1449 Medical Sciences Building Block C, Room 221 Cunningham Building Room 160 Appendix J (continued) Philosophy Physics Physiology Political Science Psychiatry Psychology Religious Studies Slavonic Studies Theatre Transportation Studies Buchanan Building Room 3270 Hennings Building Room 311 Medical Sciences Building Block A, Room 201 Buchanan Building Room 1220 Room 22, Health Sciences Centre 2255 Wesbrook Road Henry Angus Building Room 207 Buchanan Building Room 2250 Buchanan Building Room 2251 Frederick Wood Theatre Room 211 Auditorium Annex Room 100 Appendix K SENATE LIBRARY COMMITTEE 1979/80 Rev. P.C. Burns Mrs. M.F. Bishop Mr. R.T. Franson Ms. P. Gouldstone Dr. H.J. Greenwood Dr. F.R.C. Johnstone Dr. L.D. Jones Dr. P.A. Larkin (Chairman) Mr. F. Lee Rev. J.P. Martin Ms. M.C. MacPherson Ms. A.J. Moonen Mrs. A. Piternick Dr. S.O. Russell Dr. G.G.E. Scudder Dr. 0. Sziklai EX-0FFICI0 Chancellor J.V. Clyne President D. Kenny Mr. J.E.A. Parnall Mr. B. Stuart-Stubbs Terms of Reference: (a) To advise and assist the Librarian in: (i) formulating a policy for the development of resources for instruction and research; (ii) advising on the allocation of book funds to the fields of instruction and research; (iii) developing a general program of library service for all the interests of the University; and (iv) keeping himself informed about the library needs of instructional and research staffs, and keeping the academic community informed about the library. (b) To report to Senate on matters of policy under discussion by the Committee,
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Report of the University Librarian to the Senate of the University of British Columbia 1980-12
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Title | Report of the University Librarian to the Senate of the University of British Columbia |
Publisher | [Vancouver : University of British Columbia] |
Date Issued | 1980-12 |
Subject |
University of British Columbia. Library |
Geographic Location |
Vancouver (B.C.) |
Genre |
Periodicals |
Type |
Text |
FileFormat | application/pdf |
Language | English |
Notes | Alternative titles in chronological order: Report of the Library Department for the University years 1920-21 and 1921-22 Report of the Library Department for the University year 1922-23 Report of the Librarian to the Senate Report of the Library Committee to the Senate Ninth Report of the Library Committee to the Senate Tenth Report of the Library Committee to the Senate Eleventh Report of the Library Committee to the Senate Twelfth Report of the Library Committee to the Senate Thirteenth Report of the Library Committee to the Senate Fourteenth Report of the Library Committee to the Senate Fifteenth Report of the Library Committee to the Senate Sixteenth Report of the Library Committee to the Senate Seventeenth Report of the Library Committee to the Senate Eighteenth Report of the Library Committee to the Senate Nineteenth Report of the Library Committee to the Senate Twentieth Report of the Library Committee to the Senate Twenty-first Report of the Library Committee to the Senate Twenty-second Report of the Library Committee to the Senate Twenty-third Report on the University Library to the Senate Report of the University Librarian to the Senate The Report of the University Librarian to the Senate The Report of the University Librarian to Senate Annual Report of the University Librarian to the Senate of the University of British Columbia The Report of the University Librarian to the Senate of the University of British Columbia The Report of the University Librarian to the Senate of the University Report of the University Librarian to the Senate |
Identifier | Z736.B74 A4 Z736_B74_A4_1980 |
Collection |
University Publications |
Source | Original Format: University of British Columbia. Archives |
Date Available | 2015-07-15 |
Provider | Vancouver : University of British Columbia Library |
Rights | Images provided for research and reference use only. Permission to publish, copy, or otherwise use these images must be obtained from University of British Columbia Library: http://www.library.ubc.ca/ |
CatalogueRecord | http://resolve.library.ubc.ca/cgi-bin/catsearch?bid=1217574 |
DOI | 10.14288/1.0115277 |
AggregatedSourceRepository | CONTENTdm |
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