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Report of the University Librarian to the Senate Nov 30, 1953

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 The University of British Columbia
REPORT
of the University Librarian
to the Senate
Thirty-eighth year
November, 1951 December 7, 1953.
Dr. N. A, M. MacKenaie,
President,
Tire University of British Columbia.
Dear Dr. MacKenzie:
I submit to you herewith the annual
report of the University Librarian to the Senate,
for the thirty-eighth academic year. After the
approval by Senate last year of the new terms of
reference for the Library Committee, the Committee
agreed that the Librarian should henceforth report
directly to the Senate, and this vri.il be the
first instance, therefore, in which the Librarian
reports directly to you. The report has, however,
been, discussed in advance with the Library
Committee and is being circulated to its members
prior to its presentation to Senate.
The Librarian and the Library Committee
will appreciate whatever attention you and the
Senate may give to this annual report on the atate
of the University Library.
Yours sincerely,
Neal Harlow,
HH:ef University Librarian Contents
Introduction  1
Growing Plans   2
Budget for Books  4
Acquisitions  7
Salaries and Personnel  $
Access to Collections  10
Book Stack Facilities  .10
Decreased Book Losses  .11
Increased Access to Books  ,...11
Annual Inventory  11
Notification  12
University Library Bindery  12
Exchange of Publications 12
New Facilities  14
Bio-Medical Branch Library  14
Institute of Chartered Accountants ...14
Oriental Studies 15
French-Canadian Studies  1J5
Relations Within the University ........16
Departmental Reading Rooms  16
Senate Library Committee  17
Student Library Committee  17
Undergraduate Librae privileges   1$
Building Needs 19
South Wing  19
Friends of the Lib rary  20
Report of Library Divisions 21
Acquisitions Division  21
Cataloging Division , .22
Serials Division 23
Reference Division  24
Bio-Medical Library and Branch .....25
Fine Arts Room .26
Howay-Reid Collection  26
Sedgewick Memorial Reading Room ....27
Loan Division 27
Extension Library 2$
Acknowledgements .29
Appendices
1. - Selected List of Notable
Acquisitions, 1952/1953
2. - Senate Library Committee and
Terms of Reference
3. - Circulation Statistics
4. - Library Staff. Report of the University Librarian
1952/1953
THE UNIVERSITY LIBRARY is not a "department" in the usual sense,
nor a building, with which it is often confused. It is all the
library facilities of the University for instruction and
research: material, a system for coordinating and making it
available, and the essential services for acquisitions and use.
Lacking any of these components, a University Library does not
really exist, only assorted libraries and collections, marked b}
overlapping, imbalance, and restraint upon use.
The University Library has central responsibility for the
development of library resources. But while it is well equipped
to provide this material, it can do so successfully only with
the most ample cooperation of faculty, intent upon obtaining the
fundamental collections upon which their work depends.
"Availability" has meaning only if it promotes use, and library
service should be measured in human terms.
In the Library's thirty-eighth year some records have been
set, and this is exciting and exacting business after thirty-
seven other tries. Pressures of time, bulk, and intensity have
made it necessary to surpass former accomplishments.
Age and size have left their mark. Increasing responsibility has required greater integration and order, and some
youthful informality may have disappeared. Orderliness is a
practical virtue, if kept in proper bounds, for like a good
habit it works automatically and frees energy for productive
purposes. Innovations have been guided by this intent, to
reduce operations to their fundamental level and stimulate
growth and use. 2
Growing Plans
"This is a young and growing institution," it is often said of
the University, in veins of boasting, excuse, or self-justification.  Perhaps the point has now been reached at which to
consider the best use of its adult energy.
Measuring the breadth of the University's present activity
from English to Slavic Studies, Classics to Commerce, Nuclear
Physics to Agricultural Mechanics, and Horticulture to Medicine,
an ample basis for general education is found, xri.th specializations in fields which may be most useful in this place and
generation. But we should perhaps not succumb to the glamours of
a continually expanding diversity; it may be that a plan for the
University should be laid down, to show the broad academic
valleys and appropriate ridges, with rich lands for general
cultivation, and peaks sufficiently high from which to view the
world's problems and in turn be seen.
A master plan for the University is necessarily the plan for
its Library, whether it relates to physical, instructional, or
research facilities.  Such a plan must indeed be flexible, for a
university must respond to society's changing needs. But library
development is not subject to sudden change. Men and equipment
may be provided comparatively quickly to match a new subject
field or a shift in academic emphasis, but library facilities
may not be had so rapidly.  Basic periodical sets, source books,
and the whole wide range of general and specialized material come
only after the administrative equivalent of much fasting and
prayer.  A good many volumes ought to have flowed into the
stacks before an official announcement appears in the University
Calendar.
A schedule of courses and a list of the research and professional interests of the faculty make a rough outline of the
collecting field of a university library,  A comprehensive
collecting code would indicate the scope and specific limitations
o"t  'fields, outline major specialties, minor interests, and directions of growth.  It would be worked out by departments, faculties schools, and "areas," and be coordinated and translated into
library terms by the Librarian and Library Committee. With such
knowledge, there would be no "unexplored lands" on the globe and
few decorative white elephants; there would be ports to make,
and not on the random tack of a tramp steamer.
Happily something is being done toward the rationalization
of the academic program of the University. A study is being
concluded which surveys the University's interests, participation
and probably intentions in the field of international affairs
(instigated by the Carnegie Endowment for International Peace).
The recommendation is being made that "there be a continuing
committee representative of all faculties ... to keep under
review the relation of the curriculum to international affairs
and to make recommendations ... to the administration." It also
supports a program to strengthen library resources.
The Far Eastern Studies Committee, the Fine Arts Committee,
the Senate Committee to Review Existing Academic Policies, and
the curriculum committees in several Faculties are similar
coordinating groups which are in positions to view, evaluate, and
guide academic development.
If it can be discovered in time that courses in "Humanistic
Studies" or the "Prehistory of the World" are to be offered;
that a doctoral program is projected; a new institute is.under
consideration; or even that a new Faculty or professional school
is likely to be set up, it may be possible to provide emergency
support for immediate acquisitions and to secure backing from
other sources. New projects simply must not be launched without
the depth of library materials to support them, and attempted dry
runs or last minute heroic preparations are uneconomic and often
ineffectual. w
4
l}^^^i^^L_lo_pk_s
"The problem of really adequate financing remains," the President
of the University reported last year concerning the University
X
Library.  This condition is one which troubles the whole University, but it is nowhere more critical than in the Library and
nowhere more perilously determinant than in the book funds.
The appropriation for "Books and Periodicals" is the trigger to
many reactions, the small electric potential.which enormously
affects the general result.
The budget appropriation for book and periodical purchases
for 1952/53 was but 1$ of the total operating funds of the University; 1.5$ if special grants from public and private sources are
added. During the fiscal year, a budget item of $32,000 was spent
for books, and about $11,000 for periodicals (including customs,
tax, and transportation). From other sources, $35,000 of special
funds were also used for books, and $4,000 for periodical subscriptions. No increase in the budget item was allowed in April,
1953, and there is no present prospect for improvement in 1954.
The total available for all book purchases is, like an
individual's gross income, a misleading figure.  Special funds
are ear-marked for explicit uses, and they add nothing to the
majority of fields covered by the curriculum. Of last year's
special grants, 96$ was spent upon seven fields—Medicine, Law,
Oriental Studies, French-Canadiana, Anthropology, Slavic Studies,
and Forestry—and while these extra-budgetary expenditures were,
beyond all doubt, indispensable to the development of the
collections mentioned, they totalled (omitting current periodical
subscriptions) more than was available for all other subjects
combined.  This generosity is most welcome and well directed, but
it should not be supposed to be providing bread and butter items
for the other hungry departments at table.
x
President's Report, 1951-52, p. 15. 5
About one-quarter of the teaching departments received
$125 for annual book purchases, another quarter averaged $180,
a third $300, and the last $630.  In the technical departments,
spl25 a year will buy not more than two books a month. The School
of Architecture is allocated $350, presumably to cover relevant
engineering material, annual data and standards volumes, and the
books in the fine arts; this will buy about four volumes a month
in the price range, and obviously funds must be dug out of
departmental operations money, the general library budget, and
outside grants. Regional and Community Planning, a recent
development, is allowed $125 a year; with considerable restraint
from the Librarian on one hand and assistance from the
Librarian's fund on the other, this was overspent $200 in six
months of the fiscal year.  Some fields have practised restraint
so long that their collections are not only inadequate, but their
will to order is paralyzed.
Chemistry. A careful investigation of annual needs by this
department indicates that a minimum of $$00 a year is required
to keep up to date with current books and reference volumes in
Chemistry and Chemical Engineering. This would include only
needed English and American publications issued in a single year,
not more than $50 for French and German material, and no journals
or abstract series. Chemistry's allocation for 1953 was §400.
Mathematics. A similar review in Mathematics produced a
"very conservative" figure of $400 a year, not including publications used in common with Economics and Physics, and omitting
all continuations and journals. It is reported that most of the
material for 1952 has not yet been secured.  The present allocation is $350.
Political Science. An estimate made in this field, based
upon reviews appearing during the year in a single professional
journal indicates that about $400 a year would be needed for
representative coverage of books in English. This would leave to
Economics, History, International Studies, Geography, Sociology,
Community Planning, and Law the acquisition of a good deal of
material also of interest to Political Science. The University
Department of Economics, Political Science, and Sociology has a
combined allocation of but $500 a year.
Zoology. Material in English on ornithology and zoology
listecTln the Cumulative Book Index for 1952 would have cost
about $1,400 (averaging $5.$0 per volume), of which the department estimates $$50 would purchase the selection of material
required. Its present allocation is $600.
Back Files. In a dealer's recent catalog of journal files
in "Science, Humanities, and Medicine" are listed items worth
$75,000 which are already in the Library. Another large group
of offerings, partially available here, would take several
thousand dollars to fill in. A third lot, valued at approximately $30,000, is not represented in the Library, but the 6
titles are among current "wants." The catalog necessarily
represents a somewhat random selection, and two-thirds of the
items in the list are entirely ignored in this reckoning.
Adequate coverage of current materials for forty departments cannot be had with the sum now set aside for departmental
needs. The Librarian's fund is too quickly exhausted upon
material which falls between fields, upon emergency purchases for
new courses and faculty members, and upon backlogs in many areas.
Additions of about $1,000 a year must be made for some time to
come to the Periodicals fund, even to keep up with advancing
subscription rates and with journals which are given high
priority in faculty requests. And it has been suggested by the
Senate Library Committee that the budget for Research collections
should be increased, by subtraction from other book funds if
necessary.
Proposed increases in book funds should therefore be made
in proportions somewhat as follows: $4,500 to be added for
allocations to subject fields; $1,000 more for current journals;
$3,000 to the Librarian's general fund; $5,750 to Research
collections; and $750 for necessary SS and MA taxes—an increase
of not less than $15,000.
Insufficient funds for Books and Periodicals make development intermittent, collections uneven and inadequate, graduate
work restricted, faculty interests lackadaisical, and research
depressed. It is impossible to acquire important materials when
they appear and to expand the curriculum without spreading funds
just a little thinner. Inadequate financing puts the onus upon
the Library and the emphasis upon securing independent funds as
a means of departmental survival. The Library's approach to
departments must then be largely negative, and it cannot take
the lead in developing its resources. Under such circumstances
growth depends more and more upon strong department heads and
the interests of off-campus grantors. 7
Frugality at this point will severely threaten a thriving
program of orderly library development.
Acquisitions
This academic year has brought the largest additions to the book
collections in history—18,100 (cf. 15,216 for 1951/52), almost
equally divided between books and periodicals. This has meant
the expenditure of more funds, and increased processing and
service loads all along the line. The fiscal year (April 1952-
March 1953) was the first in which any considerable recognition .
has been given in the book budget to rising costs, expansion of
enrolment, and the University's organizational and curricular
development in the post-war period. With these funds, an almost
equal amount from other sources, and materials received directly
by gift, large and notable additions have been made.
The year's acquisitions have varied enormously in kind, as
Appendix 1, the selected list of notable receipts indicates.
Certainly one of the outstanding collections was that pertaining
to Mary Queen of Scots, presented by Dr. G. B. Salmond, of
Surbiton, England, in memory of his wife, Mrs. Marie Salmond
(200 volumes, 16th to 20th centuries). Dr. H. R. MacMillan
continued his gifts, in addition to the Forestry fund: an almost
complete set of the two series of Hakluyt Society publications
(1$47-1951); 231 volumes of the long series of Scottish documents
issued by the Bannatyne and Maitland Clubs (1$23~1$67); a complete
file of the Alpine Journal (1863-1950); and volumes relating to
early explorations and fisheries. Foundation grants from
Carnegie (for Anthropology and French-Canadiana) and Rockefeller
(Slavic Studies), the Walter C. Koerner grant honouring
Dr. William J. Rose (Slavic Studies), Koerner funds for Law and
other fields, and the contributions of the Chinese Community
(for Chinese Studies) were leading contributions.  Purchases were
likewise notable, particularly the files of scholarly and
scientific journals. $
Salaries and Personnel
The statistical curve which reflects the length of service of
Library staff seems to be climbing slower up hill.  Assured,
perhaps, by the raise in basic salary and the possibility of
regular advancement, the group begins to take on a new look of
impending permanence.  The average length of service for the
whole staff in employment at the end of the year is 27,5 months
(not counting 6 persons serving from 15 to 3$ years), and that !
for the professional group (omitting 5 long-term employees) is
23 months.  The curve must indeed rise if library service of
university caliber is to be developed, for in two years we have
been able to import only one person, not previously trained here,
who had experience beyond the beginning level. We must secure the
most promising candidates, provide them opportunity for growth,
and offer sufficient inducement to hold the best.
The Professional Staff.  The beginning salary of $2,$00 a
year will attract graduates of the library schools who wish to   ;'
work in a Canadian university library, though they may now receive
better offers from the Canadian Civil Service and from one or more
public libraries in Canada.  It is not, however, an adequate wage
for an academic employee with dependents.     , ,,.,-.<■  -f-
The beginning salary being offered by the Canadian Civil
Service after December 1, 1953, is $2,940,  The minimum salary in
a proposed scale now under consideration by the Canadian Library
Association is $3,000 a year.  The median beginning rate paid in
63 leading U. S. universities is $3,000.  And the University of
British Columbia normally offers above that figure for beginning
instructors.
A letter which goes to all candidates for professional
positions in the UniversitA^ Library states that "We expect members
of the professional staff to have academic interests and to be of 9
a caliber equivalent to that of comparable faculty members."
Careful in selection, and screening later those whose potential
may not have developed, the Library seeks to provide opportunity
to work under modern library conditions, to secure satisfaction
from personal growth and acc0ffi$&liahment, and to advance in the
profession.
Such a policy will attract competent and ambitious persons,
but if in four or five years they have become valuable to the
University but their salary rate has advanced only from $233 to
$266 a month, can their experience be retained? It is unlikely,
and since it is virtually impossible to bring persons of
experience here within the salary schedule, this suggests that the
slow rate of increment is even more serious a personnel matter
than the low starting point.
The present annual increment for professional staff is $100
(on a merit basis), and the maximum salary for any professional
librarian who is not in a specialist or administrative category
is $3,400.  The public library nearest the University provides an
advance of $16$ at the end of the first year, $180 the next, and
so on, rising to over $4,000.  In the Canadian Civil Service,
annual increases of $150 are now offered to librarians, and readjustments are sought to equate the figure with the $240 paid to
most professional classes in the service; Librarians I and II rise
from $2,940 to $4,200.  The parallel scale being studied by the
Canadian Library Association extends from $3,000 to $4,$00, and
while no rate of advance has been agreed upon, it is stated
concerning the $100 figure that "Considering present practices in
other professions, it appears to be entirely too low." At UBC the
one rank of Instructor spans the range from $3,100 to $4,300.
Salaries for librarians must at least equal those In other
underpaid academic fields, or persons of responsibility will not
be secured.
Assistant Librarian. The University's first Assistant
Librarian was appointed during the academic year. 10
Recognizing Miss Anne M. Smith's long and able service as
Head of the Reference Division and as Acting-Librarian upon two
occasions, and acknowledging her administrative responsibility
in providing an increasingly complex library service, she was
appointed Assistant University Librarian on July 1, 1953. She is
in charge of public reference and information services.
Library Assistants. This year the semi-professional position
of Liftrary Assistant '(requiring college graduation but no
professional training) has been made a more stable part of the
personnel plan through the extension of the pay scale from one to
six regular steps. Although some persons will find such employment a transition between college and professional school, others
will see in it opportunity for continuing usefulness, providing
an increasing challenge to their competence and interest.
Student Assistants. Peak load jobs and special assignments
both at"public desk's and in processing departments are being
carefully organized to make the best use of University students
during eight months of the academic year. The Library has been
slow to take advantage of this large reservoir of energy and
ability, and adequate funds for student employment have not been
developed*
Access to the Collections
Book Stack Facilities. Few things which men collect cumulate as
rapidly as books and take up so much space in doing so. They are
a university's chiefest treasure and surest burden. To add at
the rate of 15,000 to 20,000 volumes a year will require from
2,500 to 3,000 feet of new shelf space annually.
An already serious overcrowding of the book stacks was
temporarily relaxed in March 1953 when an emergency installation
of shelving to accommodate about 40,000 volumes was made available
("Project I"). Half of this was almost immediately taken up by
material shifted from the old jammed area, and by the end of the
year space for only a few thousand volumes remained.
"Project II," required almost immediately, will add steel
shelving for about 140,000 volumes (part of which will serve as a 11
Bio-Medical reading room until the south wing of the building
is erected.
Estimates of the cost of this unit have been forwarded to
the Administration.  The stack will fill a 7-level void remaining
in the present building, and will provide $4 new and much needed
study carrells. By adopting compact storage for little used
research materials in some of the remaining areas, it is likely
that the present structure will accommodate up to a million
volumes.
Decreased Book Losses.  Several annual reports have decried
the continuing loss of books.  Cautionary measures, making it
more normal to use the main stack entrance and easier to identify
users, halved the number missing this year. With the year's loss
just under 500 volumes (some of which will certainly reappear in
time) it is believed that a trend on the part of students and
faculty toward greater responsibility in library usage will
continue.
The Library is the University's official agent to maintain
the flow of books, and it can do so only if self-constituted
Ripple Rocks, shoals, and other hazards to this commerce are
gradually removed.
Increased Access to Books.  Increased control of the book
collection has not only made individual volumes more readily
available but has permitted direct access to them on a larger
scale.  Since January 1953, faculty, staff, graduate students,
and undergraduates in their pre-bachelor year have had stack
privileges, a potential of nearly 2,000 persons.
The automatic issue of identification cards to faculty,
and to eligible students upon request, has simplified management
and stressed the responsibility of the borrower.
Annual Inventory.  The inventory of the book collection has
been placed upon a continuing basis. All volumes are checked 12
during the year, some more than once, but public service is not
interrupted, and the work is not crammed into one or two weeks.
The annual return in May of all material charged to faculty
is continued, strongly reinforced by Senate Library Committee
support. This regular poll of the book holdings keeps the
collection alive, and the attending convenience is felt by faculty
and library alike.
Notification. An additional service to faculty is the
automatic notice of the availability of new books. Persons whose
names appear on requisition cards are notified when the volumes
are ready for the shelves, and the items are held at the Loan
Desk a week for inspection and use.
University Library Bindery
One of the least obvious but nonetheless fundamental library
operations is carried on behind locked doors, in carefully planned, well equipped, and brightly lighted quarters.
The Bindery, from a previous output of from 3,200 to 3,500
volumes per year, passed last year the estimated quota of 6,000
volumes to produce 7,190 in full buckram, plus $00 in cheaper
"storage" binding. With increased production, unit costs have
declined, and a speedier schedule of handling materials has been
achieved. In March 1953, an apprentice binder was added to the
staff, which also includes two journeyman binders and two
j ourneywomen.
Although some thousand volumes were taken from the binding
backlog during the year, no great impression upon it has been
made because of the continuing influx of new journal files,
particularly in the field of Medicine. Other urgent campus
binding is being worked in, but first emphasis is being given to
handling all current Library material (in order to ascertain
what the normal load is) and to reducing the accumulated arrears.
Exchange of Publications
A close scrutiny of the Serials Division records in the Library
will disclose that research institutions, particularly universities, are notably generous in the distribution of their 13
research publications.  Although produced and disseminated to
broaden the fields of knowledge, these series provide a medium of
exchange by which the publications of other institutions may be
obtained.  For thirty-eight years this University has been the
object of such liberality, but current economic pressures are
compelling cooperating institutions to inspect more closely the
returns being made to them.  Several times during the year, therefore, modest to querulous inquiries have been made into the
prospects of a reciprocal publications program at UBC; while a
dozen other institutions throughout the world have offered
exchanges under mutually acceptable conditions.
Steps have been taken to fit existing University publications
into an incipient exchange program.  Institutional exchange has
been centralized in the Library, a stock of the available
University series has been secured, and a list has been prepared
for distribution.  Certain other materials have been obtained for
exchange purposes, and attempts to stimulate the local publication program have been made.
The present series include: the Biological Sciences Series
(1-3, not published since 1946); Lecture "Series ""(T-21, to~1953,
including the H. R. MacMillan Lectureship~Tn~I''orestry) ;
Congregation Series (1-7, Congregation Lecture's, to 1953) ;
Forestry BulleTIrTTl, 1951); Research Publications (1, 1950); and
the President's Report.
To supplement this brief list, copies of the valuable Report
of the Doukhobor Research Committee (University of British
Columbia, 1951) were used until the edition was exhausted; several
journals are received in exchange for University support to the
Pacific Journal of Mathematics and the Canadian Journal of
Mathematics; and subscriptions to other Canadian periodicals are
mafTed directly to foreign institutions when such arrangements are
found to be essential.
A Committee on a University Press and the President's
Editorial Committee have discussed the publishing potential and
responsibilities of the University, and joint publishing with 14
other groups has been explored. At least three monographs
suitable to the Research Publications series are ready for
presentation.
New Facilities
Bio-Medical Branch Library. A branch of the Bio-Medical Library
was opened at the Vancouver General Hospital in October 1952.
An integral part of the University Library system, it provides
library service to the clinical departments of the Faculty of
Medicine and to the B. C. Medical Centre, Jointly financed by
the University and groups associated in the Medical Centre, it is
administered with the advice of a President's Committee representing all of the contributing bodies. It absorbed both the collection and the service load of the former Medical Centre Library.
Much energy and imagination have been applied to developing
collections and access to information and to promoting use among
a wide and varied clientele. A twice-daily delivery service
between campus and branch facilitates the flow of materials and
reduces the tendency toward isolation and duplication. The
library staff serve regularly both in the main Library and at the
Branch.
Institute of Chartered Accountants. In September 1952 the
formal transfer of the Library of the Institute of Chartered
Accountants of British Columbia to the University Library was made
as a step toward coordinating the training of articled accountants
with the program of the University's School of Commerce. The
Institute provides continuing financial support, and members and
students are eligible to use the wide range of Commerce materials
available here. 15
Oriental Studies. Under the aegis of the President's
Committee on Far Eastern Studies and the energetic direction of
Dr. Ping-ti Ho, of the History Department, great progress has
been made in developing the Chinese collection this year.
Chiefly with funds provided by the Vancouver Chinese Community,
purchases were made in China, of material relating in large part
to the Ch'ing period (totalling about 15,000 ch'ilan).
In addition to !'oldi: Chinese works, including records and
documents, provincial and dynastic histories, encyclopedias and
other reference works, biography, literature, and herbals,
several hundred modern books were secured, with files of some
important Western journals. These have already provided the
basis for a study of population, land, and crops in China for the
period 1650-1$50 which Dr. Ho has carried on here and in several
American universities. The collection is a substantial contribution to a field of study which is of increasing concern to
Canadians, and particularly apropos to Canada's most western
university,
French-Canadian Studies. Looking eastward as well as westward, and concerned with national and international affairs,
the University is giving special attention to its research
facilities relating to French Canada. Supported by a grant from
the Carnegie Corporation and guided by Dr, Gilbert N. Tucker,
Professor of Canadian History, books, government publications,
newspapers, maps, and other pertinent materials are being brought
in. This phase of the project will pay most attention to the
post-Confederation era but will provide the basic histories and
fundamental works relating to the whole period.
The program is both of inter-cultural and research
significance, and it strengthens at its weakest point the
Library's existing resources in Canadian history which are
highlighted by the Howay-Reid Collection. 16
Relations Within the University
The Library is a replica of the University, representing all
fields, including all groups. But although universal in scope,
its use is always specific, as its resources are brought to bear
upon the problems of individuals. The Library must therefore be
macroscopic in one view, microscopic in the other, a remarkable
everyday feat which must be seen in the whole to be understood.
Centralized information about the University's library
resources is essential to a library system.
The Library is therefore the official purchasing agent for
all library materials and provides the central union catalog.
The Library has specific responsibility for the development of library resources and services.
The allocation of book funds to subject fields and the
regulation of departmental library facilities promote stability
and evenness in growth.  Special needs of departments require
special treatment, within the range of facilities available, and
such provisions will vary from no segregated collections, as in
the Humanities, to the rather extensive teaching library in the
Faculty of Law.  The integration of reading rooms into the
Library's reference and lending system, the increasing flexibility
of collections through a regular delivery service, and the
incorporation of all book holdings into the central catalog are
being effected as rapidly as conditions permit.
Departmental Reading Rooms. When such facilities are
essential, certain types of material may be housed in departmental
reading rooms, subject to annual inventory and review, to assure
continuing availability and need:
(1) "Laboratory" material, in constant use under laboratory-
type conditions.  (2) Publications which may be characterized as
"reference" in nature because of the intensity or frequency of
use.  (3) Issues of current periodicals in departmental fields, on
loan for one month or for the duration of the current volume,
depending upon other use. 17
Reading rooms are to serve reference and laboratory needs,
are not for general reading or literature research, and include
only material in continuing use. Research collections, volumes
not in current demand, and materials for undergraduate curricular
reading are to be concentrated in the main Library building.
Availability of material for reading rooms depends upon
urgency of need, campus-wide demand, and the existence of funds to
purchase unique or second copies.  Grants from outside sources do
not confer liberty to establish an independent library program;
departmental rights in such instances are prior, not exclusive,
and grants supplement existing funds and contribute to the enrichment of the University's library resources.
Like democracy, unified library service is a balance between
satisfying the individual and the group, and both should stand
ready to amend or defend it.
Senate Library Committee.  This body met twice during the
academic year, under the chairmanship of Dr. Gilbert Tucker.
It is the official pressure point between faculty and Library,
where faculty opinion and advice are brought to bear upon policy
and service, and Library needs and plans can be discussed and
transmitted directly to faculty representatives.  (For list of
Committee and Terms of Reference, see Appendix 2.)
Through a letter to Senate, the Committee supported an
increase in the University appropriation for books, noting
expenditures in other comparable universities.  "The Library," it
held, "is the most important single component of a university."
It discussed many campus library problems, and expended the
annual "Committee" fund upon research materials.
Student Library Committee.  It was not a productive year for
this official body of the Alma Mater Society. It, too, is
expected to serve as a medium between student body and Library in
matters particularly of student concern. 1$
Undergraduate Library Privileges
About 1,400 students at the University have direct access to the
book collections, and above 4,000 have not.  The privileged must
use the catalogs and indexes to secure specific materials needed,
but the majority can make no other approach to books. For them
the only alternate to the massive card catalog is a course list
of "assigned reading"; one guide lists far too many books for
their use, the other too few. Whatever inclination the younger
student may have to extend his reading frontier, his opportunities to do so are limited.
Two general open-shelf collections are now available, about
2,300 books in the Reserve Book Room (2-hour and 1-day loans for
assigned reading) and 750 volumes in the Sedgewick Room, for
"browsing" purposes.  These are heavily used, the Reserve
collection perforce, and the more attractive, semi-popular
Sedgewick books at about the top capacity of twenty seats, seven
and a half hours a day.
The University of British Columbia Library is not large as
North American university collections go; it would rank fifty-
third in a recent list of seventy leading American institutions.
It is, however, richer in research resources than the average,
and therefore has less material in bulk to appeal to undergraduates. A first or second year student who is not yet
adjusted to the variety of studies and demands made upon him at
the University and is unfamiliar with the use of bibliographies
and catalogs might not be well served by being left to wander
among ten miles of books.  Someone should, perhaps, first whittle
the range of choice down to a size he can encompass, set aside a
limited collection which is likely to be related to his needs.
If a separate open-stack collection is established at UBC,
it would be by segregation, not duplication, for funds are not
available to reproduce a second set of 15,000 to 25,000 books.
Faculty and graduates would therefore have to use two libraries
within the same building, and the gradually changing contents of
the open-stack collection would need to be continuously indicated
in the public catalog. 19
Another choice ivould be to provide access to the general
collections for a considerably increased group, at least to third
year students, trusting them to be sufficiently mature to benefit
from the privilege and to preserve the study conditions which now
exist in the stack area.
Several universities are experimenting with ways to increase
undergraduate access to books.  Stack privileges have been
gradually liberalized here, and new possibilities will be explored
Building Needs
Immediate building needs of the University Library include the
addition of the book stack (discussed above), providing temporary
space for the Bio-Medical Reading Room; modification of existing
lighting in the Concourse (for which plans and estimates have
been secured); and installations of lighting and acoustical tile
in several parts of the building. The revolving door at the main
entrance will need to be replaced with a modern double entryway;
it is hazardous, an impediment to traffic, and expensive to keep
in repair.
Modifications required to establish a separate open-stack
library would not be extensive. Increased access to the general
collection would call for some changes in Loan Desk facilities.
South Wing.  Fully adequate space for the Biological Sciences
Reading Room (incorporating Bio-Medicine) must await the erection
of the south wing of the building. An open-stack library
(incorporating the Sedgewick and Reserve services), the Howay-Reid
and rare book collections (with supervised reading space and
needed temperature and humidity control), the Periodicals Reading
Room (with current journals on open shelving), the Fine Arts
Library, a revised public catalog and delivery room, the Extension
Library, the University Archive, increased seminar and study
space--suitable facilities for all these await the building of
the Library south wing. 20
Friends of the Library
In thirty-eight years the University and Library have cumulated
a considerable number of personal friends.  Some are graduates
who continue to identify themselves with the interests of the
University; others have come to do so by special association or
circumstance. An individual does not usually organize his
friends, but if an institution is to give them recognition or
heed, some informal arrangement at least must be made. Whether
it should be a list of those who contribute to the Library's
development, or an organized body, with constitution, by-laws,
and officials, is a matter of choice.
The Friends of the Library of UBC are taking a middle course.
Prodded by friends of long standing who wish to be recognized as
Friends, the'University is setting up an informal organization.
It is first a Roll of Friends, and it is a mailing list to
receive general and special publications of the Library. As an
earnest of membership, grants to the Friends Fund wrill be
received to purchase resources for the Library which could not
otherwise be secured.
As a first indication of respect to official Friends, a
finely printed pamphlet edition of the Proclamation of August 2,
1$5$, which provided for the government' of Britisn~Columbia,
will be issued and a copy sent to each. This may be the beginning
of a relationship of usefulness and good will between an
institution which does not grow old and many generations of its
Friends. Report of Library Divisions
The work of the Library is distributed among five operational
departments. All perform some public service in providing access
to materials and are concerned with the fundamental job of
developing and organizing the collections. Acquisitions,
organization, and use are intricately bound up together, and the
established subdivision of labor is one of convenience,
practicality, and emphasis.
Acquisitions Division
This has been an almost frenzied year of activity for Acquisitions. During the academic period there was an increase of 53$
in the number of books and periodical volumes received.
The avalanche of orders greatly increased the work of checking
prior to purchase, piling up at the successive stages of ordering,
receipt, clearing invoices, and settling accounts.
Unaccustomed to the new demands at the start, the Division
began the year in intermediate gear, shifted imperceptibly into
high, and by September 1953 had not only acquired and handled one
fiscal year's allotment but was well ahead of schedule on the next
Simplified procedures, a determined staff, and many hours of overtime accounted for this outstanding accomplishment.
Multiple forms were worked out to simplify procedures,
processing operations were streamlined, orders outstanding over
two years were cancelled (bringing a flurry of quotations), gifts
were given special attention, and in spite of all the traffic
the facilities could bear, recommendations to members of faculty
concerning the purchase of material were stepped up, and accounting
to departmental representatives was on time.
Miss Eleanor Mercer has applied great energy and direction
to the job; a personality with less drive and determination would
not have succeeded.  She has been supported by a staff which is
knowledgeable, conscious of the importance of the work, and very
effective.
Acquisitions is a year-round operation, no longer a seasonal
one, and more continuing attention of faculty to acquisitions in 22
their fields is needed. Next year, one addition to the clerical
staff, student assistants, and an electric typewriter to process
the multiple forms will be necessary to keep productivity at the
required level.
Cataloging Division
Greatly increased acquisitions enforced a more strenuous cataloging
program, and the Division almost maintained its position in
relation to the incoming tide of new material during the year.
At the start, a thousand uncataloged volumes were on hand, and at
the end of August there were over 3,000. More than 15,000 volumes
were processed, an increase of 53$ over the previous academic
period.
Continued handling of bulk purchases in the fields of
French-Canadiana, Slavic Studies, and Medicine have kept this
material nearly up to date, but no attempt has been made to
process the Chinese collection. Periodical volumes poured in
from the new Bindery and kept shelves and staff almost submerged
most of the year.
Medicine has required an unusual amount of attention. While
it was still feasible to do so, the new and more adequate
classification scheme for medical materials developed by the
U. S, Armed Forces Medical Library was adopted, and thousands of
already cataloged volumes were reclassified, though many still
remained.  The opening of the Bio-Medical Branch also raised
problems of special handling, new procedures, and an additional
public catalog. New journal files in this field came flooding in.
Many new practices were inaugurated, contributing to order,
control of materials, production, and staff satisfaction.
Miss Dorothy Jefferd's years of service as Division Head
parallel those of the Library itself, and her record of accomplishment is not likely to be exceeded.  Her administration was
strongly supported this year by the reestablishment of the
position of First Assistant, filled since January 1953 by
Miss Marjorie Alldritt; a well trained cataloger, she has both
energy and capacity for organization, supervision, and production,
and her experience at the Library of Congress and in the Serials
Division of this Library gives her a very useful background for
this assignment. The capability and loyalty of the Division
staff cannot be overstressed, and at the end of the year the
Division could perhaps claim to have the most effective combination of personnel in its history. 23
To maintain a Cataloging Division adequate to the new
demands, a Library Assistant (semi-professional) is necessary
to cope with the vastly increased output of bound serials; and
a professional Cataloger needs to be added to undertake the
cataloging of library materials in University departments and to
carry part of the increased cataloging load.
Serials Division
A great deal of progress has been made in this division during
the third year of its existence: in handling current subscriptions from many countries, putting an inherited backlog under
control, staying abreast of an expanding binding and acquisitions program, and adding new titles and back files of research
journals to the collection.
Subscriptions to over 3,500 individual periodicals are
received regularly. A total of 7,990 volumes were put through
the Bindery (7,190 in Class A, $00 in Class B binding). A thousand volumes were removed from the arrears collection for binding
and records were provided for all arrears not complete enough
for this treatment. All serials holdings, including those
acquired with the Bio-Medical Branch, are in the current card
file. A new program to withdraw unbound material from the book
stacks was inaugurated, to avoid loss of issues and to assure
timely binding. Redoubled effort was given to secure missing
periodical issues.,  Fourteen thousand loans of current journals
were made at the public desk.
Building up the collections, by volume, "run," and issue,
and preserving them through binding is one of the Library's basic
occupations. Being aware of the needs, and searching for
materials to fill our wants and match our means has been the
long-term accomplishment of Mr, Roland Lanning, Division Head.
This year scores of short runs, ranging from a half-year to a
dozen volumes, and a long list of more extensive files have been
secured, relating to the work of every campus department.
Mr, Lanning was strongly seconded in management through'
December 1952 by the First Assistant, Miss Marjorie Alldritt, who
was succeeded in September 1953 by Miss Alice Rutherford, transferred from the Reference Division. Mrs. Colleen Murphy and the
other very active and cooperative staff members of the Division
assumed the heavy load of operations in the interim period with
great good spirit and success. Mr. Percy Fryer is the competent
manager of the Bindery. 24
Reference Division
Reference librarians are a versatile people. They must have
"inside" knowledge about sources of information and provide
direct answers to inquiries or proffer material from which
approaches to the answers may be made. They are responsible for
the official publications of governments and international
organizations, administer specialized libraries in Medicine,
Canadiana, and Fine Arts, provide instruction in library use and
in access to specialized literature, handle the map collection,
prepare a changing program of educational displays, and among
other regular assignments compile the annual list of publications
of faculty and staff.  They draw upon the resources of other
libraries as well as this one.
Just under 22,000 inquiries were handled during the year
($,500 by telephone), and a thousand loans a month were made of
reference materials.
All work with government publications was taken over by the
Division in November 1952, in order that the staff might give
more competent guidance in their use. Over 31,000 publications
were received and recorded from international, national,
provincial - state,  and local government groups. Histories of
governmental organizations were developed to clarify the
relationships between their published series.
Interlibrary loan use showed a new trend during the year;
there was a 77$ increase in the number of volumes borrowed
(rising from 5$6 to 1040 volumes), while loans to other libraries
dropped 14$ (from 1,0$5 to 933 volumes, compared with a 94$
increase the previous year). The decrease is probably a paper
figure, since the interlibrary loan service to the Vancouver
Medical Centre was absorbed this year by the Bio-Medical Library
Branch.  Increased borrowing from other institutions was real
enough, there being a 5$$ rise in general materials secured
(476 to 753 volumes) and a 160$ increase in the use of off-campus
materials by the Faculty of Medicine (110 to 2$7 volumes). Over
1,750 letters were received and 1,750 dispatched in this business.
In excess of 9,000 maps were processed in twelve months,
bringing the growing map collection into working order. 25
With 12,000 sheets on hand, another four or five thousand were
en route from the Library of Congress and elsewhere. For current
materials the University of British Columbia Library's map
collection is second in Canada only to that of the Geographic
Branch at Ottawa. Miss Doreen Taylor, Map Librarian, spent two
months of the summer period on an appointment in the map division
of the Library of Congress, securing useful experience and
several thousand surplus maps for the UBC collection and making a
record in her temporary position which has been highly commended.
Lectures by staff members were given in Medicine, Architecture, History, Agronomy, Chemical Engineering, Nursing, Forestry,
and other subject fields, and a project was carried out to
acquaint all new students in the Department of English with basic
bibliographic materials and methods. Tours of instruction and
orientation were conducted throughout the year.
An ambitious program of exhibits, providing 112 different
displays, was planned and produced, many of them creating wide
attention.
Miss Anne M. Smith is responsible to a very large degree for
the state of development of the Library Ms Reference Division,
which leads other universities in Canada in this respect.
As Division Head she has literally worked night and day and has
encouraged the staff to develop the collections and their own
capacities to make use of them. Her ability and accomplishment
brought her this year the appointment as Assistant University
Librarian, as elsewhere described.  At the year's end she was
also distinguished by receiving an appointment to the faculty of
the Japan Library School at Keio University, a project supported
by the American Library Association and the Rockefeller Foundation-
she will spend the coming year at that institution.
Miss Joan O'Rourke, as First Assistant, ably assumed the
complex administrative responsibility of the Division during a two
months illness of the Division Head, and she will resume this
position during Miss Smith's year of leave. The \fork of the
Division is necessarily closely knit, requiring a high degree of
coordination and good will among a professional staff of almost
equal experience.  It is essential to develop individual abilities
and specialties within a cooperative framework, and. this the
staff does with intelligence and care.  Two experienced members
in non-professional positions contributed materially to the
Division's effectiveness.
Bio-Medical Library and Branch.  (See also page 14.)
A total of 4$5 journals are received regularly by subscription in
the Library and Branch, with 60 other titles accepted as gifts
(not counting duplications and related journals acquired with
general Library funds).  Satisfactory back files of approximately
60 journals were also acquired, with beginnings made in 20 others. 26
One thousand, three hundred and forty volumes were received from
the Bindery. About 1,200 volumes were added by gift and exchange,
and important gifts were made by the Yakima Clinic, University of'
Oregon Medical School, the Canadian Medical Association, the
Imperial Optical Company, and other organizations and individuals.
Over 15,000 loans were made (half at the Branch, half on
campus), 6,500 telephone calls (two-thirds at the Branch), and
about 15,000 persons used the library facilities (two-fifths at
the Branch). Interlibrary loans increased from 111 to 2$7
volumes.
Miss Doreen Fraser, Bio-Medical Librarian, continued with
unusual energy and. judgment to develop the library's resources
and services, relating them closely to faculty, staff, and
student needs.  During June she visited 34 medical libraries
in the United States and Canada, observing methods and collections and acquiring several hundred volumes on an exchange basis.
She also attended the annual meeting of the Medical Library
Association and a medical seminar at Columbia University.
Miss Marguerite Stewart acted in Miss Fraser's stead during the
summer period.  The Bio-Medical Library staff have showed real
concern with the problems of organization and service and deserve
great credit for the recognized success of the project.
Fine Arts Room.  A successful year of library service can be
reported in the field of the Fine Arts, in cooperation with the
School of Architecture, the Music Department, Community Planning,
and other departments which come within its scope. Lectures and
informal instruction, reference and lending service, cooperation
with faculty in curricular assignments, and the continuing
development of the collections are the types of work engaged in.
Mrs. Helen Sinclair worked very successfully with faculty,
students, and materials, and her departure in April, 1953, was a
loss keenly felt.  She has been succeeded as Fine Arts Librarian
by Miss Melva Dwyer, in July, 1953.
Howay-Reid Collection.  "Rare" books, local historical
material, and TJTbT-io graphical reference works in the field of
Canadian history have been added during the year to the
Howay-Reid Collection, including much of French-Canadian interest,
Restricted to advanced students and faculty, and for reference
purposes only, the use of the collection is difficult to measure
in quantitative terms, but there is pressure to extend public
hours from half-days to full time. Much increased funds are
needed to carry out an adequate program of development and use.
Mr. NoSl Owens has been in charge of the Collection throughout the year, and as a History graduate and librarian he is well
prepared to make the material of utmost research use. 27
Sedgewick Memorial Reading Room.  This "browsing" room,
a memorial to Dr.~Garnett G. "Sedg"ewTck, is having a continuing
influence upon students at the University. Free, informal, and
comfortable, the room provides current books in fields of general
interest to young university people. No record of use is kept,
but the available seating space is generally occupied during the
33-hour weekly schedule.
Loan,Division
This year has seen rapid growth of the loan collections, wider
privileges of stack access, improved control of materials, and a
general shifting of the book stock to relax overcrowded con-'
ditions.  A small increase in the number of loans from the
general collection has been recorded, in addition to what must
have been a considerably heavier use of books within the stack
area, because of the more generous access privileges.  The number
of books borrowed from the Reserve Book collection has decreased.
With a drop in student enrolment of 3.4$, loans from the
main Desk increased 1.5$ and decreased in the Reserve Book Room
18.4$.  (For loan statistics, see Appendix No, 3.)
Liberalization of Reserve lending, providing longer term
borrowing privileges for volumes not in heavy demand, and making
overnight loans available at an earlier hour, has improved
service and student relations in the Reserve Room.  At the main
Desk, books were made returnable either on Tuesday or Friday, to
assist borrowers to remember the proper date.  Two thousand, six
hundred bills for overdue fines were mailed during the year.
Subsequent to the installation of steel stacks on level 2,
much of the book stock was shifted, and in the process the Stack
Supervisor succeeded in making the collection certainly one of
the neatest and best ordered in the country.
Miss Mabel M. Lanning has managed the Loan Division since
1930, when the book collection comprised 72,000 volumes, there
were 2,000 borrowers, and the annual loan of books numbered
72,500 volumes.  Among students and alumni she is the most
generally known of Library staff members, and her responsibility
to provide ready access to the collections is an essential support
to the academic and research programs which needs wider understanding.  She has managed this year without the aid of a First
Assistant, by the loan of personnel from Reference and the use of 28
supplementary student and clerical assistance.  It has not been a
just or satisfactory arrangement, and it is hoped that a trained
person with adequate experience can be found for the position.
Mrs. Joyce Makovkin has been very capable in supervising the
Reserve service, and the Loan Division staff have given full
support to the difficult operational and service program.
Extensi on Lib rary
The Extension Library serves the reading interests of persons
engaged in University Extension programs and, within the limits
of its resources, the library needs of the Province.  In the
latter field it supplements local, regional, and provincial
agencies, and is coordinated with the interlibrary loan and
extra-mural services of the main University Library.  It draws
upon the resources of the main Library as well as upon its own
segregated collections of about 3,500 volumes and 8,000 plays.
There were 706 general readers and 206 theatre groups
served during the  year,   to which 20,863  volumes were loaned.
Of the total, 29$ were plays, and 12.5$ were from the main
Library collections.
There has been an increase this 3^ear in the proportion of
rural borrowers to urban, partly because of the emphasis being
placed upon the use of local resources.
Miss Edith Stewart and a full-time assistant, with some
part-time student aid, offered a loan and readers' advisory
service which ranged from filling orders for specific books to
providing tailor-made reading programs for personal enrichment,
study, and research.  The staff's knowledge of their collections
and. clientele and their concern with the interests and problems
of correspondents produce a library service which would be very
difficult to match or to replace.
Acknowledgements
The Librarian feels a very real sense of appreciation for the
accomplishments of the Library staff during the year, knowing
some at least of the determination, understanding, and effort
which have been required in the doing.  Strong and intelligent
backing has also come from the Library Committee, Department
Heads, the fiscal and business officers, and administrative officials of the University.  To these, whose interests in the
Library are ex officio, are to be added names of alumni,
University friends, and organizations who have given support
during the year; without them much of the progress, particularly
in developing the collections, could not have taken place.
A library's usefulness cannot remain static; there must be
development or decline.  This grateful acknowledgement of
assistance should therefore also contain a request for continued
cooperation, to build a Library from which a greater University
may rise,
Neal Harlow
University
Librarian APPENDIX NO. 1
Selected List of Notable Acquisitions, 1952/1953
Part I: BOOKS
Ackermann, R.  A history of the University of Cambridge, London, 1815. 2 v,
(Gift, Lester and Cora McLennan, in memory of Professor H. Ashton)
Ackermann, R.  A history of the University of Oxford. London, 1814. 2 v.
(Gift of Lester and Cora McLennan, in memory of William Mead Lindsley Fiske.
Ackermann, R.  The history of the colleges of Winchester, Eton, and Westminster. London, 1816, (Gift of Lester and Cora McLennan,  in memory of
Dr. G. G, Sedgewick)
Mary, Queen of Scots, collection,  204 v., 1572-1952. (Gift of Dr, G, B..
Salmond, in memory of Mrs, Marie Salmond, Surbiton, Surrey, England)
Appia, Adolphe. Fifty-six reproductions of designs for stage settings,
Zurich. 1929.
Bacqueville de la Potherie, Claude C. Histoire de l'Amerique septentrionale,
Paris, 1722. 4 v. (Carnegie grant for French-Canadian studies)
Bannatyne Club.  Publications. 113 v, (of 120). (Gift of Dr. H, R.
MacMillan)
Ch'ing Shih-lu.  1,220 p6n. (Veritable records of the Manchu emperors)
(Gift of Vancouver Chinese Community)
Chubb, Charles.  Birds of British Guiana. London, 1916-1921. 2 v.
Deutsche National-Litteratur.  Berlin, 1882-1896. 163 v, in 219, and index,
Dioscorides, Pedanius,  Pharmacorum simplicium, reique medicae, Argentorato,
I529.
Geothe, Johann Wolfgang von,  Goethes samtliche Werke, Stuttgart, 1902-1907.
40 v.
Hakluyt Society,  Publications. 182 v. (of 200), Gift of Dr. H. R.
MacMillan)
Karlowicz, Jan, ed,  Slownik jezyka polskiego. 1952-1953. 8 v.
(Rockefeller grant for Slavic studies)
Henke, F. and Lubarsch, 0.  Handbuch der spezielle Pathologie ,., Berlin,
1925- 1939.
Kukenthal, Willy Georg.  Handbuch der Zoologie. Berlin, 1923-1941. 7 v.
Maitland Club.  Publications. 58 v. (of 75) (Gift of Dr. H. R. MacMillan) Monografias bibliograficas Mexicanas.  Mexico, 1925-1935, 31 v.
Planche, James Robinson.  Cyclopedia of costume. London, 1876-1879. 2 v.
Sabin, Joseph.  Bibliotheca Americana; a dictionary of books relating to
America, New York, 1868-1936, 29 v,
Snellius expedition in the eastern part of the Netherlands East Indies,
1929-1930. Utrecht, 1934-  5 v.
Ssu-pu pei-yao.  (Selections from the four treasuries) 2,500 pen. (Gift of
Vancouver Chinese Community)
Sverdrup, Harald Ulrik, ed.  The Norwegian North Polar expedition with the
Maud, 1918-1925. Scientific results. Bergen, 1933-1936. 5 v.
Thieme, Ulrich. and Becker, Felix.  Allgemeines Lexikon der bildenden
Kunstler. Leipzig, 1907-1950, 37 v.
Toni, Giovanni Battista de. Sylloge algarum omnium hucusque cognitarum.
1889-1924. 6 v. in 9.
Yu-Hai.  (Political institutions to the end of the Kang period) (Gift of
Vancouver Chinese Community)
Part II: SERIALS
Acta obstetrica. v. 1-30, and supps,, 1921-1951.
Acta opthalmologica. v. 1-29, 1923-1952.
Alpine Journal, v. 1-57, 1863-1950. (Gift of Dr. H. R. MacMillan)
American Academy of Arts and Sciences,  Proceedings, v, 1-36, 38-55, 66-74,
1846-1940.
American journal of cancer, v, 1-40, 1916-1940.
Annales de parasitologie humaine et comparee. v. 1-19, 1923-1946.
Anthropos.  v. 10-47, 1915-1952. (With aid of Carnegie grant for
Anthropology)
Archives internationales de pharmacodynamie et de therapie. v. 25-33, 62-67.
Archives of neurology and psychiatry, v. 9-66, 1923-1951.
Arkiv for matematik, astronomi, i fysik. v, 1-22, 1903-1932.
Association Franqaise pour Etude du Cancer, Bulletin. 7-10, 13-39,
1914-1921, 1924-1952.
Australian digest, v. 1-29, 1825-1947. Supps., 1948-1950. (Law) Bentley's miscellany,  v, 1-64, 1837-1868,
Biochimica et biophysica acta. v. 1-8, 1947-1952.
Le. Botanists, v, 1-29, 1887-1939.
Bulletin of Hygiene, v. 106,114,1L7-19, 1926-1931, 1939, 1942-1944.
Ergebnisse der physiologie. v, 1-45, 1902-1944.
Ethnos. v, 5-17, 1940-1952.
Geografiska annalen, v, 1-26, 1919-1944.
Harvard studies in classical philology, [v. 1-61], 1890-
Irish reports. 1894-1937, 1939-1950. (Law)
Journal of Biochemistry. Tokyo, v. 1-32, 1922-1940.
Journal de physiologie. v. 1-43, 1899-1951,
Journal of physiology, v. 1-25, 1878-1899.
Naples. Stazione zoologica. Publicazione. v. 1-23, 1916-1952,
New South Wales State reports, v. 8-51, 1908-1951. (Law)
Queensland law reports, 1908-1951, (Law)
Schweizerische mineralogische und petrographische mitteilungen. v. 1-30,
1921-1950,
Socidte de Chimie Biologique.  Bulletin, v. 3, 6-26, 1921, 1924-1944.
Temps modernes. nos, 1-87, Oct. 1945-1953.
Transition, nos, 1-27, 1927-1938.
Western Australian law reports, v, 1-52, 1899-1951.
Yale journal of biology and medicine, v, 3-18, 1930-1946.
Zeitschrift fttr hygiene ... v. 37, 39, 41, 93-18, 100-125, 1901, 1902, 1904,
1903-1921, 1922-1948.
Zeitschrift fttr krebsforschung. v. 25-50, 1927-1940.
Zeitschrift ftir kreislauff-forschung. v, 1-39, 1909-1950.
Zeitschrift fttr Romaniache philologie. v. 41-61, 1921-1941; Beihefte l-28a,
29-76, 79-92, 1905-
Zentralblatt fttr bakteriologie. I. A. Originale. v, 115-149, 152-157,
1930-1944, 1948-1951. B. Referate vols. 32-62, 1904-1914.
II. Zweite vols. 95-106, 1936/37-1943/44.
Zoologischer Anzeiger. 1879-1891, APPENDIX NO. 2
SENATE LIBRARY COMMITTEE
1952-53
Faculty Representatives
Arts and Science - Dr. G. N. Tucker (Chairman)
Dr. D. C. Murdoch
Mrs. M. Penny
Applied Science
Agriculture
Law ,
Pharmacy
Graduate Studies
Medicine
Forestry
Professor L, G. R. Crouch
- Dr. V. C, Brink
Professor G. D. Kennedy
Professor F. A. Morrison
Dr. J. L. Robinson
Dr. S. M. Friedman
Dean G. S. Allen
Nominationsof the Chair
Dr. K. C. Mann
Dr. T. M. C. Taylor
Dr, J, G, Spaulding
Dr. I. McT. Cowan (on leave of absence)
Ex-Officj-O
Chancellor Sherwood Lett
President N. A. M. MacKenzie
Dean G. C. Andrew
Mr. C. B. Wood
Mr. Neal Harlow (Vice-Chairman)
in;
TERMS OF REFERENCE
The Library Committee shall advise and. assist the Librarian
Formulating a library policy in relation to the
development of resources for instruction and research.
Advising in the allocation of book funds to the fields
of instruction and research.
Developing a general program of library service for all
the interests of the University.
Keeping the Librarian informed concerning the library
needs of instructional and research staffs, and assisting the
Librarian in interpreting the Library to the University. APPENDIX NO. 3
CIRCULATION STATISTICS,  September 1952 - August 1953
Sept.
1952
Oct.      Nov.
1952     1952
Dec.
1952
Jan.
1953
Feb.
1953
Mar.
1953
Apr.
1953
May
1953
June
1953
July
1953
Aug.
1953
Totals
Loan Desk
3,252
11,837 12,259
5,426
13,364
14,118
14,051
7,026
1,896
1,796
4,134
3,103
92,262
Reserve
Book Room
1,938
9,827   9,579
5,954
6,905
7,162,
9,179
7,586
77
88
4,437
2,917
65,649
Periodicals
Room
330
405
1,802   2,530
1,122   1,813
534
673
2,115
1,563
1,959
1,585
2,585
927
180
190
444
332
13,928
Reference
Room
2,353
1,031
231
155
636
309
11,876
Fine Arts
Room
368
1,820    2,048
1,234
2,019
2,031
1,456
978
mm
20
131
147
12,252
Bio-Medical
Reading Room
4,274
TOTALS
6,293
26,408 28,229 13,821
25,966
26,855
29,624 17,548
2,384
2,249
9,782
6,808
199,241
Extension Library
20,863 APPENDIX NO. 4
LIBRARY STAFF as of August 31, 1953
Administration
Harlow, Neal
Fugler, Ethel
Vabre, Suzanne
Librarian
Secretary
Clerk I
Aug., 1951-
June, 1947-
May, 1952-
Reference
Smith, Anne M.
O'Rourke, Joan
Bell, Inglis
Knowles, Dorothy
Owens, Noel.
Scott, Priscilla
Taylor, Doreen
Thompson, Mary
Alston, Mrs. Doreen
Wilson, Mrs. Mary
Bio-Medical
Fraser, Doreen
Stewart, Marguerite
Barnes, Mrs. Margaret
Pritchard, Mrs, Muriel
Riches, Eleanor
Assistant Librarian
Sept.
, 1930
and
Head of Reference
First Assistant
July,
194$-
Junior Librarian
June,
1952-
Junior Librarian
July,
1953-
Junior Librarian
July,
1951-
Junior Librarian
July,
1953-
Junior Librarian
July,
1951-
Junior Librarian
Oct.,
1952-
Library Assistant
June,
1951-
Clerk II
July,
1944-
Bio-Medical Librarian
July,
1947-
Junior Librarian
Apr.,
1952-
Library Assistant
Oct.,
1952-
Library Assistant
Oct.,
1951-
Library Assistant
Oct.,
1952-
Catalogue
Jefferd, Dorothy M.
Alldritt, Marjorie
Little, Mrs. Margaret
Liggins, Patricia
Giuriato, Mrs. Lydia
Browne, Ann
Farmer, Mrs. Bertie
Higginbottom, Norene
Holland,
Mrs.
Christine
Head
Jan., 1915-
First Assistant
Aug., 1951-
Senior Librarian
June, 1953-
Junior Librarian
July, 1952-
Library Assistant
June, 1950-
Clerk I
May, 1952-
Clerk I
Sept., 1952
Clerk I
Sept., 1951
Clerk I
May, 1953-
Circulation
Lanning, Mabel M.
Buchanan, Joyce
Makovkin, Mrs. Joyce
Snyder, Mrs. Gertraude
Neale, Robert
Chamberlain, Josephine
Rolfe, Dorothy
Charles, Delia
Kore, Runjeet
Zipursky, Esther
Head
Library Assistant
Library Assistant
Library Assistant
Stackroom Attendant
Clerk I
Clerk I
Junior Clerk
Junior Clerk
Junior Clerk
Apr., 1930-
Sept., 1952-
Sept., 1951-
Sept., 1952-
Sept., 1945-
Sept., 1952-
Aug., 1953
Sept., 1944-
May, 1952-
July, 1952-
Sept., 1952- Acquisitions
Mercer, Eleanor B.
Acting Head
Oct.
193$-
Hennessey, Reginald
Junior Librarian
July
1952-
Hearsey, Evelyn
Clerk III
Jan.,
1923-
Colley, Elizabeth
Library Assistant
Sept
, 1952
Bo'ttger, Hermine
Clerk I
Aug.
1952-
Forsythe, Mrs. Yvonne
Clerk I
July
194$-
Price, Mrs. Marguerite
Clerk I
May,
1952-
Wang s.Feng*Wong.,
Clerk I
June
1953-
Spence, Joyce
Junior Clerk
Sept
, 1952
Serials
Lanning, Roland J.
Head
Apr.
1929-
Rutherford,
First Assistant
Aug,
1952-
Bailey, Freda
Library Assistant
Jan.
1953-
Dearing, Enid
Library Assistant
July
1952-
Dobbin, Geraldine
Library Assistant
Apr.
1953-
Murphy, Mrs. Colleen
Library Assistant
Jan.
1951-
Waterman, Mrs. Mary
Library Assistant
Oct.
1951-
Nishimura, Kazuko
Stenographer I
May,
1951-
Bindery
Fryer, Percy
Foreman
Dec.
, 1951-
Colmer, James
Journeyman
Sept
., 1952
Brewer, Mrs. Elizabeth
Journeywoman
Feb.
, 1952-
Jamie son, Mrs. Margaret
Journeywoman
Jan.
, 1952-
Fryer, Percy Jr.
Apprentice
Apr.
, 1952-
Extension Library
Stewart, Edith Extension
Armitage, Mrs. Elizabeth Clerk I
Librarian
July, 194$-
July, 1949- STAFF CHANGES DURING PERIOD 1 Sept., 1952- 31 August, 1953
Reference
Sinclair, Mrs. Helen
Spratt, Albert
Taggart, William
Junior Librarian
Junior Librarian
Junior Librarian
July 1950-Apr. 1953
Sept. 1952-July,
1953-
Sept. 1952-June,
1953.
Catalogue
Barton, Ann
Raff, Walter
Legge, Margaret
Messe, Mrs. Dina
Senior Librarian
Junior Librarian
Clerk I
Clerk I
Aug. 1950-June,
1953-
Sept. 1952-May,
1953.
Jan. 1951-Sept.,
1952.
June-Sent., 1952
Circulation
Mackenzie, Margaret
Harris, Beverly
Fuller, Margaret
McColman, Ruth
First Assistant
Library Assistant
Junior Clerk
Junior Clerk
July 194$-Sept.,
1952,
July 1951-Apr.,
1953.
June 4-25, 1953.
Sept. 1952-May,
1953.

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