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Report of the University Librarian to the Senate 1971-12

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56TH YEAR 1970-1971
of the University Librarian
to the Senate
56th Year
September 1970 to August 1971
I.   Introductory Remarks
II.  The Physical Library
I I I .  Public Services
1. Branches, Divisions, Subject Collections      6
2. Reading Rooms 9
3. Copying 10
IV.   Collections
1. Funds 12
2. Collections 14
3. Systems and Processing l8
4. Use 20
V.  Administration
1. Budget 24
2. Relationships 24
3. Personnel 25
VI.  Concluding Remarks 26
Appendix A  Library Expenditures 27
B  Size and Growth of Collections 28
C  Recorded Use of Library Resources 29
D  Library Organization 31
E  Library Supported Reading Rooms            34
F  Senate Library Committee 36 I.  Introductory Remarks.
The development of the Library, while it is not taking place at the hectic
pace of the mid-sixties, continues at a steady rate.
Two landmarks were established during the year:  recorded use exceeded two
million loans, and the collection size attained a million and a half catalogued volumes, making U.B.C. Library the second largest academic library
in Canada.
The heavy use of all libraries made evident the physical shortcomings of
many buildings.  Fortunately, the new Sedgewick Library will be completed
in the coming year, and a new Law Library is in the planning stages.  But
for many parts of the Library system, such as the intensively used Curriculum Laboratory, no relief is in sight.
Although expenditures on library materials increased during the past year,
inflation in the costs of books and periodicals has more than eliminated
the effects of the increase.  In the development of collections a diminishing trend seems to have set in.
To contend with ever-rising demands for library service and for swifter
access to larger quantities of library materials, libraries are turning
for solutions to closer interlibrary cooperation and coordination.  Such
efforts are bearing fruit for the three public universities of British
Columbia and for the many colleges, with a general improvement in service
at lower overall costs. 1 I •  The Physical Library.
The present library system consists of the familiar Main Library, housing
twelve public service divisions, the systems and processing divisions, and
the bindery; eleven branch libraries, ranging in size from the Woodward
Biomedical Library, in its recently completed four-story structure, to the
Animal Resource Ecology Library, in two cramped rooms; and thirty-eight
reading rooms, located in academic buildings around the campus.
The next major addition to this system will be the Sedgewick Library,
scheduled for completion during the summer of 1972.  Excavation began on
November 19, 1970, and by the end of August 1971 the basic structure of
the building had been completed.  The unique design of the building had
already attracted the attention of the architectural profession; it was one
of twelve building projects, selected from two hundred and nine, to win a
design award from the Canadian Architects' Yearbook.  In conferring the
award, the judges spoke of the new library as "a most impressive solution
to a very complex problem" and "possibly the most interesting and prescient
of all the projects submitted". When the building is completed, it will
greatly improve access to library collections and services for undergraduates
principally in the Faculties of Arts and of Commerce and Business Administration and should alleviate for all time the study seating shortage which has
plagued students at this University since the end of the second world war.
The Main Library will become, in effect, a research library for the humanities and social sciences, and for many of the pure and applied sciences,
until a separate Science Library is erected. A new Law Library, as part of a building for the Faculty of Law, is in the
planning stages. After detailed consideration of a number of sites, it
was determined that the Faculty would remain in its present location, a
decision which will make the use of the Main Library easier for students
of law, whose interest in the literature of other disciplines is increasing.
It is probable that the Law Library will be ready in the spring of 1974.
On March 22nd, 1971, the Provincial Secretary accepted from the Consul
General of Japan a centennial gift to the people of British Columbia;
the steel girders which formed the structural components of the Sanyo
Electric Company Limited's pavilion at Expo '70 in Osaka. A committee has
been established to raise the funds necessary to re-erect the building at
U.B.C., as an Asian Studies Centre, which would house the Asian Studies
Division, now located in the Main Library, and provide office and teaching
space.  This building represents the only hope for a satisfactory library
for Asianists.
During the year the Senate Library Committee reviewed the Library's programme for development, and submitted its estimates and recommendations to
the Senate Committee on Academic Building Needs.  In order of priority, the
Senate Library Committee advocated the construction of an Education Library
and Learning Resource Centre, a Fine Arts Library within a Fine Arts Building, a Science Library, and a Physical Sciences Library.  In July, the
Senate Committee on Academic Building Needs issued a report, to be received
and reviewed by Senate in the fall, in which it was stated that "we cannot
assign a top priority at this time to either the Library or Curriculum Resource Centre of the Faculty of Education".   The other proposed libraries
fared no better. At the end of the report year, the Senate Library Committee
and the Faculty of Education were hopeful that further documentation might
alter the opinions of Senate.  Nevertheless, the Senate Committee on
Academic Bui Iding Needs did recognize the acute need for additional space
in the Main Library, and for better working conditions for the Processing
Divisions, and stated that "careful study should be made of the suitability
of Brock Hall for Library purposes".
A report was also submitted to the Senate Committee on Standards for Quality
Education at U.B.C, in which the ultimate requirements for the library
system were forecast.  Providing that the University adheres to Senate's
decision to limit enrollment to 27,500 students, accepted standards for
library accommodation would call for 10,450 seats.  Buildings which exist,
which are under construction and which have been proposed to the Senate
Committee on Academic Building Needs will contain a total of 9,750 seats,
acceptably close to the requirement.  In respect to collections, the same
present and future buildings will house 2,525,000 volumes, a collection
size which will be attained well before the end of the decade.  When the
collection exceeds this size, or in the event that all proposed buildings
are not constructed by 1980, portions of the collections must be moved into
storage; in fact, thirty-seven thousand volumes from the Main Library have
already been moved to a compact storage area in the basement of the Woodward
Library.  Librarians at British Columbia's three public universities are
British Columbia.  University.  Senate.  Committee on Academic Building
Needs.  Report. July 20, 1971.  p. 12.
2 Ibid., p.8. 3
considering the feasibility of a jointly operated storage library , but it
is unlikely that such a building can be constructed in the near future;
thus expensive commercial storage may be the only alternative if the library's building programme continues to lag.  Irrespective of the physical
problems created by a lack of physical facilities, the absence of good libraries for education, fine arts and the sciences is detrimental to the
quality of teaching, learning and research at this university.
Stuart-Stubbs,   Basil.     The New  England  Deposit  Library  and  the Hampshire
Interlibrary  Center;   a  survey of  two storage   libraries  performed  for  the
university   libraries of  British  Columbia.     Vancouver,   University of B.C.,
1970.     43   p.     (Published as  ERIC/CLIS  Document 046 478). III.  Public Se rvices
1.  Branches, Divisions, Subject Collections.
In 1970/71 the trend toward increasingly heavy use of library services continued.  Most branches and divisions loaned more materials than ever
before; in several instances, use has doubled in just four years.
For the fifth year in succession, the system of branch libraries registered
more use than the Divisions and Subject Collections within the Main Library.
Branches circulated 332,242 more items than the Main Library; difference
in use between the Branches and the Main Library has increased by another
22.3% in the past year.  The move of the Sedgewick Library into new quarters
will undoubtedly further widen the gap.  It is evident that the planned
decentralization of library services and collections is having the desired
effect of alleviating pressure on the inadequate Main Library building.
Overall use in the Main Library increased by a fraction of a percent, compared with a 14.6% increase for branches.  Unfortunately, some branches,
such as the Curriculum Laboratory, are themselves inadequate, and are experiencing difficulty in carrying heavier service loads.
Some credit for the general increase in student use of libraries must be
given to the Information and Orientation Division, which was created for
the specific purpose of making the Library more accessible to users.
Through tours, lectures, publications, and a service desk in the Main
Library which deals with over ten thousand inquiries per month, the Division
is succeeding in its mission of providing students and faculty with the
assistance and the skills which are necessary for bibliographic survival in the age of the information explosion.
The reference divisions, in addition to providing their customary services,
continued to add to their list of publications; four new titles appeared
during the year, along with three revised editions of earlier works. A
variety of other works were produced, ranging from comprehensive lists of
periodicals to single-page guides.  Nine issues of U.B.C. Library News were
produced and distributed to all faculty members during the year.  Reference
librarians from several divisions were also called upon to provide bibliographical lectures for graduate students.
In order to measure the adequacy of branch library services and collections,
consumer surveys were conducted during the year in the MacMillan Library
(Forestry £■ Agriculture), the Marjorie Smith Library (Social Work) and the
Music Library.
Responses to questionnaires were tabulated, analyzed, and sent to the
respective faculties, schools and departments.  The results indicated a
general high level of satisfaction with the services of these branch libraries.  Most complaints, understandably, related to the inadequacy of
collections, which are limited in size by both available space and available
funds; this deficiency was noted particularly by those faculty members and
students engaged in interdisciplinary studies.  In awareness of this trend
toward such interdisciplinary work, and seeing in it a particular challenge
to library service, the Library formed a task group to discover ways and
means of accommodating scholars whose interests are outside the scope of
traditional disciplines.  It is clear that the branch libraries and reading
rooms in particular must be able to adjust quickly to shifting emphases in study and research.
Although the book is far from being dead, an increasing amount of information is becoming available in machine-readable form, information relating
for the greater part to the sciences and social sciences.  This information
is generally of two types:  bibliographical and statistical.
Through its Science Division and Woodward Biomedical Library, U.B.C.
Library is cooperating with the National Science Library in providing
access to a variety of bibliographic tape services.  Fourteen faculty
members and graduate students in eight departments subscribed to this
programme for the selective dissemination of information; individual
"profiles" relating to specific literature interests were drawn up, and
compared by the National Science Library's computer to its collection of
data tapes.  In assessing the usefulness of this approach to scanning
current literature, one participant in U.B.C.'s programme noted: "The
computer print-out has, in effect, carried out a preliminary screening
and has 'short-listed' references possibly deserving closer attention.
Random checks indicated that the profile... retrieved at least 95% of the
current papers of interest to our group... Furthermore, each entry of the
print-out was on a separate, perforated sheet of paper... which could serve
as the basis of a personal filing-system. The time saved in avoiding the
necessity of transcribing references of interest should also be considered
when assessing the merits of the method".  Even the most futuristical1y-
minded computer enthusiasts will concede that a trained and educated mind
is still a more efficient tool for the random or systematic retrieval of
Dutton, G.G.S., and Gibney, K.B.  Computer retrieval of carbohydrate
references from the current chemical literature.  Carbohydrate Research,
v. 19, 1971, p.393-399. information; however, it is clear that progress is being made toward the
effective use of electronic machinery in the handling of a superabundance
of citations.
In order to come to grips with increasing amounts of machine-readable
statistical information, the Director of the Computing Centre and the
University Librarian drew up plans for a jointly operated Data Library,
to be opened in 1971/72.  This new service will perform the traditional
library functions of acquiring, listing, organizing, storing and making
available for use magnetic tapes containing information relating to such
things as public opinion polls and censuses.
2.  Reading Rooms.
In its second year of activity, the Reading Rooms Division continued to
arrange for the acquisition and cataloguing of materials for thirty-eight
reading rooms, and to assist departments in the administration of them.
It is now possible to describe with greater accuracy the dimensions of
the reading room system.
There are 53,470 books and 10,605 bound volumes of journals in reading rooms,
a total of 64,075 volumes.  They receive 2,163 journals and other subscriptions on series.  In addition, they contain uncounted numbers of pamphlets,
reprints, government publications, maps, slides and index files. Twenty-
six of the reading rooms permit materials to circulate, and loaned a total
of 52,749 items during the year.  Library and departmental costs for collections amounted to slightly over fifty thousand dollars. 10
An  attempt was made  to measure  the   rate of use of  the   reading   rooms.
Using  as  a  standard  a  three-hour occupancy  period   in either  the morning
or afternoon,   it was  estimated on  the  basis of sampling  that over a
nine-month period  the  annual   occupancy  for thirty-seven   reading   rooms
was  close  to a hundred  thousand.     There   is   little question  that  the   reading   rooms  constitute an   important  adjunct   to  the   library's   larger   information  system.
3.     Copying.
The use of copying machines increased by another 19.44% in 1970/71:  a
total of 1,897,799 exposures were taken by library users and staff.  The
constantly increasing amounts of copying which are taking place in libraries have been a matter of concern to publishers and authors, who have
suspected that the purchase of copies of parts of books and periodicals
has resulted in a loss of sales; moreover, some have put forward the view
that the "fair-dealing" clause in the present Copyright Act should be
altered or deleted, and that any copying of any published work without the
payment of royalties should be made illegal.
In order that the debate on copyright and copy machines could be conducted
in the light of hard fact, a national survey of university library copying
practices was conducted.   It was learned that Canadian university library
copying machines were registering about fifteen million exposures per year,
but that about half of the exposures were made of a miscellany of unpublished
Stuart-Stubbs, Basil. Purchasing and Copying practices at Canadian
university libraries. Ottawa, Canadian Association of College and
University Libraries, 1971. 46p. 11
material.  Forty-four percent of copies were taken from books and periodicals, and a fifth of these copies were of Canadian books and periodicals,
or roughly 1,320,000 exposures. The average number of pages copied at any
one time from a Canadian book or periodical was approximately eight.
Considering the great number of individual works involved, that the copyright on many had lapsed, and that the amount of money paid for each exposure averaged seven cents, a scheme for the direct collection of royalties
appeared to be neither practical nor economical. 12
I V.     Collect ions.
!•     Funds.     In   1970/71,   seven  Canadian universities  spent  over a million
dollars on  acquisitions  and  binding:
Alberta $1,851,670
Toronto $1,717,358
U.B.C. $1,341,807
Western  Ontario $1,322,283
York $1,294,894
Manitoba $1,056,162
Carleton $1,049,470
In  the current  fiscal   year,   it  appears  that  U.B.C.  will   drop  from  third
to fifth  place on  the   list.
Research   libraries  everywhere are encountering  difficulty   in meeting  the
material   needs of  their users.     The  number of  books  and journals   is   increasing   rapidly,   and  the   interests  of  faculty members  and  students  to
continue  to expand,   resulting   in  the  constant escalation of demands upon
libraries.     It   is   the general  experience of   librarians  that   the  supply of
current materials   is  consuming  a higher and  higher proportion of  their
budgets  every year.     To complicate  the  situation  further,   it   is  not only
the  abundance of desired new materials,   but  also their cost   that  accounts
for  these extreme  budgetary pressures.     Inflation   is driving up  the prices
of  books  and journals  published   in  the  United  States and   the  United Kingdom,
the  two main  sources of  English   language publications,   and  the main  suppliers
of printed materials  to North American   libraries.     How serious   is  this
inflation? 13
In  the case of  British  books,   the  average price of  adult  non-fiction
increased  by 8.7% between   1969/70  and   1970/71.     Price   increases  for some
categories of books of particular   interest  to universities were more
extreme.     The cost  of books   in  the  social   sciences generally   increased  by
22.9%.     In  specific areas,   the  situation was  even worse:      law books   rose
91.4%   in price,   architecture  and  town  planning books  55.3%,   pre-history
and anthropology books 45.3%.
In the case of U.S. hardcover books, the average price rose 22.7% between
1969/70. As in the case of British books, particular categories exceeded
this percentage: art books increased in price by 80.1%, history books by
38.6%,   education books  by 53.7%.7
Periodical  prices also  reflected the   inflationary trend.     Between  1970  and
1971,   prices  for British journals   increased  by   16.8%,   for  U.S.   and
Canadian journals   10.5% and  for journals published   in  all   other countries,
In August,   the United  States   introduced  fiscal  measures which were pointed
toward currency   revaluation,  which would  further erode  the purchasing
power of  the  Library.
U.B.C.   Library's  expenditures on  books  and  periodicals   increased  by 7.7%
in  the  same period.     In  the   light  of the  above,   it   is  clear that   the pro-
Average book prices.     Library Association  Record,   v.   73,   no.  8,  August
1971,  p.   154-155.
Bowker Annual   of  Library and  Book Trade   Information,   1970,   p.   40;
1971,   p.   90.
Merriman, J. B.  Comparative index to periodical prices.  Library
Association Record, v. 73, no. 8, August 1971, p. 157-158. 14
gramme for the acquisition of new materials must suffer.  In fact, although
the inflow of new materials is now being restricted, it will not be enough
to stop the erosion of the Library's programme for the development of its
research resources through the purchase of out-of-print materials, reprints
and collections.
It seems doubtful that the University will be able to meet these continuing
inflationary pressures with funds sufficient to maintain customary levels
of purchasing.  It is becoming increasingly difficult to provide materials
in support of the current academic programme.  Thus faculty members and
students should not be surprised to find the Library less willing to commit
itself to the purchase of new subscriptions, additional copies of books and
journals, materials to support some new area of interest.  In the same vein,
library expenses arising out of new programmes brought before Senate should
receive even closer scrutiny in the future.
2.  Collections.
Ten years ago, the Library's collections numbered five hundred thousand
catalogued volumes.  Early in 1969, it catalogued its millionth volume.
By the end of 1971, it will have added another half million volumes, making
it the second largest university library in Canada.  By the middle of the
decade, the second million mark will have been passed and, as has already
been pointed out, by 1980 the collection will have reached the size which
can be accommodated in all existing library buildings, those which are under
construction, and those which are being proposed for construction.  These
developments seem bound to take place, irrespective of the diminishing
purchasing power of the budget. 15
Catalogued volumes represent only a portion of the Library's collections.
There are in addition nearly seven hundred thousand government documents,
and over a million microforms, which together already occupy almost an
entire floor in the stacks of the Main Library.  The map collection has
grown to seventy-five thousand pieces.
The problem of housing the burgeoning collections is not a problem of
tomorrow, but of today. Already a significant part of the Asian collection is in compact storage in the basement of the Main Library.  The Map
Division has been unable to adjust to its own growth, because the floor
of the space which they occupy, designed as a reading area for the Special
Collections Division, is incapable of bearing the additional weight.  Early
in 1971, thirty-seven thousand books were withdrawn from the Main Library
collections and removed to compact storage fortunately available in the
recently completed addition to the Woodward Library.  Selected for storage
were those monographs which had never been borrowed or which had been
infrequently borrowed; experience in intervening months indicates that
there is little regular demand for these particular books.  However the
fact that they are not readily available to be seen on the shelves must make
the Library less effective for its users, who may never know what they are
missing while scanning the collections in the stacks.
The problems of reconciling shrinking budgets, increased production of
literature, growing collections and limited space are ones which all research libraries are facing.  In British Columbia, libraries at the three
public universities have been working for a number of years on common solutions 16
to these problems.     Where overlapping programmes of   instruction  do not make
it   impossible,   they have  been  attempting  to coordinate collection  development   in order to avoid unnecessary  and expensive duplication and   triplication.     That  they have already enjoyed  a measure of  success was made evident
this year by a  study of  the monographic  holdings of  libraries at   U.B.C,
the  University of Victoria and  Simon  Fraser University.     Duplication of
titles was much   less  frequent  than   is  commonly  supposed,   or had  been  expected  by  the   librarians.     Eliminating  extra copies within  each   library,
it was  discovered  that   the  three   libraries  contained   1,170,000  titles,
distributed  as  follows:
Unique to U.B.C. 416,625
Unique to U.Vic. 115,500
Unique to S.F.U. 59,483
Common to U.B.C. and  S.F.U.         98,900
Common to  U.B.C. and  U.Vic.       168,000
Common  to U.B.C.,   S.F.U. ^cc  -,-,r
and  U.Vic. 266'775
Common  to U.Vic,   and S.F.U. 43,717
Analysis   revealed  that  there were 836,841   unique  titles among   the  three
collections,   of which 70.8% were held  at only one  library,   18.6% were
held  at  two  libraries,   and   10.6% were  held   in common.
A study of current  purchases of  French and  German  books  at  U.B.C.   and  the
University of Victoria was made,   and   it was   learned  that  the duplication
rate was  55% and 36%   respectively,   acceptable  levels  considering  the  similarities   in  course offerings  at  the  two   institutions.
Studies of journal   subscriptions  at  the  three   libraries  are  now under way. 17
Ultimately, the collections at the public universities and colleges must
be viewed as a single, decentralized resource for higher education in the
province, consisting of probably as many as four million volumes by the end
of the decade.  In developing the bibliographical machinery necessary to
make the contents of these collections known to library users everywhere
in British Columbia, the university libraries are contributing to the
development in Ottawa of the National Library's Union Catalogue, which will
eventually be directly accessible by computer terminals.  In the meantime,
the libraries are linked by Telex to the existing Union Catalogue, and to
one another, and service is already efficient in terms of present levels of
the sharing of collections.  In addition, the three universities have produced lists of their periodical holdings, the form of publication which
accounts for most interlibrary loans today.
A shared storage facility must be part of any plan for the future development
of academic and other libraries in the province. As long as printing presses
continue to operate, libraries will continue to grow.  If printing presses
are superseded, then libraries will still be necessary to organize, store
and make available information, whatever means is used to record it. Whatever techniques of miniaturization become practical and economically feasible, the end result must be the same:  libraries at universities will run
out of physical space.  In that connection, the end is already in sight for
the core of U.B.C.'s campus.  Beyond 1970, libraries at the universities
will be compelled to retain in their local collections only those materials
for which there is a regular demand.  Important but infrequently used
terials will be somewhere else, and depending on the economics of future
ma 18
methods of transportation and communication, these materials will be brought
to the user, or the user will be brought to the materials, in their vast
centralized repository.
3.  Systems and Processing.
In 1970/71,  164,117 volumes were added to the collection, the largest number
processed in any year in the Library's history, and 34,834 volumes more than
were processed in the previous year, representing a 26.9% increase in production.  These statistics would seem to belie the contention that the
Library's ability to purchase books is being curtailed. The explanation
for this extraordinary increase can be found in the fact that two major backlogs were eliminated during the year.
One of these backlogs consisted of approximately eighteen thousand volumes
which had been acquired during the middle nineteen-sixties, when the processing staff could not keep abreast of new purchases; at its largest, this
backlog consisted of some forty thousand volumes.
Another backlog was distributed around the campus in reading rooms.  Between
the fall of 1969 and the summer of 1971, the Reading Rooms Division sent
over twenty-seven thousand uncatalogued volumes to the Processing Divisions.
The task of listing the reading room collections is almost completed.
Among large research libraries in North America, U.B.C. is almost unique
in having no dormant backlog of uncatalogued materials in European languages,
but only currently purchased materials in process.  That this has been
achieved with little increase in staff and in some of the worst working
conditions at the University is testimony to the quality and character of
the personnel. 19
Unfortunately, the picture is not perfect.  It was not possible to produce
and file cards at a rate equal to the production rate of other book processing units, even though the completion of card sets jumped from 63,258
in 1969/70 to 83,400 in 1970/71, an increase of 31.8%. At worst, some cards
were eight months late in being filed.  To correct this situation, a crash
programme was initiated during the summer of 1971, with the aim of eliminating the card backlog by April 1972.  In order that public access to collections should not suffer in the interim, the Systems Division arranged for
the regular production of a printed list of recently catalogued books, as a
by-product of the acquisitions system.  Together with other machine-produced
listings, this list provided in the Main Library concourse in conjunction
with the union catalogue almost complete bibliographical control over all
volumes on order, in process, or catalogued.
However, the cataloguing situation in respect to publications in Asian
languages leaves much to be desired.  Upon its foundation a decade ago, the
Asian Studies Division was faced with an uncatalogued backlog of 72,200
volumes; in 1971, the backlog had increased to 113,800 volumes, despite ten
years of constantly rising catalogue production.  Even though cooperative
cataloguing methods with other Asian libraries are employed, the processing
of materials in Asian languages remains one of the most difficult and expensive of library programmes, requiring specialist staff and complicated
production methods.
The Systems Division, after careful study of costs and benefits, decided upon
the installation of a mini-computer system, to replace the card punches
now servicing the circulation system's many terminals, to increase capacity
and flexibility in the collecting of data from the circulation and other
systems, and to enable the Library to proceed toward on-line systems.  The 20
principal support for Library systems is provided by the Data Processing
Centre, which during the year arrived at the decision to install a new
system, one which will be more compatible with those used at other universities.  This will facilitate the development of collaborative systems.
The Systems Division is already cooperating with the University of Victoria
and Simon Fraser University in the design of a single acquisitions system
for use at the three libraries, which will make it possible to reach new
levels of control in the joint development of collections and expenditure
of funds, with attendant economies. At the same time, the Systems Division
is re-evaluating present systems, and is developing a data management
package to be used in programming for the new computer system in Data
Although it does not presently appear to be economically justifiable to
implement on-line systems, the Systems Division is proceeding on the
assumption that new equipment will be more cost-effective, and that within
the decade the point will be reached when on-line applications will be
commonplace. To an increasing extent, the Library must rely on the computer
to contend with burgeoning information.  In the near future, the Library
will require large blocks of on-line digital storage, remote terminals,
and more computer time.  Costs for maintaining systems will certainly rise,
but will be offset by further improvements in the level of service.
k-     Use-
The Library established another landmark in 1970/71 by lending more than
two million items. Recorded loans increased by another 9.2% over the previous year. 21
Although there were some extraordinary increases in use, as in the case of
the Curriculum Laboratory, the Special Collections Division and the Government Publications Division, there were a few notable decreases.  In both
the Main Library stacks and the Sedgewick Library, which between them
account for more than half of the loans within the Library system, use
dropped slightly. An examination of daily statistics revealed that this
diminution was tied directly to winter snow conditions and the transportation strike.
The circulation of books from the Reserve Book Room in the Main Library
diminished by another 14.2%.  The number of volumes loaned has dropped
from a high of 166,443 in 1965/66 to 34,389 in the past year.  Expressed
as a percentage of total Main Library circulation, reserve use has plummeted
from 30.3% to 4.9%.  The explanation for this lies in the Library's regular
analysis of the history file, one of the products of the automated circulation
system, to establish which titles should be purchased in additional copies,
and which titles should never have been placed on reserve in the first
instance. As a result of this approach, access to needed titles has been
improved, while at the same time staff costs have been reduced.  The reserve
collection is one fifth of its size five years ago.9
The general increase in use which has been taking place in recent years
can not be attributed simply to greater numbers of students. An analysis
of loan statistics in relation to registration shows that per capita
Simmons, Peter.  Reserve collections:  some computer assistance for
the perennial problems.  Canadian Library Journal, v. 29, no. 2,
March-April, 1972.  (To be published) 22
borrowings have been rising almost steadily, and particularly since the
computer-based circulation system was installed, the branch library system
developed, and the collection enlarged.
Academic Year
Per Capita Loans
Summer Per
Capita Loans
Ten Year Increase
It should be noted, in considering these figures, that loans during the
summer session take place during less than a two month period.
Further study revealed that graduate students borrow, on a per capita
basis, three books more per session than do undergraduates, and that
faculty members borrow about half as many as students.
U.B.C's undergraduates, if they do borrow fewer books than graduate
students, are still among the heaviest users of library materials in
North America.  Even in its present crowded quarters, the Sedgewick Library 23
is among the major established undergraduate libraries on the continent, a
group which includes Cornell, Harvard, Illinois, Indiana, Michigan, Michigan
State, Stanford, U.C.L.A., Texas and Washington.  In this group, the Sedgewick Library stood third in terms of volumes loaned.  Its collection turned
over 5.2 times, a high rate of use which tied for first place with Washington's.  It stood third in terms of loans per student, after Harvard and
Stanford, but neither of the two U.S. universities has more than six
thousand five hundred undergraduates.  The Sedgewick was lowest on the list
in one respect:  the ratio of reserve circulation to total circulation,
evidence that the principle of rationing is being successfully avoided.
This impressive record says nothing of undergraduate borrowing from other
libraries on campus, and is a favourable omen for the Sedgewick Library in
its new quarters.  Nor do circulation records in general tell the whole
story about the use of the Library; a survey in the Woodward Library indicated an in-house use double that of recorded loans. 24
V.    Administration.
1. Budget.
The  Library's  expenditures  for  1970/71   amounted  to $4,490,663,   representing
7.44% of the  University's expenditures,   down from 7.5^   in  the previous year.
The Canadian average   in   1970/71  was 8.06%.     After Toronto and Alberta,
U.B.C.'s expenditures  for  library  purposes were  third highest   in  Canada.
Expenditure per student was $210.56,   compared  to the  Canadian  average of
$246.64,   and  to $225.52  and $259.77 at  Toronto and Alberta.
2. Relationships.
The increasing interdependence among libraries was reflected in 1970/71 in
the activities of the province's three public universities.  On October 15,
1970, the university librarians of Simon Fraser University, the University
of Victoria and U.B.C. established an informal organization named Tri-
University Libraries, with the three-fold purpose of 1) improving and
developing cooperation among the three libraries;  2) working towards a
coordinated policy for long range library growth and development with coordinated acquisitions policies, shared resources, the development of compatible
machine systems, provision of easy and rapid communications systems, provision
of shared storage facilities, and exploration of other areas of cooperation;
3) cooperation with other educational, library and research institutions
and organizations inside and outside the geographical area to further the
purposes of the three libraries.  In order to work toward these objectives,
a number of task forces were set up to deal with specific areas of library
activity:  acquisition and preservation of newspapers, collection sharing, 25
classification of Canadiana, conversion of bibliographic records to
machine-readable form, information systems, cooperative cataloguing, etc.
Notable progress was made during the year in attending to a myriad of
technicalities upon which the broader aspects of cooperation must be based;
as a result, the resources of the libraries were more efficiently utilized
by a larger community, and cost savings were achieved at the operational
3. Personnel.
In   1970/71   the establishment of the Library   included   102   librarians  and
308  supporting  staff.
Turnover  in  both groups declined  sharply.     The  turnover  rate  for supporting
staff was 37.2%,   down  from 49%   in   1969/70.     While  current economic  conditions
may  account   in part   for this drop,   careful   staff selection,   the Library's
practice of promoting  from within   (forty-four supporting  staff members
were promoted  to more   responsible positions  during   the year),   coupled with
competitive  salary  scales,  must  have contributed  to  this   increase   in
stabi1ity. 26
VI.  Concluding Remarks.
From the foregoing, it is easy to discern the future course of development.
Given the proliferation of information and the constant expansion of the
University's programme, it is essential that the system of libraries
continue to expand.  The limits of the on-campus library system have been
defined, and must be met within the present decade.  In the same period,
a beginning must be made on facilities for cooperative storage of library
materials in excess of campus capacities.
In controlling bibliographic information and library resources, the
Library's dependence on the computer will increase, as well as on other
new products of technology.
Higher levels of use will accompany these developments, as a province-wide
library system for higher education emerges, linked to a national network.
Yet, despite the dimensions of these larger systems, service at the
individual level must be more personalized and specialized.  The units
which make up the larger system must themselves be flexible, in order to
meet new demands as they arise.  New methods of performance measurement
and evaluation will be introduced, as a means of holding costs to a
m inimum.
Evolution toward the Library of 1980 is already under way. 27
Fiscal Years, April-March
1968/69 1969/70 1970/71 1971/72*
Salaries & Wages       1,949,238 2,204,115 2,584,069 2,985,035
Books and Periodicals    998,414 1,127,291 1,214,875 1,196,030
Binding                111,506 112,709 126,932 151,968
Supplies, Equipment      359,000 428,873 482,787 393,302
3,418,158   3,872,988  4,408,663   4,726,335
* Estimated Expenditures 28
March 31 Net Additions Withdrawals  March 31
1970 1970/71 1970/71 1971
Volumes - Catalogued         1,192,842 164,117 1,689 1,355,270
Volumes - Controlled Storage     17,915   17,915 0
Documents                  603,414 65,761 — 669,175
Films &  Filmstrips               172 397 — 569
Microfilm (reels)             27,224 3,051 — 30,275
Microcard (cards)             107,840 480 — 108,320
Microprint (sheets)           618,500 79,500 — 698,000
Microfiche (cards)            337,246 74,772 — 412,018
Maps                       70,861 4,840 498 75,203
Manuscripts                 1102 Ft.* 1,698 Ft.* — 2,800 Ft.~'
Phonograph Records             22,260 2,000 110 24,150
* Thickness of Files APPENDIX C
Recorded Use of Library Resources
September 1970 - August 1971
1967/68  1968/69  1969/70  1970/71  % Increase/
Main Library
Decrease o\
General Stack Collection
Reserve Circulation
Asian Studies Division
Fine Arts Div is ion
Government Publications
Map Col 1ect ions
Special Col 1ect ions
Branch Libraries and
Reading Rooms
Animal Resource Ecology
Crane Library
Curriculum Laboratory
Law Library
MacMi1 Ian Li brary
Marjorie Smith Library
Mathematics Library
Medical Branch, V.G.H.
Music Library
Read i ng Rooms
Sedgewick Library
Woodward Biomedical
18,1 78
351,004     434,890
88,117       97,279
736,861  860,980  994,104 1138,900
+ 30.5%
+ 18.2%
+ 15.6%
- 11.5%
- 16.0%
- 4.1%
+  14.1%
- 2.2%
+    9.5%
+ 14.6% RECORDINGS 1967/68  1968/69  1969/70  1970/71    %      3°
Record Col 1ect ion
+ 14.3%
+ 30.1%
Music Library Record
Col 1ect ion
SUB-TOTAL       72,399  106,656  121,543  143,093  +17.7%
Volumes for Extensi
+ 4,2%
Drama Collection
+ 1.8%
+ 4.0%
1)  U.B.C. Interlibrary Loan Unit
Original Materials
To Other Libraries
To B.C. Med.Lib.Service
From Other Libraries
From B.C.Med.Lib.Service
SUB-TOTAL 5,963    5,948    7,007    7,224  + 3.1%
To Other Libraries        4,273    4,518    4,961    6,139
From Other Libraries       2,407    2,309    1,943    2,699
SUB-TOTAL        6,680    6,827    6,904    8,838  + 28.0%
2) Special Interlibrary Loan Unit
Original Materials
To Simon Fraser University    789
To University of Victoria     --*
To B.C. Inst. Of Tech.       --*
1 ,200
SUB-TOTAL 789     796    1,394    1,413  + 1.3%
To Simon Fraser University 4,018
To University of Victoria —*
To B.C. Inst. Of Tech. --*
SUB-TOTAL 4,018    6,276    9,516**  5,523     N.A.
* Not recorded separately
** Until 1970, figures represent total requests received, rather than
requests filled.
Grand Total 1,388,328 1,623,286  1,868,466  2,040,272    (+171,806)
+9.2% 31
Stuart-Stubbs, Basil University Librarian
Bell, Inglis F. Associate Librarian
Hamilton, Robert M. Assistant Librarian - Collections
Mclnnes, Douglas N. Assistant Librarian - Public Services
MacDonald, Robin Coordinator of Technical Processes and
de Bruijn, Erik Administrative Services Librarian
Omelusik, Nicholas Head Librarian
Ng, Tung King Head Librarian
Keate, Heather Bibliographer - Science
Elliston, Graham Bibliographer - Serials
Mercer, Eleanor Bibliographer - English language
Shields, Dorothy Bibliographer - European languages
Fryer, Percy Foreman
El rod, J. McRee Head Librarian
Little, Margaret Assistant Head
Original Cataloguing
Bailey, Freda Head
Catalogue Preparations
Turner, Ann Head
Searching/LC Cataloguing
Balshaw, Mavis Head
Butterfield, Rita Head Librarian
Thiele, Paul Head 32
Append ix D cont'd
Dwyer, Melva
Martin, Carol
Macaree, Mary
Joe, Linda
Dodson, Suzanne
Selby, Joan
Chew, Luther
Shorthouse, Thomas
Wilson, Maureen
Freeman, George
Mcintosh, Jack
Burndorfer, Hans
Harrington, Walter
Kaye, Douglas
Head Librarian
Head Librarian
Head Librarian
Head Librarian
Head Librarian
Head Librarian
Head Librarian
Head Librarian
Head Librarian
Head Librarian
Head Librarian
Head Librarian
Head Librarian
Head 33
Appendix D cont'd
Brongers, Rein
Erickson, Ture
Johnson, Stephen
Carrier, Lois
Yandle, Anne
Dennis, Donald
Dobbin, Geraldine
Leith, Anna
Cummings, John
Colbeck, Norman
Head Librarian
Head Librarian
Head Librarian
Head Librarian
Head Librarian
Systems Analyst
Systems &   Information Science
Head Librarian
Head Librarian
Academic Planning
Appl ied Science
Asian Studies
Chem. Engr.
CI ass ics
Comparative Literature
Computing Centre
Creat ive Writ ing
Elect. Engineering
Main Mall North
Administration Bldg.
Civil Engr. Bldg.
Room 305
F. Lasserre Bldg.
Room 7B
Buchanan Bldg.
Room 2250
Chem. Engr. Bldg.
Room 310
Chemistry Bldg.
Room 261
Buchanan Bldg.
Room 2208
Henry Angus Bldg.
Room 9
Buchanan Bldg.
Room 1262
Civil Engr. Bldg.
Room 238
Brock Hal 1
South Wing
Room 204
Elect.   Engr.   Bldg.
Room 428
(Enter Room 434)
Brock Annex
(Former Billiard
Buchanan Bldg.
Room 2208
Geophys ics
Hispanic-Ital ian
Home Economics
Inst, of
Relat ions
Linguist ics
Metal 1urgy
Mineral Engr.
Geog. &  Geol. Bldg,
Room 216
Geology Bldg.
Room 208
Geophysics Bldg.
Ma i n Ma 11
2nd. Floor
Buchanan Bldg.
Room 2220
Buchanan Bldg.
Room 1220
Home Ec. Bldg.
Room 310
Henry Angus Bldg.
Room 310
Library North Wing
8th Floor
Buchanan Bldg.
Room 171
Mech. Engr. Bldg.
Room 212
Metallurgy Bldg.
Room 319
Wesbrook Bldg.
Room 4
Min.   Engr.   Bldg.
Room 201
Wesbrook Bldg,
Block C  Room 221 35
Phys ics
Phys iology
Cunningham Bldg.
Room 160
West  Mall   Block
Room A  112
Hennings Bldg,
Room 311
Wesbrook Bldg.
Block A
Room 203
Health Sc. Centre
Wesbrook Road
Rehabi1i tat ion
Slavonic Studies
Social Sciences
Henry Angus Bldg.
Room 203
Hut M S 1
Room 20
Buchanan Bldg.
Room 2251
Henry Angus Bldg.
Room 305
Frederick Wood
Room 211 36
Senate Library Committee
Dr. M.F. McGregor (Chairman)
Mrs. A. Piternick
Dr. D.G. Brown
Mr. F.J. Cairnie
Dr. D.H. Chitty
Dr. W.C, Gibson
Dr. J.M. Kennedy
Dr. S. Rothstein
Mr. W.M. Armstrong
Mr. K.R. Martin
Dr. A.J. McClean
Elected by Senate
Appointed by the
Chairman of Senate
Miss D. Allen
Mr. J.J. Campbell
Chancellor A. McGavin
President W. Gage
Mr. J.E.A. Parnall
Mr. B. Stuart-Stubbs
Ex-off ic io
Terms of Reference:
(a) To advise and assist the Librarian in:
(i)  formulating a policy for the development of resources for
instruction and research;
(ii)  advising on the allocation of book funds to the fields of
instruction and research;
(iii)  developing"a general program of library service for all the
interests of the University; and
(iv)  keeping himself informed about the library needs of instructional
and research staffs, and keeping the academic community informed
about the 1 i brary;
(b) To report to Senate on matters of policy under discussion by the
Commi ttee.


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