Report of the university librarian to the senate THE UNIVERSITY OF BRITISH COLUMBIA LIBRARY 1987-88 The Report of the University Librarian to the Senate of the University of British Columbia Seventy-third Year 1987/88 Vancouver April 1989 Annual Report, 1987-88 In 1987-88 the UBC Library system underwent its first external review. Preparation for the review began in January, 1988. By July, the Review Committee had visited UBC and completed its report. The Committee's recommendations were studied at length by the Library administration during the fall of 1988 and were considered as well by the Senate Library Committee. As the consultation process has not yet been completed, this report should not anticipate the disposition of the recommendations. It is possible, however, to identify issues of particular concern to the Committee. The report and recommendations focus largely on measures that would permit the Library to maintain its ability to support teaching and research at UBC, while working within realistic expectations for future financial support. Among the difficult issues examined by the Committee are the following: * Increasing costs for both traditional and new information resources The number of academic journals has grown dramatically in recent years. In addition, the annual increase in the cost of journals has been significantly greater than increases in university funding and the Consumer Price Index. According to median figures for university libraries, libraries as a whole are spending more, but the unit costs of both serials and monographs have been going up: serials by approximately 17.2% per title and monographs by approximately 7.8% per volume from 1985-86 to 1986-87. At the same time, the introduction and use of developing information technologies such as CD-ROM will require significant expenditures on both a capital and a continuing basis. Information in electronic formats will greatly increase the Library's service capabilities, but bring little or no likelihood of cost savings. * Maintaining the purchasing power of the collections budget The UBC Library has increased the proportion of its total budget that is spent on collections, reporting collections expenditures in 1986-87 of 32.81%(1) of its total operating expenditures, a higher figure than for other Canadian libraries of comparable size. For twenty-six academic library members of the Canadian Association of Research Libraries, the average for the five-year period ending in 1986-87 was 29.82%. In the Committee's view, a large decentralized library like UBC's is doing well to achieve a figure above 30%. A contributing factor has been the transfer of funds from Library salaries to the collections budget. Such transfers may have a largely hidden but increasingly deleterious effect. Consideration should instead be given to treating the acquisitions budget as entirely separate from all other elements of the Library's budget. (Some steps have already been taken to present and consider the acquisitions budget in this manner.) * The need for a leading research library to maintain a wide spectrum of collections University libraries are attempting to deal with increasing costs in a variety of ways. Given as first priority the need to maintain the unique resources required to support research, a number of measures were suggested by the Review Committee: a written collection policy could assist in (1) The Committee refers to figures reported to the Canadian Association of Research Libraries. These include the cost of binding and vary slightly in definition from figures reported in Appendix C of this report. reducing overlap among the separate units of the Library system; further cancellations can be made to reduce the number of duplicate or multiple subscriptions to an absolute minimum; steps can be taken in future to consolidate and centralize collections in larger branch libraries, further reducing the need for duplication of titles. Without such measures, it will be increasingly difficult for the Library to maintain the necessary range of unique materials and to acquire sufficient new titles as they appear. * Need for a formal mechanism of communicating academic priorities One of the objectives of a formal collection policy is to convey information, developed through consultation, about academic priorities, so that these can be reflected in the Library's acquisitions programme. It is important to establish a regular means of informing the Library of changes in priorities as academic and research programmes shift their emphasis or are discontinued. It is equally important to have an effective mechanism to anticipate and provide for the impact on the Library of proposals for new programmes and research interests. * Loan policies Reductions in the number of duplicate subscriptions combined with increasing numbers of researchers who depend on UBC's journal collections suggest that the lending of journal issues will have to be restricted in future. Appropriate physical facilities will be needed first to ensure that sufficient seating is available for increased on-site use of journals. Security for these areas must also be improved if journal issues are to be available when needed. It seems likely that a non-circulating policy for journals at UBC will require careful consideration and should be implemented, if adopted, as circumstances permit. * Centralization There are without doubt additional operating and other costs arising from the degree to which the UBC Library is decentralized. For many users, the problem of obtaining materials from several different places makes an extensive branch system a mixed blessing. As opportunities arise which permit the consolidation of collections and services, they will have to be seriously considered. The need to limit the proliferation of small branch libraries was, in fact, anticipated in the 1980 report of the President's Committee on Library Space Requirements. While some adjustment has been made, the lack of space available in the Main Library has made any significant reorganization difficult to achieve. * Introduction of new services The Committee has suggested that service priorities be reviewed to ensure that they are consistent with the University's recently-drafted mission statement and with projected funding levels. In the next few years, the public service units must marshal significant resources to implement new information technologies. This will involve difficult choices, perhaps requiring the elimination of some existing services in order to reallocate resources and redeploy staff. * Role of the Library as a provincial resource The UBC Library is conscious of its position as the principal research library in the province and offers an impressive array of services to the community-at-large, as well as to other publicly and privately funded institutions. Its role as a provincial resource, however, has never been successfully defined, nor has provincial funding for these services been provided to date. (The possibility of seeking special funding for the Library's role in supporting graduate study and research in B.C.'s university system is currently being considered.) * Further development of the online catalogue The Committee strongly recommended the implementation of an online catalogue to permit improved access to UBC's large bibliographic database. A great deal of progress has been made in the past year towards this objective: a limited number of public terminals have been provided in library locations; remote online access has been extended to all library card holders; and online access was provided to Simon Fraser University and the University of Victoria libraries through special funding from the Ministry of Advanced Education and Job Training. More recently, online access to UBC Library holdings has been offered to libraries participating in the B.C. Post-Secondary Interlibrary Loan Network (NET) and the Federation Information Network (FIN). The online catalogue system has been very well received to date and current development efforts are being directed towards making our systems easier to use. There is an urgent need for more library terminals and for increased computer support. In the longer term, work to complete the retrospective conversion of older catalogue records must be expedited. (The Library is discussing possible joint proposals with the University of Victoria and Simon Fraser University libraries to obtain resources for further development of online systems and for retrospective conversion of catalogue records.) * Need to replace the automated circulation system The UBC Library was one of the first major libraries to introduce an automated circulation system (1965). The system has served well through the years but is in dire need of replacement. A new system, using bar-code technology, will require labelling of most or all of the Library's collections. (Replacement of the circulation system will be a first priority for funding in the Library's budget proposals over the next two years.) * Need for improved management information The confluence in the last few years of a number of negative factors (e.g. physical constraints, increased demand for services, significant cost increases for library materials, reductions in funding, etc.) has caused many libraries to shorten their planning horizons and to react to change rather than plan for it. That shift in emphasis has made it difficult to allocate sufficient resources to the gathering and synthesis of essential management information. The need for good information as the basis for future planning has increased, but there is a natural tendency to keep resources "at the front line", rather than divert them to less visible - and less easily understood - purposes such as strategic planning. * A number of unusual factors contribute to the cost of library services at UBC The Library offers services and carries added costs which are not common to similar research libraries. Some of these are unavoidable, others will require examination. Among examples cited are the unusually high degree of external services to the province, the provision of ID card services to the entire University, the degree of decentralization (including off- campus teaching hospital libraries), higher than usual costs for student workers, and the modification of Library of Congress classifications to better suit Canadian or professionally oriented collections. Such costs contribute to the perception that the UBC Library is a relatively expensive operation. No attempt has been made here to present the full range of issues addressed by the Review Committee. Members of the Senate Library Committee have had an opportunity to comment on the full report and, after further consultation, the President's office will determine what actions should be taken in response to the recommendations. As noted, action is already being taken in a number of areas where the need is clear and urgent. Events of the Last Reporting Year Use of Services Use of the Library continued to be heavy in 1987-88. Most of the traditional indicators of public service activity showed increases. The number of circulation transactions was very slightly larger than in 1986/87, up by 241 to 1,890,456. Document delivery between campus libraries and the hospital branches rose to 40,150 transactions, a 17.2 percent increase. Interlibrary loans showed an increase of 9.7 percent to 32,432. The use of recordings dropped by 11.5 percent to 283,688. Computer-assisted bibliographic searches were fewer by 2.2 percent at 7,172 searches. Reference questions answered throughout the system increased by 5.9 percent to 405,209, an average of almost 7,800 for every week of the year. The number of orientation tours and instructional sessions increased from 618 to 963, while the numbers of participants in these tours and sessions increased from 11,156 to 12,659. Looking for meaning in statistical variations from one year to the next is not fruitful, but collectively the figures testify that the UBC Library is very intensively used, and that is the best measure of its success and its worth. Library Spaces The Library system faces, as it has done for more than a decade, a serious space problem. During 1987-88 no new space became available, but progress was made in developing and establishing the case for a library building on the old bookstore site and renovating the Main Library. Inclusion of new and renovated library space as a high priority in the University's emerging 8 development campaign gave reason to hope for space relief in about five years. In the meantime, the Main Library building was improved by two projects. The installation of the fire protection system was completed in the spring of 1988. The building now has an upgraded alarm system and is sprinklered throughout. During the summer of 1988 the flat parts of the Library roof were reroofed. Both these projects led to loss and damage of some library material through flooding, but all losses were covered by insurance. Following the fire safety improvements the shelving and collections of the Main Library were completely vacuumed. Another project undertaken by Library staff was the relegation of some 52,000 volumes from the Main stacks to storage. This move used up the last of the Library's storage space. Renovations in the Music Building provided 600 square feet of badly needed space for the Music Library. A small amount of shelving and 14 study carrells for graduate students were added. In the mall space outside the Sedgewick Library entrance Food Services installed a snack bar. The Sedgewick staff inventoried one-fifth of the collection, and weeded volumes of superseded, obsolete and worn-out material from their stacks. Online Catalogue Work to extend the benefits of the Library online catalogue was boosted in December 1987 when the Ministry of Advanced Education funded a joint proposal by the three B.C. university libraries with a grant of $250,000. The money was used in four ways: to upgrade the UBC Library mainframe computer; to provide the Simon Fraser and Victoria university libraries with two terminals each for staff access to UBC Library files; to provide remote access to those files, beginning with UBC faculty; and to install ten public-access terminals in various Library locations. The Library commitment to and dependence on the online catalogue continued to grow. It has become the source of first resort for most catalogue inquiries, and the number of files it contains has gradually increased. The Biomedical Branch Library at Vancouver General Hospital completed a project to add all of its holdings to the UBC Library databases, and it became the first public service unit to remove its card catalogue from the library's public area. In January 1988 the process was begun of adding uncatalogued government monographs to the online Miscellaneous Materials file, so that now all materials received by the Government Publications Division are reachable online throughout the system. A process of retrospective conversion is going on for pre-1988 holdings. Film Library's holdings were also added to the Miscellaneous Materials file and are now accessible throughout the University community. Photocopiers The Library replaced its public photocopiers at the end of 1987. Thirty-one new copiers were installed, each equipped with high- density magnetic debit-card readers, and 16 of them also equipped with coin-changers. A machine with enlargement capability was obtained for Crane Library to meet the special needs of sight- handicapped users. User reaction to the new equipment, to the convenience of using copy cards in preference to coins, and to reduced charges for debit-card copying has been very positive. Reference Service For some time libraries have been superimposing modern information services upon their traditional functions. In addition, information-seeking patterns of students and faculty have been changing in response to increasing quantities of information and to the availability of new technology. During this transition period, reference staff throughout the Library are 10 working to assist users to sort out their information options and to use them effectively. For reference needs a computer database provides fast and efficient access to large amounts of information. It also allows searching for information in ways not available in printed sources. The benefits available are great; however, searches generally require mediation of a librarian between the user and the database. As opportunities or products become available, the library is encouraging users to do their own searching. End-user searching of bibliographic databases through information vendors such as BRS and DIALOG has required that the Library introduce seminars to assist faculty members and graduate students to select the system most appropriate to their needs, to answer questions about why the retrieval does not always match the user's expectations and to learn to use the systems so that the results are reliable. The individual seeking to do his own searching tends to see the Library as the source of expertise when he experiences problems ranging from the selection and installation of hardware to details of the index structure of various databases. Many bibliographic databases are now distributed on CD-ROM. The hardware costs are significant, the software and database costs are substantial, and so far one CD-ROM installation will support only one user at a time. Even with these shortcomings the technology is attractive because it allows unlimited searching for a fixed subscription price. This year CD-ROM MEDLINE was installed in the Woodward Library and in the three hospital libraries. Users and staff are pleased with the service and it seems reasonable to expect that the Library will install other systems within the year. 11 Interlibrary Loans Interlibrary loan services at UBC utilize the most current technologies available: online bibliographic verification and ordering, electronic mail and telefacsimile transmission of requests and materials required urgently. The primary objective is to minimize the time required to obtain materials from other collections. Facsimile transmission is being used for messaging within the Health Science Library Network, for document delivery to off-campus users, and to a limited extent for obtaining documents for UBC users. Hospital libraries send requests for materials from Woodward and other campus libraries via fax; more than 40,000 requests were made last year. The Law Library receives requests and delivers documents using bookfax to law firms and the B.C. Courthouse Library Society. For document delivery the additional costs are covered by charges to the users. For physical delivery of material to U.S. libraries parcels sent by courier to Blaine and mailed from there at the U.S library rate. The advantages are speed and economy. The fifth edition of the B.C. Post - Secondary Interlibrary Loan Manual was issued at the end of the report year. Preservation The preservation of collections so that they can be used by future generations is an important part of the library's responsibilities. In January 1988 Suzanne Dodson, Head of the Government Publications and Microforms Division, was appointed Acting Part-Time Preservation Librarian and asked to direct the Library's preservation activities. Mrs. Dodson retains her divisional headship. Among other parts of the ongoing campaign to preserve library materials, signs have been placed at all photocopiers and in staff areas promoting the proper handling of books; posters, 12 displays, bookmarks, articles, radio interviews, have been employed to foster careful use of library materials; training sessions for library staff and student assistants have been mounted. During the year a hitherto-unknown type of blemish was discovered on some reels of microfilm at UBC. Since then the trouble has been found to exist in libraries in other countries and research towards a solution is being pursued. It is understood that, though the blemishing might occur over time in any location, poor storage conditions such as those in the Main Library hasten the process. One aspect of preservation that is beyond control is that material which is in heavy use will eventually wear out regardless of the care given to it. Librarians are concerned about parts of the collection that are being subjected to very heavy use. The material serving the Health Sciences Library Network constitutes a case in point. Some of it is handled virtually every day of the year and will in due course wear out. Other instances are parts of the Main stack collection, and course books in the Sedgewick Library. In fact they occur throughout the system. Review of Collections The Library is participating in the National Collections Inventory Project, a program under which research libraries across North America (and in other countries) are reviewing their collecting practices. The information obtained from this process is then submitted according to a standardized form to create a central computer record of the strengths and weaknesses of our major research collections. So far at UBC the sections on psychology, fine arts, religion and philosophy, sociology and economics, technology, and physical sciences have been completed. Music, law, medicine, biology, and forestry/agriculture are in progress. 13 Grants, Gifts and Donations Gifts in Kind Gifts to the Special Collections and University Archives Division included the papers of Howard and Gwen Norman, the Trade Union Research Bureau records and the November House records. Mrs. M. Lowry, Mr. D. Lukin Johnston, Dr. L.S. Deane, the late Dr. N. Colbeck and Mrs. E.C. Cooke donated special books or collections to the Division during the year. Donors to the general collections included Dr. H. Abramson, Mr. B. Campbell, Dr. R.M. Clark, Dr. R.A. Jobe, Dr. H.E. Kasinsky, Mrs. J. Kessler, Dr. R.V. Mattessich, Mr. I. Mills and Mrs. G. Warren. Donations One of the most interesting donations has come from a group of over 300 people interested in Ireland, Irish history and calligraphy. By pooling individual donations of $60, the group has raised enough money to buy for the Library a facsimile edition of the Book of Kells. This beautiful reproduction is being virtually hand-produced by a specialized publisher in Europe. UBC's copy will be displayed in Special Collections when it has been received. The Library is grateful to Mr. John Kelly for his energy and his commitment of time in organizing the funding for such an outstanding gift. Thanks are due to the many alumni and other friends who make donations to the Library year after year and whose support enables the purchase of special items from time to time. Mrs. Faye Collins, Dr. Kaye Lamb, Mr. Samuel Lipson and many others must be especially acknowledged for their continuing support. Foundations as well as individuals have supported the Library regularly over the years. The Law Foundation has been generous with its support of the UBC Law Library. The purchase of rare books and manuscripts in Canadian Literature and history has been 14 supported by the Cultural Properties programme of the Ministry of Communications and by the Ernest Theodore Rogers Fund of the Vancouver Foundation. Grants from the Social Sciences and Humanities Research Council have enabled the purchase of materials in a number of areas since 1980; the latest is to support collecting by the Fine Arts Library in the Italian Renaissance period. The Special Collections and University Archives Division received grants for a number of projects: from the British Columbia Heritage Trust for work on fishing and forest products industry manuscripts; from the National Archives of Canada for the processing of photograph collections; from the Social Sciences and Humanities Research Council and the UBC Alumni Association for the preparation of a Guide to the University Archives and Special Collections Personal Papers and Private Records; and from MacMillan Bloedel Limited for the organization of company records deposited at UBC. The generous support provided has allowed the Division to continue an extremely active programme of records organization and publication. Among the many individual and corporate donors in 1987/88 the Library especially thanks the class of 1927, Mrs. J. Selby, MacDonald Dettwiler and Associates, Mrs. J. Tarabulis and Mr. P.T. Ip. The Crane Library received special support from a variety of sources, including the First City Financial Corporation, Mr. J. MacDonald, Mr. and Mrs. Read, Mr. J.W. Phelps, and the President's Croquet Championship. Staff The net change in the number of Library staff was a reduction of 4.29 FTE (1.12%) in 1987-88. Vacancies were reviewed as they occurred to see whether a replacement was absolutely necessary, whether the position could be left vacant temporarily, or whether 15 the position could be eliminated to meet retrenchment needs. When feasible, those positions which had to be refilled to maintain services were filled on a temporary or sessional basis, at a more junior level, or through reassignment of staff from less essential functions. Funds resulting from positions left vacant were used to augment the collections budget or to supplement insufficient allocations for supplies and operating expenses. Turnover resulting from resignation among librarians was higher than normal, in part due to uncertainty of continuing employment, to lack of opportunity for promotion and advancement, and to substantially better salaries at other institutions. In addition, several librarians reached retirement age or retired early. Anna Leith, the Head of the Woodward Biomedical Library, retired at the end of June, 1988. Ms Leith joined the staff in 1959, became Head of the Science Division in 1961, and was appointed Head of the Woodward Biomedical Library in 1967. For many years, she also taught a course in medical librarianship for the University's School of Library, Archival, and Information Studies. Since Ms Leith's retirement, Elsie de Bruijn, Associate Head, Woodward Biomedical Library, has served as Acting Head of Woodward. Laurenda Daniells, University Archivist, also retired at the end of June 1988, after working for the Library since 1970. Mrs. Daniells was instrumental in organizing the University Archives and in building relationships that ensured the collection, preservation, organization for use of valuable material relating to the University's history and growth. Her successor is Chris Hives, a graduate of the UBC Master of Archival Studies programme. Another significant retirement was that of Lois Carrier, Head of the Social Sciences Division from 1966 to 1984. With the amalgamation of the Humanities and the Social Sciences Divisions in 1984, Ms Carrier chose to continue as a reference librarian in 16 the new Division. On her early retirement in June 1988 the position was not refilled and the responsibilities were assigned to other members of the Division's staff. The Catalogue Records Division lost another long-service librarian when Betty Misewich decided to take early retirement at the end of July 1988. Mrs. Misewich worked as a cataloguer for more than 20 years and was responsible for the cataloguing and classification of science materials. Her position was not refilled for budgetary reasons and her responsibilities were reassigned to other librarians in the Division. Brian Owen, Librarian/Analyst, Systems Division, resigned in September 1987 to become Manager of Technical Services for the Fraser Valley Regional Library. He was replaced by Kathy Scardellato, Serials Librarian, who subsequently resigned as well to move to Toronto. At the end of the reporting year, the position in the Systems Division had not been refilled. Laine Ruus, who had headed the Data Library for many years, presiding over its growth and development, left in April 1988 to accept an attractive offer from the University of Toronto Library. After a lengthy search period, during which Jim Henderson, Reference Librarian, Woodward Library, served as Acting Data Librarian, Ms Ruus was replaced as Head of UBC's Data Library by Hilde Colenbrander, who had previously worked as Head of the Research and Development Department of the South African Bibliographic and Information Network. Judith Phillips resigned as Head of the Marjorie Smith Social Work Library in July 1988. In order to provide time to the Library to review the operation of the branch and its viability, she was replaced through the temporary appointment of Beverley Scott. The Interlibrary Loans Division lost the services of Isabel Pit- field through resignation in February 1988. Mrs. Pitfield had 17 provided management services for the B.C. Post-secondary Interlibrary Loan Network for a number of years on a part-time basis. There was also an increase in the number of retirements this year among the Library's support staff. Berching Ho, Library Assistant 4, Catalogue Records Division, Simon Yeung, Library Assistant 3, Curriculum Laboratory, and Walter Marsh, Clerk 2 (audiobook narrator), retired during the reporting year. Several librarians were appointed to fill vacant positions, to replace librarians taking on other temporary assignments, and to fill grant-funded and special project positions. In March 1988 Tomoko Hermsmeier was appointed half-time as Japanese Language Cataloguing Librarian and half-time in the Asian Library in a position established through special funding in support of Pacific Rim studies. Carole Wisdom, who had previously worked for the Library, was appointed in March 1988 on a one-year specified term basis as Curriculum and Audiovisual Material Cataloguer. Angela Schiwy was appointed in July 1988 as grant-funded Project Archivist in the Special Collections Division to organize the MacMillan Bloedel papers. Funding for her appointment was provided through an agreement with MacMillan Bloedel Ltd. Lynn Redenbach was appointed as a temporary Reference Librarian in the Government Publications and Microforms Division in May 1988. Her appointment provided release time to Suzanne Dodson, Head of the Division, to enable her to undertake additional responsibilities as the Library's Preservation Librarian and to permit Connie Fitzpatrick, half-time Reference Librarian in Government Publications, to be seconded on a contractual basis to Statistics Canada. Jocelyn Godolphin, formerly of the Information and Orientation Division, was appointed as Head of the Humanities and Social Sciences Division in September 1987. Ms Godolphin was replaced by Brenda Peterson, who transferred from Catalogue Records to the 18 Information and Orientation Division. Elizabeth Caskey served as Acting Head of the Humanities and Social Sciences Division from January 1 to May 31, 1988 while Ms Godolphin was on maternity leave. Kat McGrath was appointed in August 1987 to replace Kathy Scardellato as Serials Librarian. The appointments of Ron Simmer, Patent Service Librarian, Terry Horner, Catalogue Librarian, and Marjorie Nelles, half-time Reference Librarian, MacMillan Library, were extended for an additional year. The probationary appointments of Martha Whitehead, Reference Librarian, Sedgewick Library, and Ann Rowley, Catalogue Librarian, Catalogue Records Division, were reviewed and both were granted confirmed appointments. Recruiting continued during the year for four half-time positions for Reference Librarians with competency in Asian languages (Japanese, Korean, Indonesian, Indie languages). Only the Japanese language position was filled during the reporting year, as no qualified applicants were found for the others. Since further delay would not be acceptable, a new classification of Bibliographic Associate was established, and the positions were re- advertised on that basis. (The positions were subsequently filled early in 1989.) Reference Publications A Bookman's Catalogue: the Norman Colbeck Collection of Nineteenth-Century and Edwardian Poetry and Belles Lettres in the Special Collections Division by Norman Colbeck, edited by Tirthankar Bose, was published in two volumes by the UBC Press in 1987. The following bibliographies and guides were published by the Library in 1988: Canadian Politics: a Selective Bibliography to 1988 by Laponce, in a microfiche edition. An online bibliography 19 12,000 citations to books, parts of books, articles and conference papers on politics and public policy in Canada. A Guide to the University of British Columbia Archives and Special Collections Personal Papers and Private Records by Chris Hives and Laurenda Daniells. A Guide to Fishing. Forestry and Mining Records in the Special Collections Division by Chris Hives and George Brandak. Theses on British Columbia History and Related Subjects by Frances Woodward, in a microfiche edition. Thanks... Dr. Jonathan Wisenthal stepped down at the end of June after four years as Chairman of the Senate Library Committee. His work on behalf of the Library and his concern for the future of library collections and services at UBC are very deeply appreciated. In Memoriam... One of the Library's greatest benefactors, Dr. Norman Colbeck, died on September 23, 1988 at the age of eighty-five. He will be greatly missed by his friends in the Library and elsewhere at the University. Appendix A SIZE OF COLLECTIONS - PHYSICAL VOLUMES Margh 31/87 Additions Deletions Relegated March 31/88 to Storage Asian Studies Library 198,375 Biomedical Branch Library (VGH) 31,556 Catalogue Records Division 5,567 Crane Library 6,887 Curric Laboratory 101,199 Data Library 499 Fine Arts Library 113,810 Government Publications Division 3,632 Hamber Library (CGSH) 10,182 Humanities & Social Sciences 61,290 Reference Law Library 144,943 MacMillan Library 58,787 Main Library 969,973 Map Library 8,617 Marjorie Smith Library 18,476 Mathematics Library 29,069 Music Library 50,327 St. Paul's Library (SPH) 7,549 Science Reference 24,712 Sedgewick Library 195,290 Special Collections Division 66,678 Woodward 318.368 SUBTOTAL 2,425,786 Storage Collections 213.653 TOTAL 2,639,439 10,227 1,210 54 532 5,219 61 6,558 713 562 3,188 5,871 2,500 29,472 270 974 1,116 3,209 569 2,147 5,832 3,026 2J24 92,434 17 -1 -8 -12 -2,861 -39 -49 -49 -295 -435 -27 -565 -10 -100 -2 -18 -8 -24 -7,478 _£21 -12,304 -500 -42 -51,694 -52,236 +52,236 92,451 -12,304 208,601 32,758 5,621 7,407 103,557 521 119,819 4,296 10,744 64,183 150,379 61,218 947,186 8,877 19,350 30,183 53,518 8,110 26,835 193,644 69,704 327.169 2,453,680 265.906 2,719,586 Appendix B GROWTH OF COLLECTIONS March 31. 1987 Net Growth March 31. 1988 Volumes - Catalogued 2,639,439 80,147 2,719,586 Documents - Uncatalogued 684,557 28,787 713,344 Microfilm (reels) 88,546 1,214 89,760 Microcards (cards) 111,680 - 111,680 Microprint (sheets) 1,087,670 - 1,087,670 Microfiche (sheets) 2,204,580 118,533 2,323,113 Aperture Cards 2,589 - 2,589 Films 1,641 -137 1,504 Filmloops 8 - 8 Filmstrips 2,624 34 2,658 Slides 17,798 154 18,028 Slide/Tape Shows 108 6 114 Transparencies 1,281 1 1,291 Video Tapes 1,830 400 2,230 Videodiscs 1 - 1 Photographs 26,174 70* 22,001 Pictures 74,960 157 75,117 Maps 172,857 3,321 176,178 Manuscripts** 2,185 m 144 m 2,330 m Sound Recordings 163,512 4,587 168,099 Computer Tapes 570 73 643 Microcomputer Discs 139 52 191 Air Photos 755 359 1,114 This represents the number of accessions, which can range from one to several thousand photographs. The 70 accessions this year represent about 60,000 photographs. ** Thickness of files in meters. Appendix C LIBRARY OPERATING EXPENDITURES Fiscal Years. April/March Year Salaries & Wages 1985/86 9,589,910 (63.85) 1986/87 9,584,602 (61.20) 1987/88 10,090,808 (63.55) Collections 4,266,642 (28.41) 4,853,225 (30.99) 4,768,876 (30.03) Binding 202,553 (1.35) 198,148 (1.27) 208,202 (1.31) Other 959,160 (6.39) 1,025,395 (6.55) 810,840 (5.11) Totals 15,018,265 15,661,370 15,878,726 (1) Expenditures from grant and trust funds are not included; in 1987/88 they amounted to $290,328 for collections. (2) Cost recoveries of $246,159 are not reflected in this appendix. Appendix D RECORDED USE OF LIBRARY RESOURCES Years ending June 30 GENERAL CIRCULATION Main Library General Stacks Reserves Extension Fine Arts Government Publications Map Special Collections SUBTOTAL Branch Libraries Asian Biomedical Branch Crane Curriculum Laboratory Film Hamber Law MacMillan Marjorie Smith Mathematics Music St. Paul's Sedgewick Woodward SUBTOTAL Use of Recordings Wilson Music SUBTOTAL Document Delivery Health Sciences Network INTERLIBRARY LOANS To Other Libraries From Other Libraries TOTAL INTERLIBRARY LOANS GRAND TOTAL (General Circulation & Interlibrary Loans) % Increase/ 1985/86 1986/87 1987/88 Decrease vs, 1986/87 514,315 520,708 511,522 25,716 23,188 26,965 9,168 10,251 10,202 95,481 86,449 92,075 120,768 124,574 132,347 11,132 10,957 11,379 21,143 18,827 18,609 797,723 794,954 803,099 +1.02 19,667 19,245 20,013 34,784 30,470 29,681 1,958 1,875 3,108 162,012 161,164 147,107 2,032 2,013 3,492 34,659 34,600 35,496 117,198 117,888 112,750 62,584 55,957 55,167 27,081 30,617 28,752 22,637 24,515 24,884 53,424 53,075 53,185 20,852 20,641 21,747 304,699 288,827 294,175 248,721 254,374 257,800 ,112,308 1,095,261 1,087,357 - 0.72 257,240 267,276 230,380 53,610 53,320 53,308 310,850 320,596 283,688 -11.51 36,532 34,261 40,150 +17.19 17,589 19,035 21,149 +11.11 9,842 10,519 11,283 + 7.26 27,431 29,554 32,432 + 9.74 2,284,844 2,274,626 2,246,726 1.23 Appendix E INTERLIBRARY LOANS Years ending June 30 1985/86 To Other Libraries Original Materials General 1,486 Federation Information Network 969 B.C. Medical Library Service 3,662 Cancer Control Agency of B.C. - B.C. Post-Secondary Library Network 2,504 Bamfield Marine Station 25 SUBTOTAL 8,646 Films 895 Photocopies General 2,312 Federation Information Network 592 B.C. Medical Library Service 713 B.C. Post-Secondary Library Network 4,329 Bamfield Marine Station 102 SUBTOTAL 8.04? TOTAL INTERLIBRARY LENDING 17,589 From Other Libraries Original Materials General 2,496 B.C. Medical Library Service 394 Cancer Control Agency of B.C. ~ SUBTOTAL 2,890 Films 828 Photocopies 6.U4 1986/87 1,551 784 4,423 2,949 m 9,787 823 2,480 206 192 5,362 _M1 2,806 371 TOTAL INTERLIBRARY BORROWING 9,842 1987/88 % Increase/ Decrease vs, 1986/87 1,785 +15.1 875 +11.6 3,857 -12.8 1,829 - 3,039 + 3.1 26 -67.5 11,411 779 +16.6 5.3 2,529 + 2.0 156 -24.3 90 -53.1 6,105 +13.9 79 -57.3 8.959 + 6.3 21,149 +11 -I 3,015 + 7.4 311 -16.2 39 - 3,365 + 5.9 560 -16.4 7,358 +10.3 11,283 + 7.3 Appendix F HEALTH SCIENCES LIBRARY NETWORK July 1987 - June 1988 Interbranch Loans To Other Branches Original Material Photocooies Total % Increase vs. 1986/87 Woodward 6,272 26,190 32,462 Biomedical Branch 727 2,590 3,317 Hamber 477 734 1,211 St. Paul's 424 284 708 Other U.B.C. Libraries 1,446 1,006 2,452 TOTAL 9,346 30,804 40,150 (1986/87) (8,371) (25,890) (34,261) From Other Branches Woodward 688 1,518 2,206 Biomedical Branch 3,400 8,554 11,954 Hamber 3,124 11,729 14,853 St. Paul's 1,438 6,791 8,229 Other U.B.C. Libraries 696 2,212 2,908 TOTAL 9,346 30,804 40,150 (1986/87) (8,371) (25,890) (34,261) +17.19% Appendix G REFERENCE & INFORMATION QUESTIONS ANSWERED July 1987 - June 1988 Main Library Fine Arts Government Publications Humanities & Social Sciences Information Desk Map Science Division Special Collections SUBTOTAL (1986/87) Directional Questions 12,530 1,147 1,309 9,647 476 593 4,843 30,545 (31,038) Reference Questions 8,375 28,622 30,733 46,973 4,206 6,840 8,229 133,978 (134,517) Research Questions 1,711 1,008 1,197 56 466 2,393 6,831 (6,793) Total Questions 22,616 30,777 33,239 56,620 4,738 7,899 15,465 171,354 (172,348) % Increase/ Decrease vs. 1986/87 - 0.58% Branch Libraries Asian Studies Biomedical Branch Crane Curriculum Laboratory Extension Film Hamber Health Sciences Network Law MacMillan Marjorie Smith Mathematics Music St. Paul's Sedgewick Woodward SUBTOTAL (1986/87) GRAND TOTAL (1986/87) 1,377 5,498 259 7,134 2,276 18,918 1,101 22,295 1,403 1,785 748 3,936 7,659 15,436 1,447 24,542 10 180 190 1,024 7,251 357 8,632 7,252 9,059 4,396 20,707 1,611 121 1,732 6,465 7,625 3,679 17,769 2,320 7,868 871 11,059 1,480 2,307 367 4,154 1,626 1,223 393 3,242 2,844 10,146 141 13,131 5,765 20,478 774 27,017 7,394 18,806 198 26,398 7,337 29,222 5,358 41,917 56,222 157,243 20,390 233,855 (53,470) (138,542) (18,443) (210,455) 86,767 291,221 27,221 405,209 (84,508) (273,059) (25,236) (382,803) +11.12% + 5.85% 1 No. of Division Searches Biomedical Branch 759 Curriculum Laboratory 77 Hamber 963 Humanities & Social Sciences 499 Law 94 MacMillan 373 St. Paul's 566 Science 1,489 Woodward 2.352 TOTAL 7.172 1986/87 (7,330) Appendix H COMPUTER-ASSISTED BIBLIOGRAPHIC SEARCHES July 1987 - Juny 1988 2 Student Searches 133 6 47 61 Hi 369 (338) 3 UBC Searches 587 13 573 71 26 58 400 93 833 2.6J4 (2,386) Non-UBC Searches 22 5 4 3 38 _48_ 126 (99) Reference 166 55 390 273 57 264 163 306 988 IMl (2,727) 6 I.L.L 991* 370** LMi (1,780) Data Bases Searched 1,931 99 2,261 685 1,001 604 1,427 1,643 5,391 15.042 (15,203) SDI Reports 166 6 618 169 1.189 2.148 (2,171) 1. Number of searches: a total of the figures in columns 2 to 6. 2. Student specials: limited searches provided to UBC students at a flat fee. 3. UBC searches: for UBC members, excluding student specials. 4. Non-UBC searches: full costs, including staff time, are charged for searches on behalf of persons not associated with the University. These searches tend to be complex and often involve the use of several data files. 5. Reference searches are usually brief inquiries for information not readily accessible in print. 6. ILL verification is a search for the purpose of determining the existence and location of documents and ordering them on-line as interlibrary loans. * The total for Science includes all ILL verification for the Library system except Woodward and the hospital libraries ** The Woodward total includes ILL verification for Woodward and the 3 hospital libraries. 7. A single reference search may involve the use of more than one data base. Staff time for a reference search may vary depending on the number and combination of data bases used. 8. Selective Dissemination of Information reports: the number of monthly updates distributed to clients. Current awareness (SDI) profiles are included in columns 1 to 5 only when they are initially established or subsequently revised. Appendix I ORIENTATION TOURS & INSTRUCTIONAL SESSIONS Julv 1987 - June 1988 UBC students, faculty, staff Community grouos Main Library ^ Fine Arts 6 44 22 289 11 70 Government Publications - 14 132 5 55 Humanities & Social Sciences - 44 857 1 20 Information & Orientation 129 979 18 262 1 10 Map Collection - 21 264 6 79 Science 5 73 4 105 Special Collections 15 72 11 122 5 53 SUBTOTAL 155 1,168 134 2,031 29 287 (1986/87) (92) (1,047) (156) (2,158) (50) (569) Branch Libraries Asian Studies 4 52 183 570 Biomedical Branch 26 73 Crane 4 25 2 25 11 85 Curriculum Laboratory 34 458 78 2,189 2 29 Hamber 16 83 2 20 3 16 Law 18 359 24 1,029 13 342 MacMillan 9 76 5 84 Marjorie Smith 1 12 11 122 Mathematics 1 2 3 7 Music 16 199 St. Paul's 14 115 Sedgewick 116 2,281 Woodward 7 145 39 695 3 80 SUBTOTAL 132 1,432 295 6,612 218 1,129 (1986/87) (258) (3,518) (130) (2,825) (230) (1,039) GRAND TOTAL 287 2,600 429 8,643 247 1,416 (1986/87) (350) (4,565) (286) (4,983) (280) (1,608) * Estimated number of participants Appendix J LIBRARY ORGANIZATION 1987/88 ADMINISTRATION Mclnnes, Douglas N. de Bruijn, Erik Jeffreys, Anthony Keate, Heather MacDonald, Robin Watson, William University Librarian Assistant Univ. Librarian for Administrative Services Assistant Univ. Librarian for Collections Assistant Univ. Librarian for Public Services - Branch Libraries Assistant Univ. Librarian for Technical Processes and Systems Assistant Univ. Librarian for Public Services - Central Libraries ACQUISITIONS DIVISION Davidson, Joyce Head ASIAN LIBRARY Joe, Linda Head BIOMEDICAL BRANCH LIBRARY (V.G.H.l Freeman, George Head CATALOGUE RECORDS DIVISION Turner, Ann Head CATALOGUE PRODUCTS DIVISION Omelusik, Nick Head CIRCULATION DIVISION Banham, Mary Head Appendix J (continued) COLLECTIONS DIVISION Elliston, Graham Forbes, Jennifer Hallonquist, P. Lynne Karpinski, Leszek Kreider, Janice Mcintosh, Jack Bibliographer - Serials Bibliographer - English Language Bibliographer - Life Sciences Bibliographer - European Languages Bibliographer - Science Bibliographer - Slavonic Studies CRANE LIBRARY Thiele, Paul CURRICULUM LABORATORY Hurt, Howard DATA LIBRARY Ruus, Laine /' Henderson, Jim Colenbrander, Hilde FINE ARTS LIBRARY Burndorfer, Hans GIFTS & EXCHANGE DIVISION Elliston, Graham Head Head Head (to April 30, 1988) Acting Head (May 1 to August 1, 1988) Head (from August 2, 1988) Head Head GOVERNMENT PUBLICATIONS & MICROFORMS DIVISION Dodson, Suzanne Head HAMPER MSKARY (Children's/Grace/Shaughnessy Hospitals) Nelson, Ann Head Appendix J (continued) HEALTH SCIENCES LIBRARY NETWORK SERVICES Price, Jane Co-ordinator HUMANITIES & SOCIAL SCIENCES DIVISION Godolphin, Jocelyn Caskey, Elizabeth INTERLIBRARY LOAN DIVISION Friesen, Margaret LAW LIBRARY Shorthouse, Tom MACMILLAN LIBRARY Brongers, Lore MAP LIBRARY Wilson, Maureen MARJORIE SMITH LIBRARY Christensen, Pia Phillips, Judith Scott, Beverley MUSIC LIBRARY Burndorfer, Hans Head (on leave January 1 to May 31, 1988) Acting Head (January 1 to May 31, 1988) INFORMATION & ORIENTATION DIVISION Stevens, Julie Head Head a Head Head Head Acting Head (to April 30, 1988) Head (May 1 to July 4, 1988) Acting Head (from August 2, 1988) Head .ev ST. PAUL'S HOSPITAL LIBRARY Saint, Barbara Appendix J (continued) Head SCIENCE DIVISION & MATHEMATICS LIBRARY Brongers, Rein Head SEDGEWICK LIBRARY Sandilands, Joan SERIALS PMSIQN Baldwin, Nadine SPECIAL COLLECTIONS DIVISION Yandle, Anne Daniells, Laurenda Hives, Chris Forbes, Chuck SYSTEMS DEVELOPMENT DIVISION Dennis, Donald Dobbin, Geraldine WILSON RECORDINGS COLLECTION Kaye, Douglas WOODWARD LIBRARY Leith, Anna de Bruijn, Elsie Cole, John Head Head Head University Archivist (to June 30, 1988) University Archivist (from July 4, 1988) Curator, Colbeck Collection Systems Analyst and Head Systems & Information Science Librarian Head Head (to June 30, 1988) Associate Head (to August 14, 1988) Acting Head (from July 1, 1988) Acting Associate Head (from August 15, 1988) Appendix K SENATE LIBRARY COMMITTEE 1987/88 Dean P.T. Burns Mr. B. Dumka Dr. S.E. Grace Dr. S.C. Lindstrom Dean P.A. Lusztig Dean R.C. Miller, Jr. Prof. A.B. Piternick Mr. J. Ringwald Dr. G.G.E. Scudder Dean P. Suedfeld Mr. J. Williamson Dr. J.L. Wisenthal (Chairman) Ms N.E. Woo EX-OFFICIO Chancellor L.R. Peterson President D.W. Strangway Vice President K.D. Srivastava Mr. A.C. McMillan Mr. D.N. Mclnnes
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The Report of the University Librarian to the Senate of the University of British Columbia 1989-04
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Title | The Report of the University Librarian to the Senate of the University of British Columbia |
Publisher | [Vancouver : The University of British Columbia Library] |
Date Issued | 1989-04 |
Subject |
University of British Columbia. Library |
Geographic Location |
Vancouver (B.C.) |
Genre |
Periodicals |
Type |
Text |
FileFormat | application/pdf |
Language | English |
Notes | Alternative titles in chronological order: Report of the Library Department for the University years 1920-21 and 1921-22 Report of the Library Department for the University year 1922-23 Report of the Librarian to the Senate Report of the Library Committee to the Senate Ninth Report of the Library Committee to the Senate Tenth Report of the Library Committee to the Senate Eleventh Report of the Library Committee to the Senate Twelfth Report of the Library Committee to the Senate Thirteenth Report of the Library Committee to the Senate Fourteenth Report of the Library Committee to the Senate Fifteenth Report of the Library Committee to the Senate Sixteenth Report of the Library Committee to the Senate Seventeenth Report of the Library Committee to the Senate Eighteenth Report of the Library Committee to the Senate Nineteenth Report of the Library Committee to the Senate Twentieth Report of the Library Committee to the Senate Twenty-first Report of the Library Committee to the Senate Twenty-second Report of the Library Committee to the Senate Twenty-third Report on the University Library to the Senate Report of the University Librarian to the Senate The Report of the University Librarian to the Senate The Report of the University Librarian to Senate Annual Report of the University Librarian to the Senate of the University of British Columbia The Report of the University Librarian to the Senate of the University of British Columbia The Report of the University Librarian to the Senate of the University Report of the University Librarian to the Senate |
Identifier | Z736.B74 A4 Z736_B74_A4_1988 |
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University Publications |
Source | Original Format: University of British Columbia. Archives |
Date Available | 2015-07-15 |
Provider | Vancouver : University of British Columbia Library |
Rights | Images provided for research and reference use only. Permission to publish, copy, or otherwise use these images must be obtained from University of British Columbia Library: http://www.library.ubc.ca/ |
CatalogueRecord | http://resolve.library.ubc.ca/cgi-bin/catsearch?bid=1217574 |
DOI | 10.14288/1.0115257 |
AggregatedSourceRepository | CONTENTdm |
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