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Report of the University Librarian to the Senate Nov 30, 2003

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Array UBC   LIBRARY
C
of the University Librarian
to the Sena
L I B R     RT TENTS
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Ol  LEARNING ANt> RESEARCH
■ 7   COMMUNITY AND
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ww>iv.Mwaiyrute.ttr Message from the University Librarian
The next few years will be an exciting time as partners are identified and work is
undertaken to shape the Learning Centre as a crucial element in the development of
BC and UBC.
As the announcement of the Learning Centre provided a new beginning for the
Library, 2002/03 also marked an ending as we embarked on the last year of Furthering
Learning and Research 2000-2003, the Library's current strategic plan. This document
has guided the development of the Library's programs and services and it is testament
to the hard work of the Library's staff and the support of our user community that we
have achieved many of the goals identified in 1999/2000. We have provided annual
reports on our progress and the feedback received from staff and users has been
instrumental to our success. The development of our next three-year plan has begun
and we look forward to continuing discussion and developing partnerships with our
constantly evolving community of users.
An important element of this year's activities has been increasing access to our collections for post-secondary and public institutions across BC. As teaching and research
programs at these institutions grow and change, they too are finding it difficult to
support their local needs with their local collection. In response to requests from colleagues, we have taken a number of steps to expand access to our collections. Specifically, we have significantly decreased our interlibrary loan charges for members of the
BC Electronic Library Network and Interlink as well as extended in-person borrowing
privileges for undergraduates enrolled at SFU and Trinity Western University.
Our ability to support UBC's expanding programs of research and teaching while
increasing access to our programs and services by other post-secondary and public
institutions is severely constrained by our current budget. This situation is exacerbated by the fact that UBC Library received one of the lowest percentages of support
from the indirect costs of research funding pool, as demonstrated by a survey
conducted by the Canadian Association of Research Libraries. Generally, Canadian
academic research libraries receive 8-10% of the indirect costs of research funding
received by their universities; UBC Library received 5%. As the research funds
obtained by UBC continue to increase, so too must the funding for the Library. It is
crucial that the Library's collections and services be able to support these new and
expanding programs of research.
Increasingly, UBC Library performs two functions - as the academic research library
for UBC and as an important resource for BC - but it is only funded to fulfill one of
these roles. The establishment of The Irving K. Barber Learning Centre is the first step
in recognizing the value UBC Library's collections and services have for the rest of BC.
The next step must be appropriate funding to support that role.
0^^__ (g^JL	
Catherine Quinlan
University Librarian
02  Report of the University Librarian to the Senate People
UBC Library recognizes that its staff are its most important resource
in supporting research and learning. It places a high priority on
providing an environment conducive to effective study, learning and
community building.
I lit Libkakv s i i i ok i s lo provide an en\ ironment that
supports effective siudv. learning and community building
look a gigantic step lorward with the announcement on
October s. 00H.V2 ol I he Irving K Barber Learning Centre
The UBC Library recognizes that its staff
-librarians, management and professional staff, support staff and student
staff- are its most important resource
in supporting the research and learning
needs of the UBC community. The Library
is committed to attracting and retaining
excellent staff al all levels, and to
providing them with the training and
development they need to fulfil their
responsibilities. It is also committed to
providing for its users the physical facilities conducive to an effective learning
and study environment and to maintaining and upgrading these. Through a
series of faculty and departmental advisory committees, through periodic surveys, and through an online feedback
system, the Library listens and responds
to the concerns of its users - the students,
faculty and staff of UBC.
Furthering Leari
2000-2003. p,12
civcr t-ioo guests |oin.ed Or Irving K Bather. Or Martha Piper
and Premier Gordon Campbell as they announced the establishment ol tlie c entiv this St-vo million facility, built on
the site now oci upicvl bv Main Libran. and incorporating
Us l'ldS historic core, will he an ,n i ivc ami inviting space
where students, fat ulty. researchers ami community users
can engage with resources and one another I quipped with
wireless lcchnolog\ inside and out. Ihe learning Centre s
high-speed Internet access and vidco-conlcrencmg capabilities will provide llexrble learning spaces, while allowing
users to connect with the world In addition to providing
is years ol collection growth space and environmentally
suitable spate lor rare, special and archival collections, the
Learning Centre u ill house some ol I CC's innovative inter-
disuplinarv programs such as Arts One and Science One
ITojeci architects Powns Aichamkiult is Partners of
Vancouver, in partnership with Hardy Hol/man Pleiller
Associates ot I o> Angeles, have worked closclv with the
building Proieci Steering Cominil lee. co chaired In l">r
Derek Atkins. Associate ViceTresidcni Academic Planning
and I >ean Mourn Ouut le. Agncull urul Si icnces. Consi ruction of the I earning Centre will be staged to minimize the
inconvenient e to users ol Main Libra rv as Library stall'
endeavour lo maintain access lo all ol Main l.ibrarv's ser-
i ices and col loot ioi is during const rue t ion
Report of the University Librarian to the Senat
03 People
Although completion of the Learning Centre will not occur until 2005/06, the
Centre is already offering programs and services. The Learning Centre's first
employee, Simon Neame (Coordinator of Programs and Services) was hired in February 2003 and, to date, three webcasts have been offered by the Centre with
more planned for 2003/04. For further information about the Centre, please visit
www.ikebarberlearningcentre.ubc.ca.
Communications
Working within an environment of rapid change, UBC Library understands the
importance of strengthening communications in order to become a more responsive
and effective part of the University and general community. During 2002/03, the
Library initiated or participated in a variety of activities aimed at promoting and
enhancing communications across the Library system as well as with its diverse user
communities. Unfortunately, as a result of ill health, the Library's first Communications Coordinator was forced to resign. To maintain the momentum established
by this position, the Library engaged a communications consultant to continue to
develop the Library's communications activities. As a result of interviews and focus
groups involving Library staff and users, The UBC Library Strategic Communications
Plan: Setting the Priorities was developed. This document articulates the Library's
communications priorities as well as the core communications programs necessary
to achieve these priorities. Some of the results of these activities can be seen in the
redevelopment of the Library's existing publications and programs and the establishment of new ones.
One of the programs introduced in 2002/03 focused on new faculty. In recognition
of the sizeable influx of new faculty members, which is estimated to continue for the
next five years, the Library developed a more comprehensive orientation program
for these members of the UBC community. A new faculty guide to the Library was
produced and distributed to all new faculty and sessional instructors. As well, the
Library co-sponsored, with the Vice-President Academic & Provost, a reception for
new faculty and participated in the new faculty orientation program organized by the
Centre for Teaching and Academic Growth.
In Fall 2002, the Library conducted its first online User Survey. This survey built on
the mail-in survey conducted in 1999. These surveys are undertaken to allow the
Library to understand better the needs and opinions of faculty, staff and students
and measure satisfaction in three key areas: access, resources and services. Of the
4,500 members of the University community selected at random to participate, 1,925
completed the survey, for a return rate of 41%. The results from the 2002 survey were
very positive with overall satisfaction with the Library increasing to 93% from 90%
in 1999. Those reporting that they accessed the Library's collection of electronic full-
text materials increased from 63% in 1999 to 87% in 2002. Library staff had cause
04  Report oe the University Librarian to the Senate to be proud as 95% of the survey respondents reported that they were satisfied or
very satisfied with the help they received from staff. This increased from 94% in 1999.
Results of the survey were widely circulated to Library staff and users as well as posted
online at www.library.ubc.ca/home/planning.html.
This year was the last year of the Library's three-year strategic plan Furthering Learning and Research 2000-2003. A subcommittee of the University Librarian's Advisory
Committee worked hard to develop the next three-year plan and the results of the
2002 User Survey provided important information for that process. Drafts of the
Library's 2004-2007 strategic plan were circulated to Library staff and users for review
and comment. Distribution of the final version is planned for Fall 2003.
The Library continued to be well-served by a number of advisory committees
including: Agricultural Sciences Learning Centre Advisory Committee; Asian Library
Advisory Committee; Biomedical Branch Library Advisory Committee; Education
Library Advisory Committee; Arts Faculty Library Advisory Committee; Faculty of
Commerce Research and Library Committee; Faculty of Law Library Advisory Committee; Hamber Library Advisory Committee; Life Sciences Library Advisory Committee; President's Advisory Council on the University Library; St. Paul's Hospital
Library Advisory Committee; School of Music Library Advisory Committee; Science
& Engineering Division Library Advisory Committee; Senate Library Committee; and
the University Archives & Records Management Advisory Committee.
These committees are important conduits, bringing issues and information to the
attention of the Library and disseminating information about Library programs
and services to the broader community. One of the most visible activities the
Library undertakes with some of these committees is the eLibrary series, started in
1999/2000.
In November 2002, the Library hosted eLibrary @ubc4, Research, Collaboration and
Digital Library: Visions for 2010. Keynote speakers included Dr. Clifford Lynch,
Executive Director, Coalition for Networked Information and Dr. Douglas Engelbart,
the creator of the computer mouse. Other sessions included panels on State-of-
the-Art Digital Libraries and Models for the Future. The second day featured break-out
sessions that focussed on the development of research projects. As a result of these
discussions, the UBC Digital Libraries Research Working Group consisting of faculty,
graduate students and Library staff was formed. In early 2003, the group was awarded
a Peter Wall Institute for Advanced Studies Exploratory Workshop grant to pursue the
development of a Canadian digital library research agenda. Planning is underway to
hold this workshop early in 2004.
The University Librarian and the President's Office co-hosted the 13th annual Authors'
Reception to recognize and celebrate scholarly publications by UBC faculty members
Report of the University Librarian to the Senate  05 People
produced during the previous year. A total of 167 works were included in the event.
To draw further attention to the scholarly activities of UBC authors, the Library
established a UBC Authors' website and mounted a display of the works on British
Columbia subjects in the Koerner Library.
From March 8 -15,2003 UBC hosted Research Awareness Week. Focussing on the
timely issue of sustainability, Research Awareness Week activities included a series
of free public forums, symposia, research days and exhibits. The Library's contributions to the event included instruction in the use of specialized databases and other
electronic resources, term paper research clinics, book displays and a tour of the
newly relocated Map Library. The Library also sponsored a lecture by University
Killam Professor William New entitled Walking with a Bicycle: The Encyclopedia of
Literature in Canada Project.
Library Staff
UBC Library continued to undergo a significant transformation both in its organizational structure and in the way its services are delivered. Some of these changes are
attributable to the way in which information is produced and disseminated while
others are necessary to address new challenges and take advantage of emerging
opportunities. This period of transformation is made more challenging by the changing needs and increasing expectations of the Library's diverse and growing user
communities and the retirement of a significant number of staff.
In the past, early retirement was available only to librarians belonging to the Faculty
Association. In 2002/03, the Library with the approval of the Vice-President Academic & Provost, developed, funded, and implemented an early retirement program
for library assistants. Thirteen library assistants took advantage of this program.
During the reporting period, a number of new positions were established and existing ones reconfigured, including: Acting Assistant University Librarian - Public Services; Assistant University Librarian - Arts, Humanities and Social Sciences; Associate
Law Librarian; Coordinator, Public Services - Life Sciences Libraries,- Eresources Librarian; Human Resources Assistant; Human Resources Clerk; Coordinator, Programs and
Services, The Irving K. Barber Learning Centre; Office and Archival Assistant, Rare
Books and Special Collections.
Staff members who retired or took early retirement include: Russ Anton, Facilities;
Jo Carney, Technical Services; Ray Galbraith, Technical Services; Tsuneharu Gonnami,
Asian Library; Jirina Hatina, Collections; Avron Hoffman, Technical Services; Ann
Hutchinson, Technical Services; Marika Kahle, Technical Services; Heather Keate,
Administration; Ivy Lee, David Lam Library,- Margaret Price, Woodward Library;
06  Rbpokt or the University Librarian to the Senate Helene Redding, Humanities and Social Sciences; Jim Swartz, MacMillan Library;
Sara Vergis, Woodward Library; Joan Whitney, Information Services; and Gladys Wong,
Technical Services. Library staff recognized for their long-term service to the University through their induction into the 25 Year Club or Quarter Century Club included:
Lee Ann Bryant, Linda Chiu, Jocelyn Godolphin, Jirina Hatina, Bilkiss Kassamali,
Helen Lo, William Ng, Barbara Saint, Alamelu Sundaram, Jung Whang, Joan Whitney,
and Wing Wong.
Further details about staff changes are listed in Appendix A: Library Staff.
Training and Development for Staff
The Library Overview Training Series, a structured introductory training program on
the Library's functions and services for all staff, was launched in November 2002.
This series of core topics helps to develop a common understanding of the Library's
mission and goals and fosters cross-unit communication and career development.
As in previous years, the majority of staff training occurred in-house, providing
in-depth coverage of public and technical services. A MOST program facilitator
presented a two-day course on supervisory skills to supervisors and managers.
Library staff also took advantage of other campus learning opportunities including
courses offered by Continuing Studies, Organizational Training and Development,
and the Centre for Teaching and Academic Growth. Off-campus venues provided
additional training in computer skills, interpersonal skills, and a wide range of library
specialities, such as archival studies, serials cataloguing, law and health sciences
librarianship, interlibrary loan, information technology, and instruction. In addition
to formal training opportunities the Library sponsored 33 organization-wide open
house sessions attended by 86 staff members.
Health, Safety and Security
Health and safety training sessions continue to be mandatory for all staff and include
information about health and safety policies and procedures, emergency preparedness, ergonomics and personal security. In addition, safety committee members are
encouraged to attend training sessions offered by the University's Health, Safety and
Environment department.
Ergonomic risk assessments continued for staff workstations across the Library. As a
result of this work, recommendations were made and implemented for improving
staff workstations and the environment.
Report of the University Librarian to the Senate  07 Learning and Research
UBC Library is committed to supporting the learning and research needs
of its users. It provides instruction and training to help them develop
the information-seeking and critical thinking skills required to succeed in
their studies and as members of a knowledge-intensive society.
This support can take many forms: answering questions
at a service desk in one of the libraries, responding to queries
received through the Library's electronic response service
lib-contacts, offering online tutorials using the Library's website or providing information literacy instruction as part of a
course. Regardless of the method used, the goal is to provide
Library users with the skills and techniques needed to find
the required information efficiently and effectively and to    ■
evaluate it t nlicallv
The UBC Library is committed to supporting the learning and research needs
of undergraduate students, graduate
students, faculty, and staff. It does so
through the acquisition, provision, and
preservation of' information resources
locally, in print, electronic, and other
formats, and through access to information resources beyond the campus.
It provides instruction and training (e.g.
individual, group, Web-based) to help
students develop the information-seeking and critical thinking skills required to
succeed in their studies and as members
of a knowledge -imenshe society. It works
with faculty, students, and staff to find,
develop, and effectively use the information resources they require for the
creation and transmission of knowledge.
In addition, the Library provides the
infrastructure and technology to support
and deliver information resources, it
provides bibliographic access to and
information about them through its
online catalogue and other indexes, and
it manages the physical flow of resources
to and from Lihrary users, whether on
campus or at a distance.
.14
During 2002/03, Library staff answered more than 286,267
questions in person, by telephone or email. This figure represents a decrease of approximately 13% over the previous
year. At the same time the Library expanded its information
skills instructional programs, both on and off campus. A
total of 28,230 participants attended 1,471 classes offered
through Information Connections and other Library instructional programs. This represents respective increases of 6.3%
and 6.9% over the previous year.
In addition, the Library continued to provide tutorials and
online courses in 2002/03 using WebCT for a variety of classes
such as: Information Explorer for English 112; Library Instruction for Biology 140; and Library: Email and Web Searching for
Rehabilitation Sciences. New tutorials and online courses in
2002/03 included; Library Instruction for Biology 112; Library
Orientation for Business Administration 500 (Commerce);
and Library Treasure Hunt for Commerce 299.
The University provided funding for three Teaching and
Learning Enhancement Fund (TLEF) projects originating
from or involving Library staff. These included Library
Instructional Outreach and Undergraduate Plagiarism
08
<t of the University Librarian to the Senate Curriculum Workshops. Library staff also participated in a campus-wide project to
investigate the use of a Learning Objects Repository to organize and store reusable
segments of instructional content.
As the Library's collection of electronic resources continues to grow, how these
resources are listed and accessed on the Library's website are issues of growing importance. In an effort to provide better access to all of the Library's resources, services
and instructional programs, including a more comprehensive and integrated presentation of resources and guides by academic subject, the Library's homepage underwent a substantial redesign, completed in August 2002. An online course reserve
request function was developed for faculty and instructors and made accessible via
the Library's website. In addition, a link from the Library's website to The Irving K.
Barber Learning Centre website was created to keep Library staff and the broader
community updated on the progress of this new facility.
As well as providing the means to access its collections and services, the Library's
website supported the following activities:
■ Rare Books and Special Collections developed a virtual display, Treasures from the
Arkley Collection, which featured illustrated books from the 'Golden Age' of illustration, including works by Randolph Caldecott, Walter Crane, Kate Greenaway, Arthur
Rackham, Edmund Dulac, and Willy Pogany.
■ Education Library staff designed a website and delivered service to students
enrolled in the Masters of Education Technology program through the Faculty of
Education. This was a co-operative program with the Library at Tec de Monterrey
in Mexico.
■ Staff of the Asian Library participated in the Historical Chinese Language Materials
in BC project that produced a website subsequently included in the RLG's (formerly,
Research Libraries Group) Cultural Materials Initiative. This project was a collaborative
effort with support from the Institute of Asian Research and the community.
The Chapman Learning Commons
Located in the refurbished concourse of Main Library, The Chapman Learning
Commons opened in February 2002. The facility offers a welcoming learning environment, providing services and technology for students, faculty, researchers and
community members. Services offered through The Chapman Learning Commons
include peer tutoring, information services and resources, community events and
a laptop lending program, which provides computers that can be connected to UBC's
wireless network inside Main Library as well as outside in the green space between
Main and Koerner libraries.
From its inception The Chapman Learning Commons has been a heavily used space.
The number of visitors to Main Library increased by 1,000 per day shortly after the
opening of the Learning Commons and has remained at that level. Line-ups for the
desktop computers are the norm and all tables and chairs in the space are in constant
Report of the University Librarian to the Senate  09 Learning and Research
use. The laptop lending program was introduced in March 2002 and from May 2002
to April 2003 there were 8,857 requests for 15 laptops. As a result of the success of
the Learning Commons' laptop lending program, this service is being introduced in
other libraries including Woodward, Lam and Robson Square libraries.
Students hired through the Peer Assistants Program helped staff The Chapman
Learning Commons information desk and answer some of the 41,828 queries received
in 2002/03. As well, Peer Assistants initiated and coordinated several programs including Peer Assisted Research, Study Group Registry and The Chapman Discussions.
In addition to hosting community events and learning skills workshops, the Suzanne
Cates Dodson and Earl D. Dodson Reading Room, located off The Chapman Learning
Commons, continued to provide the venue for the ever-popular School of Music
students' noon hour recital series, Music at Main.
Information Resources and Collections
Approximately 5% of the indirect costs of research funding received by the University was allocated to the Library to support acquisitions ($600,000). The Library
requested support from the indirect costs of research funding received by the three
affiliated teaching hospitals and received $70,000. The Library also benefited from
the addition of funding from the tuition increase with $400,000 added to the
Library's base acquisitions budget. As a result, the Library was able to maintain its
usual level of expenditures for collections as well as obtain new resources.
Some of these new resources were acquired by Rare Books and Special Collections
and included: Antarctica, a large photography book printed in Vancouver using a new
printing process; 400 sheets of rare BC fire insurance plans to add to the Library's
extensive collection of such plans; the editorial archive of The Art of Emily Can; and
several additions to the H. Colin Slim Stravinsky Collection.
Koerner Library expanded its microfilm holdings with seven units of The 18th
Century Fascist and Antifascist Newspapers from the British Library 1918-1998, part
four of Women and Victorian Values, and part four of Women's Language and
Experience. Print additions included Loeb Classical Library (494 volumes of Greek
and Latin authors), and New Catholic Encyclopedia.
Electronic resources, particularly online journals continued to grow in popularity
with users. Several new collections were acquired including: JSTOR - Language
and Literature, PsycARTICLES, Cell Press, Kluwer, and Wiley. New databases acquired
included: Business Source Elite, Index Islamfcus, RIPM-Retrospective Index to Music
Periodicals 1800-1950, Journal Citation Reports, Forrester Research, and Korean Studies
Information Service System.
10  Report of the University Librarian to the Senate In addition to new ejournals, the Library added to its ebook collection. New
collections included: Oxford Reference Online, CHEMnetBASE, and Encyclopedia of the
Social and Behavioral Sciences. Online full-text collections acquired included: Chinese
Ancient Texts, SAE Digital Library, Globe and Mail (back to 1844), Canada Statute
Service, and the United Nations Treaty Collection.
As in previous years, the use of the Library's collection of ejournals and eresources
continued to grow. On average, the use of ejournals increased by 124% and eresources
(e.g. online indexes, ebooks) by 24% during the reporting period.
During 2002/03, the process began to select and purchase citation linking software.
This software will provide a direct link from the Library's extensive bibliographic or
citation databases to its online full-text or print collections. This enhancement to the
Library's website will be introduced in 2003/04. Other innovations to improve access
during the reporting period included the implementation of Serials Solutions and the
addition of subject headings to the ejournal list.
As well as increasing its collection of electronic resources, the Library continued to
develop its collection of print materials. While electronic resources are well established
for some disciplines, others have not yet been as well-served and continue to rely on
print publications. The Library maintained its expenditures on books at a level similar
to the previous year's. It is interesting to note that the publishing of scholarly books has
been declining in recent years, and book prices have not increased substantially.
Subscriptions to print periodicals were retained, except for 150 titles for which there
are stable online versions. More such print subscriptions will be discontinued in order
to release funding for other collection needs. Because the growth of the Library's
ejournal collection has been primarily in the science areas, funds were allocated to the
humanities and social science areas to order new subscriptions.
Several Faculties and Departments assisted the Library in funding collections and
their support is gratefully received. Assistance was received from: Arts; Commerce;
Education; Children's and Women's Hospital; Centre for Korean Research; Chemistry;
Continuing Studies; English; Institute of Computing, Information and Cognitive
Systems; IT Services; Law; Metals and Materials Engineering; Microbiology and Immunology; and Pathology.
As the Library's collection continues to grow, space to house the collection becomes
a matter of increasing concern. The Automated Storage and Retrieval System (ASRS)
that will be located in The Irving K. Barber Learning Centre will provide space for over
14 million volumes, equivalent to almost 15 years of collection growth space for UBC
Library. As well, the Library's space needs are being met through the installation of
compact storage in some branches and divisions. In Woodward Library the pre-1990
journals were moved to onsite compact storage to free space in the open stacks for
Report of the University Librarian to the Senate  11 Learning and Research
the active monograph and more current periodicals collections. This compact storage
area is accessible to users and there have been no reported difficulties in accessing these
materials. Publicly accessible compact storage will be installed in Koerner Library next
year to allow for more of the humanities and social sciences collection to be moved from
Main Library to Koerner Library.
University Archives and Records Management Services
University Archives added significantly to its electronic resources through a combination of in-house scanning, the use of service agencies, grant-funded projects, and
various student activities. Collectively, these projects allowed the Archives to enhance
access to information about University history, including the digitization of unique
University documents and publications.
A grant from the Canadian Council of Archives supported the digitization of 3,600 pages
of annual President's Reports (1927-2001). Similarly, another project resulted in the digitization of 2,000 pages from the Report of the University Librarian to the Senate for the
period 1951-2001. These documents, as well as digitized copies of select University publications, are available on the University Archives' website at www.Iibrary.ubc.ca/archives.
In support of the transformation of Main Library into The Irving K. Barber Learning
Centre, Archives' staff coordinated the digitization of approximately 550 architectural
drawings of the existing building, dating back to its original construction between
1923 and 1925. Available on the Archives' website, the digitized copies of architectural
drawings will provide effective and efficient access to information that will assist with
the demolition and construction process.
The Archives obtained funding to undertake a major digitization project involving the
University's three primary publications - The Ubyssey, UBC Reports and the Alumni
Chronicle. A partnership that includes the 2002/03 Graduating Class, the President's
Office, UBC Library, the Alumni Association and Public Affairs will provide the financial
support to digitize almost 50,000 pages of the three publications that chronicle the
evolution of the University. When completed in Fall 2003, the digital copies of these
publications will be available on the Archives' homepage.
To improve access to its large collection of digitized historical photographs, the Library
purchased and installed ContentDM.The migration of the Archives' 28,000 photographic images has begun with an estimated completion date of Summer 2003. At that
time this newr photographic database will be made available for public use. Although
the software will initially be used for the photographs in University Archives and Rare
Books and Special Collections, ContentDM can also be used to provide access to audio
and videotape holdings and other materials. The Library is also exploring the possibility of entering into partnerships with other units on campus interested in providing
access to their digital resources.
12  Report of the University Librarian to the Senate The University Archives and Records Management Advisory Committee continued to
assist the Library in developing a role for University Archives in the management of
institutional information. In Summer 2002 the Committee endorsed a report that
included as one of its two major recommendations that the University undertake a
campus-wide survey of institutional records. Funding has been secured for the survey
that will begin in May 2003. As part of this project a contract archivist will be hired
who will visit all record-creating units within the University and compile data on the
nature and extent of records created and maintained by University departments in
paper and electronic form. The contract archivist will also canvass record creators
to determine the most important and appropriate roles for University Archives in
helping to facilitate the effective management of the University's records.
Preservation
The preservation microfilming project continued to provide income, especially
through sales of microfilms of the BC Directories. Another section of the BC Directories (1966-1970) was filmed, along with the Point Grey Gazette (1909-1926), the
Clover/Snow Collection, a fourth instalment of the UBC Historical Theses project, as
well as other titles for a total of 49 reels and 41 fiche.
Ms Jirina Hatina, Mendery Assistant, took advantage of the Library's early retirement
program and left in March 2003; plans are underway to fill this vacancy. Before leaving, Ms Hatina provided in-depth training to library assistants who are responsible for
repairing library materials.
Collection Use and Access to Materials at Other Libraries
The total recorded use of Library resources increased over 8% to 5.44 million transactions. This figure includes circulation, renewals, borrowing and lending transactions
for interlibrary loans and internal document delivery services to the UBC community
and teaching hospitals.
Over the year there was a marked decline in document delivery services with filled
requests decreasing by approximately 23%. The 29,531 items borrowed from other
libraries for UBC faculty, students and staff represent a decrease of almost 19%
from the previous year. Approximately 46% of the total documents obtained from
other libraries came from the Canada Institute for Scientific and Technical Information (CISTI). These decreases in document delivery volume may be at least partly
explained by the Library's growing collection of eresources, which have provided a
substantial number of new titles to the UBC community.
Interlibrary loan requests received by UBC Library from other institutions decreased
from 34,909 in 2001/02 to 31,711 in 2002/03. This seems to be directly related to the
Library's former price structure, which included all of the direct and indirect costs of
providing this service to other institutions. To provide better access to UBC Library's
I   i-.i- 1 ■ .1   1111 i'--. ■, 1 i---.i r. L11 -1-: mi -,:. 1.. im Si n ,11    13 Learning and Research
collection, much of which is unique in BC, the Library revised its interlibrary loan
price structure, significantly lowering prices charged to two major client groups in
BC, members of the Electronic Library Network (ELN) and members of Interlink. Other
initiatives undertaken by UBC Library to improve access to its collection for other
institutions included-, participating fully in the Interlibrary Loan Network administered by ELN and extending borrowing privileges to undergraduates enrolled at
Trinity Western University and Simon Fraser University.
Technology Infrastructure
The Library's strategic plan Furthering Learning and Research 2000-2003, continued
to provide the impetus for several major systems initiatives. In response to recommendations from Task Group 1.6 on Full-text Access, the Library reviewed available
eresource linking software and selected the Ex Libris SFX product to support the eLink
service. This enhancement will be introduced in 2003/04 and will provide improved
and more direct access to the Library's growing suite of electronic resources. A recommendation from Task Group 1.9 on Special Software was acted upon by expanding the
availability of Word, Powerpoint, and Excel to almost 100 additional public workstations throughout UBC Library. A workstation replacement model proposed by Task
Group 2.11 on Technology Funding was used as the basis for determining the installation priorities for 50 new staff workstations.
The Library's central servers and systems continued to expand in order to support
new applications such as SFX and ContentDM and address the growing use of the
Library's many Web-based services. During the reporting period, a second CPU chip,
faster storage disks, and additional memory were added to the DRA system to deal
with the ever-increasing load on the Library's Web catalogue and associated services.
These incremental upgrades were significantly less expensive than the replacement
of the entire computer and it is expected they will be sufficient for the remaining
period of use for DRA, the Library's current integrated library system (ILS). Preliminary work began to prepare for the migration from DRA to the Library's next ILS. It
is anticipated that the new system will be selected by the Fall 2003 and available for
public use by the Summer of 2004.
One counterbalance to the continuted growth of local systems was the retirement
of the Ovid system in mid-2002. Access to the locally loaded Ovid databases was
methodically transferred to Ovid's Internet-based service over a one-year migration
period. In the coming year, a similar project will be undertaken with the locally
loaded databases available on the Library's Silverplatter system.
The University Network Project (UNP), a campus-wide initiative to provide faster
and more reliable network connectivity, was substantially completed at all Library
locations. Existing network wiring was upgraded and standardized and new network
switches capable of supporting 100 Mbps connectivity were provided. The UNP
was particularly beneficial for the Library's three off-campus branches located at the
14  Report of the University Librarian to the Senate affiliated teaching hospitals. They now enjoy the same level of network connectivity
as on-campus locations. The UNP also completed a major expansion of the campus
wireless network in order to provide wireless connectivity for almost all major buildings on campus, including UBC Library locations.
Several very interesting research and development initiatives commenced during the
past year. Library staff worked with Tim Bray, known for the development of XML
and OpenText, and his company Antarcti.ca, to create a visual representation of the
Library's catalogue. The prototype was made available for several months for evaluation and feedback from users. Library Systems also installed a copy of DSpace, open
source software to support digital institutional repositories made available by MIT
and Hewlett-Packard, in late 2002. Preliminary evaluation and testing of this software
commenced with the initial focus on its suitability for use in the Library's Data
Services unit.
Bibliographic Control, Cataloguing and Ordering
Technical Services units maintained pace with the processing of current materials
and also made significant progress on a number of projects. Approximately 100,000
items were processed during the year, including the cataloguing of over 58,000 new
titles. About 1,000 recent UBC masters and doctoral theses were added to the collection. The Asian Library completed the cataloguing of the Puban Collection.
One of the major accomplishments was the completion of the serial holdings record
clean up for the active periodical titles held by all UBC libraries. The clean up of holdings
information for inactive titles will continue, but on a reduced scale as the focus shifts
to the processing and inventorying of collections in storage. This work will facilitate the
migration to the new integrated library system and the smooth implementation of the
Automated Storage and Retrieval System, both planned for 2004.
Technical Services staff were instrumental in facilitating the move of a large portion
of the Map Library collection to Koerner Library in December 2002. Beginning in
Fall 2002, Map Library staff worked with Book Preparations Unit, Cataloguing, and
Library Systems to verify and transfer the holdings of thousands of atlases, as well as
thematic, topographic, and folded maps, to their new location in Koerner Library. A
project is underway to catalogue hundreds of British Columbia maps so that they can
be added to the online catalogue.
Phase one of the Recon Project, the retrospective conversion of the card catalogue,
was completed during 2002. Phase two of this Project, the upgrading of approximately 320,000 brief bibliographic records, is now underway. A contract to perform
this work was awarded to OCLC in late February and progress has been steady. When
completed (Fall 2003) access to these bibliographic records will be enhanced with
subject, series and other added entries.
Report of the University Librarian to the Senate  15 Learning an d Research
Key developments in staffing included the filling of the Head of Technical Services
position and the return of the Serials and Binding Librarian after a 2 H-year leave.
Plans to consolidate three serials units (Koerner, Woodward and Serials Orders) on
the first floor of the Library Processing Centre and to move all cataloguing staff to
the second floor were initiated in the Fall of 2002. These moves will take place in
2003/2004.
The new position of Eresources Librarian was filled in February 2003, and plans are
underway to provide additional resources to support the processing of this rapidly
growing collection of materials.
A significant number of technical services staff from across the Library took advantage of the Library's early retirement program. In addition, two senior cataloguing
assistants took scheduled retirements. These staff departures have necessitated a
careful review of priorities, staffing needs, and assignments. These issues will continue to be addressed in the coming year.
Library Facilities
A number of significant changes were made to several libraries. Perhaps the most
visible was the creation of a learning commons at Woodward Library, resulting in
the transformation of the entrance level public area. Several ranges of shelving were
removed and replaced with new furniture and computer equipment. The McKechnie
Room was renovated and can now easily function as a training or seminar room.
Benefits of the Woodward Library renovation include improved access to the reference collection, more group study areas, improved traffic flow, as well as a generally
improved look for the Library.
The Map Library was moved from Main Library to Koerner Library in September 2003
and organizationally consolidated with the Humanities and Social Sciences Division.
The move allows improved access to the more frequently used maps and atlases in
the collection. The less frequently used materials remain housed in Main Library and
are retrieved as requested.
Improvements were also made to the David Lam Management Research Library and
the Law Library. Renovations to the David Lam Library were supported by the Faculty
of Commerce, Land and Building Services' Matching Program and UBC Library. As
part of these renovations, a study room was named in honour of Len Henriksson, a
former professor in the Faculty of Commerce. With 50% of the funding provided by
the Faculty of Law, 150 new chairs were purchased for the Law Library.
Other facility improvements included the replacement of staff furniture in
Music and MacMillan libraries as well as the carpeting in the Sherrington Room
in Woodward Library.
16  Report of the University Librarian to the Senate Community and
Internationalization
UBC Library is committed to cooperating with academic institutions,
government and industry to support learning and research and
to further the transfer and preservation of knowledge. It is part of a
network of information resources that extends around the world.
The UBC Library is firmly committed
to cooperating with other academic
libraries and institutions, government,
and industry in order to support learning
and research and to further the transfer
and preservation of knowledge. As a
community resource, it plays a key
role in the intellectual, social, cultural,
and economic growth of the Vancouver
region and British Columbia. It is
now part of a network of information
resources that extends around the
world, and which strengthens British
Columbia's and Canada's links to the
international community.
Tut Library continued to participate acti\elv in a variety
olconsortia, including the PC I Icetronic Library Network
il-TN). the Canadian Association oi I aw Libraries (CALL), the
china National Knowledge Inlraslrui lure icNKI) for Canadian Institutions, the Committee on Research Materials on
Southeast Asia iCOKMOSLA). the council on Fast Asian
libraries iCAFLi. iheCouncil of Prairie and Patilic Cnivcrsitv
Libraries icOPPLTi. the Pacilic Kim Pigital Alliance iPRDLA).
KI.G iformcrlv. Roseau h I ibraries Group). llieShastri Indo-
tanadiaii Insiiliite. the South Asian Libraries and Documental ion croup iCONSALL'!. the South Asian Mit rolorm
Protect iSAMPi and the Southeast Asia consortium-West
ISM^WFJT). OaPioaaPoO- a ^P^P;a:S^pA^^^^l..p4
Hits vear marked the third vearot the Library's participation
in the six war Canadian National Site I itensing Project
iONSI.P). a project supported by I he Canada Foundation lor
Innovation it I b While CH provided funding support lor
the lirst three years oi the project, funding lor the Library's
participation ior the next three \ ears will he pro\ ided Irorn
tile I ibrarx s acquisitions hud gel and endowment hinds
I lie Library continued to work u ith a vanelv ol consortia
in the purchase ol expensive elec Ironic resources such as
Academic Scanh Tiemiet Afl Inform and Scilindcr Scholar
I lie license lor Llsevier s online journals was added to the
content negotiated by cNSI P lor joos lo :x">e>6 "I his license
replaced the I ibrary s license lo these resources, which was
established in 2001.
Iniversity Librarian to the Senat
17 Community and Internationalization
In support of international and multicultural initiatives, the Library participated
in a variety of events and activities including: supporting the research project
Indian Diaspora - A Bibliographical and Literature Survey undertaken by the Indie
Librarian on a Shastri fellowship in India; hosting officials from the government
of India in collaboration with the Shastri Indo-Canadian Institute; supporting the
participation of the Japanese Librarian in the Training Program for Information
Specialists of Japanese Studies, funded by the Japan Foundation and the National
Diet Library (Japan); participating in ExplorASIAN during Asian Heritage Month;
and launching the Historical Chinese Language Materials in BC project.
Community Access
Community support and access are fundamental to the vision for The Irving K.
Barber Learning Centre. The Learning Centre will not only provide information
resources and services for UBC, but will also support lifelong learning by people
throughout the province. One of the next significant steps in the establishment of
the Learning Centre is the development of the Centre's operational plan. A critical
component of developing the plan is meeting with people across BC, consulting
with community groups and other interested individuals. In January 2003, over
2,000 information packages were distributed across the province to groups such as
municipal and town councils, post-secondary institutions, chambers of commerce,
public libraries, health authorities and First Nations. These information packages
were accompanied by a letter inviting the recipient to consider what programs and
services the Learning Centre could provide that would best support and enhance
their community and learning activities.
The expansion of UBC's medical program has also expanded the Library's involvement with the broader community. Under the direction of the UBC Faculty of
Medicine and in partnership with libraries at the University of Northern British
Columbia, University of Victoria and several hospital libraries in BC, UBC Library
participated in the design of library programs to support the expansion of UBC's
medical school. A two-year term librarian position has been established to assist
in the identification of library resources necessary to support this program.
The Library initiated discussions with the Provincial Health Services Authority and
the Vancouver Coastal Health Authority about the possibility of collaborative database licensing programs. Such programs would follow from the service the Library
has provided to members of the Council of University Teaching Hospitals (COUTH),
a service now in its fourth year.
Library staff worked with design consultants as well as members of the Sutherland
family to oversee the expansion and redesign of the Peggy Sutherland website
so it can better support students, researchers and practitioners in the nursing and
allied professions.
18  Report of the University Librarian to the Senate Koerner Library provided space for the Centre for Studies in Autobiography, Gender
and Age (SAGA). The Centre opened on the third level of the Koerner Library in Spring
2003 and is accessible through the BC Hydro Lab.
The Library actively participated in campus efforts to introduce the UBCcard and
UPass for Fall 2003. It is planned that the UBCcard will replace the current UBC
library card as well as function as a campus ID card for students and eventually the
rest of the University community.
Friends, Donors and Alumni
With its commitment to outreach, the Library has earned a reputation as a valuable
intellectual resource for the community. Friends, donors, and alumni have generously supported the Library in its efforts to provide access to information resources
and services.
The gift from Dr. Barber to establish The Irving K. Barber Learning Centre is breathtaking not only for its financial scope but also for the bold vision with which it is
associated. The Learning Centre will literally build on the vision of Main Library -
one of three original buildings established on the Point Grey campus in 1925 - as a
physical space linking the University's rich history with the future of the province.
The tradition of support for the Library from friends, donors and alumni continued
unabated in 2002/03 with more than 2,000 donations from Library friends. These
donations included additions to the Library's collection from old friends - like the
estate of Dr. Michael Smith - and new ones - like Carol Robertson who donated a collection of over 3,500 volumes of literature from her late husband's library. Financial
support for the Library's collections and technology endowment funds continued
with a new fund established in 2002 - the Wireless Library @ UBC. This new initiative
was actively supported by the parents of UBC students.
It is through the support of its many friends that the Library is able to continue to
develop its strengths while experimenting with the delivery of new programs and
services that support research and learning activities at UBC and beyond.
Report of the University Librarian to the Senate  ig Future Directions
During 2002/03, the Library introduced a number of major changes,
all with the intent of improving services and resources for the Library's
community of users. Undoubtedly, the next year will bring more of
the same.
Vision Statement: The f 'BC Library/
will be a provincial national and
international leader in the development,
provision and deliver)/ of outstanding
information resources and sendees
that are essentia! to learning, research
and the creation of knowledge at UBC
and beyond.
Furthering Leakxinc. and Kestari m
2000-2003, p.5
Chief among tuf-.se new initiatives will be the
development of services and programs that will be offered
by The Irving K. Barber Learning Centre. The definition
of "community of users" will undergo a significant change
as the Library and others begin to think not only about
the information resource and service needs of the UBC
community but those of communities across BC. In concert
with others, the Library must become knowledgeable
about local services and collections across the province
and, working with these communities, determine how the
Learning Centre can best enhance and support them.
How users access the Library's collections and services will
undergo a major change in 2003/04 with the introduction of
a new integrated library system (ILS). Planning is well underway to identify and select this system, with opportunities for
Library staff and users to participate in the process.
These activities, like others, will be guided by the goals and
objectives included in the next three-year strategic plan:
Furthering Learning and Research 2004-2007. This document
will be widely distributed in Fall 2003, with the implementation plan developed and distributed shortly thereafter.
As these activities are undertaken, the Library must stay
attuned to new opportunities and developments, remembering why this work is being done: to build a strong foundation of information resources and services not just for
today's students, researchers and community members but
for those of future generations as well.
20   Report of the University Librarian to the Senate Appendix A
Library Staff
(April l, 2002 - March 31, 2003)
During the reporting period the Library's staff complement (including
GPOF and non-GPOF budget positions) of full-time equivalent (FTE) positions,
consisted of 80.42 librarians, 21.90 management & professional (M & P) staff, and
201.36 support staff for a total of 303.68 FTE positions. This figure compares with
a total of 307.77 FTE positions in 2001/02, and represents an overall decrease of
1.35%. Non-GPOF budget positions (cost recovery or grant-funded) totalled 17.58 and
represent 5.8% of the Library's staff complement. In addition, the Library's student
and temporary hourly staff complement totalled 37.64 FTE positions. Of these 8.67
FTE were funded through cost recovery or grant funds.
Staff members who retired or who took early retirement: Russ Anton - Facilities;
Jo Carney - Technical Services; Ray Galbraith - Technical Services; Tsuneharu Gon-
nami - Asian Library; Jirina Hatina - Collections; Avron Hoffman - Technical Services;
Ann Hutchinson - Technical Services; Marika Kahle - Technical Services; Heather
Keate - Administration; Ivy Lee - David Lam Management Research Library; Margaret
Price - Woodward Library; Helene Redding - Humanities and Social Sciences; Jim
Swartz - MacMillan Library,- Sara Vergis - Woodward Library,- Joan Whitney - Information Services; Gladys Wong - Technical Services.
Library staff joining the 25 Year Club or Quarter Century Club: Lee Ann Bryant,
Linda Chiu, Jocelyn Godolphin, Jirina Hatina, Bilkiss Kassamali, Helen Lo, William Ng,
Barbara Saint; Alamelu Sundaram, Jung Whang, Joan Whitney, Wing Wong.
New appointments, extensions of appointments, or changes in appointment:
Lorna Adcock, appointed as Librarian, MacMillan Library; Rachel Brown, appointed
as half-time term Reference Librarian, Music Library; Lee Ann Bryant, reduction
in appointment as Librarian, Woodward Library; Larry Campbell, appointed as
Acting Head, Information Services; Hilde Collebrander, reduction in appointment
as Reference Librarian, Humanities and Social Sciences; Ann Doyle, extension
as Acting Head, Xwiyxwa Library; Linda Dunbar, extension as term Librarian, Education Library; Patrick Dunn, granted study leave for six months; Margaret Friesen,
appointed as Head pro tern, Humanities and Social Sciences; Jocelyn Godolphin,
granted leave of absence for two years; Nicole Gjertsen, appointed as term Librarian,
Information Services; Melanie Hardbattle, appointed as term Project Archivist, Rare
Books and Special Collections; Joy Kirchner, appointed as Eresources Librarian;
Teresa Lee, appointed as term Reference Librarian, Woodward Library; ling Liu,
extension as Librarian, Asian Library,- Donna Jean MacKinnon, appointed as term
Reference Librarian, Law Library; Maniam Madewan, appointed as Head, Technical
Services; Simon Neame, appointed as Librarian, The Irving K. Barber Learning
Report of the University Librarian to the Senate  21 Appendix: A
Centre; Lucia Park, extension as term Korean Language Librarian, Asian Library and
additional part-time term appointment, Science & Engineering; Brenda Peterson,
granted study leave for one year; Sion Romaine, appointed as term Librarian, Technical Services; Trish Rosseel, appointed as Acting Coordinator, The Chapman Learning
Commons; Lea Starr, appointed as Assistant University Librarian, Science Libraries;
Kirsten Walsh, extended as Acting Head, Fine Arts Division; Angus Watson, appointed
as Senior Development Officer, Library Administration; Martha Whitehead, granted
study leave for one year,- Joan Whitney, granted leave for four months; Sandra
Wilkins, appointed as Acting Assistant University Librarian, Public Services.
New or reconfigured positions: Acting Assistant University Librarian, Public Services; Associate Law Librarian, Law Library; Coordinator, Public Services - Life Sciences
Libraries; Eresources Librarian,- Human Resources Assistant; Human Resources Clerk;
Librarian, The Irving K. Barber Learning Centre; Office and Archival Assistant, Rare
Books and Special Collections.
Staff members who moved to other departments: Brenda Wishart to Faculty
of Education.
Heads of branches and divisions: Asian Library - Eleanor Yuen; Borrower Services -
Leonora Crema; David Lam Management Research Library and UBC Library at Robson
Square - Jan Wallace; Education Library - Sheryl Adam (acting); Humanities and Social
Sciences Division - Margaret Friesen (acting); Information Services - Larry Campbell
(acting); Law Library - Sandra Wilkins; Music Library and Fine Arts - Kirsten Walsh;
Rare Books and Special Collections - Ralph Stanton; Science and Engineering - Bonnie
Stableford; Technical Services - Maniam Madewan; University Archives - Chris Hives.
Library Administrative Group: University Librarian - Catherine Quinlan (chair),
Assistant University Librarian, Collections and Technical Services - Janice Kreider;
Assistant University Librarian, Science Libraries - Lea Starr; Assistant University
Librarian, Public Services - Sandra Wilkins (acting); Facilities, Financial and Budget
Manager - Darrell Bailie; Special Projects Administrator - Dwight Tanner; Systems
Manager - Brian Owen.
22  Report of the University Librarian to the Senate Appendix B
Library Statistical Summary 2002 - 2003
Collections
Total Volumes1 4,654,477
Volumes Added 2003 126,102
Current Subscriptions 44,722
Microforms 4,992,950
Electronic resources2 30,846
Services
Total Recorded Use of Library Resources 5,441,150
Document Delivery (Internal)3 30,348
Interlibrary Loan - Lending3 31,711
Interlibrary Loan - Borrowing3 29,531
Instruction Classes/Orientation - Number of Sessions 1,471
Instruction Classes/Orientation - Number of Participants 28,230
Total Questions Answered                        . 286,267
Research Questions 18,801
Reference Questions 162,703
Directional Questions 104,763
Staff (fte)
Librarians 80.42
Management and Professional (M&P) 21.90
Support Staff 201.36
Subtotal4 303.68
Student5 37.64
Total FTE All Staff 341.32
1 New base count. Includes volumes added 2003
2Databases, ejournals, CD-ROMs, numeric files
3 Included in Total Recorded Use of Library Resources
"Includes 17.58 FTE cost-recovery or grant-funded positions
5 Includes 8.67 FTE cost-recovery or grant-funded positions
Report of the University Librarian to the Senate   23 Appendix C
Growth of Collections
March 31,2002 Growth March 31,2003
VOLUMES1 4,528,375 126,102 4,654,477
Serial Subscriptions2 33,698 11,024 44,722
3,536
72
3,608
1,750
-
1,750
79,152
2,277
81,429
05,440
844
206,284
Other Formats:
Archives (meters)
Artifacts
Audio (cassettes, CDs, LPs)
Cartographic
Electronic resources:
Bibliographic and
full-text databases
CD-ROMs3
Ejournals4
Numeric Databases:
sets (790), files (7,100) 6,000 1,100 7,100
406
58
464
4,762
20
4,782
7,500
11,000
18,500
Total Electronic resources
18,668
12,178
30,846
Film and video:
10,595
671
11,630
Graphic
(photographs, pictures, etc.)
479,866
402
480,268
Microforms:
Microfiche (incl.mcard, mprint)
4,826,786
43,296
4,870,082
Microfilm
120,792
2,076
122,868
Total microforms
4,947,578
45,372
4,992,950
1 New base count 2003
2 Includes print, electronic, standing orders, monographic series, memberships
3 New base count 2003
"Ejournals included in serials above
24  Report of the University Librarian to the Senate Appendix D
Library Expenditures
Library Operating Expenditures
(Fiscal Years April - March)
Salaries Gross
Year & Wages %      Collections %      Binding % Other %    Expenditure
1998/99 13,945,766 50.71 10,569,120 38.43 203,093 0.74 2,782,233 10.12 27,500,212
1999/00 13,870,137 49.61 11,666,649 41.73 164,438 0.59 2,259,511 8.08 27,960,735
2000/01 14,127,769 48.31 11,973,519 40.95 205,260 0.70 2,934,980 10.04 29,241,528
2001/02 15,071,483 45.13 13,462,749 40.31 189,571 0.57 4,671,900 13.99 33,395,703
2002/03 15,475,493 47.53 13,484,356 41.42 186,937 0.57 3,409,498 10.47 32,556,284
From 1998/99 to 2000/01, only expenditures from the Library's GPOF budget were
included in the above. Excluded were:
■ Faculty of Commerce expenditures in support of the David Lam Library
■ Fee for Service
■ Grant, Project and Trust Funds
■ Expenditures for library materials by other campus units, for example
departmental reading rooms
From 2001/02 all sources of funds are included except benefits paid through the
central UBC benefits project grant.
"Other" expenditures include non-recurring costs that vary considerably from year
to year. In 2001/02 $879,764 was expended on The Chapman Learning Commons.
Report of the University Librarian to the Senate  25 Appendix E
Donor and Gift Recognition
Donations
The list of those who provide financial support
to the Library is lengthy; alumni, friends, parents,
students, faculty, staff, foundations, government,
corporations and other groups. In 2002/03
these generous donors made 2,274 gifts, totalling
$21,605,940.
The list includes the astonishing gift of $20
million from UBC alumnus, Dr. Irving K. (Ike)
Barber, BSF, RPF, LLD, OBC, to transform Main
Library into The Irving K. Barber Learning Centre.
It is the largest donation for a single capital
project that UBC has ever received. The provincial
government contributed an additional $10
million and UBC matched these funds with a
further $30 million investment.
Among the many noteworthy gifts-in-kind, and
certainly of great historical significance to Canada
and the world of science, were the papers of
the late Dr. Michael Smith, Nobel Laureate in
Chemistry and UBC Professor Emeritus. Dr. Smith
served on the President's Advisory Council on the
University Library, and was a great friend to the
Library in supporting the vital role that library
resources and services play in supporting research.
With the support of many donors, the Library
is able to improve services and collections and
continue to actively support UBC's goal of being
Canada's best university. The Library is extremely
grateful for the continued interest and support of
its many Friends.
Friends of the Library 2002/03
The Irving K. Barber Learning Centre will feature
smart classrooms, distance learning activities,
wireless access, Canada's first Automated Storage
and Retrieval System (ASRS), a fireproof and climate-controlled vault for rare and valuable collections, and a host of innovations that will place the
wealth of human knowledge at the fingertips of
British Columbians in every community.
Parents of UBC students continued to give their
generous support to the Wireless Library @ UBC,
a project to expand the wireless environment
first implemented in The Chapman Learning
Commons in Main Library. Many other donors
continued their support of UBC Library with gifts-
in-kind as well as financial support.
GlFTS-IN-KlND
Throughout its history, the Library has benefited
immensely from generous donations of gifts-in-
kind by members of the public, faculty, staff and
students. Gifts-in-kind contribute directly to the
academic mission of the Library. They enhance
and expand the Library's collections, fill gaps in
journal back-runs, replace out-of-print titles, and
provide resources in specialized areas.
The following donors generously contributed gifts
between April 1,2002 and March 31,2003.
President's Circle
($250,000 and above)
Dr. Irving K. Barber, OBC
Estate of Eleanor Brown Mercer
Norske Skog Canada Ltd.
Dr. H. Colin Slim
Vancouver Foundation
Chancellor's Circle
($25,000 to $249,999)
Mrs. Helen B. Akrigg
Dr. Ivan Avakumovic
Dr. Michael Bullock
Commonwealth Holding Co. Ltd.
Mr. George B. Cross
Dr. Max Cynader
Mr. Jan Drabek
Dr. Ronald A. Jobe
Mr. Derek L Johnston
Mrs. Anne M. Kaplan
Mr. Dan Kuhn
Estate of Mr. Hannibal Noce
Mr. N. Anthony Onley, OC
Estate of James William Pilton
26  Report of the University Librarian to the Senate Mrs. Carol J. Robertson
Estate of Dr. Michael Smith
Mr. Philip J. Thomas
Mr. Bryce Waters
Wesbrook Society
($1,000 to $24,999)
Mrs. Frances Adaskin
Mrs. Jan Adaskin
Dr. Michael M. Ames, CM
Association of Book Publishers of
British Columbia
Dr. Caroline R. Astell
Mr. Bernard Baskin
Mr. Darrell R. Bailie
Dr. Bertram N. Brockhouse, CC
Senator Patricia C. Carney, PC
Mr. Patrick Y.C.Cheng
Dr. Douglas B. Clement, CM
Mr. Gary W.J. Coull
Dr. Ken Dent
Ms Mary C. Dvorak
Mr. Philip Eidsvik
Ms Sheila Evans
Mr. Art Finlay
Mrs. Priscilla I. Fratkin
Dr. Sydney M. Friedman, CM
Dr. Joseph A.F. Gardiner, CM
Dr.' Neil L. Guppy
Miss Helen E. Hahn
Mr. E.M. Hanbury
Mr. T.A. Hanbury
Estate of Archibald Frost Hardyment
Dr. Leonidas E. Hill
Dr. Donna L. Hinds
Mrs. Sandra L.M. Hodgins
Mr. George Horvath
Mr. Charles A. Hou
Mr. Cheung Y. Hung
Dr. Andrew D. Irvine
Dr. Edward Vincent Jull
Dr. Robert W. Kennedy
Dr. George P. Kidd
Mr. Crawford Kilian
Mr. David L.M. Kirzinger
Mrs. Jean G. Lane
Mr. Angus I. MacDonald
Mr. Mel Manchester
Dr. Kenneth L. Massey
Mr. Barry McKinnon
Mr. George McLaughlin
Dr. H. Edward McLean
Dr. William H. New
Estate of Barbara Louise Norman
Mr. Noel AS. Owens
Mr. Morris S. Panych
Mrs. Vera Pech
Dr. Henry C. Phelps
Mr. John D.S. Phipps
Mr. Charles D. Reif
Roland Whittaker Charitable Trust
Dr. Gunther F. Schrack
Mr. J. Fred Sigurjonsson
Mr. Bernard Simpson, CM
Mr. Brad Smith
Dr. John E.R. Stainer
Sze Cheung Shiu King Foundation
Ms Linda A. Turner
Mr. Paul Thiele
Mr. Thomas E. Wayman
Mr. Adrian T.Wick
Ms Sandra Wilkins
Miss Sonia L. Williams
World Assembly for Mental Health Society
Mrs. Alexsandra Zielinski
We have made every effort to ensure the accuracy of the list of donations received between
April 1,2002 and March 31,2003. Please direct
any inquiries to the Library's Development
Office at 604-822-8926.
Report of the University Libeakian to the Senate   27 Appendix F
Grant Funding
With increasing costs in all budgetary sectors,
grants play an increasingly important role
in funding services and projects that would
otherwise be beyond the Library's means.
Benefits from successful applications during
2002/03 include:
Archives Association of British
Columbia
$9,000 contribution for ContentDM
software and server
B.C. Ministry of Advanced
Education
Minor Capital Projects
$600,000 for Koerner Library compact
shelving project
$80,000 for Koerner Library handrail
replacement
Networks of Centres of Excellence,
Information Infrastructure
$10,000 to support reference assistance
in the life sciences
B.C. Ministry of Competition,
Science, and Enterprise
$105,900 for continued support of the
PATSCAN service
Canadian Council of Archives
$11,559 for various archival projects
Government of Canada,
Department of Canadian Heritage - Young Canada Works
$6,217 for Real-time Reference Project and
President's Office Records Project
National Library of Canada
$118,800 for continued support of the
Cataloguing-in-Publication program
NorskeCanada Ltd.
$13,973 for processing donated corporate
records
Sze Cheung Shiu King Foundation
$5,000 for Historical Chinese Language
Materials in BC project
University of British Columbia,
Academic Equipment Fund
$125,000 for replacement equipment and
furniture
University of British Columbia,
Alma Mater Society
$3,000 for Innovative Project Fund Mature
Student project
University of British Columbia,
President's Office
$2,000 for President's Office records project
University of British Columbia,
Teaching and Learning Enhancement Fund
$82,470 for Transforming Library Tutorials
project, Library Instruction Outreach project,
and Plagiarism project
Vancouver Historical Society
$4,150 for the Vancouver Bibliography project
Weyerhauser Canada Ltd.
$9,987 for processing donated corporate
records
World Assembly for Mental
Health
$10,000 for Manuscript, Archival and Rare
Books processing
28  Report of the University Librarian to the Senate ACXNOWLEHGUMENT
/ would tike to thank the many contributors to this repon
and those who aided in its development and production.
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