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Sixteenth Report of the Library Committee to the Senate Oct 31, 1945

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of the
Covering the Period
April 1944 - August 1945.
Ootober, 1945. The University of British Columbia
Vancouver, Canada.
President N» A, M. MaoKenzie, M.M., LL.M., LL.D., K.C,
Chairman of the Senate,
The University of British Columbia.
Dear Sir:
As Chairman of the Library Committee I have
the honour to submit, for the consideration of Senate,
the Sixteenth Report of the Librarian of the University,
covering the period "from April 1, 1944,. to August 31,
All of which is respectfully submitted.
T, Larsen
Prof. T. Larsen,
Chairman, Library Gommittee,
The University of British Columbia.
I have the honour to submit, for the information of the
Library Committee, the Sixteenth Report of the Librarian of the
Heretofore the Librarian's report has covered the
University's financial year (April 1 to March 31), but it seems
desirable that hereafter it should parallel the reports of the
President and teaching departments, which review the academic
year (September 1 to August 31), In this transition year the
report therefore covers the sixteen months from April 1, 1944, to
August 31, 1945.
Reid Bequest
In July the Library received the' greater part of the
magnificent collection of Canadians bequeathed to it by Dr.. Robie
L. Reid, K.C, who died in February, 1945. Dr. Reid himself
estimated that his entire library consisted of 9,000 books and
4,000 pamphlets. Probably as many as 11,000 of the total of
13,000 items either relate in one way or another to Canada, or
wore written by Canadian authors. All but a few of these are
included in tho gift to the University,
The history of the collection is interesting. Sometime
during the years 1908-12, when plans for the establishment of the
University of British Columbia were- at list taking definite si ape s
it occurred to Dr. Reid that he might assemble and present to it
a comprehensive library'of Canadian history and literature and. - 2 -
books by Canadian writers.  "In tho plenitude of my ignorance,"
he recalled later, "I thought this would mean* somo two or throe
thousand volumes, so I started my collecting with the hope of
completing it wL thin a comparatively short time," He soon
realized his error, but instead of giving up in discouragement,
ho settled down to a systematic study of the whole field of
Canadians, in order to be able to pick and choose intelligently
amongst the mass of material available.
Terms of the bequest provide that tho books shall be
shelved with those of his life-long friend Judge Howay, whose
historical library was bequeathed to 'the University in 1943, and
tho two together are to form "Tho F, W. Howay and R. L. Reid
Collection of Canadians,"
• Contrary to tho general improssion, the two libraries
do not duplicate ono another to any appreciable extent, Judge
Howay's library was acquired primarily for purposes of his
personal research; it contains a wealth of material, but this is
concentrated within a relatively narrow field. The historical
portion of Dr. Roid's library is much broader in scope. While
it Includes a fine collection of material relating to British
Columbia, most of the other eight provinces are almost as well
represented. Moreover, the library is by no means confined to
history. The collection of Canadian fiction and poetry runs to
thousands'of titles, major emphasis, as one would expect, being
placed on western writers.
The sheer bulk and variety of the material included
in the bequest is so considerable that some time must pass
before- It can all be sorted, catalogued, and made available to
inquirers. - 3 -
The A. M. Pound Collection
In the spring of 1945 the Library received a further
notable gift of Canadiana, when the three daughters of the late
A, M, Pound presented to the University the collection of
Canadian fiction and poetry gathered by their father. This
consists in all of some 1100 items.  Scores of the volumes
included are autographed, and there are a few manuscripts, Mr,
Pound knew both Bliss Carman and Sir Charles G. D, Roberts well,
and his library includes dozens of their books. Most of these
are autographed, and many carry inscriptions of more than
ordinary interest.
The choicer items in Mr. Pound's library will be
shelved in. the Howay-Reid Collection. Other volumes will be
added to the general library. A special book-plate, to be
placed in all Mr, Pound's books, is now being designed.
Thanks to years of enthusiastic and discriminating
book-collecting on tho part of three friends - Judge Howay, Dr.
Reid, and Mr. Pound - the University now possesses one of the
most important and comprehensive libraries of Canadians to bo
found anywhere in tho Dominion.
Other Gifts and Bequests
Gifts received by the Library during the seventeen
months under review were unusually numerous and valuable.
Dr. L. S. Klinck, retiring President of the University,
gave to the Library no  less than 769 books, 600 pamphlets, and
about 1000 periodical items.  This gift was made on the understanding that the Library was free to dispose of material it - 4 -
did not require - a condition that was greatly appreciated in
view of the crowded state of the stackroom. The books Included
a number of interesting autographed presentation copies, and
many titles in the field of general literature that wore a
welcome addition to tho Library's all-too-small store of general
Mr. Harold Daly, K.C.,. of Ottawa, was kind enough to
take an interest in tho incomplete state of tho Library's file
of the Canadian Parliamentary Guide, and in the course of tho
year presented more than a score of the volumes required to
complete tho sot. Dr. Olive Sadler gave to the Library a number
of interesting books and pamphlets from the library of the late
Dr« Wilfrid Sadler, They included early copies of several of
William Marshall's Rural Economy series, and the 1768 edition of
Arthur Young's Farmer's Letters to the People of England, Mr,
Hal Griffin, editor of The People, presented a bound file of the
paper for 1942 and 1943. While the Librarian was in New York
in June, 1944? he was privileged to go through certain sections
of the duplicate files of the New York Public Library, and to
select material that he would like to secure by purchase or
exchange, Substantial runs of the Architectural Record,
Architectural Review, Report of the New York Zoological Society,
and Bulletin of the Metropolitan Museum of Art were made
available in this way. Mr. Leonard Miller presented an interesting group of books and magazines dealing with aeronautics,
including several volumes of the Air Annual of the British
Empire. Mr. H. R. MacMillan gave tho Library 15 volumes dealing with Japan, and 4 volumes of the Osoborgfundit, one of
the outstanding archaeological sets published in Scandinavia. A
collection of 26 gramophone records was received from Mr. and
Mrs. Lawron Harris, and formed a most welcome addition to the
Carnegie Music Set,  Other records were presented by Dr. G. G.
Sodgewick. Mrs. Humbird, of Chemainus, gave -tho Library her
complete set of Life. Mr. Gordon Scott presented a valuable
collection of 9 volumes of the Debates of the House of Assembly
and Legislative Council of Nova Scotia, and the House of
Assembly of New Brunswick, dating as far back as 1852. Those
came from the library of his father, the late S. D. Scott, who
served for many years on the Board of Governors of the University.
Another interesting gift was a boqucst from tho lato
Moses B. Cotsworth, consisting of about 350 books, together
with a collection of pamphlets, photographs, etc. Tho more
important items refer either to calendar reform or to calculating
tables, two subjects upon which Mr. Cotsworth was an authority
known all over the world.
From Mr. Donald Stalker, of Port Hammond, came a fine
set of Voltaire, in 43 volumes. Miss Janet Grieg presented a
collection of contemporary French works in the original Paris
editions, and a most comprehensive collection of pamphlets,
souvenir programmes, badges, etc., relating to the celebration
of the tercentenary of the voyage of Jacques Cartier, in 1934.
Dr, Basil Mathews, of Union College, presented five magnificent
volumes on Japanese art, privately printed for the members of
the Japan Print Society, The Vancouver Auxiliary #77, Baai «* 6 —
Brith, very kindly secured for the Library the new edition of the
Universal Jewish Encyclopaedia. Miss Verna Smith, acting for the
estate of her father, the late Arthur Smith, gave to the University a comprehensive collection of English law reports, covering
the years 1866 to 1913. Mr. Walter Hardwick was the most important
of several donors who added extensively to the Library's file of
■the Illustrated London Nows. Mr. William Dorbils sent a number
of interesting items of Canadiana with the request that they be
added to the Howay-Ro id Collection, and expressed the intention
of continuing this practice in future.
Valuable gifts of medical books and periodicals were
received from Dr. W, A, Whitolaw, Dr, P. A. McLennan, Dr. H. W.
Riggs, Mrs. H. L. Bailey, and tho Library of the Vancouver
Medical Association,
It is unfortunately impracticable to list every gift
received, but no list of donors should omit the names of Mr. J,
Duff, of Sidney; Mr. Igor Diakonoff; Mr. C. E. Webb; Mr, Maurice
Carmichael, of Victoria; Mrs, A. J. Doull, of Vernon; Mr, Paul
H. D. Parizeau, of Victoria; the Vancouver Public Library, the•
University of Oregon Library, and the Library of the University
of Western Ontario; Mr. T. Dowbor; Mr. W. T. Lane; Mr. A. W. L.
Tickle; Miss Kate McQueen, and Mr. Dal Grauer. Members of the
teaching staff have once again been most generous, and a
special word of thanks is due Dr. Lemuel Robertson, Dr. 0, J.
Todd, Dr. MacLean Fraser, Prof, George Spencer, Dr. I, M.
Cowan, Prof. A. C. Cooke, Prof. Hunter Lewis, and Dr, W. N. Sage. ~ 7
The Book Collection
A total of 4,258 volumes were accessioned in the
regular series during the financial year 1944-45, and an
additional 991 volumes of the Howay Collection were accessioned
in a special series, making a total of 5,249 volumes in all.
A further 1,975 volumes were accessioned in the period April
to August, 1945, making a grand total of 7,224 volumes for
the whole period under review. Actually this was only a
fraction of the books received by the Library, but the
Cataloguing Department found it impossible to deal with the
flood of new material that poured in. At least 15,000 items
were received during the sixteen months, and the total number
of books in the Library on September 1, 1945, was certainly
well in exce, 3 of 160,000.
Staff Additions
For several years past conditions in the Library
have been such that any further appreciable increase in the
demands made upon the staff would necessistate additional help
in all departments.  The Howay and Reid bequests on the one
hand, and on the other the huge increase in registration that
was obviously going to take place in the autumn of 1945, finally
made a whole series of additions to the staff essential.
The Cataloguing Department, overwhelmed at the moment,
will receive some relief on November 1, when an additional
trained assistant and another stenographer will join the staff,
A trained assistant was added to the Circulation Department on
October 1, and the Reference Department will receive similar - 8 ~
assistance on November 1, On September 1 a Stackroom Attendant
was added to the staff, and although for administrative purposes
he is classified as a member of the Periodicals Department, ho
will be of great assistance to the Circulation Department as well.
The problem of stackroom control and discipline, which tho design
of tho building makes one of extreme difficulty, should be solved
to a great extent by this full-time attendant. Finally, a
clerical assistant has been added to tho badly ovcrv/orked
Periodicals Department. On November 1, 1945, it is expected
that the Library staff will consist of 21 full-time employees,
plus ono half-time clerical assistant, and a number of student
assistants-.  In all probability at least two'additional persons,
one a trained librarian, will be required in 1946,
Circulation, which has declined sharply for several
years, increased in 1944-45 as compared with 1942-44.' It is
interesting to note that this increase was entirely in general
reading. Use of "reserve-5' books remained at a relatively low
level, for reasons which were outlined at some length in the
Librarian's last report.
Special services given by the Library to various
outside groups were in increased demand in 1944-45. Study groups,
evening course students, and others registered with the Department
of University Extension borrowed 4,787 volumes, and 125 drama
groups borrowed 4,747 plays during the year.  Total circulation
through the department was thus 9,534, as compared with 7,129
the previous year, an increase of 35 per cent. - 9 -
Circulation Statistics
* Circulation in the Nursing and Health Reading Room, which
is reported annually.
Missing Books
The number of books found to be missing at the time of the annual
inventory in May, 1944, was 396, of which 107 were recovered in the
next few months. As these figures corresponded closely with those for
the previous year, it was hoped that book losses were at last being
held within more reasonable bounds. Unfortunately the inventory in
May, 1945, revealed that 572 volumes were missing, and although 112
of these were recovered in the next few weeks, the total of 459
volumes still missing was disconcertingly high.  Fortunately, there
is every reason to hope that losses on this scale will not be - 10 -
repeated. As registration increased appreciably in 1944-45, but no
additions were made to the staff, stackroom control was more difficult
than ever; and it seems clear that this lack of control, and the
carelessness it encouraged, were chiefly responsible for the heavy .
book losses, The addition of a stackroom attendant to the staff
should greatly reduce this loss.
Rental Collection
A small rental collection was added to the Circulation Department in October, 1944. The capital sum required was provided from
special funds placed at the disposal of the Board of Governors by two
donors, and allocated to the Library, The 30 books on hand when service commenced increased to 60 during the year, but under present conditions it is difficult to secure any great number of suitable titles.
In more normal times it should be possible to build up a live and
interesting collection of, say, 150 volumes. Meanwhile the collection
is paying its way, and the experiment may be regarded as a success.
Rental rates are three cents per day, with a minimum charge of five
Reference Department
The Reference Department has had an extremely busy year, and
for much of the time had to carry on with even less help than usual.
Student assistants were very difficult to obtain in the spring of 1944,
and budget limitations made it impossible to replace them by a full-
time clerical assistant until July. The situation was complicated
further by the demands made upon the department during the Inter-
session (May-June, 1945), and by the large 1945 Summer School. During
the winter session it is Impossible to keep up with the steady flow - 11 -
of documents and miscellaneous publications that pour in, and the
department has always depended upon the between-session slack months
to bring its files up-to-date. Now that the slack season is vanishing.,
the problem of arrears is becoming most pressing, particularly as
routine desk duties are no so exacting that it is difficult even to
supervise properly the work of the clerical assistant. Fortunately
a third trained librarian will be added to the staff on November 1,
and ".this" should give at least a measure of relief.
In spite of all difficulties, the displays in the two showcases
in the main hallway were changed weekly throughout the year. The
effort involved is very considerable, but the interest taken in the
exhibits is so marked that it is well repaid. Many friends of the
Library loaned material for these displays, and a special word of
thanks is due Mrs. Edward Lipsett for the generosity with which she
made her art treasures available. The showcases were also in great
demand by student societies. As usual, student hobbies were exhibited
from time to time, the subjects varying from fly-tying to wood carving
and ship models.
Work on the map collection has been brought practically to a
stand-still, owing to lack of time. As the collection is not yet in
sufficiently good condition to make quick service possible, it is not
advertised; but inquiries from the departments of agriculture, geology,
history, geography, and commerce, as well as many casual requests,  i
show how great a service it could render if it were ready for use.
Map work is and always must be time-consuming, but the department's
considered opinion is that the investment would prove well worthwhile.
The Head of the Reference Department continued to give instruction to special groups in the bibliography of their subject fields,
and in the use of the Library. Classes assisted in this way included - 12 -
Agriculture 1, Civil Engineering 4, the 4th and 5th year students
in Forestry Engineering, 4 groups in Public Health Nursing, the
Geology Seminar, 4 groups in Social Work, and Chemistry 19. Miss
.Henderson, of the Cataloguing Department, spoke to a Physical
Education class,
Intorlibrary Loans
Tho number of loans arranged continues %&  increase. In
1941-42 tho total was 178; tho following year it was 185, and in
1945-44 it rose to 222„  In tho latter yoar 122 volumes wore
borrowed and 100 loaned,  In 1944-45 the number of volumes
borrowed was 137, while 120 were loaned, making a total of 267.
During tho period April 1 - August 21, 1945, another 115 loans
were arranged (48 volumes borrowed; 65 volumes loaned). Many of
the 280 loans made in the last sixteen months have involved much
correspondence, and widespread searching. Fortunately the Library
is able to make full use of tho facilities offered by the Pacific
Northwest Bibliographic Center, in Seattle-, and much time and
effort can be saved by using its locating services.  It is noteworthy that tho number of books loaned as exceeded the number
borrowed - the totals being 195 and 185 respectively.
Government Documents
Shortage of help has greatly hampered work on documents,
but important progress was nevertheless made in rearranging tho
document stackroom.  This room, formerly a part of the women's
common room, is only partially shelved as yet, but in December,
1944, all duplicate Canadian documents were- moved to it.  Tho
addition of more shelving made it possible to move in all - 12 -
duplicate- Unitod States documents in May, 1945, As soon as
shelving is available- all uncataloguod documents will follow*
In other words, eventually tho Library's entire document
collection, except those catalogued (which will, of course, be
left in the main stackroom), will bo in one room,
Tho Library Catalogues
All books acquired by purchase- have, been catalogued
and placed on tho shelves. Some 415 volumes of the Howay
Collection have boon dealt with, but the increase in routine
duties has brought the work practically to a standstill. When
an additional trained librarian is added to the department, it
is intended that one cataloguer should devote her full time to
tho Canadiana Collection. Even so it will require two or threo
years to deal with the thousands of books and pamphlets now
awaiting attention.
Tho number of cards added to tho Library of Congress
Depository Catalogue continues to incroaso, but tho filing has
been kept up-to-date. There are now 251,923 cards in tho card
file that supplements tho printed catalogue, tho final volumes
of which should bo received within a few months, A move is now
afoot to print the monthly supplements, which w^uld bo cumulated
into annual, and eventually into five-year volumes, after the
fashion of the Cumulative Book Index. If the plan is carried
out, it will relieve the Cataloguing Department of a vast amount
of tedious and exacting clerical ?rork. - 14 -
Though conditions in the periodical world continue to
be most difficult,, noteworthy progress has been made in this
department during the last seventeen months, thanks in part to
the special fund made available to the Library by the Board of
Governors. A list of new files acquired, files to which substantial additions have been made, and new subscriptions placed,
would run to no less than 98 titles. The important new sets.
purchased, numbering 26 in all, included the following:-
ADDI.30.PLi, v, 1, 1916, to date.
AGRICULTURAL HISTORY, v. 1, 1918, to date.'
ALPINE JOURNAL, v.l, 1863, to date.      '   ;
"     "   "   "       "   NOVITATES,' 1, 1921, to date.
ANTHROPOLICAL RECORD, v. 1, 1937, to-date. .'
ECOLOGICAL MONOGRAPHS, v. 1. 1931, to' date.
ENTOMOLOGICAL NEWS; v. 1, I89O, to date.
JOURNAL OF SPECULATIVE PHILOSOPHY, v. l-:22, 1867-93 (all published)
JOURNAL OF SYMBOLIC LOGIC, v. 1, 1936, to date.
MARINE ENGINEERING, v. 1, 1897, to date (2 issues lacking).
MESSENGER OF MATHEMATICS, v, 1-58, 1872-1929 (all published).
PSYCHOLOGICAL INDEX, v. 1-42 (lacking 3v.), 1894-1925 (all
RURAL SOCIOLOGY, v. 1, 1936, to date.
New purchases included an interesting group of French-Canadian
NOUVELLE FRANCE, v. 1-17, 1888-1917 (all published).
NOUVELLES SOIREES CANADI3NNES, v. 1-7, 1882-88 (all published).
volumes incomplete) 1884-1928 (all published).
The Library is constantly on the lookout for individual
issues, odd volumes, and runs of volumes required to complete its
files, and substantial additions were made in this way to more
than a score of sets. Our file of the BULLETIN of the American - 15 - -
Geographical Society is now practically complete} tho*
PROCEEDINGS of the American Society of International Law now
lacks only two volumos; the AUK lacks only the half-dozen very
rare and expensive first volumes; the BULLETIN DES RECHERCES
HISTORIQUES lacks only the rare first volume; the file of
HARPER'S MAGAZINE is at last complete; several of the depression-
years volumes of NOTES AND QUERIES have been secured, practically
completing the very long file; while the last gap has been filled
in the files of the HARVARD BUSH-ESS REVIEW, the PROCEEDINGS of
the Institute of World Affairs, and the JOURNAL of the London
Mathematical Society, As these titles indicate, no department
or faculty has been favoured in these purchases, and if it were
possible to include the complete list, this fact would be even
more evident.
A number of important but incomplete files acquired by
gift have been added to substantially or completed during the
period under reviewe A run of the AMERICAN JOURNAL OF. PHYSICS,
presented by Dr, A. E, Hennings, has been completed to date. The
file of tho ARCHITECTURAL RECORD presented by the New York Public
Library is no?/ complete from v. 1, 1891, to date. The file of
the EDUCATIONAL RECORD, given in part by the Library of the
University of Chicago, and partly by tho University of Oregon
Library, now lacks only two issues. Judge Howay's valuable run
of the MARINER'S Mau.. ? v-a been added to, and now lacks only
the rare early years, A file of the BULLETIN of the Metropolitan
Museum of .Art, presented by the New York Public Library, has been - 16 -'
completed to date.
Thirty-three new subscriptions wore placed in 1944-45.
Many of these continue long sets acquired by purchase or gift;
others were required by new teaching departments; some place on
tho Library's subscription list publications hitherto received
from individuals as gifts; a few are new and promising periodicals that it is wise- to acquire before their early numbers
become rare and expensive, Tho list follows:-
African Transcripts
American Home
Annals of Mathematical Statistics
Antioch Review
As tronomical Journal
British Chemical Abstracts
Canadian Journal of Public Health
Canadian Library Council, Bulletin
Canadian Modern Language Journal
Dance Magazine
Factory Management and Maintenance
Flour and Feed
Journal of Engineering Drawing
Journal of Social Issues
Kipling Journal
Mathematics Teacher
Milk Plant Monthly
New York Motion Picture Critics' Reviews
New Zealand Geographer
Personnel Journal
Public Health Economics
Players Magazine
Quarterly of Applied Mathematics
Retail Bookseller
Royal Aeronautical Society
Rubber Chemistry and Technology
Sky and Telescope
Canadian Geographical Journal
Scientific American
Surgery, Gynecology and Obstetrics
Textile Manufacturer - 17 -
Periodical Problems
Tho war continued to complicate the life of the
Periodicals Librarian.  In many cases the quality of paper used
deteriorated still further; in other cases margins became
narrower. To safeguard the long-term value of its files, the
Library subscribed to the rag-paper edition of both the NEW
Many periodicals had obviously only the most tenuous
grip on life, owing to the war, but actual deaths were surprisingly
few.  WHEAT STUDIES came to an end with volume 20; MEDICAL CARE
ceased publication at the end of volume 4; both were important
journals. "On the other hand, tho CORNHILL, after lapsing at the
start of the war,- has boon revived and will apparently soon be
published monthly as before. The Canadian Government has lifted
its ban on tho general distribution of tho LaBOUR MONTHLY, and
tho Library has both renewed its subscription and received the
back numbers that were denied to it during the war years.
The Library has been admitted to membership in tho
rather exclusive English. Bibliographical Society, and hopes soon
to complete its file of the Society's publications. In passing,
it may be noted that, wherever possible, it would seem to be
wiser to have the Library's subscriptions and memberships entered
in the name of the institution, or of tho Librarian, rather than
in that of a member of the Faculty.
No change in binding prices was made in the financial
year 1944-45, and the Library received remarkable value for the
money expended, a total of 1233 now; volumes were "bound, at an - 18 -
average cost of only $1.85, as compared with an average cost of
$1.88 the year before, and $1.91 in 1942-43, Paper-covered
volumes bound totalled 71; books rebound or extensively repaired
numbered 105. Another 55  volume's of documents were bound in tho
special stiff paper covers developed, by the King's Printer, in
Victoria, Long sots dealt.with included a dozen of the now
.periodical files noted elsewhere in this report.
In May, 1945, Mr. H. W. Brooks, who had boon the
Library'^ binder for ten or eleven years, was compelled by ill-
hoalth to retire and dispose of his business. This presented a
most serious problem, as, owing to the shortage of labour, none
of tho other firms in tho city was particularly anxious to take
the contract.. Moreover, Mr. Brooks has always boon so gonorous
in his dealings with the University that it was certain that any
new contract would call for the payment of appreciably higher
prices. After a difficult period of great uncertainty, Mr, Brooks
himself negotiated an agreement with Mr. M. I, Sochasky, who has
taken over the premises and business of Brooks & Son, including
the Library's binding contract. The quality of the work done is
quite satisfactory, and in view of the general rise in costs, the
new price schedule is fair and reasonable.
In conclusion, a word of thanks and appreciation is due
Mr. Brooks, both for the, care and efficiency with which ho did the
Library's binding for many years, and for his kindness in negotiating tho terms of tho contract givon to his successor. - 19 -
Gramophone Rocords
Tho record loan service continues to bo very popular.
Circulation in 1944-^45 was slightly less than in 1945-44, but
if anything this drop was welcomed by tho hard-pressed Library
staff. Tho service consumes a groat doal of time, as records
must bo handled and checked much more carefully than, books,
and for this reason it has never been advertised or pushed to
any extent.
The Extension Department served no less than 110
registered listening groups during the yoar; Army and Air Force
stations, which received packages of recordings regularly,
continued to be the most appreciative- borrowers-by-mail.
The service is administered by the Committee in
charge of tho Carnegie Music Set (of which the Librarian is
Chairman), and further particulars will be found in that
Committee's report to the President. For general information,
however, it seems worthwhile to insert the following'table,
which summarizes the service to date:-
Gramophone record loans
Academic year
1941-42  1942-45  1942-44 1944-45
To individual students        1605    2922    2267    2075
To student groups
For instructional purposes
""o University staff
To Canadian Broadcasting
To Extension Department
Special loans
Total 2540    6141    9626    9479
11 - 20 -
New Building
Much time and thought have been devoted to the plans
for a wing to the existing building! Outline sketches were first
prepared; these were then discussed in detail with the staff, and
modified in accordance with the many excellent suggestions made.
The plans were next submitted to a draftsman, and carried to the
blue-print stage. These prints were again discussed in detail;
and further modifications made. It is noteworthy; however, that
no fundamental change has been made in the general plan, and
there is every reason to believe that a wing based upon the
prints now available would prove to be a comfortable and ef*- ■•
ficient building;
It may be recalled that the plan; which was described
in the last report, provides for a wing to be added to the north
end of the present building, instead of the south end, as
intended formerly, and that tho main axis .of this wing will be
east and west, instead of north and south. When the- second
wing is added, this will complete a U-shaped building; with
a largo stackroom in the centre, where it will be immediately
adjacent to every large room in the three units of the Library*
Two points related to the building programme should
be emphasized. In the first place, it seems clear that if the
Library is to meet the demands that will be made upon it in
the next few years it will have- to have two new wings as soon
as possible, and not merely the single wing how contemplated.
Tho addition of now faculties, and new departments in the old
faculties, together with a student registration that may well - 21 -
reach and remain at 6,000 or more for several years, will all
sharply increase pressure on tho Library, and it is simply
impossible- to give anything approaching satisfactory service .
unless adequate available.
Secondly, tho disintegrating effect of overcrowding
on tho Library's organization is easily lost sight of. At tho
moment, for oxamplo, it is most difficult to maintain the
efficiency of existing services, let alone add new ones. Under
those conditions some- departments inevitably come to the conclusion that they would be bettor off with libraries of their
own; and if they happen to secure new buildings before the
Library is enlarged, the Library will find it extremely difficult
to prove to them that this is not so.
The Library budgets for the last two years included
the following appropriationsj-
1942-44   '   1944-45
Books and Magazines $11,820.00 $11,620,00
Equipment 450.00 450.00
Binding 2,800.00 2,600.00
Supplies and Expenses 1,900.00 1,900.00
$16,980.00    $16,580,00 -
Tho appropriation for books and magazines was
supplemented in the course of the yoar as follows:-
Fines money $, $10,25
Directed Reading Courses 200.00
Gramophone Records 200,00
Social Work 500,00
Home Economics 670,00
Maps 500,00
Spanish 500,00
Special Fund 2,164,56
$5,544.91 - 22 -
In addition tho sum-of $2,691.96 was carried forward, against
orders outstanding at tho beginning of the new financial year.
A total of $20,866.87 was thus available for expenditure. At
the ond of the year §4,784.50 was carried forward. Expenditures
during the financial year thus amounted to $16,082.27 • This
compares with §12,540.49 in 1942-44.
On August 31, 1945, the Library Staff was composed
as follows:-
Librarian's Office
W. Kaye Lamb, Ph.D.
Evelyn Hearsey
Mrs. R, Gordon-Finlay
Reference Department
Anne M. Smith, M.A., B.L.S.
Order Clerk
Mrs, Dorothy Chatwin, M.A., B.L.S. Assistant
Mary DiFlorio
Cataloguing Department
Dorothy M. Jefferd
Betty Henderson, M.A., B.L.S.
Jean Northon
Periodicals and Binding
Roland J. Lanning
Robert Neale
Jane Lyle
Circulation Department
Mabel M. Lanning, B.S., B.L.S,
Eleanor Mercer, M.A., N.L.S,
Eleanor Gibson, B.A., B.L.S,
Accessions Clerk
Stackroom Attendant
Dorothy Rolfe
As noted elsewhere in this report, five additional
members will have been added to the staff by November 1. - 23 -
Library Committee
The Committee appointed by Senate in October, 1944,
was identical in personnel with that appointed the previous year.
The members were:-
Dr. J. C, Berry      Representing the Faculty
of Agriculture
Dr. A. E, Hennings   Representing the Faculty
of Applied Science
Prof. T. Larsen  )
Dr, W. A. Clemens j   Representing the Faculty of Arts
Dr. M. Y. Williams)
At the first meeting of the Committee- after these
re-appointments, Prof. Larsen was elected Chairman for the
year 1944-45.
The Librarian is once again deeply grateful for the
assistance, courtesy, and co-operation that ho has received
from the Library Staff, the Library Committee, and the Faculty
and Administration of the University. So far as tho staff is "
concerned, one can only repeat and emphasize tho statement
that they have oontinued to carry on with unabated enthusiasm
despite'the fact that every member is, by any ordinary standard,
much overworked.  Tho Library Committee continues to grant to
the Librarian a freedom of action that he greatly appreciates.
To our new President, Dr. N.A.M, MacKenzio, the Library owes a
special debt for the time and attention he has contrived to
give to the consideration of its problems during his first
exceptionally busy year in British Columbia. Librarian and - 24 -
Library Staff alike are confident that their interests, and
those of the department in which they serve, will receive
careful and imaginative consideration in the period of
expansion upon which the University has now entered.
Respectfully submitted,
October, 1945*


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