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Thirteenth Report of the Library Committee to the Senate 1942-10

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of    the
Covering the Financial Year
April 1941 - March 1942
October, 1942. The University of British Columbia
Vancouver, Canada.
President L. S. Klinck, M.S.A,, D.Sc, LL.D.,
Offidler de 1'Instruction Publique,
Chairman of the Senate,
The University of British Columbia.
Dear Sir:
As Chairman of the Library Committee I have the
honour to submit, for consideration of Senate, the Thirteenth
Report of the Librarian of the University, covering the
period from April 1st, 1941 to March 31st., 1942.
All of which is respectfully submitted.
October 16th, 1942. REPORT OF THE LIBRARIAN
Dr. Blythe Eagles,
Chairman, Library Committee,
The University of British Columbia.
I have the honour to submit, for the information of the
Library Committee, the Thirteenth Report of the Librarian of the
University, covering the financial year April, 1941 - March, 1942.
The Book Collection
The Library continues to grow at the rate of more than
5,000 volumes per annum. The number of books accessioned up to
March 31st, 1941, was 124,975. On March 31st, 1942, the corresponding
total was 130,485, an increase of 5,510 volumes in the course of the
Allowing for unacoessioned duplicates, and for certain files which have
not yet been bound and therefore have not yet been accessioned, the
number of books in the building at the end of the year was about
The record for the year is encouraging, for a decline in
accessions might well have been expected. Fortunately books received
by gift have gone far to compensate for the rise in the cost of
technical and scientific works. Foreign exchange continues to be
a serious levy upon the book appropriation. A large number of the
volumes purchased by the Library must be bought in the United States,
and the premium on United States funds, plus the Canadian Exchange
Tax, adds no less than 21% to the list price of every book. Hitherto,
for patriotic reasons, if a book was printed both in Great Britain - 2 -
and the- United States, as many orders as possible were plaoed in
London, Of late, hOY/ever, the quality of the paper available- to
British publishers has in many instances fallen so low that their
books will no longer stand up under student wear and- tea*.
Reluctantly, but of necessity, the Library is therefore ordering
more and more American editions.
A nominal valuation is placed upon all books presented
to the Library for purposes of record, and upon this very
conservative basis the publications received during the year were
valued at $1132,50. Actually the value of gifts added to the
collection greatly exceeded this sum, as the. total includes
neither the many books and pamphlets received on exchange, nor the
thousands of government documents..which, reach., the:'library each ycsir.
The oldest volume received was a copy of the
Annotations of Jean Broadeau, dated 1552, This was one of twenty
books presented to the Library by Dr, W, N. Sage, Head of the
Department of History, most of which were at one time the property
of a former librarian of Worcester College, Oxford. Several of the
other titles were printed in the seventeenth century.
Miss Lucille Saunderson, of West Vancouver, presented
a large and most interesting collection of old legal documents
relating to the estate of Haynes Park, near Bedford, England. The
property was for a time owned by Miss Saunderson*s father. The
documents cover three centuries, and date from 1553 to 1862. - 3 -
In the course of the year it was found that the
Library's file of the early Statutes of British Columbia was
incomplete. Two most generous gifts quickly made good this
deficiency. Dr. Robie L. Reid, K.C., presented a fine copy of
the Ordinances for 1870, and Mr. Arthur Crease, K.C., of Victoria,
gave to the Library the copy of the Statutes for 1872-73 from
the library of his father, the late Sir Henry P.P. Crease, for
many years a Justice of the Supreme Court of this Province. At
the same time Dr. Reid gave to the Library a complete bound file of
the B. C. Veteran's Weekly (1918-1922).  The set is in perfect
condition, and must be one of the very few which have been preserved,
As a result of negotiations with His Majesty's Stationery
Office, London, conducted through the Agent General for British
Columbia, the Stationery Office presented to the Library all the
available volumes of the Journals of the House of Commons and the
House of Lords required to complete our sets. A total of 296
volumes were received. As a result, the Library now has a practically
complete set of the Journals of the House of Lords, which commence
in 1509, and a very good run of the House of Commons Journals dating
from 1640.
About the same time Mr. C. K. Morison, Provincial
Librarian, agreed to deposit in the University Library several long
runs of British Parliamentary Debates which the Provincial Library
possesses in duplicate. The understanding is that should the set in
Victoria be damaged or destroyed in the course of the war, the volumes
will be returned. If this calamity does not occur, arrangements will - 4 -
be made for the transfer of the books outright to the University
Library. About 245 volumes were received, and there are now very
few gaps in the Library's set of Hansard. It is hoped to fill in
the last of these by purchase in the course of the next financial
About 150 volumes from the library of the late Francis
Black of Vancouver, were presented to the Library by his son and
daughter. Mr. Black suggested in his will that the University
should receive any of his books which would be of use, and his wish
was duly carried out by his heirs. Another 125 volumes from the
library of the late W.A. Cates was received through the courtesy of
the Fraser Valley Union Library, and the Official Administrator of
New Westminster. The selection included a number of unusual titles
which will be most useful to the Library.
Other miscellanous collections of books presented included
92 volumes from the library of Mrs. P. H. Proctor, of Vancouver; and
a set of the Cambridge History of English Literature and other works
from the Provincial Normal School.  In the summer of 1?41 a number of
books and a large number of reports, periodicals, transactions, etc.,
dealing with mining and metallurgy, were offered to the Library by the
Britannia Mining and Smelting Company, thanks to the good offices of
Dr. Harry Warren. The offer was gratefully accepted, and the books
arrived in due course. This gift enabled the Library to fill in a
number of gaps in its files. A similar gift was made to the Library
in September, 1941, by Mr. Hedley Fowler, of Rossland. The books
came from the Library of a well-known mining pioneer, the late S. S.
Fowler, of Riondel, father of the donor. - 5 -
A large number of periodicals were presented during the
year by Mrs. Jonathan Rogers, some of which have been retained, while
others, at Mrs. Rogers' suggestion, will be made available on exchange.
Later in the year Mr. Jonathan Rogers gave to the Library a striking
portrait of Chief Harry of the Squamish. The painting is the work
of C. S. Hatch, and was executed a year or two before Chief Harry's
death, which occurred in December, 1918.
As usual, the Library is much indebted to many members
of the staff of the University, who have been most generous in their
gifts. Dr. R. E. MoKechnie, Chancellor of the University, in addition
to presenting the Library with the current files of several periodicals,
gave a collection of some thirty medical works. A number of books
and pamphlets were presented by Dean Daniel Buchanan, by Professor
Soward, and by Professor Gage. The assistance received from Dr. Sage
and Dr. Warren has already been noted.
It is impossible even to list the names of the many other
friends whose generosity has enriched the Library, but special
mention should be made of the gifts received from Mr. Hugh Leech, of
Vernon; Mr. P.S. Vfelker, Vancouver; Mrs. W. W. Peck, Vancouver;
Mr. F. E. Bescoby, Vancouver; Mr. R. T. Elson, Washington, D.C;
Dr. Ross Miller, Ottawa; Mr. James Mawdsley, Vancouver; Merck dt
Company, of New York; and the Library of the University of Western
Organizations and institutions, too numerous to mention,
have been as generous to the Library as individuals. To mention only
two, the Library has received copies of the new volumes added to the - 6 -
Canadian-American Relations Series, through the courtesy of the
Carnegie Endowment for International Peace, and several mail sacks
were required to deliver all the books and miscellaneous
publications furnished by the Smithsonian Institution, of Washington,
D. QU - 7 -
Circulation Statistics
Total loans, by years:
Monthly statistics of
L" Reserved
11 Total '
' Total
• 2199
^Circulation from Nursing and Health Reading Room, which is reported
annually. - 8 -
mill'" mm*m~mmmmm»mmmmmmmm
Circulation fell somewhat in 1941-42, as compared with the
previous year, but the decrease was less than 3 per cent. The
decline was due partly to a substantial drop in Summer School
registration (457 ia 1941, as compared with nearly 600 in 1940),
and partly to the blackouts, shorter library hours, and cancellation
of examinations which followed the outbreak of war with Japan in
December. After a restless six weeks, the students once more
settled down to work, and it is interesting to note that the
Library was noticeably busier in February, March, and April of
1942, than it had been during the same months the previous year. .
Except for the December blackout period, Library hours
wore the same as during 1940-41. The building was open from
8:15 a.m. to 9:45 p.m. from Monday to Friday, and from 8:15 a.m. to
5 p.m. on Saturday.
The circulation statistics given above apply only to
the main circulation desk, and to the Nursing and Health Reading
Room (the latter being the only one of the so-called departmental
libraries on the campus which makes any consistent effort to keep
such records). A number of additional services given by the
Library to various outside groups should be noted.  ( Students
taking Directed Reading Courses borrowed 877 volumes during the
session 1940-41.) A total of 1,899 books were loaned to study
groups, persons enrolled in evening courses, and individual
readers registered with the Department of University Extension.
The special collection of plays and books relating to the theatre
was used extensively, 6,079 volumes being loaned to drama groups - 9 -
all over the Province. If these figures be included, total
circulation for tho year amounted to 133,452.
The number of books found to be missing at the time of
the annual spring inventory in May, 1941, was 604, Of these, 246
were back on the shelves in May, 1942, leaving a net loss of 358
volumes. After the better showing made the previous year, when
half the 590 books missing at the first count were recovered, this
total was disappointing, but the net loss was still below that for
1939 and 1940. Use of the stackroom has been more closely
supervised since the fall of 1941, and it is hoped that this will
help to cut book losses substantially.
A new reserve book system, which permits students to have
direct access to the reserve-book stacks, was instituted in ~  .
September, 1941.  It was found that, as first arranged, the new
plan made it possible for dishonest students to make off with books;
but a revised arrangement, put into effect in 1942, promises to
remove this objection. Direct access to the stacks has proven very
popular with the students. It is interesting to note that although
they were indignant when books were found to be missing, they
hesitated to complain for fear the Library would revert to the old
closed-stack system. - 10 -
Loan of Phonograph Records
Early in 1941 the Department of University Extension
issued a catalogue of phonograph records which it offered to loan
to listening and study groups. A few of these records were oraed
by the Department itself, but the bulk of them were drawn from the
Carnegie Music Set, which was presented to the University in 1937,
and placed in the Library. This service was continued during the
year 1941-42, when 37 music groups, some of them in relatively
remote parts of the Province, received boxes of records. About
12 0 records a month were loaned to these groups.
Late in 1941, the Committee responsible for the Carnegie
Music Set, of which the Librarian is Chairman, authorized the
loaning of records to students. After careful investigation, a
loan service was started late in January. It proved most successful,
and was continued throughout the spring term. A total of 1,507
records were loaned during the period January 27th - April 28th,
1942. It speaks well for the students that not a single disc was
broken, and that damage, beyond ordinary wear and tear, was
neglegible, It is hoped that the record loan service may become
a permanent feature of the Library, as the experience gained last
spring Indicates that the privilege is greatly appreciated and
not abused. - 11 -
The effects of the war continue to be felt severely in
the periodicals department. No Gorman, French, Italian, Belgian, or
Dutch publications have been received since 1940, and to these have
now been added periodicals originating in Japan. The Library was on
the complimentary mailing list of a number of Japanese scientific
societies, and, to give the devil his due, found them obliging and
generous. The material, while not of first importance, as it was
in large part imitative, was nevertheless, well worth receiving,
particularly as it related largely to the Pacific area.
Order has at last emerged out of the chaos arising from
the imposition of the Canadian Exchange Tax of 10 per cent., and a
large proportion of the serials received by the Library have been
granted exemption from the tax. Unfortunately this does not apply
to the publications of learned societies which are published by
commercial firms, with the result that the proceedings and
transactions of a number of genuinely non-profit organizations are
still taxed, including those of the American Mineralogical Society,
the American Meteorological Society, tho Henry E, Huntington Library,
and a number of others,
A special effort was made during tho year to secure &nd
complete long sets. In view of the exchange situation preference
was given to British titles, and quotations were asked for chiefly
from firms in Great Britain. More than thirty substantial files
were thus acquired. The new titles include:- - 12 -
Publications of tho Percy Society, (Complete set.)
Isis, v. 6-27.
Publications of the British School at Athens.(Complete to
Roypl African Society. (Complete to date)        date).
Royal Asiatic Society. (1888 to date)
Antiquity. (Complete to date.)
Duke Mathematical Journal. (Complete to date)
Biological Review. (Complete to date.)
Biological Society of Washington, (v, 14 to date.)
Wilson Bulletin (ornithology). Practically complete set.)
The Library's files of the following titles were either completed
during the year, or now lack only a few numbers or volumes, as the
case may be:-
British Journal of Medical Psychology.
Journal of Criminal Law and Criminology.
Journal of Comparative Legislation.
Scottish Historical Journal.
Publications of the New Shakespeare Society.
Philosophical Review.
Journal of English and Germanic Philology.
Not all the Library's efforts to fill in gaps in its
sets were successful, and titles which still remain incomplete, in
spite of a widespread search for missing numbers, include the
Spectator, Notes and Queries, and the publications of the Royal
Society of Arts, and of the American Geographical Society.
Gifts received included a broken but long and valuable
file of Fortune, from Mr. R. T. Elson, while incomplete files of
My Garden and Flora and Silva were presented by Mrs. Fyfe Smith,
The missing numbers have boen secured in each instance, so that,
in effect, these gifts added three more complete sets to the
Library's collection.
A few new journals have been added to the subscription
list, including the following:- - 13 -
American: Journal of Economic History.
Journal of Central European Affairs. '
Review Index.
Canadian: Maritime Art.
La Nouvelle Relive,
Revue Canadienne de Biologie.
Le Canada Francais.
It will be noted that French Canada, which has hitherto been very
badly neglected, is at last represented on the periodical list.
The most interesting war casualty of the year was the
Living Age, which was published for almost a century, and completed
its 350th volume. The last issue appeared in August, 1941. Long
one of the most important of the general American reviews, it had
latterly fallen upon evil days. This year American Authorities
investigating enemy activities announced that it was one of several
well-known journals which had been heavily subsidized by Japanese
The number of new volumes bound during the year was 1638.
In addition 700 pamphlet cases and boxes were purchased. In spite of
rising costs, the average cost of binding per volume was held down to
$1.87, as compared with $1.90 in 1940-41. No sacrifice of strength
or quality of binding was made to secure this result, but many details
were simplified. Decorative stamping was eliminated or reduced,
titles shortened, and skiver labels dropped. The small number of
sets still being bound in leather was still further reduced, buckram
of a corresponding colour being substituted.
The binding appropriation for the year was $2,850.00, and
this proved adequate for current requirements. An additionel sum of — 14 —
|150,00 was made available in order that a start might be made on the
binding of the set of the Journals of th British House of Commons, to
which reference is made later in this report.
The Library Catalogues
The 5>510 volumes accessioned during the year were all fully
catalogued and placed on the shelves; The staokroom was becoming
hopelessly crowded by the spring of 1942, but some relief was in
prospect, as wooden shelving was to be built on the west wall of floors
2 and 4 during the summer. Nevertheless, the end of such make-shift
expansion is now in sight, and the need for additional steel equipment, to complete floors 6 and 7, will be pressing in another.three
years at the most.
Tho number of cards received for the Library of Congress
depository catalogue again increased substantially, the total for
1941-42 being 63,633. Entries in the catalogue now total 1,782,337-
Filing was kept well up to date throughout the year* The existing
filing cabinets are becoming congested, and in the ordinary oourse of
events it would shortly have been necessary to make a heavy expenditure
for new trays. In the spring of 1942, however, it was announced that
the Library of Congress had agreed to authorize the publication of a
printed edition of its catalogue, and it was learned further that
depository libraries purchasing the printed version would not be
required to retain the complete card file. Publication of the
catalogue is expected to require not more than three years. - 15 -
The cost will be less than that of the filing cabinets which
v/ould otherwise be required during the same period, and when
publication is completed the annual saving to the Library will be
A special effort was made- to fill in gaps in the files
of University series publications. The work will be continued in
the new year. Many of the titles already in the Library are
being rocatalogued and arranged in series, instead of individually
as heretofore, as this is found to be much more convenient for
reforenoo purposes.
Reference Department
The department has had an exceptionally busy year, but
the standard of service has been fully maintained.
The Customs difficulties which for a time made it almost
impossible to make inter-library loans with institutions in the
United States have been adjusted most satisfactorily, and thanks
are due to the Collector of Customs for his courtesy and consideration,
Inter-library loans during the year numbered no less than 178.
A total of 76 books were borrowed, and 102 loaned. The latter
figure will doubtless surprise aany, as there is a tendenoy to
overlook the fact that the Library now possesses many books and
periodicals not readily available elsewhere in the region.
Instruction in the use of the Library was given to
several groups. These dealt, as a rule, with the specialized
bibliography of some subject field. They consisted of lectures,
practical exercises in the use of the Library, and, in some instances , - 16 -
tours of the staokroom. The groups addressed, at the request of
the departments concerned, included 4th and 5th Year Forestry
students; the 4th and 5th Year Civil Engineering classes; the
Poultry Seminar; and students in Public Health, More elementary
instruction was given to the students in Agriculture 1, and it is
interesting to note that this lecture has been made compulsory
by the Faculty concerned.
The experiments with displays, to which reference was
made in the last report, have proven to be both interesting and
well worth while. Special exhibits relating to subject fields,
courses and such student activities as the Musical Society and
the Players' club were arranged during the year and attracted much
attention. Some of the material displayed was of unusual interest,
and was specially loaned for the occasion. Thus for the Musical
Society, Mr. Lionel Haweis loaned a valuable collection of autographs
which included those of Gilbert and Sullivan. Later in the year
Mr. Jack Shadbolt, the artist, lent a number of his drawings, and
these were shown as a series. Experience has proven quite definitely
that the displays give rise to many requests for books relating
to the topics illustrated, and they undoubtedly call the attention
of the students to new subjects they would otherwise pass by.
The Library's collection of government documents continues
to grow rapidly. Reference has already been made to the files of
the Journals of the British House of Commons and the House of
Lords, and to the many volumes of the British Hansard which have
been received recently. Another very useful gift was received from - 17 -
the United States Works Projects Administration, which presented a
file of its National Research Project publications, consisting in
all of some 80 titles. Many valuable studies in the field of
technology and employment are included.
At the request of Dr. Blythe Eagles, Head of the Department
of Dairying, a survey was made in order to discover what progress
had been made over a five-year period in building up the files of
agricultural documents. The survey revealed that the library
receives currently no less than ^^  series of agricultural
publications, the majority being gifts from government departments
and institutions in the United States and Canada.
The cataloguing of the British Sessional Papers, of
which 500 volumes have now been bound, is well under way* Library
of Congress cards analyzing these sets have greatly facilitated
the work.
The Problem of Accommodation
Overcrowding in the Library is more serious than ever,
and the noise and commotion which inevitably result make the
maintenance of quiet and discipline most difficult. The problems
which arise directly from the design of the building were outlined
last year, and need not be referred to again in detail. The new
open-stack reserve book system has helped to relieve congestion
at the main loan desk, and closer supervision has resulted in a
definite improvement in discipline in the stackroom.
The problem of supervising and accommodating the students - 18 -
in the library is essentially a traffic problem. What amounts to a
traffic census will have to be taken before the Library's needs
can be ascertained and forecast with any accuracy, and it is
planned to undertake such a study during the winter session.
With this data available, plans for changes in the building, and
additions to it, can be worked out intelligently. It is entirely
possible that new construction may be deoided upon relatively
suddenly after the war, and it is most important that an economical
and practical plan should be ready, in general outline, if not in
complete detail.
■I.— L-—■ Illl—Wl ■
The Library budget for the  last  two years has  included  the
fallowing appropriations:-
1940-41 1941-42
m i—»mni»     iikiiihiiiw in i WW * ■ m mmmmmmmmmmmmmm^m
Books & Magazines $ 11,750.00 $ 11,800.00
Equipment 510.00 510.00
Binding 2,650.00 2,850.00
Supplies & Expenses lt800,00 1,870.00
$ 16,710.00    $ 17,030.00
Books &  Magazines.  To the appropriation of $11,800.00
(which included |700,00 for the Department of University Extension),
the following sums were added during the year:-
Fines money $ 657.45
Directed Reading Courses 300.00
Special grants:-
Department of Philosophy 442.75
Librarian's Fund 230.00 - 19 -
In addition the sum of $4,409.02 was carried forward, against
orders outstanding at the beginning of the new financial year.
A total of |17,440.22 was thus available for expenditure. The
sum of $150.00 was transferred to binding account, and at the
end of the year $2,753.12 was carried forward. Expenditures
actually made during the year thus amounted to $14,537.10.
Binding. The appropriation amounted to $ 2,850.00, to which
the $ 150,00 referred to above was added for the specific purpose
of binding a portion of the new file of House of Commons Journals,
most of which were received unbound.
Supplies & Expenses. This appropriation again fell
somewhat short of essential requirements, and was increased to
$ 1,900,00 in the budget for 1942-43.  It is hoped that this will
prove sufficient for current needs, for, as noted laat year, there
is no point in keeping the appropriation below the sum actually
required for supplies.
The Library staff,   on March 31st,   1942, was as follows:-
Librarian's Office
W. Kaye Lamb, Ph, D.     Librarian
Evelyn Hearsey Order Clerk
Eileen Heaton Stenographer
Reference Department
Anne M. Smith, M.A., B.L.S. Head
Dorothy B, Kelly, M.A., B.L.S. Assistant - 20 -
Cataloguing Department
Dorothy M. Jefferd Head
Mary K. Cockburn, B.A., B.L.S.  Assistant
Doreen Woodford, B.A,, B.L.S.   Accessions
Periodicals and Binding
Roland J. Lanning, B.A., B.L.S. Head
Circulation Department
Mabel Mi Lanning, B.A., B.L.S.  Head
Eleanor B. Mercer, M.A., B.L.S. Assistant
Edith M. Stewart, B.A., B.L.S.  Extension
It will be noted that two staff changes took place during
the year. Miss Edith Stewart was appointed Assistant, Extension,
in July. Previous to her coming, the reorganization of the
Extension Library had been commenced by the Reference Department.
Miss Stewart completed the work most satisfactorily, and her service
to extension borrowers, drama groups, teachers, and staff has
been such as to elicit favourable comment from everyone.
Miss Christine McGregor, who had been Secretary and
Stenographer to the Librarian for seven years, resigned early in
September, because of her approaching marriage. Her resignation
was accepted with much regret, as her services were valued very
highly, both by the Librarian and by the Cataloguing Department.
She was succeeded by Miss Eileen Heaton, who joined the staff on
October 6th, 1941.
Library Committee
The Committee appointed by Senate in October, 1941,
consisted of the following members:- - 21 -
Dr. Blythe Eagles   Representing the Faculty of
Profi A. H. Finlay  Representing the Faculty of
Applied Science
Prof. T. Larsen    Representing the Faculty of Arts
D*-.. Isabel Molanes      "     "    " n "
Dr; Did  Duff »      »     » "  "
This Committee met on November l8th, 1941, at which time
Dr. Eagles was elected Chairman for the year 1941-42.
In conclusion, the Librarian wishes to acknowledge formally
the assistance, courtesy, and co-operation which he has received
throughout the year from every member of the Library staff, the
Library Committee, and the Faculty and Administration of the
University. The Library is exceedingly fortunate in its staff, for
it would be difficult to find a more interested and hard -working
■ - * ■
group, and one with which it would be pleasanter to work, day by
day-. Once again, sincere thanks are due for the liberty of action
which the Library Committee has accorded the Librarian. A
special word of acknowledgement is due Dr. Eagles, who has taken
much time and trouble to investigate and discuss various Library
matters-. Finally, it is my privilege to acknowledge the assistance
given by the President of the University, Dr. L.S. Klinck, who is
ever ready to consider and advise upon Library problems and policy.
Respectfully submitted,
October, 1942.


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