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UBC Publications

Biblos 1967-01

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. /^    OF      p
putting the finishing touches on his article on the punch card system employed at the Library for circulation records. By describing
the equipment and its operation, the input-output cards and their
preparation and distribution, the input-output to the processing
centre and library staff procedures, one can see how the system has
evolved and operates today.
PRESENTING ,,, Dr. Robert B. Downs and his entourage January 30th
and 31st at the start of their 1-o-n-g trek across Canada.
Spending approximately one week per province visiting the various
academic libraries, Dr. Downs will slowly move east collecting
the necessary info for': THAT survey.  The week of January 30th
will be B,C.'s chance to show their wares ...
INSATIABLE WOODWARD STRIKES AGAIN.1  Woodward Library is now taking
over the ordering+payment of its journals.  Rod Cardin of the Serials
Division is transfering to Woodward officially on February 1st to
assist them in this latest acquisition.
WOULD YOU BELIEVE 016.37019309174971+?.
LOST AND FOUND:  The Circulation Division no longer collects articles
found in the Library (with the exception of library cards).  A clearly
labelled box is kept in the Mail Room for staff to deposit articles
and the contents found therein are delivered daily to the Lost and
Found under the Bookstore.
THE HUNTER LEWIS COLLECTION:  The Library has acquired a collection
of approximately 1200 volumes of modern English and American literature belonging to the late Hunter Lewis formerly on the faculty at
Division Heads have been terrific in supplying us with all the
summaries of their activities in the past year.  ONWARD
+The Dewey classification for a bibliography on the sociology of
Eskimo education - what else? STAFF CHANGES
Nancy Konkin
Deanna Charlton
I rmgard Gorus
Ruth Prime
Elizabeth Knott
Li brary Assi stant
Li brary Ass i stant
Li brary Ass i stant
Library Assistant
Library Assistant
Catalogu ing
Ci rculat ion
Ci rculat ion
Ci rculat ion
Joan Cosar from Clerk I to Lib. Asst, II  Serials
Margaret Belford from Clerk II to Lib. Asst, III  Curric, Lab.
Jean Boulogne from Clerk II to Lib. Asst. I
Maureen Biden from Clerk I to Lib. Asst. II
Lynda Putnam from Clerk I to Lib. Asst. II
Shirley Balon from Clerk I to Lib. Asst. II
Linda Kincade from Clerk I to Lib. Asst, II
Marilyn Potts from Lib. Asst. I to Lib. Asst, II
Barbara Heuer Clerk I  Cataloguing
Pat Odowes Clerk I  Circulation
Barbara Ross Clerk I  Cataloguing
Rosemary Alder Clerk II  Circulation
Eleanor Arthur Clerk I  Circulation
Marlene Myers Clerk I  Serials
Vivi Coutlee (nee Jorgensen)  Clerk II  Serials
Robin Williams Library Assistant III  Serials
Taga Bhaven  Clerk II  Acquisitions
I  Curric. Lab.
Gov't. Pubs.
Bi bliography
Fine Arts
.11  C i re,
Had  we never  skied   so madly,
Had we never  skied   so  badly,
Sooner stopped,   or never  started,
We  had ne'er been  broken  Harted.
+ + + + +        + +
MEN!     WITH  WHOM  WOULD  YOU  LIKE  TO  BE  SHELVED?     See  page  36 1966 ...
Developments in the library system over 1966 can be viewed in terms of
two general considerations,  One of these concerns the kind of normal
development that takes place in any dynamic institution - change in
order to keep abreast of technological advances; change which is a
function of growth in size; change to introduce new services, meet new
demands; change through experience in making better use of available
resources; change for betterment of staff welfare.  The other, which
is related to the first and cannot always be distinguished from it,
involves the regular day-to-day coping with unusual circumstances -
in our case the inundation of library materials into a system with
limited funds for space, staff time, equipment and supplies.
And so, while considerable attention has been given to the design of
a system of new library buildings to meet future needs, at the same
time arrangements have had to be made for fitting the present operation into existing quarters.  That it still fits at all is in the way of
being a minor miracle.  Systems analysis and design and what is usually
referred to as "automation" has been applied to some of today's work
and has looked towards the problems of the decade ahead.  Projects
already begun or under consideration hold promise of previously
unavailable information for better management of library resources.
New equipment, some of it newly developed and some only practical
and economical in the UBC situation now that, it has reached its
present level of growth, has been bought or rented to handle more
work, at less cost, and in less time.
A few of the developments in Technical Processing will illustrate the
sort of thing that has been taking place.  In both Cataloguing and
Acquisitions, staff had to be relocated so as to accommodate new members and new procedures.  A merger of the Bibliographic Searchers
and L, C, Cataloguers took place, and professional cataloguers were
reorganized into sections reflecting areas of specialization.  A
batching system for materials being processed was begun, with books
and worksheets moving in separate but related streams.  A decision
was made to accept the L„ C. depository catalog and base card production largely upon it.  In Serials, a union listing was produced by the computer in a matter of hours after months of staff
time had gone into preparing for it.
Although no new systems were installed in the last year a number of
significant changes have occurred that will influence systems development in the library:  a new and larger computer system in tabulating
opens the door for improving and adding library applications; a large
grant from the Donner Foundation in support of new studies and systems
that will affect all areas of the library; the introduction of a
librarian to the systems area (Gerry Dobbin) Snd the addition of a
second programmer for the Library (in January '67).  The circulation
system is now processed on the new computer, and two new applications
are under development, for installation in the coming year; serials -
to replace the Kardex file, and acquisitions - using paper tape equipment and replacing the alphabetical in process file with a computer
Other activities which affect the library as a whole ...
The development of A Plan for Future Services enclosed proposals for
a number of new libraries to serve the various faculties.  In order
of priority they were:  Library Administration & Technical Services
Building, Undergraduate Library, Applied Science Library, an extension
to Woodward, remodelling of Main Library, Education Library.  Also
recommended but unranked in priority were:  Physical Sciences Library,
New Law Library, Map Library, New Social Work Library, an extension
to BMB.  Libraries established this year or under construction included the Social Work Library (in temporary quarters), the Forestry-
Agriculture Library, the Fisheries Institute Library, the Mathematics
Library and the Music Library.  Reference service, collections and
space in the Sedgewick Library were all increased.
The revision of appointments, classifications and salaries of librarians
was made effective July 1st, 1966.  Appointments, previously made by
the Personnel Office, now come under jurisdiction of the Board of
Governors.  The old classification of Librarian I to IV was reduced to
two categories, General Librarian (appointed by specific title) and
Administrative/Specialist. Revision of the classification and salaries of Clerks and Library
Assistants:  Clerks I and II, and Library Assistants and Senior
Library Assistants became Library Assistants I to IV.  Salaries of
Library Assistants III and IV were increased considerably last July
although they still are not at the level of some local libraries.
Library Assistants I will feel a salary increase at the end of
A Student Library Committee has been appointed and has already had
several productive meetings. One project of the Committee, a student survey of U.B.C. Libraries, is now being analysed.
The Library has also participated in the Downs Survey.  The Downs
Committee, supported by a $20,000 grant from the Council on Library
Resources, has been appointed by the Association of Universities
and Colleges of Canada and Canadian Association of College and
University Libraries to study resources, administration (yikes!),
financial support and automation in Canadian1academic libraries.
As a result of the Macmillan money, book buying trips have taken
members of our staff to all parts of the globe - from Hong Kong to
eastern Europe; blanket orders include scholarly material in all
the major languages; and the bibliographers have been going
(i n) sane . . .
The remarkable thing about the great bibliographers of the past
is that most of them ended up by going mad.  Robert Watt and
William Lowndes, the two greatest British bibliographers, died
deranged, and Thomas J. Wise, modern bibliographer and forger,
surely had both a screw and a scruple loose somewhere.
In the U.B.C, Library the bibliographers are hard at work coping
with mania, or bibliomania, of a different order.  It is the
administration and the faculty who are mad.  Their rage for books
is boundless and the wherewithal to acquire them unprecedented.
Therefore the books have been flooding in, and those members of
the staff principally engaged in determining the nature of the
flood are the bibliographers. U.B,C, has five bibliographers:- Roland Lanning (formerly head of
Serials) is in charge of acquiring the most-needed sets and runs of
research periodicals in all subjects and all languages; Eleanor
Mercer (formerly head of Acquisitions) looks after English-
language books in humanities and social sciences - so far largely
based on geography with English, American, Canadian, Australian
and New Zealandian blanket orders, especially; Hans Burndorfer
(formerly with Vancouver Public Library and our Humanities Division)
is in charge of Western European library acquisitions in the
humanities and social sciences in German, French, Italian and
Spanish mainly, and also has a number of blankets to keep him
warm; Helen Constable has shifted a few feet from one desk as a
librarian in the Science Division to another in the same place and
is our Science bibliographer, working closely with head librarians
in science divisions to help keep them from going mad; and finally
tovarich Isa Fiszhaut (formerly with Cataloguing and now a reference
librarian in Social Sciences) who looks after Slavic bibliographic
problems (than which there ain't none worse) on a part-time basis
(twelve hours on the job and maybe thirty at home, evenings).
U.B.C, has a real good bibliographic sanity squad.
At the formal meeting of the Canadian Association of College and
University Libraries at the Canadian Library Association Annual
Conference in June, 1966, a standard classification scheme for
non-professionals in Canadian university libraries was recommended.
At that time, some libraries had already a classification similar
to the one recommended.  However, the U.B,C. Library appears to be
the first to establish this single classification scheme with the
intention of meeting the requirements of a standard classification
for the country. In the fall, some 191 positions were reviewed and evaluated.  It
was agreed that 163 fell in line with the proposed scheme of four
grades of library assistants as these involved duties peculiar to
the library, while 23 fell into the general university personnel
classification,  It was also agreed that the salary for Library
Assistant I be increased by $12,00 per month effective February
1st, 1967-  In an attempt to get this latter request into effect
as quickly as possible, the Library agreed to pay the increase
(which will total approximately $3000 as there are 50 Library
Assistants involved) out of general library funds until July 1st,
1967, at which time it will come out. of Personnel Funds.
So as it stands at the moment, the classification of the library
staff i s as follows:
Li brarIans
U brary Ass i stants
Library Assistant. IV ($378-458)
Library Assistant 1 i I ($320-295
Library Assistant II ($263-303)
Library Assistant 1  ($230-2 70)
Stack Supervi sons
Possible effects of this national scheme can only be partially
envisioned.  A long range result may beNthe creation of that
library technician position which everyon\ is considering more
and more seriously.  Prior to this may be the establishment of
library assistants as a group within the nation-wide and/or
provincial library association in an effort to more firmly
establish library assistants as a library technician group.
At the same time as this general reclassification of non-professionals was under way, six out of the nine requests for
personal reclassifications were accepted. Those submitted for
approval last July were made retroactive as of July 1st, 1966.
Acquisitions has been busy in 1966 surpassing the high level of production achieved the year before.  The typing of orders, for example, increased by 18% and the number of books sent to Cataloguing increased by
25%.  Cataloguing will remember March as the month that we sent them
over 10,000 volumes and our typists will remember November as the banner
month in which they typed 6478 orders.  Naturally this means that we
are also spending money faster than before.  In fact, by the end of
December $1,092,573 had been spent compared with $704,751 by December
of the previous year.
The increase has been possible because of the addition to our staff of
two new positions - one librarian and one clerk - and by a great deal
of plain hard work all round.
To outsiders we are becoming known as the "division-which-moves-its-
furniture-frequently".  This activity is not entirely recreational,
the fact of the matter being that the Order File is growing so rapidly
it is crowding us into a corner.  The shifting around occurs when some=..
one decides that a few extra inches of aisle or chair space can be won
by moving that desk over to here or shifting this table over to there,
etc.  Fortunately, when we automate this spring we expect to replace
the Order File with a computer-typed list of orders.  This will occupy
far less space and eventually we may be able to move our desks apart
and still have space enough for booktrucks, chairs and even visitors.
The space problem on Floor 7 is more than matched by a shortage of
space on Floor 2 where unprocessed books are stored.  Long before the
Civil War collection could be processed, our travelling cohorts started
buying more collections which soon filled all available shelves and
overflowed onto the floor.  By the time the philosophy collection fr
Leipzig arrived, there were no shelves left so it had to be left
the crates.  One crate at a time is being opened as the books are
processed (with the aid of a naive volunteer who will know enough to
disappear the next time volunteers are sought).  At Christmas time,
with the help of student assistants, the Socialist Collection from
Harvard was checked and is now being  ...   	
i n 10
moved into Cataloguing - just in time because two new collections have
now arrived.
In the coming year, the most important event will be the conversion
to an automated system.  This will start soon and probably occupy much
time and energy for some months.  The revision of the Continuation File,
which is well under way, will proceed steadily and we will probably
contirue playing musical chairs with floor and shelf space and possibly
we will top a few more production records.
A youngster wrote to the Library of Congress:  "I am no help to my
teachers because I have no research information.  I would appreciate
it very much if you could send me anything about anything."
(From Antiquarian Bookman, November 18-21, 1966)
1966 saw the addition of two more staff members, a Library Assistant
(Chinese) and a Clerk II (Korean), and 17,500 volumes.  The two private collections, the Ching-i Chai and the Sung Library, purchased
during Miss Ng's Far East trip made such an unusual increase
possible.  While lecturing here in the Fine Arts Department, Mr. Y.
Egami ordered for the library many Japanese art books, including
full scale and miniature reproductions of picture scrolls of
mediaeval Japan.
The appearance of List of Catalogued Books, no. 7 and no. 8 as well
Supplement no. 1, Selected List of Materials in Chinese Philology
in the University of British Columbia kept up our three-times-a-
year publication schedule. Another reference publication, List of
Periocicals in Asian Studies is now under preparation.
Thanks to Mr. Bell for the student assistant funds, our Chinese and
Japanese periodicals record has been transferred to a Kardex file,
and work on our new Subject Catalogue will soon be completed. CATALOGUE DIVISION
This year's Catalogue Division is a new, improved model resulting
from the joining together last summer of the Acquisitions Division
Searching Section with the old-style Catalogue Division.  The staff
is largely a new model too - 35 of the 70 full-time members of the
staff started to work here within the last year, and a further 19
were hired in 1966, but left again before the end of December.
Somehow, in spite of all this coming and going, we managed to add
more new books to the collections than in any previous single year.
We completed the cataloguing of 82,372 new books (59,627 monographic volumes, 22,745 serial) for a whopping increase of 34 per
cent over 1965.  However, on the other side of the picture, we
lost ground at a phenomenal rate.  The listed backlog doubled to
27,000 volumes.  Even this looks small beside the additional
estimated 48,000 volumes 'in process' within the division.  Only
the searching staff and the 'other editions' cataloguers are up
to date with their work.  We have too many books for the markers
to mark, too many uncatalogued titles for the cataloguers to
catalogue, too many catalogued books for the typists to type cards
for, too many typed cards for the checkers to check, too many
checked cards for the filers to file ... and so it goes.
Certain things have been accomplished.  Regular accession lists
and lists of uncatalogued books have been produced from punched
cards.  The Law Library card catalogue has been completed and
work is under way on the Music Library catalogue.  The Z collection
has been added to the location file, thanks to the heljp provided by
Circulation.  The complete depository control file for August-
December 1966 has been interfiled and put into use.  This was one
of our projects for the Christmas period.  Begun by our own regular
students, assisted by a cheerful contingent from the Sedgewick
Library, and finished by the searching staff, this mammoth file
contains about 700,000 cards.
Overheard at the Christmas Party:
"Thank goodness that article in Fiblos about Basil quitting wasn't
true - without him, this place would be like a library again.'" 12
General Staff Changes
We've lost track - a variety of places claimed those who left over the
year.  Library School, Fine Arts Division, Lenkurt Electric, Serials
Division, University of Mexico, University of Toronto Library,
TORONTO, Chicago, Oliver, B.C. and Vancouver - Commercial Printing
business, and others.
Stati sti cs - for what they're worth.
A Great Leap Forward from 39% of circulated items on punched cards in
January to 62% in November.
Main Stack Col lection:-
January-December 1962 251,156
January-December 1965 268,242
January-December 1966  265,508
^ot reaily a decrease in 1966, smaller Summer Session enrolment.
QA1-799 moved to Math Library.  (Second copies only of these items
remain in the Stacks, Main Library),  A month by month look shows
5000 to 7000 increases in circulation for January, February and
March over the same 1965 period.  Increase over 1962 - 14,356.
Library Delivery Service continues to increase.  With some faculty
call-ins included, Kathy Becker processed and searched over 1000
items in December.
Did you know that ... between 70?.and 8oZof the traces received by
Dianne Lindsay and searched by her and her clerks are found.
Xerox - constantly busy from 9 a.m. to 9 p.m.  The coin-operated
machine in Sedgewick has made no appreciable difference to our
requests.  And besides, the Personal Touch of being able to tell
the operator what a poor job he or she turned out has a pleasure
all its own,
Book Moves - QA 1-799 went to Math Library - in one day.  The
usual spreading and distribution of the collection on all levels 13
at Christmas - moves on levels 1 and 4, the Z 1-1037's moved from 5
to 4 and the Humanities material spread out on 5.  Also the Fine Arts
Stacks were rearranged over Christmas.  Cheers to the energetic
student helpers and stack supervisors.
Merry Christmas - Student helpers put over 22,000 punched cards into
the uncatalogued circulating backlog.  These backlog items are listed
in the Main Card Catalogue and paged from the Main Loan Desk by
accession number.  Circulation staff clerks searched again over 6000
items in the inventory missing file and found several hundred.  At
the same time, the missing cards were pulled from the Location File
and placed on the Outstanding Loans list as missing.  Re-ordering of
these items is in progress.
1966 Heralded - Two new faster Xerox models to replace 9l4's.  The
Dennison on a trial basis has not proved as successful as was hoped.
Three marriages
Six raises (i.e. promotions)
Thousands of "missing" books (to which we reply
AND MOST N.B.: From 1 Stack Supervisor and 1
Stack Assistant to 3 Stack Supervisors and
4 Stack Attendants (the latter assisted by
Steve Heinemann).
The combined efforts of all these people plus better supervision of
sorting and shelving has resulted in the clearest sorting area in
years and more consistent upkeep and shelf-reading in the stacks.
In R.B.C. - before the beginning of Fall '66 the Arts and Commerce
upper year reserves were transferred to Sedgewick, along with
Reserving Staff: Mary Lagies and Irene Norden - Sedgewick promptly
became a madhouse of activity - just like R.B.C. used to be.  Go
ahead - just ask any Sedge, staff member - especially Janet Lenko
or Ture Erickson.  Go on.'  Ask - we dare ya!
We have 2 Commissionaires this year - Mr. Lenney 10 a.m. - 6 p.m.
Mr. Hutson 4 p.m. - midnight In 1967 ...
The circulating backlog will contain as many books as Woodward Library.
More and better signs and directories will be made throughout the
stacks now that we have a new sign-making machine.
More Fluorescent lighting in stacks.
Long Range Forecast:  BOOM.'  The information explosion.
(Still affectionately (?) known as Curric. Lab.)
General staff changes:
Tom Shorthouse moved to the Law Library; Larry Leaf came from Social
Sciences Division; Pat O'Connor left, us, answering the lure of more
money and more adventure; Jean Boulogne joined us from Alberta.
Stati st i cs:
109,967 individual items were circulated in 1966.  Of these, 42,146
were visual aids from holdings of approximately 22,000 pictures,
posters and art reproductions.  Of 4000 pictures added, over 500 were
posters and art reproductions.  125 art reproductions were given us
by the Education Art Faculty.
Innovations in 1966:
Since the close of summer session, we have received from Main
Library divisions a selection of approximately 2500 education
methodology books, a great portion of them for reserve use.  35
education courses are represented in the RESERVE COURSE file added
to the card catalogue.  All reserves were dispersed into the general
stacks.  Colour-coding of book cards to denote loan period helps to
distinguish reserves.
Our enquiry desk moved to a central concentrated reference area
housing the card catalogue, encyclopedias, dictionaries, etc.  Conveniently to the right is the picture area and to the left the book-
stacks and pamphlet files. Further streamlining of the picture collection permitted the creation
of the new reference area.  Expansion of the colour-coded picture index
speeds service and simplifies student use.  We are  recording use of
each picture as a guide to weeding.
To make room for the methodology books our multiple-copy regular loan
collection of prescribed B.C. textbooks was moved to a separate room at
the north end of the floor.  It is supervised by Curric. Lab. staff, but
almost wholly operated by student assistants.
By extending and improving our services these changes have met much
favourable comment on the part of both faculty and students.
Immediate predictions for 1967:
Well underway is the typing and filing of title, subject, and series
catalogue cards for those supplementary books in and added to the Curric
Lab. before U.B.C. Main Library Cataloguing Division began to catalogue
our incoming titles late in 1962.
Also underway and hopeful of completion in 1967 is the addition of a
gift of about 2000 books at the public school level.  Many titles will
bolster a collection growing for the use of students in English 311.
These titles represent the accumulation of books submitted by publishers
for consideration by the Department of Education's books selection committees, and recommended in the supplements to the B.C. Basic List of
School Library Books.
We expect to index our map collection for inclusion in the card index
of the pictures.  It is the only collection not yet included.
We hear we will be receiving courses of study from across Canada, the
U.S., major cities and other countries.
Immediate or long range preditions:
Talks are progressing about automated circulation in the Curric. Lab.
Defini tely long range forecast:
1966 was "a mixture of the good and the bad, a pinch of contentment and
a bit of the sad," for the Fine Arts Division.  The chaos created by
the buying trips was gradually cleared and by June, the staff breathed
thankfully as they reclaimed their workroom.
A new seminar room was constructed in the reading area with a minimum
of noise and confusion.  Rearrangement of seating space followed.
Two of our staff decided to leave to conquer greener pastures:  Jay
Kincaid, Librarian, travelled off to Saskatchewan where she is now
reputed to own a horse!  Diane Rosebrugh, Library Assistant, decided
that Squamish looked too good to miss.
New staff were hired and we welcomed Barbara Little from Denver
Library School and Cathy Taylor from the Circulation Division.  Glenn
Allison spent the summer with us, since Barbara could not arrive until
Diana Cooper and Melva Dwyer decided that Europe would be ideal for
holidays and found charter flights that proved to be just what was
requ i red.
Ahead, we see the establishment of a branch Music Library sometime in
'67, when the Music building is completed. Another book move - we've
just completed one!
Our red-carpeted library opened in August, 1966, with a staff of
three and a collection of 5000 volumes, including 150 periodicals
subscriptions.  All the books in pure mathematics were moved over 17
and a listing made on our computerized catalogue.  This author listing
soon proved inadequate and a new catalogue is .hearing completion including all entries as in the Main Library.
Our circulation statistics report a circulation of approximately 1000
books per month, a figure which should rise immediately upon the
arrival of the catalogue.
Plans for the immediate future include the building up on the collection in fields closely related to mathematics and in the area of
reference.  Long range plans are to give real red-carpet treatment
to all comers.
Latest rumours have it that M-Day* for Forestry-Agriculture will be
around cherry blossom time, and when your favourite book on orchids
is no longer in the main stacks, it will be nestled on olive-green
shelves in a sky-lit room several thousand feet away.
The A/F Branch Library will be located on the third floor of the
Forestry/Agriculture complex (Main Mall, next to B.C. Research
Council).  It will house approximately 20,000 volumes and will service faculty, and graduate and upper year students.  At press time,
the woodwork in the library is almost completed, the stacks are
being installed, while on this end of operations (H.Q. in Science
Division) we are busy selecting and ordering furniture, books, journals, and other vital items such as waste paper baskets.  Much of the
selection is done in consultation with specialists:  an interior design
consultant, many faculty members and - most expert of all - the UBC
1i brary staff.
Should you ever come to get that favourite book of yours, you can also
have a look at the most exquisite cei ling on campus:  a mosaic of
choice B.C, woods!
Again another call for an "official" Biblos report of activities of
divisions.  This, I believe, is a first for G. & E,
Staff changes?  Only at the top of the organization - Walter for
Eleanor.  The staff (Mrs. Janet Yuan) carries on.  In the way of production statistics for 1966, we processed for accession 3336 volumes
and acquired by exchange some 2500 issues of journals.  The Heryet and
Shopland collections, totalling some 4000 books, are finally disappearing
into the cataloguing machinery or have gone into the "traders" stock.
Janet says we now carry on an active exchange trade with 94 other
libraries and have 298 libraries and institutions on our mailing list
for our exchange lists.  They, in return, are expected to send us
thei r lists.
The most significant development was the opening of a number of exchanges with libraries in Eastern Europe and the U.S.S.R. by Eleanor
Mercer, which since June we have sought to foster and increase in
Immediate predictions - overwork, and no long-range forecasts today,
if you please!
During I966 the Government Publications Division saw a good many
changes.  We lost six staff members to places like Alert Bay and
Ottawa and welcomed six staff members from places like Las Cruces
and Assen.  We had one engagement, one wedding and one baby.  We
now number eight permanent, five students. 19
We received and processed almost 70,000 items in 1966 (and it feit like
it!).  We circulated a great deal of our material and did a booming
business with our microfilm sideline too.  Our ordering has forged ahead
and the amount we are over-spent is not for publication.  Our reference
work grows as the division is discovered, which means less time for
processing and a bigger backlog.
In the Spring we became the proud possessors of the microfilm reader-
printer and we have spent many happy hours playing with it.  Our microform collection has increased at a thrilling (albeit somewhat
terrifying) rate.
Like everyone else we need more staff, equipment and space.  Given the
money, our volume of orders will continue to increase with corresponding
increase in reference and processing work.  Governments being the prolific printers they are, our long-range forecast (barring enlarged
accomodation) is the collapse of Floor Six.  Ready to run, Floor Five?
Statistics show that business has been booming in interlibrary loan.
There has been a 95 per cent increase in all other material borrowed
and lent.  Further retrenchment is obviously necessary!
Over the year we have acquired one more library assistant; our
Hutterite expert has been working hard on a mimeographed list of all
books, articles and documents in UBC relating to the Doukhobours; Sue,
as representative of the main library in the working group in student
orientation, was active in producing the general information guides
now going like hotcakes - several thousand have already been distributed; Eleanor Mercer moved into our "work room" where she now sits
in one sane corner amid old displays that never materialized, empty
pam boxes, periodical samples from the morgue, and one red cross box.
Our most striking innovation:  moving the information desk into the
middle of the concourse.  Things are now almost sane ....
."Herewith the informations you requested.  It is hard to distill the
events at Law into the few succinct statements you apparently have in
mind, but I suspect I had best restrain my natural instinct to write
in blank verse."
Staff changes
Doreen Ingram resigned as Head of the division at the end of April and
became a proud mother to Neil Jonathon in August. She was replaced by
Tom Shorthouse who had previously worked in the Curriculum Laboratory.
In August, Donna Shaw, the second librarian at Law, became the wife of
Ken Mackenzie, a member of the Law Faculty.  In December her status
changed again when she was made Assistant Librarian at Law.
Other staff changes include the arrival of Joanne Brown (who replaced
Val Roddick) and Monica James (who replaced Lorraine Image).  Janet
Cordes, in a newly-created position, brings the total complement to
Stati sti cs
Three-quarters of the collection at Law consists of reports, etc.,
which are restricted to use within the building, and no record is
kept of their use.  Circulation of the remainder totalled 48,912 for
the twelve months.
The total number of volumes added in that time was 3700.
Prior to 1964, Law had no card catalogue (other than a shelf-list) and
was restricted to a visible file of titles under specified subjects.
In the past year, the Main Library has provided us with card sets for
about two-thirds of the titles added in that earlier period for which
they had a record.  This has been a big job and is almost complete
now. All the circulating volumes were moved in one hectic day (Black
Tuesday) to their new home In Law South which was the last remaining
classroom in the building.  This has opened up the foyer area where
they were formerly kept and provided better control of the material,
It has also provided better working space for the library staff.
The result of our inventory last spring became a cause celebre in
the pages of the Ubyssey as it tended to make book thieves out of
all future lawyers.- This was a little more dramatic than true.
Moral:  do not publish the result of inventories.
The staff worked mightily during the week prior to Christmas to
clean up and put in order one of the two morgues in which we keep
duplicates.  The long-term prospect for this is to bind what we
need, complete what we can, and sell, exchange or burn the rest.
There is as yet no LC classification for Law. We hope it will come
out sometime short of Armageddon.  Until then we must satisfy ourselves that arranging books on the shelves in the order of main
entry is the best procedure.
In 1966, several momentous things happened.  The permanent staff grew
from two to three; the Division Head took three months off to visit
England; and we counted our maps.  The result of the latter was about
50,000 maps by the end of the year.  We also started filing maps
vertically as well as horizontally and for this we acquired some
interesting equipment.  The immediate future holds more equipment
and of course more maps (although not another three month trip to
anywhere).  The far distant future holds another move - if they
ever build an Earth Science Building. 22
Since January '66 issue of Biblos, the Prebindery has added two new
members to the staff and lost two, which is about average for the
Good ole dependable Roby Nielsen is still the main pillar of the
Prebindery (I'll hear about that "good ole" part).  Roby has
joined the Globe Trotter's Club, the necessary qualifications
being that one has to be able to spi:t in both the Atlantic and
Pacific Oceans with 2 months.  Members of the Vancouver Chapter
witnessed Roby do the deed at English Bay.  Some difficulty was encountered by Roby as the wind was in her face.  Roby stated at
that time she didn't need the Go, Go, Go, which carried her
through Europe last summer, but rather the Blow, Blow, Blow which
she carries during her normal activities.
The mending section of Prebindery canoe, is paddled by Helen
Goetz.  Helen glued, patched and relettered approximately 3000
volumes during the year.
Helen has enjoyed her second year in the Library and spent an
interesting Christmas holiday this year skiing on Mount Hood.
Poised like the mythical Kee Bird on the North Pole, Helen
swished down from the very, very top to the bottom, bottom.
It was cold up there and she had to get warm.
Why do they call it a Kee Bird? Well, it flies around the North
Pole, ski is on its feet, scarf wrapped warmly around its neck,
ear muffs firmly secured, crying Kee! Kee! Kracky, it's cold up
Next year 4000 volumes.
A new member from south of the Border was added to Prebindery
staff in lieu of Mr. Bronson, who went South with the birds
last fal1. 23
Mr, Charles Hill was excited, thrilled and broke when he arrived in
the North Country,  Never having seen snow fall, Christmas was to
mean a lot to Charlie and his wife Bonnie.  Real Christmas trees,
laden with real snow!
About the 22nd of December (remember the staff party - Charlie's
white tag day), he started singing "Be kind to our webb-footed
friends; a duck may be somebody's mother".  Since the rains,
Charlie is all kindness to birds, especially ducks.  You never
know.  And I say, for the thought, "Bonnie Charles for a Thaat".
Walter Harrington was transferred from Prebindery to Gifts and
Exchanges and was replaced by a chap, who was either circulated,
came from circulation or even percolated.  However, what happened
is that shortly after his arrival it was noticed, hooked on a wall,
a Chinese Calendar showing 13 Moon Months and a Proposed Fixed
Calendar with 13 Months.  The idea, as it was explained to me, is
that the 13th Moon Month, or the month called Sol, between June
and July, is the alloted time during which all the newly-bound
volumes in Prebindery will be returned to their original source.
Of course if your division uses the new Gregorian Calendar of 12
months instead of the Chinese or fixed Calendar of 13 months, there
will be some difficulty in fitting your delivery date into the new
Large numbers of books, like large sums of money, mean little to
Library people.  The main difference between the two is the former
are too common, the latter scarce.  However, money and the fiscal
year go hand in hand.  Prebindery will have processed approximately
30,000 journals, rebinds, prehinds and plastic binds, costing the
library about 100,000 smackeroos (transliteration:  "that's a lot
of $ in any language").  Catalogue Division can attest that it's
also a lot of books.
Prebindery hopes to better our spending next fiscal year.  We also
hope to have everyone on the 13 Month Calendar by that time.  If
you get a chance to join the Globe Trotter's Club, watch for the
wind. 24
If you ski from great heights, remember to call out loudly while in
rapid descent, "Kee! Kee! Kracky".  This will assist in a mythical
way to fill your lungs with air, instead of holding your breath while
praying you get to the bottom all in one piece.
Don't forget to check your mother's feet, you can never tell, you
might just be a duck.
Innovations in 1967:  THE Calendar and Duck Song.
Immediate prediction and long range forecast:  We are going to run
out of money before the end of the fiscal year and be bigger spenders
in the future.
Happy Sol to all of you.
The Record Collection had a circulation of around 45,000 for the
year ended August 31, 1966.  This may not seem much to all you
bookish people but the collection is still less than 10,000 records,
We estimate about 10% greater circulation for the current year.
To keep abreast of increasing demands, we are acquiring new
recordings as fast as the invoices can be paid, perhaps faster.
With last year's crop now in the bins, we are short of space, so
much so that we are  going to sacrifice about half the current
working area for new storage bins,,
It is a pleasure to report that student behavior in the listening
room has been much better in the past session.  The incidence of
smoking, eating, necking and a-go-going has been greatly reduced.
This poses the question of whether they're getting softer or we're
getting tougher.
Should summer ever come, and the sod dry out, we will again be
playing your all-time classical hit favourites across the library
1 awn. Mrs, P. A. Yandle
Ulster born where every place is Bally-this or Bally-that.  Invaded
the south of Ireland and graduated from Trinity College, Dublin,
with a B.A., B. Comm.  Boredom forced a decision to emigrate to
Canada, where numerous dead-end occupations in Vancouver, including
a stint in the Kitsilano Branch of the Public Library brought on
Library School at McGill.  Never intended to return to Vancouver,
but was offered a place at the U.B.C. Library and has remained ever
As Head of Special Collections, Anne is expected to answer all questions on Canadiana and in particular British Columbia.  Has the care
of all rare books and likes all hands to be clean when handling
them.  Resides on the top floor in an air-conditioned vault.
Packs a hefty 'touche' on the end of a foil and is a representative
for B. C. on the National Fencing Committee, Although Irish, her
favourite food is not potatoes, but has an affection for donkeys. MISS MAUREEN WILSON
Born sometime before
World War I I (but after
World War l), Maureen
Wilson was educated all
over England (and even
Scotland) and ended by
taking her degree and
1 ibrary training at
University Col lege,
London.  For some years
she ran a Branch Library at Camberley,
which is possibly the
ftt   only place in England
where military borrowers
outnumber the civilian.
Getting tired of this
military atmosphere,
she decided to visit
Canada for two years.
Two years later saw her
sti11 in North Bay,
Ontario, but soon after
this, came to Vancouver,
where she swears it
rained solidly from November to May the first winter she was here.
After a year in General Reference, 2 weeks in Science and some time
in Social Science, she was made head of the Map Division two years
ago.  Here she is responsible for the acquisition of maps, both
selecting and ordering, and cataloguing, processing and storing
them once they have arrived.  The Map Division also of course does
reference work with maps and atlases.  It has about 50,000 maps and
700 atlases.
Outside work, she reads travel, theology and detective stories (by
the hundred), tries her hand at pottery and collects books, records
and pottery-luckily her apartment is large or there wouldn't be
room for people. MISS TUNG KING NG
England, when she
tour sponsored by
her tour was to s
loguing Far Easte
to al 1 major Far
etc., and practic
opened to her the
sti11 trying to a
which she enjoyed
The lack of facilities for
training librarians in Hong
Kong created an unusual
situation in which library
staff with little training
were allowed to carry on
duties meant for professionals.  Tung King Ng,
for instance, had been
head of the Chinese section, University of Hong
Kong Library, for a number
of years, and had acquired
and catalogued thousands of
books before she was awarded
a scholarship by her alma
mater and employer to receive formal training in
the School of Librarianship,
Northwestern Polytechnic,
With library science theories
still fresh in her mind, she
was ready to put them into
practice on her return from
was sent abroad once more in 1958-59 on an American
the Rockefeller Foundation. As the main purpose of
tudy newly standardized rules and methods for cata-
rn materials included in her itinerary were visits
Eastern libraries in Columbia, Harvard, Stanford,
al work in LC and U.C., Berkeley.  A report on that
way to yet another country—Canada, where she is
dapt herself to a quiet life without the activities
so much in Hong Kong.
Especially she misses her friends and fellow members of the Church
and the Y., with whom she used to join in most of the activities,
from enjoyable badminton playing, choir singing, play producing,
right down to serious vestry meetings. Miss Melva Dwyer
A native British Columbian, having been born in Kamloops, Melva Dwyer
decided fairly early in life that Music would probably be her career.
With this in mind, she received her A.T.C.M. in piano at almost the
same time as she matriculated.
University began to look more interesting, however, so that with a
B.A. from U.B.C. and a year of Teacher's Training, she began to teach
at the Kamloops high school.  For eight years, this life proved
stimulating, especially one year spent teaching in Scotland.
An interest in books and libraries beckoned to a slightly different
career and the University of Toronto provided the necessary B.L.S.
The University of British Columbia offered the perfect job, Reference
Librarian in charge of the Fine Arts and Music Collection.
Since joining the staff of U.B.C., an interest in B.C. and Canadian
history has led her to acquire an M.A.  She has also served as an
executive member of both the Canadian Music Library Association and
Council of Planning Librarians and has had work published by the
Canadian Library Association. 29
Staff changes (or, Where did all the flowers go?).  It was a year for
quitting:  Shiela Rankine preferred disturbed children to us; Annmaree
Lunney left for England where she had a baby girl; Helen Constable
became resident science bibliographer; Christianne Battel rose to
Floor 7; Jill (Buttery) Grant left to stir her instant family; and
two clericals decamped without: notice for parts unknown,  The gaps
were filled by Anne Nelson, librarian, Linda Crocker, library
assistant and Judy Crape, secretary, with technical assistance from
Helen Constable and temporarily from Lore Brongers and Sharon Stan-,
well of Ag./For, Library.  Present situation is thus 2 librarians,
2 library assistants and 1 clerical, plus 3 symbolic. hangers-on
Tread paras i tes),
Statistics for 1966:  Fantastic,  The paper output of the Telex was
sufficient to wrap the entire collection for mailing to SFU.  ILL
requests continue to rise in direct proportion to the increase in
size of the library.  And our friendly reference staff have answered
more questions than they care to remember (or mark down, so no
statistics available),  Searching for LLs« remains a favourite occupation; the cry "It must, be somewhere in the system" would make
strong men weep.
Innovations:  Helen Derewenko disinterred the Morgue,  Circulation
Division took over   the operation of the S.D. turnstile.
Predictions for 1967:  Lore and Sharon will leave for the Agriculture/
Forestry Library, accompanied by a goodly chunk of the library's
collection.  Remaining S.D. staff will become distraught in the process and agoraphobic at the end,  Staff training will continue.to be
the chief occupation.
Long range forecast:  Reference questions and (shudder) Telex
messages will increase,
*Lost in Library
See page 36. 30
Oh, young Ture Erickson's Sedgewick is great,
Its books are going out at a fantastic rate,
Its people are happy - each one works so fast,
Here now is the tale of the year that has passed.
For Sedge-ites, 1966 marked the beginning of the "New Look in College
Libraries" program.  The staff was increased from three 1ibrarians,
five clerks and two IBM machines to five librarians, eleven clerks
and three.IBM-.machines.  With the addition of a second level of
stacks, the space problem was momentarily (for about ten minutes)
settled and the addition of the 7000 third and fourth year Arts and
Commerce reserve books brought exciting new problems to complement
the unsolved but faithful old ones.  Circulation for November, 1966,
was 49,800, an increase of 16,000 over that of November, 1965.  As
well as the installation of a coin-operated Xerox machine, other
innovations include the classification of all the materials formerly
kept in the reprint file, the establishment of the pamphlet file, a
paperback collection of modern fiction and new methods of ordering
books.  Seasonal displays were also a highlight of the year.
Reference work expanded - the elimination of the reference desk in
favour of the "reference counter" added many more questions as well
as numerous new fans to the librarians' working day.
And 1967?  Our departmental astrologer, Pan-ic, predicts that the
staff will receive the paper guillotine that has been on order for
the last two years.  As for long-range forecasts, Sedgewick will
eventually be in its own building with enough books, space and
staff and a soundproof go-go lounge in the basement ... and a
res i dent 1i ve band.
And seventy new librarians and library assistants are off on their
annual library orientation tours.  If everything goes according to
Hoyle, the tourees will be back to normal April 17th.  In the meantime, over $12,000 of staff time is being spent on this "familiarization with the library" project ... NOT A CENTENNIAL YEAR FOR SERIALS
Eleven new people joined: Serials Division in 1966, 3 lucky people
got promotions and 3 lucky (?!) people were married.  While we are
on statistics for 1966 the following enlightening facts were discovered:
Pieces of mail received:  62,500
Phone calls received:  3,250 (intercom not counted)
Time spent licking stamps:  1,650 minutes
Invoices received:  7,428
Visits to other divisions (by mail clerk):  1,320
AND, from the Order Section, who processed 1,976 new subscription,
orders, 3,039 backfile orders and 1,366 claims.
An office was built for Mr. B. Watson at the back of the division.
Floor 5 changed its name to Periodicals Reading Room and joined
Social Science Division.  Some of us took turns to see S.F.U.'s
Serials Division with the hope of discouraging them from automation!
A few lines about the computer list from Graham:
"The greatest visible product for 1966 was the computer
produced list of serials, more correctly called SERIALS
with the production of this list will agree that the
computer certainly didn't automate anyone out of work;
we are hoping for better luck in 1967."
'Hopes that the computer controlled recording system that will replace
Kardex will be operational ...  'That work will start on the automation
in the order-invoicing section in the wake of the Acquisitions automation project.'
Que sera, sera, What will be, wi11 be ...
topless Stack Level Attendants ... ? 32
A change in status from Reading Room to Branch, the addition of a
library assistant and a clerk to the staff and the extension of
hours of opening from 8 a.m. to 10 p.m. are the most important
improvements in the Graham House Division of the Library System
in the year 1966.  Mrs. Joyce Cummings retired as librarian and
was replaced by George Freeman who, while not to be considered an
improvement, will not retire for the same reason.
Circulation increased by approximately 20% the fall term of 1966
over the same period in 1965 and the book collection by approximately 33%.  The size of the library did not increase.
The prospect for 1967 is that the library will be cramped for
space but the long range forecast is that we will be even more
cramped and the swimming pool will remain empty.
According to the Library Journal,
'National Periodica] Publications,
owners of Batman, plan to introduce
a new character, Batgirl, in forthcoming issues of Batman comics.  Like
Batman, she will play a dual role.
When not fighting crime, she is a
librarian at Gotham City Library.
It is hoped that the lady attended
an accredited library school." 33
... From somewhere behind the student lines on level 5 ...
The natives in the divisional headquarters appear no longer restless
since they have managed to initiate and whip into shape the several
persons who joined the SSD ranks this year, including a new head, and
a new secretary.
Operation Current Periodicals (level 5) and its troops were brought
under the jurisdiction of SSD, under the command of a rookie reference
librarian.  A seasoned recruit from cataloguing headquarters was
commandeered to the reference staff, though still engaged part time
in Slavic studies manoeuvres.  The division's 21C added to an already
full schedule by assuming command of a collection at a remote post
for graduate students in the social sciences.
A mobilization of forces resulted in a major transfer of ammunition
(camouflaged as "books" in the Z1-Z1039 classification) to behind the
lines of level 4.  This defensive action freed several ranges in the
stacks so the division's open reading room reference collection could
thus be transferred to the more strategic location.
Operation Housecieaning, mentioned in Biblos of last January, was
completed finally (no more K,P,) and the headquarters office was
recently transformed by a paint job and new drapes from barracks
beige to password peach.
Defensive tactics in the form of revised or new subject bibliographies
and accompanying lectures are being contemplated.
Mrs. Helen R. Constable
Librarian, Space Division
The University of British Columbia
Vancouver 8, Canada. 34
1966 saw an almost complete turn-over of staff in this Division, and
we gained one added clerical position, bringing our numbers up to
four.  Statistically everything has risen.  Our book circulation
went to 4200 from 36OO the previous year; we lent 650 theses compared
to 185 the previous year, probably reflecting the increasing problems
of shelving in the main stacks.
Our added floor space gave rise to plans for a revision of storage
to take place in 1966, but hardly had we got beyond the planning
stage when it seemed as if everyone else wanted the space.  The
arrival of the Sinclair Collection on medical history accounted for
over one-third of our new space.  We had already moved into the area
all the bound volumes of the Sun and Province and thus we were back
again to limited space.  The Sinclair Collection is not-; well on its
way to being moved to its final resting place in the Woodward
Library.  With the arrival of the Sun and Province on microfilm we
moved the bound volumes to the attic, leaving us back where we
started eighteen months ago, and ready for action.
In the summer the Library acquired a valuable collection of manuscripts of Pre-Raphae1ites, including the works of such writers
as the Rossettis, William Bell Scott, Ruskin, etc.  We are presently
acquiring on microfilm, from Ottawa, a large amount of material on
British Columbian fisheries from the files of the Dominion Department
of Fisheries.
With the arrival of Frances Woodward from the Provincial Archives
in Victoria we have now an experienced map librarian and our collection of rare maps is being rapidly catalogued.
The Doukhobor collection, much of it rare  material borrowed from
prominent Doukhobors and xeroxed, is now listed if not fully catalogued.  It. is receiving considerable interest, both from Faculty and
Our predictions are always the same, i.e. to keep adding to our
co11ect i ons. 35
Since last January the number of permanent staff at Woodward has
increased from 18 to 21.  In addition, most of our student hours
were converted to provide 3 hourly clerical positions in Circulation.
The Biomedical Branch Library has a staff of five, with a sixth
position ready to be filled, we hope, with a Library Assistant in
the Spring.
Further decentralization is in part responsible for the additional
staff.  Last July, when we began to order books and continuations
directly from Woodward, a Clerk II, Suzanne Fazekas, was transferred
from Acquisitions.  This change has worked out extremely well,
allowing us to obtain material more quickly and to know at all times
what has been ordered.  The second position, added last September,
gives us a Stack Supervisor, Harvey Christensen, who also looks
after our mail room.
Woodward is also in process of assuming greater responsibility for
the handling of serial publications.  Periodicals ordered for the
Reading Rooms in our area are now being routed through Woodward
rather than through the Main Serials Division.  At the end of this
month, we will begin to place orders for serial publications as well
as for books and continuations.  A Library Assistant will be transferred from the Serials Division to take charge of the ordering and
payment of biomedical subscriptions.
So far this year circulation and the use of the building have increased over 1965-66, but show some signs of leveling off.  Attempts
to reduce the number of volumes on Reserve by placing additional
copies in the stacks seem to be meeting with some success.
The Biomedical Branch Library at the Vancouver General Hospital underwent some fairly extensive  renovations last summer.  These included
the building of a partition between the reading and work areas.
According to the 1 ates't :reports both the staff and the public are
happier with the change. 36
The Library has not yet decided on its
centennial project.  It has been suggested
therefore, that we adapt the "Miss Library
World" contest (displayed on the staff
room notice board) and select U. B, C.'s
own "brighter image of librarianship".
Candidates must be beautiful, talented,
clever, witty, cheerful, enthusiastic
or rich.  The prize remains to be seen -
it may be a ride on the Confereration
train, a fairy trip to the Parliament
Bu i 1di ngs , or ...
Please fill out your ballot and deposit
it in the Bi b1os box in the Staff Room.
This is YOUR chance to select the person
who has made the most impression on you
and give her Lasting Fame.  She might
even win a trip to London for the finals
of the real "Miss Library World" contest.
And then again she might not.  It's up
to YOU.


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