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Biblos Apr 1, 1967

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Array V, 3, NO. 7 OF THE U.B.C. LIBRARY STAFF NEWSLETTER  APRIL, 1967
HEIGH-HO!  HEIGH-HO!  IT'S OFF TO WORK WE GO!
The first half of the month was spent in rigorous preparation fcr
two workshops held in Vancouver the week of April 10th,  One we
hosted - the CACUL Workshop on Automation; the other we attendee
in full battle dress - the Workshop on the Anglo-American Cataloging Code,
The rest of the month we spent recuperating, settling into
M*Y*S*T*E*R* l*A, watching students stew over final papers and exams,
convincing suspecting applicants that the Cataloging crew really
isn't all that difficult to lord and master, and dreaming of those
wonderful summer hols!  So	
FEATURING THIS MONTH :
News 'n Notes
The Florence Nightingale Collection
The P'u-pan Collection
Administration Biographies (Part VII)
Staff Changes
Workshop on the Anglo-American Cataloguing Code
CACUL Workshop on Automation
Automation (t.3) - Serials
S-u-m-m-e-r-t-i-m-e
Page
2
5
7
9
13
14
15
16
19 NEWS !N NOTES
Library for Blind Students a Reality
Paint brushes are making time at Brock as preparations are under way
to turn half of the old Alumni Association's space into a library for
the blind students on campus.  Supported by a number of organizations,
this area will have student seating, tape and record playback equipment, and a braille collection.  This latter feature has been contributed by Mr., John H, Crane, whose brother was the first blind student
to attend UBC,  It is hoped that the library will be named after him.
So by the end of the summer..,
Forestry/Agriculture on the Move
On May 29th to 31st, almost the entire "S" classification will leave
the Main Library for its new quarters in the Agriculture/Forestry
Branch Library,  Also participating in the mass evacuation will be a
sizable collection of uncatalogued government publication relating to
forestry and agriculture presently housed in Government Publications,
G,P. will be pleased ... anything to be able to breathe!  So all the
books will be there by the time the official opening ceremony takes
place in mid-June,  Now all we need is the furniture ...
Change of Address in Effect
The Backlog is pleased to announce that it has completed its move to
Mysteria none the worse for wear and is enjoying its new digs.  Such
honoured guests as Beverly, Claudia and Circ. staff sing loud praises
of the mobile shelving and of the confessions of a "common Frenchman"
in 641219 !
Publication of Faculty and Staff
The list of publications of graduate students, faculty and staff in
1965/66, compiled by H.U.M., will appear at the end of the Report of
the President.  Approximately 1800-2000 titles have been arranged
alphabetically by faculty and/or department.  Rather voluminous,
these UBC authors ...
Tip-Toe Through the Library ... Over and Out
Appears as if all the orientation tours are over - the jet set are
now the most knowledgeable staff members of library mechanics.  For
those still on tour, understand there is a really neat library down
by the gunning placements at Spanish Banks ... Den of Iniquity Praised
Despite all the gripes re the seeming endless confusion in Cataloguing
the statistics for 1966/67 show the largest increase in Cataloguing
out-put in its history : 33.87%-  In 1965/66, 79,984 volumes were processed; in I966/67, 103,640 volumes,.  This is attributed not only to
the increase in staff and improvements and in operating efficiency,
but also to "the determination and hard work of staff members.  Cur
out-put per staff member exceeds that of any library I know of".  A
big hug from Baz \
What is a Seven-Figure Number for B.U.D.G.E.T. ?
The tentative budget for 1967/68 has been divided up as follows :
Salaries $ 1,611,043  (or 50,8%)
Suppli es &
Expenses 234,582  (or 7,397%)
Books 1,261,009  (or 39=766%)
Binding 57,752  (or 1,821%)
Total $ 3,164,386
As everyone is only too well aware, the MacMillan money is quickly
coming to an end, so this coming year we will be back to sticking to
the budget and the allocation of funds.  Trends in book selectior will
tend to cater to under-graduate demands - i.e, multiple copies of more
popular titles will be preferred over the obscure foreign language
material needed for individual research.
How do we compare with other North American libraries?  In the pest
two years, we have spent $3 million on books alone.  Last year, this
ranked us as having the second largest book budget in North America,
This year :
we stand 5th when we discuss book budgets
53rd size of collections
15th size of staff
Rather interesting.
Auf Deutsch, Bitte !
A collection of German language and literature consisting of some
3,776 "pieces" is being shipped shortly from the Zentral-antiquariat
in Leipzig to UBC,  This will serve to fill in the gaps in our present
collection - fairly well, we take it!  Backlog is waiting for it with
bated breath. To Have or Not to Have
A Divided Catalogue
With the increasing number of cards in the card catalogue on Floor
Five, the students, faculty, etc,, are   having more and more trouble
finding the information they require,.  In an attempt, to eradicate
this problem, the Library is entertaining thoughts of splitting the
catalogue into two sections - one giving an alphabetical listing of
subjects, the other, of authors and titles..  For decisions and details, see the MAY (?) issue of Biblos,  (How:s that for a bit of
advertising on the side?)
S»
On Your Knees ,,,
We might have a new Head of Cataloguing,  A little man, presently
Head of Cataloguing at Ohio Wesleyan College in Delaware, Ohio,
was wandering around here two weeks ago and fits the fill perfectly.
For five years, he was Associate Librarian of Yonsei University at
Secul, Korea, after which he was Librarian at Central Methodist
College, Fayette, Missouri, from i960 to 1963.  His name : Mr,
Jefferson M, El rod known to his friends as Mac,  Sure hope he took
a fancy to us !
Maestro, Maestro, Lend Me Your Comb !
Anted with guitar, fall, and bicycle,
Baz is wandering around the countryside singing tales of his experience
with LSD--,  April brought him and
members of his troupe to the Friends
of the University of Washington
Library, the Oregon Library Association and the CACUL Workshop on
Automation; May takes him to Prince
Geerge to speak on Collection
Building in Universities and Colleges at BCLA, and to Halifax to be
a member on a panel debating the
Ill-fated subject "Libraries of
the Future" (will they survive
television?).  Ah, the demands on
a good wandering minstrel,-..
Libraries, Systems and Dollars 5
THE FLORENCE NIGHTINGALE COLLECTION
At the moment, and for the next several days, there is in the foyer
of the Woodward Library, a display of "Nightingaliana".  It represents only a small sample of the remarkable collection which this
library has been able to acquire in the recent past..
The collection of rare and important books in the history of scierce
and medicine, purchased from Dr, Hugh Sinclair of Oxford (he of
Aston-Martin fame) yielded a fine selection of the works of Florence
Nightingale,  These include her best-known work : Notes on nursing;
what it is and what it is not.  Of this alone we have 13 issues of
the first edition, all varying slightly from each other, if only in
the advertising matter on the end-papers.  There are other works
which are less well known to most people, but which represent Miss
Nightingale's labours during her very long life for causes other
than nursing.  Her Notes on hospitals [for its time a truly revolutionary document] is based on scientific principles concerning the
proper specifications for hospital buildings.  Her ideas were incorporated in the beautiful and famous St, Thomas' Hospital on the banks
of the Thames in London, later bombed during the 1939-1945 War.  Many
hospitals the world over, including the original part of the present
Vancouver General Hospital now lost amid so many additions and
changes, were built according to her ideas of the ideal hospital.
Statistics of illness and mortality in the British Army, proposals
for the reform of housing, increase in pay and the provision of recreational facilities for the British soldier, plans for the improvement of sanitary facilities for villagers in India and citizens in
East End London all occupied Florence, and all are represented in
her books.
Miss Nightingale used letters and messages more than the printed word,
however, to convey her ideas and opinions to friends, relatives and
to people of influence who were in a position to help her to see her
plans for reforms accomplished.
This woman occupied a unique position in her time.  She became
famous and highly respected at a relatively early age, and from her
position of eminence following her return from the Crimea, she
worked through a number of people to achieve the aims which as a
"proper" Victorian lady she could not do as a public personage. Cabinet ministers, statesmen, even prime ministers were the instruments she used, and she was untiring in her exploitation of their
talents, influence and convictions to bring about the reforms which
she could see as essential for the health and well-being of mankind,.
The letters which we have been able to acquire can inspire a reader
as none of Miss Nightingale's books, however fine, can do  A gift
to honour the memory of Miss Jean M, F, Moore, former instructor
in our School of Nursing, enabled us to buy the first, of a fine
collection of letters which we now own,.  These are mainly by
Florence Nightingale but include also some from friends and others
with whom she carried on what must have been a truly staggering
amount of correspondence,  These are the most revealing items one
can have, because the many facets of the writer's personality and
interests are  displayed as no book could ever show.  Before our
eyes, we see the fond aunt and confidant of statesmen; the affectionate friend of Mme, and M4 Mohl, the cat lover, the daughter
whose loyalty and affection were so sorely tried by her parents'
refusal to let her nurse the sick as a professional person, and
many other Florence Nightingales.
Her handwriting changes as the years pass.  The troublesome pen
is abandoned by the woman who chose to become an invalid, in favour of a soft lead pencil.   We see that her enthusiasms never
faltered, nor did her perseverance in trying to bring about change.
Her opinions were never less than forthright, even when she was
writing personal letters to close friends, signed "Yours affectionately, Flo,"  Unexpected pjeces of information and new insights
are there for us to see as we experience the intimacy of private
correspondence,
We hope to arrange and to mount these letters so that they may
be examined by all who wish to read them, and someday, to publish them in order to share our fine acquisition with others.
In the meantime, walk over to the Woodward Library - it's good
for you - and worth it. 7
The P'u-pan Collection in the Asian Studies Division
The P'u-pan collection owes its existence to one man - the owner and
collector, Mr, Yao Chun-shih.  The name "P'u-pan" was chosen for his
library because it was believed to be the famous ancient capital of
the legendary Emperor Shun to whom Mr. Yao's surname was traditionally
traced.  Through his feverish zeal, in just a matter of years he
managed to amalgamate the larger portion of the even more famous
Nan-chou Collection of Mr,. Hsu Shao-ch'i (1879-1948), one of the most
renowned bibliophiles in South China, and brought his collection up
to the staggering size of some 45,000 volumes (ts'e).
To protect the books from the approaching Japanese Army, he moved
the best portion of the collection to Macao (for this reason the
collection is occasionally called the Macao Collection).  Those that
were left in Canton were subsequently destroyed by the Japanese Army
in 1939 as he anticipated.  With undaunted courage, almost immediately
Mr. Yao proceeded to rebuild his collection and soon succeeded to
bring it up to its pre-war size.  Cautioned by the painful experience
he had with his first collection, this time he was anxious to transfer the books to a place of greater safety.
When the collection was first put out for sale, he almost concluded
an arrangement with the Nanyand University in Singapore, but the
negotiations were abruptly ended as a result of the sudden resignation of the President of the University, Dr. Lin Yutang.  Many established institutions, including the University of Hong Kong, had
tried but failed to acquire the books because Mr. Yao refused to sell
them on a selective basis.  This put U.B.C. in an advantageous position since the problem of duplication would be non-existent as far as
the Far Eastern materials were concerned.  Encouraged by the generous
financial support of the Friends of the Library group, the University
Librarian, Mr. Neal Harlow, and the President of the University, Dr.
Norman A, M, McKenzie, seized the opportunity and sent Dr, P, T. Ho,
professor of Chinese history, to negotiate for the purchase.  After
months of negotiation, the deal was successfully concluded.
The whole collection reached the library in February 1959 in 112
crates.  For nearly three months, the books were examined and carefully checked against the original catalogue by Dr. Y, T, Wang, Professor of Chinese literature.  According to Dr. Wang, besides
its 320 rare editions and manuscripts, issued between the Sung and
Early Ch'ing Dynasties (96O - 1795), the most important part of
the collection would be the local gazetteers of different editions
for almost all the 86 districts in the Kwangtung Province,  The
Library of Congress and East Asiatic. Library of Columbia University
have long been the two major centres for the collection of Chinese
local gazetteers: for the province of Kwangtung, however, both
institutions are now less well-endowed than the U, B, C,  The
collection is also rich in works dealing with Chinese classics as
well as individual literary works by scholars of the Ch'ing Dynasty,
In the following year, the Asian Studies Division of the University Library was officially established with the arrival of its
librarian, Miss T, K, Ng, who took on the tremendous job of organizing the collection.  Besides the classified catalogue which
accompanied the collection on its arrival, two other catalogues
have since been compiled.  One is entitled "P'u-pan Shu Lou ts'ang
shu mu lu" by the Asian Studies Division, the other "A descriptive
catalogue of valuable manuscripts and rare books from China ,.,"
by Dr. Y, T, Wang,  Dr, Wang is also responsible for the  article -
' 'The P'u-pan Chinese Library at the University of Br itish Columbia''
which appeared in the Paci fie Affai rs. Vol. XXXIV, No. 1, Spring,
1961.
It is unfortunate that the library cannot afford to provide more
protection for a collection of such value.  Since its arrival, it
has been shelved in the same room with the rest of the Asian
Studies Collection, where no proper temperature or humidity control is provided.
Minimum measure such as the provision of folders for the books
has been proceeding at a pitiful rate due to the shortage of
funds.  Neither does it enjoy the special safely precautions
against damage and theft as found in Special Collections,  A sad
fate for such a unique collection, JOHN M. CUMMINGS
After obtaining a B, A, In Psychology (having in fact read Philosophy
and History) and discovering the study of Law was best left to others,
a thinly disguised but strong urge toward books and library work finally emerged.  Having arrived in Canada's Paradise during the lovely
spring of I960, a chance remark by Sam Rothstein resulted in a position as library assistant in the Biomedical Library.  Fifteen months
of circulation and reference work were followed by a B.L.S, at McGill
University.  Returning in the fall of 1962, I was installed as reference librarian at the Medical Branch Library, after a short stint
as Assistant Librarian at the Royal Victoria Hospital in Montreal.
After engaging in a variety of occupations, (some rather dubious),
an interesting one that of a summer CPR policeman, the work of a
Medical Librarian provides great satisfaction and an opportunity to
practise that most useful of professions - librarianship.  To boot,
it has made possible more than an acquaintance with the workings of
the wondrous human body. HUIBERT VERWEY
Born in the land of tulips, dykes
and brave little boys, Huibert
started his career as a Naval Officer.  The voyage from the coastwise
lights of Holland round earth's
human shores to the far Pacific
coast was a long, uncertain and
exciting one, with many a foreign
port of call -- the first one being a German concentration camp
where he learned the art of survival and cunning planning, both
sound prerequisites for the degree of librarianship.  His voyage
brought him to Australia where he
collected a B,Sc. as a petroleum
geologist.  Having dropped anchor
in such delightful areas as Borneo,
Papua and the Philippines in search
of this precious fluid, he returned to England where he was commissioned
an officer in the Royal Air Force which enabled him to search for lighter substances, such as pale ale and Yorkshire pudding.
But the unfathomable depth of his oceanic mind brought him once more
back to the glistening Pacific Ocean shore line, where he was caught
in the cobweb of the brain, otherwise known as learning.  In a thirst
for knowledge he swallowed German and Russian language and 1iterature,
Russian geomorphology and Library Science, for which he was awarded a
B.A,, M.A, and M.L.S. degree as well as active membership in various
professional associations including the American Association of UnI -
versity Professors and Fellow of the Geological Society,  But his tired
heart, numbed by the excess of wisdom, was badly in need of psychological help; being a practical man, he married a professional headshrinker
and sociologist, Dr. Norma Ellen Verwey of the Anthropology and Sociology Department.
Now, as Head of the Institute of Fisheries Library, his responsibilities
go far beyond dyke-saving and oil-hunting.  Apart from building an
efficient Fisheries Research Library, his ultimate aim is to establish
an International Translation and Exchange Centre.
But to achieve this final goal of fame, Huibert is convinced that he
needs one more qualification in patience and tolerance, the D.G. degree -- Disciple of God. GEORGE FREEMAN
and received the B, L,
The Marjorie Smith Library will
soon be moving to new quarters within Graham House,  This move will
involve abandoning the shower in
the present library but we will be
gaining a swimming pool.  In either
case, if someone turns on the wrong
tap all our troubles will be washed
away.
However, being "all wet" would not
be new to this native son of B, C.
I was born in Fort Simpson, B, C;
in due course was graduated from
U, B, C, with a B, A, and then received an education on various
fishing boats from Seattle to the
Bering Sea,  Thus suitably prepared, I enrolled in Library School
S, from McGill in 1958,
Library experience includes two years at Mount Allison University,
more years at the Vancouver Public Library in the Social Sciences
Division and Branch Libraries and a year (September 1965 - August
1966) tn the Serials Division of this Library,  The interval between
the Public Library and U. B, C,, a period of seven months, was spent
seeing Europe by car.  Somewhere in the foregoing chronology, I did
get married, but it doesn't seem very important since I am, of course,
stil1 a FREEMAN,
I arrived at the School of Social Work in October of 1966,  The
Marjorie Smith Library, ably operated by Patricia Meagher and Kathy
Botta, with occasional assistance from myself serves the Library
needs of the U. B, C. School of Social Work, DOUG MCINNES
Born in Melita, fal1 '33,
Wasted two years till we came to B, C,,
My parents, four children, a trailer and me.
Fourteen years later I hadn't become
Much more than before though I guess I grew some;
Enrolled in first year, tiddle-dum, tiddle-dum**.
Rolled milk cans in summer to pay my way through,
And might have resorted to rolling drunks too,
But a local newspaper helped out with some jack,
(And on graduation offered my paper route back).
Majored in languages, learned some assorted
Expressions which managed to get me deported
To France for a year - to the land of De Gaulers,
Where I learned to step quick to stay dry in "one holers",
A device, legitimate, though seldom used by amateurs,
to denote the passage of time (or lack of rhyme). 13
Then five years of teaching (to stiffen the spine)
And Library School (for the official line);
All of which left me, like most BLS's,
A product of fate and erroneous guesses.
Thirty years after it all had begun,
I found Special Collections and felt I had won.
An accident, maybe, but still worth full measure,
To work in a vault, filled with rare books and treasure.
It lasted six months, then in Spring '64,
I found out that "Woodward" means more than a store,
I'm thankful right now that my age isn't, greater -
'Cause my verse gets much worse as my life it gets later,
STAR CHANGES
We I com Ing:
Library Assistant
n
Mary Paterson
Susan CIi fford
Wayne Taylor
David Yip
El len Gregg
Anita Van Ginkel
Cong ratu1 at ions J
Tannis Havelock from Library Assistant
Ci rcu1 at ion
ii
ii
ii
ii
ii
11
ii
11
I
I I      Soci al Sciences
I       B.M.B.
Ill     Seri al s
I I I C!rcu1 at i on
C i rcu1 at ion
C i rcu1 at ion
.1
j
to Library Assistant II
Res i gn i ng:
Daniela Korinek, Circulation
Ruel1 Smith, Circulation
Eveline Warbey, Circulation
Marilyn Potts, Circulation
Dawne Joel, Cataloguing
Judith Crape, Science
Kay Bassford, Woodward
Marilyn McMeans, Cataloguing
Ann Rowley, Cataloguing 14
NEW RULES FOR AN OLD GAME:
A workshop on the 1967 Anglo-American cataloguing code :
For those of us addicted to change and positive progress, prospects
loomed bright as we trudged toward the Vancouver Hotel on April 13
for the opening of the two day conference, even though the weather
refused to reflect our general optimism.  Delegates had gathered
from Canada and the Pacific Northwestern states to sound out each
other's reactions to, and plans for, adjusting to the new code.
Professor Seymour Lubetzky of the University of California, Los
Angeles, outlined the general history of cataloguing codes, and
gave a brief resume of activity leading to the creation of the new
rules.  We were then subjected to a detailed analysis of the changes
in the old and new rules by Miss Bernice Field of the Yale University Library Technical Services.
Then, Mrs. Margaret Beckman, Systems Librarian at the University
of Guelph spoke on the administrative implications of the new
code.  This was indeed the crucial point, and yet it became increasingly obvious (actually we had had suspicions to this effect
all along) that there was no mystery at all as to the inevitable
outcome, especially for sizeable libraries depending heavily on
Library of Congress cards and bibliographic tools.  Mrs. Beckman
was quite optimistic, and urged us not to be discouraged by L.C.'s
decision to accept only partially the new rules, but rather to
make our decisions on the basis of long range advantages to be
gai ned.
On that optimistic note, the conference adjourned to Cecil Green
Park for a sunset wine and cheese tasting party, for which event
even the weather consented to stop frowning a bit, offering out-of-
town visitors a glimpse of the spectacular view from the park.
But all in all, the second day failed to turn up anything beyond
what we already knew — the larger libraries would continue to
follow the great god of L, C, while the smaller ones would be
left to struggle with the consciences.  All very discouraging. 15
We would, however, like to give a special vote of congratulations to
Dr„ Ronald Hagler and the students of the School of Librarianship for
doing such a fine and efficient job of organizing the conference.
O.K.,  So how should we enter :
GRAF' ALBERT CONRAD FINK VON Fl NKENSTEI N     ?
CACUL Committee on Automation
Every year, as winter is elbowed aside by the onset of spring, librarians begin their descent upon a variety of locations across the
continent in a kind of floating Fort Lauderdale for bibliomaniacs.
In other words, conference activity begins to intensify as members
of the profession set forth to solve their problems through the medium of verbal communication (and all too frequently manage to accomplish little more than to lend support to Ovid's observation that the
talkative man inflicts punishment).
The University of British Columbia was host to a workshop on library
automation sponsored by the Canadian Association of College and University Libraries (CACUL) and held at Cecil Green Park on April 10-12,
The seminar was attended by a mixed bag of approximately 110 librarians, systems analysts, programmers and booksellers from over 50 institutions in Canada, the United States and even England,  The programme covered five areas of library management - acquisitions, serial
circulation, cataloguing and administration.  Each subject was dealt
with by three speakers,  The quality of the papers   ranged from dismal
to brilliant, with the distribution skewed toward the former category,
Ralph Shoffner of California (Berkeley) was unquestionably the star
of the show as he described the circumstances under which the Cali- 16
fornia State Library decided to adopt a computer-produced book
catalogue.  This superbly-articulated presentation differed from
most of the others in that, while It dealt with the requirements
of a particular institution, it also elaborated contexts in
which automation was and was not desirable and outlined logically and thoroughly the type of research that is necessary before any decision to automate should be entertained.  While
others asserted, Shoffner demonstrated, and in so doing created
a model which speakers at future conferences of this ilk would
do wel1 to emulate,
We are all familiar with the Library of Congress subject heading:
PLANTS, EFFECT OF PRAYER ON
Could we adapt this to fit our needs :
AUTOMATION, EFFECT OF PRAYER ON  ... ?
SERIALS AUTOMATION AT UBC
The following remarks are concerned specifically with the work and
future plans of the serials divisions in the Main and Woodward
Libraries; what is being done here will, we hope, provide a pattern and experience from which other divisions concerned with similar materials might profit, but for now the immediate goal is to
replace the present Kardex system in these two divisions with an
automated one using punch cards and magnetic tape.
Why are we expending so much time and energy to change a manual
system which seems to work reasonably well?  To answer this, let
us take a brief look at the Kardex itself and then outline the
system which will take its place.  The Kardex is a visible file
consisting of cabinets, flat trays and over-lapping leaves or
flaps each of which contains a separate entry; it is easy and
quick to use if a person wants to check in a particular issue of 17
a journal or discover whether or not a certain title or number has
been received,,  In a physically conpact library system a centrally
located Kardex can serve very well to satisfy the needs of library
staff and users alike, but when the system is large and the locations to which the periodicals are sent lie far from each other and
from the central check-in point the problems of communication with
that record become so great that the servicing divisions are forced
to create and maintain additional records of their own ; small-scale
duplicates of the main kardex..  Also, as the number of subscriptions
increases the difficulty of scanning the Kardex for missing issues,
lapsed subscriptions counts of particular groupings of titles, etc,
(not to mention the answering of questions relative to the current.
Downs Committee survey) becomes one which cannot be solved efficiently by simply adding new staff.
The solution to which we have turned is the one promised by automation.  The word is no longer a magic one to the many people who
have slogged through the brute work of the past year or more converting thousands of records from their various manuscript formats to
punch cards and finally magnetic tape, but it is still a motivating
force.  What we expect to gain from this conversion to the machine
can best be illustrated by giving an outline of the future system as
we see it shimmering, mirage-like before us.
The work which we have done up to this point has been almost entirely
concerned with establishing a representative listing of serials
titles in the U.B.C, library system, with special emphasis on those
being checked in by the serials divisions in the Main and Woodward
libraries.  Once all the entries which are presently in the Serials
Division Kardex have been recorded in machine-readabie form (i.e.
punch card images stored on. magnetic tape) two distinct files of
cards will be produced for us by the Honeywel1-200 computer : first,
a master file consisting of all the entries in Kardex complete with
history notes and information relating to frequency, publisher,
agent, etc, (essentially replacing and expanding the present Kardex
top cards) and second, a file of "arrival cards" for all current subscriptions, one card for each issue expected during a pre-determ Ined
period of time (replacing  the present. Kardex check-in cards^  These
files will be housed in open trays (called "tubs" in the antiseptic
jargon of the automation trade) from which the checkers will pull
the appropriate arrival card for each title being recorded.  To check
in the Journal of Technical Processing, vol, 2 no., 4 (April 1967)..
for example, the library assistant will select an arrival card bearing 18
this title, transfer to it in pencil the volume and issue number,
date and year of issue and route the journal to its proper location.
The written information will then be key-punched into the arrival
card which will be used to update the magnetic tape record and produce daily a series of cumulating printouts for library use; through
the use of various codes these listings can be made to reflect the
specific interests of the different divisions in the library system.
Together with the complete annual listing these daily printouts will
provide library users and staff with an comprehensive a picture of
the serials holdings as we could provide now if everyone were able
at any time to scan at. once both the Kardex and the Card Catalogue,
Volumes from the Bindery and backfiles will be tied into the records in a similar way to the current subscriptions the reader
should easily see the application so there is no need to go into
details here.  Thus, the first disadvantage of the Kardex will have
been overcome : the information it contains will have become generally accessible to all users of the library.  But there are other
benefits, the most obvious of which will be the systematic production of specialized lists to indicate issues not received, subscriptions due for renewal, gaps in the collection, subject or language coverage, vendors or agents used and much more information
which we at present collect only with great effort or not at all.
The availability of these listings will help to make the work of
the Serials Division more rational, consistent and satisfying than
it has been heretofore by putting into the hands of the librarians
and library assistants all the information which they need to make
firm decisions regarding claims, orders, renewals, collection building and all the other aspects of control which, under the present
manual system, are so difficult to ascertain; the bibliographers
and reference librarians will also be quick to recognize the ways
in which their work will become more effective and enjoyable with
the addition of this new reference tool; and, of course, the people
in the Bindery will take great pride in putting,,the annual listing
into the jewel-encrusted morocco binding which Mr, Fryer is no
doubt designing for it right now.
The horizons will be broader than ever before once the fully automated system starts working for us; we do not intend to predict
exactly when that day will dawn, except to say that September seems
like a logical time in the cycle of university life - yes, let's
fix the month at September ... we can haggle over the year later. 19
S-U-M-M-E-R-T,
And  the   1iving
Tis  the  Summer of  the  year
Though   somewhat  cold  and  a   little  d
And  out   in   the   land   for  frolic  and
Go  the  Library  Toilers  one  by  one
There's   scuba  divers,   fliers,   too
Anda  gal   that  paddles  her own   canoe
Campers,   hikers,   skiers,   yachters,
Even  potential   glacier  squatters.
Expo  trekkers  by  the  score
But  where   is   spirit  of   l'aventure
No way out   travellers of  any  kind
Even  dear  Baz   leaves  his  cycle   behind.
Some  fashion   their  travels  on   Provincial   lines
Complete  with  Gaglardi's  colourful   signs
And  a  couple  whose  planning  a   Summer  Paint-In
House  that   is  --  complete  with  the  gin.
Tn^ersc 20
Then   there   is   the  gal   who's  off on   the  briny
Where men   are men   and  the  water  -  winey
Deep   sea   fishing   for  a  week or  two
Let's  hope  her  bikini   doesn't   bother  the  crew.
coo Pe?2_
And  the  curious   tourists   to  far  distant   lands
Where   the   sun   beats   down   on.   exotic   sands
Where   sin   is   rife   and   the   prayer could   be \/f
Thank  God!   -  They  can't   see me  at   the  Library
And  what  of  the  ones  who've  had  their vacation
They  can  watch  the  departures with   secret  elation
For  then,   lovely  weeks  when   the   students  have  gone
And  the  Campus   is  bathed with  a  heavenly  calm
And  the   sun   is  warm  and   trees  are  green
And  Doug's "Music   for  Eating"  drifts  over  the   scene,
A*
$%M
*<
M
And too soon will come fall when vacations are done
And each will return from his "day in the sun"
With many a raptuous tale to relate
And all will agree "the summer was great".
P. LaVac

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