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Biblos Jan 1, 1969

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Array VOL. 5 no. 4  OF THE UBC LIBRARY STAFF NEWSLETTER  JANUARY 1969
THE YEAR OF THE DOUBLE TAKE.
or
Where did it all go?
'Tis that time of the year again, for the annual review, with budgets
on the horizon, ammunition in readiness for the annual wage skirmish,
record temperatures (low) and the Monday morning splints and bandages
as the skiers return from the mountains.  A few very serious cases
of Hong Kong flu, a few very nicely tanned faces of the returning
holidayers and the usual seasonal let-down.  So... here to brighten
your days (it will take that long to read) the Biblos' annual survey
of the scene - just past, present, hopeful and what now Mr. Bennett?.
The Editor. Pat LaVac.
University of British Columbia STAFF CHANGES
Happy new year and we
come to;-
Laura Funk
L.A. 1
Ruth Evanchyshin
Valeri e Su11i van
Richard Welch
1 1 1
Lynn Mi 1 ler
Helen Whi te
1 1 1
Rhiannon M. Williams
1 1 1
Sal 1y Seymour
Bet:y Van Wijk
Joan Johnston
Linda Cluff
1 1
Ruth-Ellen Silverman
1 1 1
Judy Sangha
Sec. 1
Wendy McKim
L.A. 1
Congratulations to;-
Maureen Fromsen
L.A.1 Woodward
Jeanette Wa11
L.A.II  "
Bernie Olson
Clerk III Woodw
Derica de Beauchamp-
Roberts
L.A. Ill  1 & OS
Gloria Bissett
L.A. 1 1 Systems
V i v i an Re id
L.A.II
Marlene Pereverzeff
L.A.11 Catalogu
Farewel 1 to:-
Cheryl Howe
L.A. 1 11
Ardele Bruce
L.A. 1 1
Michael Newman
L.A. IV
Dennis McElhatton
L.A. 1
Glor ia Ge1inas
L.A.11
Shi rley Archibald
Flexo. Op.
Penny Damm
L.A.111
Diane Herbert
Sec. 1
Ki rsten Su11ivan
L.A. 1
Janet Sawyer
L.A. 1
Kathy Van Hemert
L.A. 1 1
Robert Peck
L.A. 1
Preb i ndery
Catalogue
11
11
11
11
Woodward
Social Science
Admi ni stration
Ci rculation
to L.A.I I Catalogue
L.A. I I I Woodward
L.A.Ill   "
L.A.IV  I & OS
K.P.O. Systems
Flexo. Op. Systems
Flexo. Op. Catalogue
Woodward
Catalogue
Admin i strat i on
Ci rcu1 at ion
Ser i a 1s
Sedgewi ck Heraclitus, a Greek philosopher of the 5th century B.C., wrote:
"In the same rivers we step and we do not step; we are and we are
not."
By this he meant that everything in the universe is in a state
of change at all times, and that things are not as static as they
seem.  Certainly his observation would hold for the Library, wherein
change is a constant process, and the end of every day sees a different Library.
We always hope that changes are for the better, and despite
the occasional blue notes struck in the following pages, it is clear
that the Library is increasingly successful in fulfilling its role
in the educational process.  Statistics testify to that, if simple
observation of library use were not enough.
In a co-operative venture such as this, everything is achieved
by and through people.  The reports in this issue of Bib1os tell
your own story.  The accomplishment is there, and it is yours,
individually and commonly.  From all directions I hear words of
appreciation.for your effort, and I take this opportunity to add
my own.
Basil Stuart-Stubbs
Editorial Staff.
Georgie Macrae Cataloguing
Shannon Mcjannet "
Joan Sandilands Information & Orientation
Pam Piddington Cataloguing
Diana Colquhoun Circulation (artist)
Martina Cipolli Systems Development
Lynda Moss Woodward
Heather Hailey Biblio. Searching
Donna Richards Cataloguing
Bruce Stephenson Acquisitions
Pat LaVac. ed. Law
Diana Cooper Fine Arts (artist always
there when needed) at the beginning there is the Mail Room.
The last year has seen two main changes in the Mail Room.  In a
single dramatic sweep Bruce Stephenson, our faithful mail room
clerk (qv) has put an end to the fantastic turn-over of previous
years by becoming a sort of permanent fixture there.  Robin Williams
(alias The Hood) has also brought a measure of stability.  (ed. for
which Julius must be eternally grateful).
The second major change is the addition of a postal meter to the
forest of obscure
machinery lodged there,
thus putting an end at
last to the gruel 1ing
task of stamp licking
for the boys.  The
necessity of this endless task has long
threatened to ossify
them completely with
months of back-log,
hardened gums.
However this last
bastion of Medieval
thinking has finally been eliminated, and we look forward to a
5^
productive year in the Mail Room.
BS.
and at the end of the elevator
ACQUISITION DIVISION
The Acquisition Division's year was highlighted by the long
awaited introduction of an automated ordering system.
Since August 1st all orders have been typed on flexowriters
which simultaneously provide purchase orders, processing slips and
a paper tape which is the computer input.  This tape is then used
to give an alphabetically arranged order record and punched processing and accounting cards.  The second stage of the system, the
automation of the accounting process, is now being planned and
shculd be initiated before the new fiscal year.
cont'd, Preparations for the transfer of a large number of titles in
the Continuation File were also begun.  The Serials Division will
assume responsibility for all titles except monographs in series and
sets in progress.  It is expected that these preparations will take
the better part of a year to complete.
N. Omelus i k
Same floor - behind the glass windows	
BIBLIOGRAPHY DIVISION
The most significant single event of the year was the retirement of "RJL" - Mr. Roland Lanning - Serials Bibliographer extraordinaire.  He served the UBC Library from 1926-1968, an amazing
42 years during which he diligently pieced together our first class
serials collection.  In recognition of this service the Library has
dedicated to him a reprinting of the Victoria Magazine, a scarce
mid-19th century Canadian journal which we hope he is now enjoying
along with his retirement under the snows of sunny Vancouver Island.
During the summer there was a change of personnel in the
Science Bibliographer's position when Helen Constable left the
Library to become a mother and Gerry Palsson transferred into the
vacancy from the Woodward Library.
The activities of the Bibliography Division itself in 1968
proceeded at an even, undramatic pace, the mood being defined,
perhaps too strongly, by the generally lower level of the allocations for the budget year.  When the Library's share of the
University's 1968/69 budget was examined for priorities among the
book funds, the BYB allocation came off relatively well, being cut
by less than 12%, whereas many others (especially in the areas of
reference and research) were slashed without mercy.  However, the
general atmosphere of poverty had a depressing effect on the
bibliographers, so that they tended to be almost miserly in their
buying habits -- scrutinizing all additional purchases with a
sceptical eye and recoiling almost in fright from periodical back-
files.  The drastic cutback in funds for research periodicals
dictated the decision to carry on for the rest of the year without
a replacement for Mr. Lanning, the housekeeping jobs being distributed among the remaining bibliographers.  Lynda Putnam, Mr.
Lanning's clerical assistant, was consequently transferred to the
Serials Section of the Cataloguing Division. 6
Money did become available, however, through the Canada
Council which granted the Library $64,000 for the purchase of
research books and periodicals in the Humanities and Social
Sciences.  The amount of work involved in managing the 44 separate
funds thus created has been considerable, as a very strict account
ing must be kept for reporting purposes.
Another important facet of the Division's work has been the
selecting of books from the Colbeck Stock for absorption into the
Library's collections.  This work is still continuing with the
help of the Bibliographic Searching of the Cataloguing Division.
So far the Library's intake from this stock is running at about 30%.
The Blanket Order and Approval programs, with the exception
of the Spanish one, have carried on with the usual amount of
surveillance.  Maintaining contact with Spain has proven to be a
problem which has not yet been resolved to our satisfaction.  Per
haps a trip to Granada, Madrid, Seville, Valencia, the Costa
Brave?? Ole.' !
Still on the seventh floor the largest of them all	
THE CATALOGUING DIVISION
During 1968 the shelf list was united and the public catalogue
divided.  Ticked tracing subject headings have been introduced into
most of the catalogues of the system.  Missing title cards are
being typed for all the catalogues, and new cross references for
Main, Sedgewick and Woodward.  At the end of 1968 the Catalogue
Division is current in adding continuations and copies and the
cataloguing of currently received new imprints.  Catalogue card
typing and checking is now as current as our external printing
arrangement allows.
The "brief listed storage collection on level one has been
reduced to 31,000 volumes (from a high of 60,000).  "(Ed. Formerly
known as "backlog" "ZZs" or just "down there")
As many as 40,000 cards have been filed into the public
catalogue in one month, resulting in the author-title file reaching
capacity by the end of the year. In 1969 the Division hopes to continue cataloguing all currently
received material rather than sending any material to level one -
this despite the many thousands of volumes in the Colbeck stock
now being searched and added.  It is hoped that sufficient catalogue cabinets will be forthcoming so that the catalogue may be
expanded and filing made current.  In the latter half of the year
it is hoped that further inroads can be made on the brief listed
col lection.
Ed. Note.  Cataloguing currently receives 90 copies of Biblos
each month indicating that it is by far the largest
division in the Library.
and across the floor to	
SERIALS 1968
Highlights:
Valentine's Day 1968: inception of Automated check-in system
and that's when claiming became automatically impossible; a semi-
automated claiming method is being implemented on Valentine's Day
1969.
Due to switch to the computer, Kardex died; all available
information on unbound holdings is being extracted and Kardex
units will be gone with the April wind.
Kardex cards are replaced by computer printed Master cards
19,000 in filing tubs and by check-in cards (2-6 for each Master).
For those who miss the Kardex, daily, weekly, annual printouts
will tell what's received in Serials and what's in unbound form at
various locations.  Lists also reflect changes in titles, delays
in publications, claimed issue etc.  i.e. you will have the Kardex
on your own desk.
Transfer of 3,000 continuation titles from Acquisitions to
Serials will be completed in 1969, we hope.' New equipment to cope with the new situation has accumulated
rapidly such things as a Collator 85, interfiling punched check-in
cards at 140 cards per minute; a telephone chime to sooth the
nerves of customers impatiently waiting for information; a lime
co our shirt for the Head — to keep up with progress; an automated
daze stamp is expected and one day there may be a keypunch machine
for local use.
Staff situation:  this is the first year with only 1 librarian
(or superclerical) in this division (this compared with the old
standard prescribing one librarian for every 3000 subscriptions).
We also pride ourselves with the first computer produced position:
Fi e Maintenance Assistant (or File Maintenance Engineer as she
prefers to be called) in charge of updating the Master File; she
implements all kinds of changes which abound, as about 56% of all
titles undergo some kind of change every year.  The Head has discovered a new way of coping with staff requests for extra help
when faced with demands of help to carry the workload from three
of his staff members he replied with -- AN EXTRA 'IN' BASKET for
the respective staff members' desks.
Other staff gossip;  average stay of a staff member in this
division is 8.8 months; shortest stay registered:  4 days; longest
4 ---ears; most people resigned in August, lowest number of resignations is November with none.  Marital problems:  3 unmarried, one
engaged, rest married.
Our order section also keeps an eye on the world of high
finance:  when the pound devalued, British publishers levied an
additional charge on their journals to carry the loss and lately
when the French refused to devalue, French publishers and agents
levied an additional surtax to bolster the economy, hence they
have you coming and going. Average price of a periodical in 1968
is $8.65.
Low 1i g h t s:
Ceiling lights are very low, causing eyesores.
Serials is a semi-independent unit taking orders from Bibliographers-Selection Committee, Systems;  but we independently take
blame for all problems, errors and defects.  ._.    ,
(Ed. and successes
surely.' !) One pastime which surely must have been missed by the occupants of the seventh floor was the football games on the playing
fields behind the old field house.  What a grand view that used
to be - passed many a joyful "half minute" there myself at the
window.  Of course there's always the new Student Union Building
and possibly that might prove exciting as the days progress but
I'm sure the older members of staff would like to know that the
old field house still stands, after being carried away during the
night on huge house moving trucks.  It's new home is situated at
the furthest point south on the perimeter, at the end of Fraternity
Row, past the winter stadium and, as you can see by the photo,
surrounded by trees. 10
FROM DOWN UNDER	
PREBINDERY
Since last year's Prebindery report to Biblos, one or two
progressive steps have been taken.  Last October a five week
binding schedule was inaugurated.  All unbound material is passed
back to the sender, bound, within five weeks.  This achievement
was accomplished through hard work and the use of many four letter
words like darn, gosh, golly.  (Ed. Note:  Oh yeah!)
The second step is the total elimination of phone calls
regarding delayed volumes.  This of course is the result of the
first step.  Which brings back to mind the old axiom:  that if
you don't take the first step, no need to try the second.
Best regards from the staff of Prebindery for 1969.
BINDERY
Owing to the illness of Percy Fryer we are sorry that there
is no report from the Bindery but we know that the usual colourful
atmosphere prevailed during 1968 and we'll try to get something
for  next months issue.  One of these days we might even get Percy
to write a biography - to say the least it would be interesting.
Good health Perc. (editor)
RECORD COLLECTION
You might call 1968 another bumper year for the Record
Collection.  We certainly had more of the same old things.  We
loaned more records to more people, had more records stolen and
we received more donations.  We had a few unusual things as well.
Paul Gager was drafted and went to Viet Nam.  Now we have hired
Alison Glass, hoping that it will be at least a while until they
begin drafting Canadian girls.
1968 saw the floor area of the Record Collection increase
by almost one third, a most welcome increase as the bins were
starting to burst at the seams. One project started last year will not be completed for at
least another two years.  This is a project to print index cards
for the recordings to enter in the main index.  The first phase
of this project is completed, i.e., the printing of author and
composer cards which advise the index user that recordings of wor
are available from the Record Collection but not giving any detai
of specific works.  We have 3,450 authors/composers represented i
the col lection.
A new policy, reluctantly introduced,
requires a deposit of $15.00 from extra
mural borrowers.  All too frequently,
in the past, persons from off campus have
paid the extra mural fee of $7.00 and
then, like H.M.S. Friday, vanished forever, taking with them records far exceeding in value the fee paid.
The summer past saw a disruption
of our noon-hour recorded music
concerts, due to the erection of
Ladner's "thing".  The construction
noises and the fence around the
contractor's hoarding made competition V
impossible at the time.  However,
now that the edifice is up and the
fence is down, if anyone wishes to
go sit on the lawn we will endeavor
to serenade him.
ks
Is
n
ANOTHER FIRST FOR
'68.
The Clocktower
asset or 1iab i!i ty
who knows - time
will tel 1.  Ouch!\ 12
FIFTH FLOOR.
. South
SCIENCE DIVISION 1968
Unable to compete with the attractions of Motherhood ,
Medical librarianship', Moscow3, Master's studies , and Moving
to the interior5, the Science Division suffered an almost general
exodus in 1968. A bit of a blow for a Division that claims to
offer good working conditions (high ceilings, large windows, fresh
air, good lighting) and such fringe benefits as marriages (two"),
bailies (three') and boxes of chocolates from appreciative customers
at Christmas time.
Oh we 11
they saw one
to gi ve it a try.
if those who left did not know a good thing when
those who stayed did, and five others were willing
Thus armed with "new brooms"
we once again tackled old problems,
trying to weed as much as we dared
and to streamline as much as we
could.  More specifically we weeded
the reference collection earlier
in the year and ended with a
housekeeping "blitz" at Christmas
resulting in a tidier arrangement
in workroom, morgue and prebind
area.  During spare moments we
pushed a little wheel along the
length of the Science Collection
covering three miles at a subsomic
speed of 20 ft/min...., and now
we know exactly how many books
and journals we have in each
classification — in feet.  (The
machine that made this possible
is called "Measure-master" and
now in the care of Pat O'Rourke In summary;- we kept going in 1968--even though some of
us went in the wrong direction—and we intend to keep going in
1969 during which no resignations will be accepted.
'Helen Constable "Kathy Kujundzic became Kathy Millar
Ann Gil landers became Ann Hutchison
Diana Kent
■^Helen Derwenko 'Peter Gerald Constable
Jan Edward Brongers
Tom Farnsworth Katherine Isobel Thomas
5Kathy Mi 1lar
FlFTH FLOOR - North
SOCIAL SCIENCES DIVISION
The great event of 1968 - which turned out to be a Good
Thing, and Memorable - was the great Humanities trek into the
wild unknown of the Ridington Room.  We welcome their proximity
still, and have benefited from the merger of the collections.
Two bibliographies, geared for graduate use, were completed in
1968 - Geography and Anthropology.  In connection with these,
lectures were held for the graduate students in these subjects
instructing them on the ways and means of a research paper,
together with the more pertinent research sources in their
literature.  Similar bibliographies in Economics and Political
Science are now underway.  New Year's resolutions? Well...we
resolve that by next New Year's we'll be fully staffed and have
all the new reference books we want and need! 14
First appearance   FIFTH FLOOR center...
INFORMATION AND ORIENTATION
With
the intent of ascertaining the range and magnitude of
library users' need for assistance in the public concourse of the
Main Library, the Information and Orientation Division conducted
a four-week survey between Oct. 12 and Nov. 8 last fall.  Using
a special
y devised form, personnel at the Information  Desk re-
corded the number and the nature of requests for assistance they
recei ved.
The
Figures below are extracted from the data gathered and
provide c
lues to certain kinds of problems and suggested solutions.
4,933
requests for assistance were received.
1,012
of these requests were referred to other divisions or
branch libraries for specific help (Social Science
Division led in number of referrals with 311, followed
by Humanities Division - 194, and Government Publica
tions - 129).
931
questions were asked concerning the location of a
service, division, collection, facility, etc. of whose
existence the inquirer was aware.
308
persons were informed of a service, division, facility,
etc. which they did not know existed.
714
persons needed help with the card catalogue.
388
persons needed help with the location file.
455
persons needed help with the Serials Holding List.
143
persons required an interpretation of a citation.
123
requests for help and/or materials could not be
accommodated because a division or a branch library
was not open evenings or weekends or there was no
subject reference librarian on duty at the time.
The
1. & 0. Division expresses its appreciation to personnel
from other divisions who serve at the Information Desk and who
patiently
took time to record this data, often under extreme
pressures
Principal areas of difficulty have consequently been
identified and various measures are being evaluated and prepared
to increase the self sufficiency of library users wherever possible.
These wi1
1 be reported in a future issue of Biblos after they have
been put
'nto operation. 15
a fai r1y new one	
FACULTY PUBLICATIONS 1968
JOB:  to compile the bibliography of publications and productions
of the UBC faculty and staff.
LOCATION:  in the office wing off the Main Card Catalogue concourse.
CHANGE:  relinquished July 1 by Joan Selby and Sylvia Goiran
to Emily Anne Woodward and Elisabeth Bouscholte.
INNOVATION:  "forms".  Since April, faculty members have been
receiving "forms" on which to record their publications (one form, one item).  We have gone really
wild with all that space for notes.
ACCOMPLISHMENT:  90% of the job; 100% humility; 150% respect
for our predecessors.
and an old one   department that is...
HUMANITIES DIVISION
Accomplished in 1968;
Publications: A guide to reference materials for French
language and literature, by Sue Port; A reference guide to
book reviews, by Jennifer Gallup; and A Doukhobor bibliography.
Part 1.  Books and periodical articles, by Maria Horvath.
Additions:  three new L.A. I positions were added to the
Humanities Division establishment.
Projected in 1969:
Publications:  A guide to reference materials in German
language and literature by Barbara Walden; a revision of the
guide to book reviews by Jennifer Gallup; Part 2 of the
Doukhobor b i b1i ography by Maria Horvath; and American and
English literature; a concise guide, by Bill Bell and Jennifer
Gallup.
Additions asked for but not yet granted - an Interlibrary Loan
Librarian. 16
1968 also saw the beginning of.
ST WIBBY REPORTS.
Congratulations to Mr. &
Mrs. Colbeck on their recent
marriage.
THE GALLERY.  Ninth Festival
of the Contemporary Arts.
Monday, Jan. 27 through
Saturday, Feb. 9, 1969.
Twenty-seven works by some
of the more exploratory
younger artists on the current
American scene, who represent
a diversity of recent tendencies in art including abstract
illusionism, anti-form, minimal-
modular.
SPECIAL EVENTS.  12:30 Thursday
Feb. 6th at the Gallery, Lucy
Lippard, New York writer and
art critic, will conduct a
tour or   the exhibition.  Hours:-
Monday througn Saturday 10:30
to 5:00.  Tuesday 7:00 to 9:00
p.it.  Closed Saturday.
NEW YEAR, NEW NAMES. So very
best wishes to the erstwhile
Tannis Havelock of R.B.C. now
Mrs. Bill Mulcahy (what a man
that Bi11 must be) and to Ann
Gardner of Science now Mrs.
Dean Hutchison.
WE UNDERSTAND that a great time
was had by all who attended the
Library Assistants Wine & Cheese
Party (it must h*ve been a success,
the wine had to be replenished)
and Pat LaVac would 1ike to thank
all those who helped and added to
the festivities.  See you all next
year at the "Annual Event".
THANKS also to
a I 1 the people
who made my
Christmas Party"
a success,
especially to
Martina of
Systems for
her beautiful
decorati ons,
and to al1 her
helpers on the
eighth floor
who risked the
dangers of a "trip" from the
fumes of the gold paint.
Also to Diana Colquhoun for
her creative stained glass
wi ndow.
FOR YOUR INFORMATION.
The Ceci1 Green Park can be
booked for Receptions and
Parties.  Phone Mrs. Falls,
Physical Plant, 2171.
Food Services will cater if
you phone Mrs. Nell is, 2469.
Cheese Wholesalers. Imported
& Domestic. James Henderson,
1864 West 4th Avenue. 733-1181.
Kelowna Wines - agent Wayne
King, 872-2831 - wi11 supply
all varieties delivered and
probably discounted.
Any type of disposable glass
or cup. Wholesalers G.W. Wood,
Hastings St. 255-8411.
All the above people are most
helpful and highly commended.
WOODWARD DISPLAYS.
Jan. 29.  Treatment with Radio
Activity. 17
ST WIBBY CONTINUED.
Feb. 5.  History of Marijuana
and a small display on
Syphilis.  Feb. 19 Medical
Education.
SIMON FRASER. as reported by
the Librarian's office;- .
December 20th, 1968 the Consul
General of Japan, Mr. Tomihiko
Kambara, presented a magnificent
collection of books on the fine
arts in Japan to the Library as
a gift to the people of Canada
from the Japanese government.
(SFU bulletin Dec. 1968)
CONGRATULATIONS TO
Mr.   &■ Mrs.   Dave  Thomas  -  he
of the Science department - on
the birth of a daughter
Katherine Isobel.  We understand
Katherine will probably always
have a fondness for Volkswagons!!
GREETINGS AND SALUTATIONS to
Sedgewick who holds the honour
of being the first with an
annual report.  See V. 5 No.
1 Biblos, Sept.-Oct. 1968.
THEN THERE WAS THE CASE of
the faculty member who put
a hold on a book - checked
day after day as "call ins"
went out to the offending
borrower - expressed righteous
indignation as each notice
was ignored - demanded the
name of the repribate and -
you've guess it - sheepishly
crept away to check his own
shelves and - mai1!!
AND A HAPPY NEW YEAR to all
those people on our mailing
list - may all your budgets
be large ones - and how about
an  occasional line to Biblos.
TO OUR OWN STAFF.  Keep those
news items happening and see
you next month.
ei«tou
For all those who don't
know already, St. Wibby
is short for St.
Wiborada patron saint
of 1i braries.
'That'll be $368.17 you owe.
"PUUCfi 18
ASIAN STUDIES DIVISION
As far as our funds and space problems are concerned, history
repeated itself in 1968 as in 1967.  Fund shortage caused a halt
in book purchasing and a drop of our position among the 15 largest
East Asian libraries in America, from the 13th to 14th, with the
University of Toronto following suit as No. 15.  Our vertical space
expansion programme of adding one or two more shelves to each bay
wherever possible would have to stop soon; by that time all our
shelving space would be filled to capacity.  The Asian Studies
Co'lection has now grown to a total of 124,872 volumes, including
409 reels of microfilm.
All this seems trivial as compared to our preservation and
security problems.  The loss of some titles in the P'u-pan Collection prompted our urgent request for enforcing closed access to
our rare books, but lacking funds and space, no step has yet been
taken.  The way in which most of the P'u-pan books are shelved
without the protection of folders has been strongly criticized by
visiting East Asian librarians.  What they did not know was that
if all our Chinese stitched volumes were to be cased, about 8,672
fo'ders would be needed, costing approximately $19,078.40!
Chasing away some of this gloom, a ray of hope and relief
dia break through in the form of a replacement of a librarian,
whose position had been vacant for over ten months, and a new
addition of a Japanese library assistant in September.  Cataloguing
has since been catching up, with a total of 1,768 titles in 5,036
volumes catalogued within the year, as compared to 1,693 titles
in 3,485 volumes of 1967.  However, preliminary cataloguing of the
Seto Collection which had been received in 1967 was only half
finished.
Three numbers (11-13) of our List of Catalogued Books
appeared as scheduled, but the plan of substituting one of them
with a special list of holdings of Chinese gazetteers was
carcelled owing to lack of professional staff.  Upon request
from some graduate students, we tried for five months to extend
by one hour our opening time in evenings.  The attendance was
so poor (some of those who had made the request showed up only
once or twice.') that we have returned to our former hours, i.e.
7-10 p.m.
For six weeks in June, Mr. Soe Thein of the National Library 19
of Burma studied periodical indexing and Asian bibliographical
reference in several divisions of the Main Library.  His study
programme was prepared by the staff of the Asian Studies Division
where he wound up his work during the last two weeks of his stay.
In March, Miss Ng attended the 20th annual meeting of the Association for Asian Studies, one of whose programmes was on Automated
Bibliographic control of East Asian materials, organized by the
Committee on East Asian Libraries, (CEAL).  Now we, CEAL members,
begin to talk about such subjects as "Synthetic Chinese, a direct
method for computerized characters", "An automated bibliographic
system:  A Korean social science bibliography project", "Dialog;
On-line bibliographic retrieval system", etc.  Dear System Analysts,
Drace yourselves for an East Asian invasion, here we come!
GOVERNMENT PUBLICATIONS
In 1969 Government Publications is going to try to follow
the New Year's resolution of one of its members - Suppress it!
Calm it!  Life's too short..., A few trips away in 1968 - to
New Mexico, Spain and Fiji - helped G.P. people keep their proper
sense of perspective as they gasped about in their airless atmosphere.  Business increased at an alarming rate and all worked
madly staving off the student advances - platonic and otherwise.
We attempted to become more accessible and have concentrated in
particular on the monstrous microforms.  Hopefully our lists and
guides will help preserve the sanity of the users (and ourselves).
Astrology has filtered into the Division and, if nothing else,
has influenced our colour scheme (and given Duthie's profits a
shot in the arm).  In the coming year we resolve (well, some of
us do) to be helpful, brotherly, courteous, kind, obedient,
smiling, thrifty, pure, and thin.  Sounds nauseating, doesn't it? 20
and up to the top - the eighth floor
SPECIAL COLLECTIONS DIVISION
The Top Dogs on the Top Floor (Special Collections Division
to those who did not know right away) had another 'escalating'
year.  The reference and circulation figures increased considerably,
due partly to the fact that more courses are being instituted in
Canadian history, and partly that our non-book material is being
gradually catalogued, making it more available for use.  Seating
accommodation is at a premium in the reading room and the dozen or
sc seats available are on a share basis with the Map Division.
Our manuscript collection continues to grow and the more
noteworthy additions are:  the papers and related material of
several British Columbia Locals of the now defunct International
Union of Mine, Mill and Smelter Workers Union; a collection of
papers, letters, etc, from Dawson City dealing with the Klondike
Gold Rush; and the personal papers of Dr. W.J. Rose who was
instrumental in establishing U.B.C. 's Department of Slavonic
Studies.  Our organized collections are becoming widely known and
used now that we have author and subject cards for them in the
card catalogue, thanks to the Cataloguing Division.
During the past year two came and two went, so our numerical
strength on the staff retained the status quo. We had another
wedding this year and it certainly was an elegant and interesting
affair.  Other ethnic groups have a pinnacle to reach to top a
Chinese wedding.
Come up and see us sometime.  We dressed up a little the
past year with some very unique pictures of the Klondike. 21
MAP DIVISION 1968
The Map Division does not seem to have done anything very
extraordinary this year, except be twice as busy with regards to
the number of students served.  However, we have more or less
caught up with our backlog of gifts, and the huge number of maps
which came when we were made a depository library for the U.S.
Geological Survey and U.S. Coast and Geodetic Survey maps have now
been dealt with.  So processing is now back to current orders and
those portions of the collection that need recataloguing.  The
weeding out of duplicates and the overhauling of the collection is
now also more or less complete.
Although we still have some maps piled on top of the map
cabinets, some new cases are arriving shortly and this will be
about the limit our space will hold.  Like everyone else our hope
for the future is more SPACE.
Maureen Wilson,
How about that Top Dogs claim on the previous page?  Do I hear any
arguments from Systems or Maps?  (Ed.) 22
1968 FINE ARTS DIVISION NOOZ...all travel - conferences - courses.'!!
Looking back, it seems a stable year - fairly placid on the surface,
yet frantic activity through our individual pursuits.
SPRINGTIME:
Alice Blank returns suddenly to Switzerland and Eveline Warbey joins
us from Reserve Book Room.  Diana is busy with a design course.  Joan
finally decides to give up her car and finishes her course in North
American Art with flying colours.  Evelyn is busy with Intermedia
and recovering from a serious operation.  Jill takes a short course
in Community Planning.  Melva takes off for England and Jasper.
SUMMERTIME:
We redecorate (er... rearrange) the od "Div", shifting stacks to one
more level again and moving furniture to find some breathing space.
Evelyn gets a Canada Council grant to attend a dance workshop in
San Francisco and contributes to the Vancouver art scene by participating in an Ortiz 'happening'.  Jill holidays in eastern Canada.
Joan holidays in the Okanagan.  Eveline W. Holidays in London,
England.  Melva takes a summer school course in Art History.  We all
pitch in to help with the P.N.L.A. conference.
FALL AND WINTERTIME:
More students, more books and more reference questions than ever
before!  Whew...Jill attends a very successful Community Planning
Association of Canada conference in Victoria.  Evelyn gives her own
fashion show in Burnaby.  Melva takes a course in Medieval Art and
publishes an article on Fine Arts and Music Libraries in Canada.
Diana takes a course in German.  Diana and Melva attend the Universities Art Association conference in Ottawa (and glimpse the beautiful Mr. Trudeau at the opening of the Jordaen's exhibition at the
National Gallery of Canada.)
Looking ahead, the new year promises to be explosive.  We are busier
than ever before, both in the Division and in our own pursuits. 23
From where it all ends.
CIRCULATION DIVISION
This year has seen many new faces in the division. In addition
to dozens and dozens of student assistants, 34 new people were hired
in "permanent" positions and several oldtimers had to learn new jobs
following promotion.
After a very busy winter session 67/68, we launched a clean-up,
tidy-up campaign in the stacks in the spring. We discovered that 20
people working an hour a day for two months cannot quite finish
shelf-reading the book collection, and once through the stacks with
a vacuum is now such a big job it exhaust two people and wears out
the brush attachments of the cleaner.
Reserve Book Collection had a good spring cleaning too. After
carefully studying a computor-produced "use study" fully, 5000
volumes of the approximately 9000 volume collection were removed
because of insufficient use.
For Library Copy Service, 1968 was the year of the SCM, the
first of which arrived in Sedgewick in February.  Its main, and at
times only virtue, was the price-5£ per copy.  Now there are more
SCMs around and fortunately - or unfortunately, depending on your
gambling instincts - the breakdown rate has been so reduced that
seldom any more do they give 10 cents change for 5 cents! With
the 5<; price most of our public have migrated to the coin-operated
machines, leaving Copy Service staff time to give better service
to I.L.L. and Library xeroxing.
And of course 1968 was the year of the wel1-publicized re-issue
of student library cards.  Even Biblos, however, failed to carry
the inside story of how Circulation staff - assisted by two keypunchers - worked secretly behind locked doors   to produce the new
cards, nor did it mention the dire threats made against anyone who
disclosed their secret project prematurely.  By the way, did anyone
ever investigate the rumour that the pile of waste plastic was so
large that someone was lost in it.  (Ed. Note. We knew all - but
owing to our high sense of duty etc. etc. - and anyway the threats
sounded too ominous.  Re the lost person - all evidence had been
removed when Biblos arrived on the scene - also very ominous) 24
The occurence with the greatest impact upon our daily lives
was the continued increase in work.  During the fall term, for
example, borrowing from the main stacks was 22% higher than it had
been the previous fall, and double what it had been in 1964.  This
means not only more work for the stack entries and desk but more
work all round - shelving, tracing, overdues, filing, discharging,
etc.  Although borrowing in RBC has declined from last year it is
still 35% higher than it had been in 1966/67.
Our other major problem is lack of space for books, lack of
space for staff, lack of study space for students, in a word SPACE.
Pat O'Rourke has been seen casting covetous eyes up on open areas
such as upon corridors, staircases etc. so get your alternate
escape-exit routes worked out; there may not be so many aisles
left next year. 25
AND NOW FOR A TOUR AROUND THE BRANCHES.
WOODWARD BIOMEDICAL LIBRARY - BIOMEDICAL BRANCH LIBRARY
Woodward Biomedical Library and the Medical Branch at the
hospital seem to have at least their share of staff changes during
the past year.  Well over thirty-five persons either progressed,
regressed, were married, became pregnant or retired from the book
world.  The remaining staff took Miltown, LSD, aspirin or C2H5OH
in an attempt to present an untroubled response to the confusion.
The query would seem to be whether life sciences and mobility have
any direct correlations.  (Excellent subject for a thesis!)
In addition to the usual conference attendance, three librarians took a one week course of seminars held in conjunction with
the Medical Library Association Conference at Denver in June.
Carol Freeman, John Cummings and Bill Parker discovered, among other
tid-bits, that living in residence at an advanced age can require
as much adjustment as returning to work.
In spite of the confusion associated with planning and building the expansion to the Woodward Biomedical Library, which will
continue until the end of 1969, the decision was taken to try a
new circulation regime for facu1ty members starting last September.
Library users at Vancouver General Hospital were discouraged by
the term loans for Home Use books on the campus.  On a trial basis,
Woodward Library now has a normal two-week loan period for monographs with an alternative extended loan designed particularly for
persons who need biological materials for a longer period.  Besices
an inundation of overdue notices appearing at regular intervals,
the system appears to be workable, if exhausting. 26
MATHEMATICS LIBRARY
WINDFALL
$1000.  From Dean Gage's Master Teacher's Award, for under-
grad books "selected for the purpose of stimulating interest,
and...in general.. .not text-book variety".
The Mathematics Library is a popular spot - carpeted and
wel1-1ighted.  At the current rate of growth in the collection
and the number of students using the collection, we'll probably
be feeling the pinch by the fall term of 1969.
EXPANSION PLANS?
Now, if that west wall of the reading room were knocked
out, would the building collapse?....
STUDENT ACTIVITIES: or, View from the fishbowl...
A few mild flirtations - only one definite alliance this
year, and they should soon win the "continuous dialogue" trophy.
CIRCULATION   INCREASE
Was 46% over 1967     Jan. - Dec. 1967      13,000
"  1968      19,000
COLLECTION   INCREASE
About 25 new journals and 500 new books.
LOSSES
Not too bad, about .7%.  Hardest hit (but about 90% in print)
was the Analysis area which is heavily used by both undergrad and
graduate students. About 60% of our Reserve Books are in this
area.  Only one of them disappeared.
NEW HELPS FOR USERS
1. Monthly "new books received" lists. All Math faculty
and Math grad students automatically receive these. The rest
are up for grabs.
2. A "key-word" in title file as a guide to the numberous
tables.
3. "What topic is where?" An alphabetic-by-topic approach
to the collection based on the L.C. classification QA schedule.
A popular 'pick up' publication, and ' sels' well beside the
bookmarks!
4. Because of L.C.'s somewhat "inverted" personality, 27
we had to break down and make up all the 'see' refs for the SUBJECT
section of our catalogue. (We had just finished when Mc Elrod said
that cataloguing had time to do them.  Tough luck, Cataloguing!)
STAFF CHANGES.
End of August we lost
Dawn Anderson to Winnipeg
and gained Joy McKinnon
from Cataloguing.  Apart
from an attack of the
Hong Kong flu, the latter
"transplant has shown
no rejection symptoms.       ; ,,      ,( ,     |^
^r    H*
m
E
13
Tz)
S
BJ
A HECTIC SIX MONTHS IN THE CURRICULUM LAB
During the past six years the Curriculum Lab has occupied a
rather ambiguous position between the Faculty of Education and the
Library.  Despite this fact the collection has grown to about 30,000
volumes and 23,000 pictures, while services to over 3,000 undergraduates and faculty members have become absolutely vital to the
teaching program.  The fact that we make about 150,000 loans a year
testifies to this.
During the last six months a sometimes frantic staff has been
heroically dealing with "regular" business while two new librarians
try to give thought to our short and long-term goals. A policy
brief has been written, faculty consulted, students interviewed,
physical changes drawn up, special cataloguing programs launched,
weeding completed, A/V collections gathered up from elsewhere in
the building, children's books and school texts separated, office
routines somewhat streamlined, and plans laid for the coming of IBM
circulation.  It may not look like much but at least we know where
we are going.  Our personnel, by the way, consists of two librarians
and four L.A. 's.'! 28
FORESTRY/AGRICULTURE LIBRARY
In 1968 FOR/AG:
1)
completed the filing of our catalogue - last of the shelf
list going in just before Christmas.
2)
started the move of all relevant Government Publications
from Main to FOR/AG.
3)
received on microfilm Oxford card catalogue of world
forestry literature which replaces the old Forestry Readinq
Room subject file.
k)
received as gift (Christmas?) from Raynier a complete file
of Chem. Abstracts from 1926-68.
5)
with exception of one faithful member, suffered a complete
change of staff just in time for beginning of session.
6)
enjoyed, compliments of UBC Research Forest, probably the
most beautiful Christmas tree in Vancouver - an Austrian
pine, perfectly symetrical, decorated at expense of our
very generous students.
In 1969 FOR/AG hopes to;
1)
take inventory during summer recess.
2)
finish the Government Publications project.
3)
do something about 72 ft. of waiting pamphlets.
*0
get on record holdings of all continuations.
5) provide excellent service and remain cheerful while accomplishing 1 - 4 above!
SOCIAL WORK LIBRARY
It is with a great sense of pride that WE the staff of the
Social Work Library, report our achievements for the year 1968.
We will list but a few, a few which should be sufficient to
indicate the breadth and depth of our achievements.
Moving with the times and after many hours of detailed work
we have almost automated the circulation system to the great
benefit of all - for the student taking out a book it means that
a oright yellow card is now filled out in place of the old dull
green one - the benefi t to the staff has yet to be determined.
On top of the circulation system change we have succeeded in
moving the entire book collection - at least twice - with measurement of the floor space being made between times by the librarian.
The librarian's measuring has been matched by the Assistants 29
window plastering - to date we are well masked to protect us from
the draughts.  One important job is now underway, the soundproofing
of the library - the door problem has been removed but the buzz of
the neon lights remains.  Any bright suggestions welcome.
(Biblos:  we suggest earplugs.)  Circulation: 19,355 (1968)
Vols, added:   739 0968)
INSTITUTE OF FISHERIES LIBRARY
The year 1968 saw the Institute of Fisheries Library move to
its new location, the Biological Sciences Complex B-8, opposite
the British Columbia Research Council.
In addition to the acquisition of new fisheries journals and
selected books on aquatic sciences, 145 bound volumes of fisheries
separates and 110 bound volumes of fisheries translations were
added to the collection.
The Institute of Fisheries Library Bulletin, a monthly listing
of translated summaries of leading Russian fisheries journals saw
its circulation increased to 450.
One of the highlights of 1968 was the welcome gift of the
International Pacific Halibut Commission of Canada and the U.S.,
a highly specialized collection of fisheries and related material
totalling some 2,500 bound volumes.
The prediction for the year 1969 may be summarized as follows;
(a) an intensive programme for the acquisition and processing
of separates to accommodate the specific needs of faculty,
investigators and graduate students of the^ Institute of
Fisheries.
(b) the acquisition and processing of translations and trans-
lations-in-progress dealing with all aspects of the aquatic
sciences.
(c) the acquisition, documentation and processing of micro-form
material with special emphasis on out-of-print and classical
material dealing with fisheries, ecology and oceanography.
Head Librarian - Mr. H. Verwey
Assistant     - Terri Bergsma 30
Shorthouse on LAW - Library that is,
1968 was a memorable year, for amongst other things it marked such
library-like things as;
1) a 217 increase in student enrolment over 1967, resulting
in a total of 496 book-hungry law students prowling the
corridors
2) an addition of 3000 books to the collection making a total
of 54,739 volumes
3) an increase in circulation of 46% over 1967 (total:81,336)
4) the purchase of a catalogue card printing unit, which we
now use to produce sets for both this branch and main.
5) the installation of an SCM copier, which has spilled its
entire contents all over the floor on only one occasion
(that we know about).
6) the agreement of faculty to abide by the same date-due times
as students on reserve books.  Result: business as usual.
11 was
as:
also a memorable year for such non-library-like things
building;
1) the frequent appearance of dogs in all parts of the
to date we have had the pleasure
of regularly meeting a labrador, a
retriever, a bulldog, and a St. Bernard
pup, who stands 48 inches
in his stocking feet.
2) sandwiches on reserve; the only
recorded example we've heard of
Egg salad on Rye circulating
with Fleming on Torts.
3) a resolution of
students to volun-
tari1y ban smoking
in one of the reading
rooms.
Result:
Business
as
usual!!.'.' 31
and from way over there - behind the giant tuning fork (rusted)
MUSIC LIBRARY   -   Hans Burndorfer.
Records
The non-circulating teaching collection was taken over from
the Music Department when the Music Library opened.  In 1968 this
collection was greatly enlarged.  These records may be used by
anyone but only in the Library's listening room.
The Library now has the complete set of records issued on
the "Archive" label.  These are extensive selections from musical
history starting with Gregorian chant through to the School of
Mannheim.
This year, to support the new course in Ethnomusicology, the
Library has bought a representative collection of recordings in
the field.
Books
The Library received a gift of $1,000 from the Vancouver
Foundation for the purchase of microfilms of medieval and renaissance music manuscripts.
The Koerner Foundation has given a small sum for the purchase
of books.
Mi seellaneous
Ann Craig is now spending half of each day in the Music Library
doing reference work.  Her remaining time, as before, is spent
catalogui ng mus i c.
Historical sets are now fully catalogued (analysed) and will
continue to be in future.
The Library hours have been extended to 11 p.m. at the request
of the students.
There were no staff changes, excitements or disasters. REVIEW 1969
INDEX
Page
Introduction 1
Staff changes 2
Message from BSS 3
Editorial Staff 3
Ma i1 Room 4
Acquisitions 4
Bibliography 5
Cataloguing 6
Serials 7
An old friend - the field house 9
Prebind 10
Bindery 10
Record Collection 10
Science 12
Social Science 13
Information and Orientation 14
Faculty Publications 15
St Wibby Reports 16
Asian Studies 18
Government Publications 19
Special Collections 20
Map Division 21
Fine Arts 22
Circulation 23
Woodward & Biomedical Branch 25
Mathematics 26
Curriculum Lab 27
Forestry/Agriculture 28
Social Work 28
Institute of Fisheries 29
Law 30
Music 31
Congratulations to all who read to Page 31 - apart from
the Music staff and thank you to all the people who
contributed and to the great editorial staff who did all
the leg work	

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