University Publications - UBC Library Staff Meeting Minutes

[UBC Library Staff Meeting Minutes] Aug 2, 1955

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 MINUTE
August 2,  1955        No. 104
Reporting Division Head Meetings and Other Flatters of
Interest to University of British Columbia Library staff
At Heads Meeting:     NH,  ML,   AMS,  RJL,  EM,  MA,   SF.
Dr.  Rothstein was absent on holida3r.
"TROJAN WOMEN"
//&
During rehearsals of the play on the Library steps
the windows on the west side of the building should be closed
so that as little disturbance as possible occurs in the reading
rooms. The platform at the Library entrance will be removed
as soon as the plays are over (August 8-9).
VISITOR FROM RUTGERS UNIVERSITY
Mr. Harlow has been informed that Fliss Fiary E. Gaver,
Professor of Library Science in the Graduate School of Library
Service at Rutgers University, will visit Vancouver on
August 24-25.  She plans to visit UBC at that time, and Fir. Harlow wished to be sure that some person would be here who would
be responsible for showing her through the Library.
LIST OF BOOKS FOR ENGLISH 91 TEACHERS
A list of "BOOKS OF INTEREST (Useful and Inexpensive)
for TEACHERS OF ENGLISH 91" has been compiled by Fliss Smith,
Fliss Dwyer, and members of the English Department.  The titles
are paperbacks and are available at bookstores generally, being
obtainable from the Quad Book Store on the campus. The list has
been prepared in connection with an exhibit for English 91
teachers which will be held in the Sedgewick Room on August 10
from 3:30 to 5:00 p.m.  It was agreed that the list would be of
much wider interest and suggested that copies be provided for
more general distribution.
Dr. BRYNER'S RUSSIAN ACQUISITIONS
Some Russian material secured during the summer by
Dr. Bryner has arrived in the Library. This is from the University of California but another shipment will come from the
Hoover Library at Stanford University.
BINDING SCHEDULE
The tentative binding schedule for 1955/56, examined
at last week's meeting, was revised, and a copy is attached to
these Minutes. Ill
MENDING
The matter of mending (as distinguished from repairs
and rebinding in the Library Bindery) was discussed. Fliss Lanning
said that mending often saves a book for use until it can be
replaced or rebound, and that repairs were made only to the book
covers so that they would not interfere with later rebindinf.
It was agreed that Mr. Lanning should be responsible for mending
operations as well as for binding, and he will discuss the program
with the Librarian.
Fliss Smith remarked that there are some very expensive
books in the Fine Arts Room which need attention, and Mr/ Harlow
recommended that Fliss Dwyer select those most in need of rebinding
and have them put into the Bindery.
Fliss Fiercer will be responsible for treating leather
bindings as they come into the Library, this having been one of
Mr. Hennessey's assignments.
UNIVERSITY HEALTH SERVICE
An accident In the Library last week required the
service of a nurse and doctor from the Health Service.  After later
discussion with Dr. Young, Director of the University Health
Service, the Librarian suggests that once the doctor's diagnosis
has been made, his instructions should be followed without question, since his knowledge is vastly superior to ours in this field.
REPORT OF PERF0RF1ANCE
When a member of the Library staff resigns, the
Division Head should send to the Librarian as promptly as possible
a statement regarding the person's performance for transmission
to the Personnel Office. The report should be whether service
was Excellent, Satisfactory, or Unsatisfactory, and whether you
would re-employ.
ART GALLERY
Mr. Binning is now director of the Art Gallery, and is
reorganizing the storage area, including some space in the book
stack on level 1.  If any complications develop, Mr. Harlow should
be advised.
YELLOW SLIPS IN FACULTY ORDERS
For some time the Loan Division has been holding books
ordered by faculty at the Loan Desk for a week, giving faculty an
opportunity to see them before they go into the stack.
Fliss Lanning stated that use has not been very great, and since a
notice is now sent to faculty members by Acquisitions when the
book goes to Cataloguing (plus a second notice when it is catalogued) the value of holding volumes at the Loan Desk was
questioned.  The possibility of displaying a selection of new books -3-
lt£-
where both faculty and students can inspect them was suggested, if
space could be found for them.
It was decided to continue the present practice until a
better way of displaying new books can be provided.
INVENTORY
The figures to date show the loss of 426 books from
the main stack, plus 235 from other collections (including
Reference, Reserve, departmental reading rooms, etc.). Division
Heads and others are asked to go through slips for missing books
in classifications in which they have particular interest or
knowledge.
FACULTY BORROWING THROUGH UNAUTHORIZED PERSONS
The Loan Desk often gets requests from departmental
secretaries for material for faculty members, and Fliss Lanning is
to require authorization cards signed by faculty members when
such requests are made.
STACK EXIT IN RECEIVING ROOM
Quite often this "Fire exit" door is left open although
there is no one in the immediate area. Mr, Harlow reminded staff
that this is a book stack door and is to be closed (and locked)
whenever it is not in actual use. Fliss Fiercer and Mr. FlacKay will
be responsible for seeing that it is kept locked.
ACQUISITIONS
American Society of Sugar Beet Technologists. Proceedings,
1944 to date.
Acta Radiologica, v. 15(^3), 21-43. 1934, 1940-1955, with
General Index and supplements.  (Gift).
The meeting adjourned at 11:50 a.m.
PERSONNEL
Miss Kathy Krohn is resigning from her position in the
Catalogue Division, probably at the end of August.
Both Firs, Evelyn Klassen and Fliss Patricia Tankard will
leave the Circulation Division at the end of August.
Fliss Elizabeth Elias will join the Catalogue Division
as Librarian 1 on August 15, and Fliss Kathleen Gubbins will start
work in the Serials Division as Library Assistant on September 1.
Vacancies on the Library staff now are: two professional
Librarians in Reference, one Library Assistant in Cataloguing, one
Clerk 1 in the Librarian's office, and two Junior Clerks in the
Circulation Division, BINDING SCHEDULE - 1955/1956
REBINDS ft
y/s
August 2, 1955
September
Medicine
Reference
300
200
October
Law
Circulation
Reference
25
200
200
November
Theses
Law
Medicine
Reference
100
25
200
200
December
Rush Serials
Circulation
Reference
100
200
200
January
Law
Medicine
Reference
ft 100
200
200
February
Medicine
Circulation
Fine Arts paper
covers
Acq,/Cat, paper
covers
200
200
50
25
March
Fine Arts
ft 25
Extension
ft 25
Reference
100
Circulation
ft 100
B. C. R. C.
125
Medicine
100
April
Education Serials
75
Indexed   "
200
Circulation
200
Reference
100
Medicine
100
May
Ref. Abstracts & DBS
100
Medical Abstracts
50
Theses
150
Law
100
it 100
Circulation
ft 100
June
Fine Arts Serials
100
July
Circulation
100
Reference
100
Medicine
100
August
Medicine
150
Reference
100
NOTE
1.
2.
3.
General Serials, for which no figures are indicated, are fitted in after
the above quotas are taken care of - e.g. few in November but a lot in
August.
The small campus lots (Ubyssey, Dom, Entomological, Geology, etc,) will be
added to the Serials copy of this list as they are too numerous to put
on all copies.
Rush jobs (U.S. Author Catalog, Acquisitions Account Books, Current Medical
List, etc.) are, as now, taken care of as they appear.

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