University Publications - UBC Library Staff Meeting Minutes

[UBC Library Staff Meeting Minutes] Sep 16, 1952

Item Metadata

Download

Media
ubclsmm-1.0214018.pdf
Metadata
JSON: ubclsmm-1.0214018.json
JSON-LD: ubclsmm-1.0214018-ld.json
RDF/XML (Pretty): ubclsmm-1.0214018-rdf.xml
RDF/JSON: ubclsmm-1.0214018-rdf.json
Turtle: ubclsmm-1.0214018-turtle.txt
N-Triples: ubclsmm-1.0214018-rdf-ntriples.txt
Original Record: ubclsmm-1.0214018-source.json
Full Text
ubclsmm-1.0214018-fulltext.txt
Citation
ubclsmm-1.0214018.ris

Full Text

 No. 15
MINUTES OF MEETING OF DIVISION HEADS
HELD IN THE LIBRARIAN'S OFFICE ON
TUESDAY, SEPTEMBER 16, 1952, at 10 a.m.
Present:   Mr. Harlow, Miss Jefferd, Miss Smith, Miss Lanning,
Miss Mercer, Mr. Lanning, Miss Fugler.
Miss Smith reported that the door from the Reference
work area to the corridor does not always close properly and
she asked that particular care be taken at closing time to see
that it is shut.
EXTENSION LIBRARY SERVICE
The scope of this service has been reviewed and a
policy recommended by the Librarian was submitted to the Board
of Governors and approved. Some reconsideration may be in
order, but the statement attached is present policy.
SERVICE TO UNREGISTERED GRADUATES
Every year there are a few graduates who are working
on theses but are not registered as students in the University.
Miss Lanning asked if she should ask them to register as
extra-mural readers and pay the fl.00 annual fee. Mr, Harlow
approved, since this will provide an up-to-date address and an
official record of use.
HIRING NON-PROFESSIONAL PERSONNEL (A^-« <yC~J**^' **t*~**£*-~~ *J
The Librarian asked that Division Heads requiring new
staff supply .him with a short written description of the work to
be done and of the desired qualifications of the candidates.
This will make it easier for him to discuss personnel needs with
thd Personnel Office.
The Division Heads will be asked to interview all
applicants as before, and no one will be engaged without the
approval and knowledge of the Division Head concerned. A form
has been prepared upon which to report interviews, and Division
Heads are requested to complete the reports and send them to the
Librarian's office immediately after an interview is completed.^
FINES RECORDS
When a fine is levied by any division of the Library,
the inquiries about it are usually made at the Loan DeskV and
it is desirable, therefore, to have a copy of every bill filed
there. The Circulation Division will continue to keep a file
copy of its own bills, and will send the original and first
carbon to the Librarian's office; other Divisions will send all
copies of bills to the Librarian's office, where the originals
will be mailed to the students, the first carbons sent to the
Accountant, and the file copies sent to the central file at the
Loan Desk. Mr, Harlow expects that the insistence by the University
at the end of last session upon the payment of fines, and the
amounts of the levies, will probably arouse some resentment in the
coming session, but that the established regulations are to be
followed.  It was suggested that the Librarian talk to habitual
delinquents, and this he will continue to do.
KEYS
Some difficulty relating to the handling of keys in the
past few weeks indicates a necessity for greater care in their
use. Each person who has a key assigned to him will be asked to
sign a receipt for it, assuming responsibility for use and return;
Division Heads will give receipts for keys kept by them for the
use of their divisions.
STACK ACCESS
Mr. Harlow pointed cut that at the beginning of the new
session the staff will need to be particularly careful about not
permitting unauthorized persons into—the stackroom and about
directing all stack traffic through the Loan Desk doors.  He is
sending a letter to faculty advising them of the regulations
regarding stack access.
PARKING
There have been many requests from staff members for
parking stickers for the new session, but the Library parking lot
is very limited, and it has now become necessary to set up a
priority.  Space for two cars is set aside at the west (Mall) end
of the parking lot for the use of faculty, leaving a maximum of
eight or possibly nine spaces for Library cars. Mr. Harlow
emphasized that cars must never be parked along the wall of the
building, and that drivers authorized to park in the Library space
must use space thriftily, parking closely in a line in the order
of arrival. Priority was decided upon the basis of position,
seniority, need, and other factors. Mr. Harlow will request
stickers for the following, and they will be distributed from the
Librarian's office:
The Librarian
Miss Jefferd
Miss Smith
Miss Mercer
I Mr. Fryer
Mr. Dyer
Miss Doreen Fraser
Miss Edith Stewart
Miss Alldritt.
NEW SESSION
The leaflet '"'KNOW YOUR LIBRARY5' will be given to all new
students.  A stock will be reserved for Summer Session 1953, and
it is intended to keep a supply available at the public desks, for
generous but not wasteful distribution.  A copy will be displayed 3
on the notice boards in the Loan and Reference Divisions.
The beginning of session is an opportune time to
promote the idea of quiet in the Library, and the few signs
remaining from last spring will be displayed again.  The Librarian
pointed out that the staff must also encourage by example and that
although the noisy properties of some parts of the building make
it difficult to maintain quiet (particularly in the work areas),
disturbance should be kept at a minimum.
SUPPLIES AND EXPENSE
Mr, Harlow reported the rapidly sinking condition of
this operating fund and that no more new equipment can be purchase
for the remainder of the current fiscal year.
OPENING AND CLOSING BOOK STACKS
The Librarian asked that doors to the stack not be left
open by the first arrivals in the morning unless they are ready
to assume responsibility for supervision at the stack entrance.
An individual who unlocks a stack door is solely responsible for
its use until he is relieved or supplemented by another staff
member assigned to that duty.
Mr. Bob Neale usually checks the stacks at closing
time, working from level 1 up, and one Loan Desk door should be
kept unlocked until the stack is reported empty.
ARRIVING ON TIME
With winter a'comin' in and the prospect of transportation delays, staff should be prepared to leave home in good
time in order to arrive in the Library on schedule.
FOOTBALL
Games are scheduled for several afternoons again during
the fall term, and it is planned to keep the Library open at
least on the first game day, as an''experiment. It was agreed that
keeping students off the roof was the chief difficulty, and that
the second was the use of the Periodicals Reading Room as a
viewpoint.
IDENTIFICATION AT PUBLIC DESKS
The Librarian inquired about the usefulness of having
staff who serve at the public desks wear identification cards whil
on duty.  It was agreed after some discussion that the surname
only, preceded by "Miss" or f'Mrs." should appear on the tag.
STACK GUIDE
Stack guides, in the form of alphabetical lists of L.C.
numbers, will be posted at the various levels of the stackroom.
These will supplement the existing directories, arranged alphabetically by subject. INSTITUTE OF CHARTERED ACCOUNTANTS
The Institute has voted to combine its library with
that of the University, according to the arrangement recommended
some months ago. More details will be available next week.
SENATE POLICY ON UNIVERSITY LIBRARY
A statement of policy has been approved by Senate,
and Mr. Harlow has had a summary of it mimeographed for distribution.  He gave copies to the Division Heads at the meeting, and
others are available.
The meeting adjourned at 12:30 p.m.
PERSONNEL
Mrs. Dina Messe and Miss Margaret Legge resigned
recently from their positions in the Catalogue Division, and they
hake been replaced by Mrs. Gertraude Snyder and Mrs. Bertie
Farmer.
The position left vacant by the resignation of Mr, Roy
Holmes has been filled by Mr. Robert Swanton; and Miss Ruth
McColman has joined the Circulation staff.

Cite

Citation Scheme:

        

Citations by CSL (citeproc-js)

Usage Statistics

Share

Embed

Customize your widget with the following options, then copy and paste the code below into the HTML of your page to embed this item in your website.
                        
                            <div id="ubcOpenCollectionsWidgetDisplay">
                            <script id="ubcOpenCollectionsWidget"
                            src="{[{embed.src}]}"
                            data-item="{[{embed.item}]}"
                            data-collection="{[{embed.collection}]}"
                            data-metadata="{[{embed.showMetadata}]}"
                            data-width="{[{embed.width}]}"
                            async >
                            </script>
                            </div>
                        
                    
IIIF logo Our image viewer uses the IIIF 2.0 standard. To load this item in other compatible viewers, use this url:
http://iiif.library.ubc.ca/presentation/cdm.ubclsmm.1-0214018/manifest

Comment

Related Items