University Publications - UBC Library Staff Meeting Minutes

[UBC Library Staff Meeting Minutes] Dec 20, 1949

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DECEMBER 20, 1949, at 11 a.m.
Present:  Dr. Dunlap, Miss Jefferd, Miss Smith, Miss Lanning,
Mr. Lanning, Mr. Rothstein, Miss Fugler.
Dr. Dunlap gave the meeting a brief report of the
proceedings of the Library Committee at its last meeting.
Practically all of the time had been taken up by discussion of
methods of making departmental allocations. The Committee had
shown great interest in the problem and had felt that it should
try to base allocations on some rational plan rather than continue
in the old way.  Dr. Dunlap mentioned Dr. Mann's suggestion that
perhaps senior courses in English, for example, should be given
as high a rating as graduate courses in, say, Physics. The
Committee's willingness to tackle the problem of weighting of
individual courses was very encouraging, and Dr. Dunlap expressed
the hope that the next meeting of the Committee would produce a
refinement of the table prepared by Mr. Rothstein. Mr. Rothstein
stated that he had revised some of his estimates in preparing the
table, and would like to include these revisions in a new draft.
Dr. Dunlap said that Mr. Rothstein and Miss Grigg are now trying
to work out more accurate statistical methods, and it was
generally agreed that the whole problem would require further
Dr. Dunlap then told the meeting that Mr. McLean,
Director of Personnel Services for the University, had spoken to
him about the need for a job classification survey of professional
members of the Library staff.  A classification survey covering
clerical workers on the campus was carried out last summer.
Dr. Dunlap pointed out that such a survey is made without regard
to salaries and should lead to establishment of salaries according
to the workxione.  The question of salary should not be allowed
to confuse the matter of classification of a position.  The status
of members of the professional library staff is not defined at
present, and it is Dr. Dunlap's hope that one result of the
classification will be the clarification of the status of these
members of the University staff.  The Librarian believed the
division Heads should be included in the survey.  He also mentioned,
incidentally, that he felt it was a mistake for Library Assistants,
who are in nearly all cases temporarily on the staff, to receive
salary increases.  He would prefer to see a proper scale of
increases established for the permanent staff.  At present, all
Library Assistants do receive salary increases under the Union
The business of today's meeting was to choose library
staff representatives to act on Mr. McLean's committee to assist
in the survey and classification.  So far the Committee is composed
of the following:  Mr. McLean and his assistant, Mr. Hayes, and
Miss Rendell, representing the Union. Mr, Rothstein was chosen
to represent the Library administration, and Miss Eleanor Mercer
was named to represent the professional staff. The first meeting of the Committee will be held on
Wednesday, December 21, at 2 p.m.  Dr. Dunlap undertook to
advise Mr. McLean of Miss Mercer's nomination.  Mr. Rothstein asked
if somewhat analogous groups elsewhere on the campus are to be
included in the projected survey.  Dr. Dunlap pointed out that the
professional group in the Library is more akin to Faculty than to any
other administrative group.  He said he welcomed the proposed survey
and felt that only good would come of it.  He said he did not
believe a case could be made out for improved salaries unless it was
backed up by.a detailed record of the duties performed, and that if
the present job of survey and classification is well done it is
likely to be the most progressive move taken here regarding status
and salary.  The Committee will determine both the form of the
questionnaire to be used and the classification of the individual
The question of holding the staff Christmas party late
Friday morning instead of in the afternoon was discussed briefly,
and it was finally agreed that the party should be held from 11:30
a.m. to 1:30 p.m.
The meeting adjourned at 12 noon.


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