University Publications - UBC Library Staff Meeting Minutes

[UBC Library Staff Meeting Minutes] Oct 25, 1955

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Array M
N
U
E
October 25, 1955. No. Ill
Reporting Division Head Meetings and Other Flatters of Interest to
University of British Columbia Library Staff
At Heads Meeting: NH, SR, MS, MML, RJL, EBM, MA, EF.
GENEVA CONFERENCE ON ATOMIC ENERGY
This material is now in the Reference Division, and a statement about it will be mailed to faculty members concerned as soon
as possible.
RUSSIAN COURSE
Mr. Harlow expects that the course in Russian for the Library
staff will be given. Fifteen lectures will probably constitute
the course, and it was agreed that one lecture a week would be
about the right pace. Dr. Rothstein will canvass staff to ascertain which night and what hour would be suitable for the majority.
The course will be aimed specifically at library needs and will
presumably be given without fee.
RESERVE BOOK ROOM CATALOGUE
Miss Alldritt reported that work on this project would be
completed at once. A greatly improved catalogue will be the result.
LIBRARY COMMITTEE
The roster of the Senate Library Committee is now complete.
Membership is as follows:
Representing
Appointed by
Arts and Science
Applied Science
Agriculture
Forestry
Pharmacy
Medicine
Law
Graduate Studies
the President
Members ex-officio
- Drs. Cowan, McGregor and Hawthorn
- Dr. Parkinson
- Dr. Anderson
- Dean Allen
- Professor Morrison
- Dr. Friedman
- Professor Kennedy
- Dr.  FlcTaggart
- Dr.  Dunell,  Dr. Fioore, ■Professor
Hall.
- Chancellor Lett, President
FlacKenzie,   Dean Andrew,  Fir.   C.  B,
Wood,  and Neal Harlow  (Vice-
Chairman). BUDGET REQUESTS FOR 1956/57
Requests for increases in the several departments of Library
operation have been sent to the Honorary Bursar. Of this,
about 60$ is for the fund for Books and Periodicals, and the
balance to provide for normal salary increases, for two new
clerical positions, additional student assistants, and small
increases in the Library and Bindery Supplies and Expense Accounts.
Last year, nearly all the Library requests for budget items were
granted, indicating that the Library's importance and needs are
taken seriously by Administration. All requests must be well
founded and justified, and supporting data accompany the statement.
ANNUAL REPORT
Making up the budget for 1956/57 has been accompanied by
preparation of the Annual Report for 1954/55- This year, financial statistics in the Report will be for the fiscal year
(April 1954-Marchl955) instead of for the academic year
(September 1954-August 1955) as before, since this will present a
truer picture of the situation. Circulation statistics will
follow the academic year as before.  Dr. Rothstein will discuss
with Division Heads the type and arrangement of statistics now
being kept. Fliss Smith noted that the chief value of statistics
is for comparison from year to year, and that any drastic changes
might invalidate this feature.
LIBRARY STAFF AND CMPUS WORK WEEK
The Librarian reminded the Division Heads that the clerical
staff throughout the University is on a five-and-a-half day week
and that any variations from this practice in the Library are
justified only by exigencies of the 79-hour weekly schedule.
ROUTING JOURNALS TO REFERENCE STAFF
Bliss Smith inquired whether a long list of journals could be
routed by Serials to specific members of the Reference staff.
It would be very useful for the staff to glance through the
material and become familiar with it in order to improve their
service to the public. She hopes that they will be able to do
this during lulls at the desk,"without interfering with their other
work. Fir, Harlow inquired whether several hundred journals could
be usefully handled in this way, and expressed his belief that the
gain would have to be a considerable one in order to justify the
increased load upon the Serials Division and the inconvenience of
having so many current titles in circulation without a normal
charging record. It was suggested that the professional staff
should be willing to scan some of the journals in their own time;
but Fliss Smith said she did not feel that she could ask them to do
so. It would be a very heavy load upon the Serials Division to
charge out so much material continuously and to have so many
of the generally used journals away from the stack. The Serials
staff now frequently have to go round trying to locate issues
which are needed. It was agreed that .the idea was a good one, but
the Librarian thought that a much'more moderate proposal'would
"certainly have to be worked out. I
ROUTING OF JOURNALS IN GENERAL
Journals now being routed to staff are inclined to become
bogged down or, in many cases, the material is returned to Serials
before the routing is finished and Serials must start it out again.
As a result, journal issues are unavailable for too long. The
Librarian asked each Division Head to appoint a person to make
the deliveries as indicated on the routing slips. Periodicals
should not be left 'in the elevator and at other odd places, on
the chance that they will be picked up by a member of the Serials
staff. All material must be returned to the desk in the Periodical*
Room as rapidly as possible.
ARBUTHNOT, CASSIDY & STRONG
It was announced that orders for all but Canadian publications
have been withdrawn from this local subscription agency since its
service during the past few years has proven to be unsatisfactory.
BIBLIOGRAPHICAL INFORMATION IN MINUTES
Dr. Rothstein suggested that notes about articles and bibliographies which should be of interest to Library staff be appended
to the weekly Minutes.
An attempt is made in Reference to set aside bibliographies
of special interest to the Division in order to permit the staff
to see them. Ess. Smith said that it has not always been possible
to do this, but that she will try to have a regular routine
established, The material must be examined in the Reference work
room and not be removed elsewhere.
Mr. Rothstein agreed to provide some notes about articles,
books, and bibliographies of interest and invited suggestions' and
assistance from others.
FEDERAL TAX ON MIMEOGRAPHING
-■Hi a^ i—^——Hiii ■ mi  ■» * ii ■> i, ■  ...—!■■ mi mm i« n ■  ■!,■■ in ■-—
Mimeographing done in the Library is a substitute for printing, and we are informed that it may be subject to the 10$ federal
tax. This would place a considerable new burden upon the Library
and University budget.
The meeting adjourned at 12:10 p.m.
PERSONNEL
Firs, Patricia Bowker has resigned from her position in the
Catalogue Division, effective on 31 October, ft**- ~*l
4
PROFESSIONAL READING
1, Neal Harlow, "Flanaging Manuscript Collections," Library
Trends, IV (October, 1955), 203-212.
2. The October, 1955 issue of College and Research Libraries
offers three interesting ""and difTerent approaches to
the problem of subject specialization by library
staff members. Cf: Clarence Gorchels, "Making
Subject Specialists Available for Service." (pp,347-49);
Robert T, Grazier, "The Graduate Assistant Program
at the University of Florida," (pp. 360-64)#;
Jerrold Orne, "An Experiment in Integrated Library
Service," (pp. 353-59).

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