University Publications - UBC Library Staff Meeting Minutes

[UBC Library Staff Meeting Minutes] Mar 28, 1961

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 M I  N  U   T  E  S
MarcrT^B", 196T:   No. 237
Reporting Division Heads Meeting and other Matters of Interest
to University of British Columbia Library Staff
Present:  NH, SR, RJL, IB, GGT, AMS, NTK, JO'R, EBM, BSS, DP,
ML, JS, AB, MD, EC, and HM.
Late Closing
It was reported that on Monday night, the first
night for 11 o'clock closing, there were 50 students in the
College Library at 10:30 and 140 in the main building.
Noise in the Building
Students are still congregating to some extent in
the old main entry, but the noise does not seem to penetrate
upstairs, although the Concourse—with the Loan Desk and public
catalog—has become something of a gathering place for students.
Seats for the "milling areas" (outside the College Library and
Humanities) have not yet been provided.
Parking Permits
The 1960-61 parking permits will be valid only until
May 30, 1961, and faculty and staff are requested to obtain
permits for the 196I-62 session between April 4 and May 30 by
applying in person at the Patrol Office in the Department of
Buildings and Grounds building (at the Stores Road entrance).
Recently appointed members of the Library staff who own cars
and do not have parking stickers must apply first at the Librarian's
Office, and a list will be sent to Buildings and Grounds.
Library Privileges
Mimeographed sheets outlining library privileges
for borrowers in various categories on and off campus will be
issued by the Circulation Division. This will be circulated
to all divisions for their information.
Government Publications
It was discussed whether the Sessional Papers of
Canada (particularly for the period 1867-I885) should be on
the open stack shelves. Mr. Stuart-Stubbs was asked to check
whether some of the volumes should go into Special Collections
before a decision Is made between keeping them behind the
Social Sciences desk or in the stacks.
58 RQ
The question was raised whether the sessional papers,
journals, statutes, and parliamentary debates for Canada, Great
Britain, British Columbia, etc. should be "anchored" sets and
not leave the stacks, or whether the present "Library Use Only"
restriction was adequate.  Since "Library Use Only" has come
to mean that materials so marked may be borrowed overnight by
3rd • and 4th year students, for a week by graduate students,
and for two weeks by faculty, a new category called "Restricted
Use" was established some time ago, and Mr. Turner was asked
to report on how this label Is being used.
Information Desk - Summer and Winter Hours
Services at the Information Desk in the Concourse
will cease for the term on Tuesday, March 28.  It is proposed
that hereafter, during the Winter Session, the hours will be
from 10:00 a.m. to 12:00 noon, and from 1:00 p.m. to 4:00 p.m.
Operation will start again on the first day of lectures in the
fall term and end about the first week of December; and from
the first day of term in January, 1962, to about March 15.
It is proposed that during Summer Session this
year, the Information Desk will be open from 10:00 a.m. to
12:00 noon and from 1:00 p.m. to 4:00 p.m.
Notice will be sent to the Summer Session Bulletin
Indicating that this service is being given, and a more prominent
sign will be provided at the Information Desk.
Postage Meter
It appears that in recent weeks over 800 items of
mail have been sent out from all divisions in a one-week
period.  It would therefore seem that a postage meter would
be worthwhile.  It was tentatively suggested that a single
mail pick-up in the Library would be made at about 3:30 to
4:00 p.m., and that first class mail would be run through the
machine at that time, but a check with the campus post office
will be first made.
Gifts to the Library
A further gift of $500 has been received from the
Men's Canadian Club of Vancouver for the purchase of Canadiana,
bringing their total contribution over a four-year period to
The Ukrainian Book Society donated approximately
150 volumes, Including the complete works of many of their writers
among them those of the national poet of the Ukraine, Taras
Shevchenko. A portrait of Shevchenko was also presented. 60
Mr. Henry Doyle has sent from California his
personal library, consisting of a good many hundred volumes.
We already have here his manuscript history of the fishing
industry of British Columbia and papers and other documents
relating to it.
The Welcome Fund of London will contribute 500
pounds a year to be spent in England on books relating to the
history of science and medicine.
Publications of Faculty and Staff
Miss Smith announced that the annual bibliography
of "Publications of the Faculty and Staff" is now in the hands
of the printer (Mr. Morrlss of Victoria)and is expected to
be available within the next two weeks. Mrs. Fukuyama has
worked with Miss Smith on this enormous task.
Mrs. Gloria Baker, as Clerk I in the Catalogue
Division on April 28.
Mr. Adolph Bangert, as Clerk II in the Acquisitions
Division on April '{Z
The meeting adjourned at 12:15 p.m.


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