University Publications - UBC Library Staff Meeting Minutes

[UBC Library Staff Meeting Minutes] Jul 19, 1955

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Array No. 102
FIINUTES OF MEETING OF DIVISION HEADS
HELD IN THE LIBRARIAN'S OFFICE ON
TUESDAY, JULY 19, 1955, at 10 a.m.
Present:Mr. Harlow, Fir. Rothstein, Fliss Lanning, Fliss Smith,
Fir, Lanning, Miss Fiercer, Fliss Alldritt, Fliss Fugler.
FIINUTES No. 101
P,4- Mrs. Flaureen Hewit spent a week, not two days only, in
the Library.
CARRELS FOR MEDICAL STUDENTS WRITING "THESES"
Fliss Fraser's note explaining the position of medical
students and their need for carrel space was read, and Fir. Harlow
asked Fliss Lanning to make some arrangement, perhaps to assign a
few carrels for medical students in general rather than for
individuals.
LIBRARIAN'S TRIP
Fir. Harlow outlined his four weeks' trip briefly.
CLA Conference in_ Saskatoon. Fliss Alldritt read a paper concerned
with the services expected'from the National Library which was one
of the highlights of the meeting and which provoked considerable
comment. Fir. Harlow also spoke on the matter whenever opportunity-
arose, particularly on our expectations in regard to the development of the L.C. and Dewey classifications for Canadiana.
The librarians of British Columbia seem to be the only group much
concerned about such matters or at least have been the only ones to
make suggestions and to state what services they wish the National
Library to provide.  The National Library is proceeding to classify
its material according to the Universal Decimal Classification
scheme, and while this ra&y  be very useful in the National Library,
it will present the problem of correlating it with the Library of
Congress and Dewey  schemes and with other libraries in Canada.
Canadian libraries must continue to insist that they get the
specific services they need in regard to classification of material.
The cataloguing and classification staffs of libraries in Canada
will probably need to help in the development of a Canadiana
classification.
Apart from this, the conference seemed to Fir. Harlow to be
quite successful. Fliss Alldritt thought there was a singular lack
of interest at section meetings, the speakers' remarks were listened
to but aroused scarcely any comment. A great deal of time was spent
on business. Fir. Harlow believed that the work of the Council, the
ALA-CLA Liaison, and the Microfilm Committees, in which he took part
was well planned and carried out.
From Saskatoon the Librarian went to Flontreal, where his
brief sta3?- was spent in visiting Mr. Flalchelosse of Ducharme Ltd.,
the used book firm, selecting periodical files from his book stock
to be shipped here. /*3
-2-
In New York Fir. Harlow visited two foundations, the
Carnegie Corporation and the Ford Foundation for Adult Education,
the former in connection with the grants for French-Canadiana and
the support of Mr. Rothstein's doctoral studies, and the latter in
relation to an application by UBC for aid in establishing a program
of Flediaeval and Renaissance studies. He saw Fir. Stackpole of the
Carnegie Corporation, who sponsored Dr. Rothstein's application for
a grant several years ago, and Dr. Clarence Faust at the Ford
Foundation.
The Librarian visited the Arctic Institute of North
America at its headquarters in Washington. The University of B. C,
because of its interests and geographical location, is one of the
institutions in which the Institute is much interested.  Dr. Ian
Cowan is now a member of the Board of the Institute, and our
interests will probably be increasingly voiced henceforth.
Mr. Harlow met Fir. Flakne of the Institute and Mr. Ernest N. Patty,
President of the University of Alaska. He also went to the U.S. Boo;
Exchange and spent some hours examining the vast collection of
material (3,000,000 issues of periodicals) in the basement of the
Library of Congress and selecting material for UBC.
While in New York he also visited the Metropolitan Museum
and the Museum of Modern Art, where he greatly enjoyed seeing the
very fine collections of paintings and visiting the Japanese house
which had been shipped from Japan during Fliss Smith's residence
there; at the Museum of Modern Art is has been set up with a typical
Japanese garden around it.
The ALA Conference in Philadelphia was attended by about
5,000 persons. The weather was very hot and humid all over the
east. During his few da}rs there Fir. Harlow had a very busy time,
especially as a member of the Nominating Committee which met throughout the conference. He also attended three Council meetings.
The BCLA was one of the associations applying to become a chapter
of the American Library Association; and at the time its application was approved by vote of the Council, Mr. Harlow spoke briefly
to remind the ALA members that the Association was an international,
not only a national organization. He also discussed with Fir. Helbig
of the Luxfer firm our probable stack requirements and arranged to
have him draw up specifications and plans which can be used to
secure tenders for our stack installation here. Mr. Zeitlin of the
Los Angeles book firm, Zeitlin & Ver Brugge, was at the Conference
and intends to visit Vancouver next month.
From Philadelphia the Librarian went to the University of
Virginia, where he visited the Alderman Library, and then on to
the University of North Carolina at Chapel Hill, where he stayed a
few days with the Librarian, Dr. Andrew Horn. Fir. Harlow spoke
briefly to the library staff there on librarianship in Canada.
A visit to Duke University followed, where Mr. Ben Powell is chief
Librarian; close cooperation between Mr, Powell and Dr. Horn works
greatly to their common advantage. From Chapel Hill he returned to
New York and thence to Vancouver via Northern Pacific, a very
pleasant trip through beautiful country. -3- Af
Fir. Harlow remarked that it is a revelation to see how
other libraries perform much the same services in different ways;
some of the procedures could perhaps be adopted by us to good effect.
Our service to undergraduates, for example, still needs a good deal
of thought.  Instruction given to students here may be better than
in most libraries, but there is less access to book collections.
NEW LIBRARY HOURS
Starting with the current week, the Library will be open
as follows:
Monday and Tuesday ...7:45 a.m. - 9 p.m.
Wednesday and Thursday 7:45 a.m. - 5 p.m.
(Loan Desk and Concourse reading rooms, 5 p.m. - 9 p.m.)
Friday .....7:45 a.m. - 5 p.m.
The additional hours on Wednesday and Thursday evenings have been
arranged at the request of Dr. Argue, Director of the Summer Session,
and the Summer Session Students' Association.  Only Loan Desk and
reading room facilities in the main reading room will be provided
at these times and the extra cost will be paid by the Summer School.
There will be some risk of access to the Reference and Reserve rooms,
but it was decided that while control would not be absolute, the risk
was minimal. Before next Summer Session Mr. Harlow hopes to establish controls which will make it possible to open specific public
divisions without infringing upon others.
LIBRARY ON TELEVISION
A 10-minute interview on Almanac, between 7 and 7:30 p.m,
on CBUT on Wednesday evening, July 20, will feature UBC Library
material, with Dr. Rothstein being interviewed.
"KNOW YOUR LIBRARY"
The revision of this pamphlet needs to be made without
delay, if it is to be printed in good time for the opening of the
Winter Session. Mr. Harlow asked the Division Heads and others to
examine it and make suggestions to him within the week.
INVENTORY
The latest figures indicate 575  volumes missing, 439 of
which are from the main stack.
ANNUAL REPORT
Mr. Harlow reminded the Division Heads that he must have
their annual reports as early in September as possible, certainly
not later than the end of the month, in order to start the preparation of his report. He wants comment upon the past year and plans
for the next, with statistical information summarized and interpreted.  This is an important part of the year's work because the
report is given fairly"close attention by faculty, the University
Administration, Senate, and the Board of Governors. -4-
Dr. ROTHSTEIN'S THESIS
Dr. Rothstein's doctoral dissertation has been published
by ACRL and a copy has been received in the Library. Fir. Harlow
reported that it was on display at the ACRL booth at the ALA
Conference,
MINING & METALLURGY COLLECTION
The cataloguing of this collection is proceeding, some
sixty volumes having been handled,
UNIVERSITY OF ALBERTA LIBRARIAN
A mimeographed notice has been received indicating that
applications are being received for the post of Chief Librarian of
the University of Alberta,
Dr. GALBRAITH
Dr. John Galbraith of UCLA, whose field is British Commonwealth history, is teaching in Summer Session. From UBC he will go
to London and thence to South Africa, continuing his research.
Mr. Harlow suggested that he keep a lookout for material for the
UBC Library, and he expressed his willingness to do so. Mr. Harlow
has asked the Reference Division to supply a list of desirable
government publications as a guide.
SALARY INCREASE FOR PROFESSIONAL STAFF
The annual increment for the professional staff has been
increased from $100 to $150 this year, involving advances all along
the scale.
THANK YOU!
Fliss Fugler and Fir. Harlow expressed thanks to the
divisions which had supplied relief staff for the Librarian's office
during the period when Miss Fugler and Fliss Campbell were on holiday
ACQUISITIONS
Norsk tidskrift for sprogvidenskap. v,l-l6, 1928-1952.
Acta brevia neerlandica de physiologica, pharmacologia,
microbiologia. 7773.7, 1931-1950. "
Zeitschrift fur deutsche kulturphilosophie. v.1-8, 1935-1942.
Logos; internationale zeitschrift fur philosophie der
kultur.  v.1-21, 1910-1932.
South Atlantic quarterly,  v.10-25, 1911-1926; 27-33, 1928-1939
40-43, 1941-44; 457 1946.
Byzantinoslavica. v.1-13, 1929-1952. -5-
Commentary. v.2, 1946:2; v.9-17, 1950-1954:1-
Flonthly review, v.1-27, 1900-07.
Rivista di filologia e d'istruzione.  New series, v.3-28,
_  1925-1950. "    "~
Acta philologica scandinavica. v.1-22, 1926-54.
Collection des travaux chimiques tcheques (Collection of
Czechoslovak chemical comniunTcations), v.1-17, 1929-1951.
Zeitschrift fur angewandte entomologie. v.l, 1914-
Fladrid. Universidad.  Instituto Cajal de investigaciones
biologicas. Trabajos.  v.1-42, 1901-1950 (incomplete).
The meeting adjourned at 12:10 p.m.
PERSONNEL
Fliss Evelyn Hearsey, who is retiring at the end of July,
has been a member of the staff for more than 30 years—she and
Fliss Jefferd worked with Fir, Ridington in the old Fairview campus
days and assisted in the move to Point Grey, Miss Hearsey began
as a typist in the Librarian's Office, became gradually the Order
Department, and has remained the department's mainstay.  Her good
humor and her long memory will be very greatly missed indeed.
Fliss Patricia Liggins and Firs. Lydia Giuriato have given
up their plan to visit Europe this year and are continuing on the
staff.
Miss Priscilla Scott will be transferred to the Acquisitions
Division on August 1, replacing Mr. Hennessey.
Firs. Yvonne Forsythe moved to the Extension Library to
replace Firs. Betty Armitage when the latter resigned on July 15;
Firs. Helen Hutchinson, on July 13, filled the position of Clerk 1
in the Acquisitions Division formerly held by Firs. Forsythe.

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