University Publications - UBC Library Staff Meeting Minutes

[UBC Library Staff Meeting Minutes] Oct 22, 1963

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 MINUTES
October 8.  and  22.   1963.    No. -g&L
Reporting Division Heads Meetings and Other Matters of Interest to
the University of British Columbia Library Staff
Present on October 8s  SR, BSS, JS, IB, MD, DF, AL, EM, TKN, AMS, GD,
•■■•»■■■     RB,:'RJL, JR, AD, JO'R, EH ' ■ '  '
Present on October 22:  BSS, JS, IB, MD, JO'R, DF, TKN, EH, AMS, GD,
GGT, DS, AL, AD, JR
Raises for Clerical Staff
Colonel McLean has notified the Library that raises' of $500 per month
have been made to all non-professional staff.
Time Cards
Recording of time worked by the eighty student assistants in the
Circulation Division requires a good deal of work under existing
routines. Mr. Harris suggested use of a time card to reduce hook-
keeping. Division.Heads agreed that use of time cards could
profitably be applied throughout the Library. They would be
particularly titoe-saving in the front office.
1 2345
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Each Friday prepared cards (above) from the Tabulating Centre will
be delivered to the Library and distributed to the Divisions.
These will be filled in during the week with hours worked by the
student, totaled, and checked and signed by division heads. -  2  -
They will be sent to the Librarian's office prior to 9s30 a.m.
Monday mornings^ totaled and delivered to the Tabulating Centre.
These cards will be returned to the Library with the next weeks
cards on Friday and kept in the Librarian' s Office for one month.
Records will be kept in the Librarian's Offiee of hours worked
each week in each Division.
IBM cards for replacements will be completed by Divisions in ink
and will go to the Tabulating Centre in the usual weekly package.
A card for the replacement will come from the Tabulating Centre
the following Friday.
The Tabulating Centre will be notified of changes in employee's
hours of work by a sheet listing the changes,  H0urs on cards
should not be changed.  Time cards recording zero hours will be
retained in the Librarians Office,, in the student assistant file*
Notices regarding severed staff are not required by the Tabulating
Centre..
PERSONNEL
Miss Leslie Cowgill, Clerk I in the Circulation Division, effective
November 4, 1963.
Mrs, Judith Marches!;, Clerk II in the College Library, effective December 1, 1963,
Mrs, Marian Marx, Senior Library Assistant in the Acquisitions
Division, effective October 1, 1963.
Miss Diane Wakelin, Clerk I in the Catalogue Division, effective
November 1, 1963.
Promotions and Transfers
Miss Lydia Lobach,, Clerk II in the Humanities Division, effective
December 1, 1963.
Resignations
Miss Carole Cameron,, Clerk I in the Serials Division, effective
October 31, 1963.
Mrs» Gail Meyert Clerk I in the Circulation Division, effective
November 2, 1963.
Mrs» Catherine Mulhern, Clerk I in the Catalogue Division, effective
October 21, 1963. - 3
Resignations Con'd.
Mrs. Marilyn Thornley, Clerk II in the Curriculum Laboratory, effective
October 11, 1963.
Mrs. R. Von Baeyer, Library Assistant, in the Acquisitions Division,
effective September 27, 1963.
Vacancies
Clerk II in the Curriculum Laboratory.
Clerk I in the Serials Division.
General Odium Collection
^he Odium Collection is being received at the rate of 200 volumes
a week and will be stored temporarily in Room 750. Miss Lore Bewer
is providing commendable assistance to General Odium in the preparation of a printed catalogue.

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