Array OV MINUTES May 1, 1956. Wo. 128 Reporting Division Heads Meetings and Other Matters of Interest to Universit3r of British Columbia Library Staff. Present: NH, SR, MML, RJL, EBM, MA, JO'R, EF. Meeting of Senate Library Committee The Library Committee met on April 30 to discuss (1) the report by the Librarian upon the expenditure of book funds during 1955/56 and (2) to allocate a portion of the 1956/57 book fund among the subject departments. The expenditure of one half the "Committee Fund" upon research materials was also authorized during the meeting. The use of the Committee Fund gives the faculty representatives an opportunity to consider and make decisions about the expenditure of book money in the face of heavy University-wide demands, and they have come to accept the responsibility and to evaluate the requests and needs carefully. 1956/57 Budget The budgeted item for book funds this year is about $5,000 more than last year. The total expenditure for books, periodicals, and binding was about $140,000, higher than for any previous year. A new account for government publications has been set up, chiefly in order to begin a record of expenditure for this material. Allocations to the teaching departments were reviewed, and overspending by some departments and underspending by others commented upon. Dr. Rothstein had mentioned to the Library Committee that underspending might be due to other causes than lack of interest in ordering material, and that an increase in the allocated funds might be more stimulating to lagging departments than making a reduction. Inventory The annual check of the book stock has begun, and a good deal of material is being returned by the delivery service. The Agriculture and Biology & Botany reading-rooms have been checked, and Reference has begun to review the collections for which the3r are responsible. Delivery Service The Library Committee expressed its satisfaction with the new campus delivery and pick-up service, and asked that the Director of the Summer Session speak about it at the first faculty meeting. With the aid of Fir. Leroy, the truck driver (who has been very helpful), Acquisitions has established about 40 official stations on the campus. *° / Telephone Messages for Students In general, persons asking to call students in the Library to the telephone should be informed that we do not have paging facilities. If a genuine emergency is involved the Library will cooperate as far as possible, .and the name of the student should be forwarded to the Loan Desk, but in other cases it should be politely explained to the caller that we cannot undertake to get messages to students. Routing Slips! A form has been adopted and will be mimeographed in quantity. Routing Slips and Paper Clips When a note or routing slip is clipped to a periodical it should be fastened to the cover only, (1) to avoid tearing the pages, and (2) to save the next reader from having to do the job again. What the world needs is a good 1-page paper clip, and we are about to petition the Research Council to produce one. To paper clip a routing slip, ■Take this tip. Do not chance the page to rip Or fix it so it will not flip- Allow the clio a 1-page nip; ... a V" I ?x (x Very Important Principle) Government Publications The Serials Division is preparing a list of government publications received there as part of the inventory of its division, Professional Staff Mr. Harlow inquired whether it would be desirable and practicable to call together the professional staff at regular intervals to discuss matters of policy and procedure, in much the same way as is now done by the Division Heads. Such meetings would be official, would be held in library time, and would give more staff members an immediate opportunity to take part in discussions affecting the whole organization and to be better informed about its inside workings. The proposal seemed a useful one, and its practicability will be investigated. Northwest College Librarians Conference This group will meet on May 19 at the Western Washington College of Education in Bellingham and Dr. Rothstein will be one of two speakers at the morning session. Fir. Harlow urged an3rone interested to try to attend. 0 J6[ 3 British Columbia Library Association ■ The' BCLA annual meeting will be held at Qualicum Inn next weekend, starting on Sunday, Flay 6 and continuing through Flonday afternoon. Boats for the return to Vancouver leave Nanaimo at 3, 9 and 10 p.m. The following members of the Library staff plan to attend: Fir. Harlow, Dr. Rothstein, Fliss Smith, Miss Alldritt, Fliss Fiercer, Fliss Scott, Fir. Bell, Fliss Taylor, Miss Dwyer, Fliss O'Rourke, Mr. Lanning, Miss Rutherford, Firs. Flurplry. Some important matters, and certainly some very debatable ones, are coming up for discussion. Information for Staff Records All members of the Library staff are requested to send to the office the address and telephone number of next of kin. The Librarian's office may need such information if an emergency arises* Severance Notices Severance notices for all student assistants must be sent to the Personnel office. The employing divisions will prepare the forms and send them to Miss Fugler. The meeting adjourned at 12 noon. PERSONNEL Several new members have joined the Library staff within the last few days: Fir. Basil Stuart-Stubbs as Librarian II (Cataloguing), Miss Jean Flore as Clerk I (Cataloguing), liiss Flaureen Q'Sh.ay as Clerk I for the summer only (Cataloguing); Mrs. Gretl Fische'r as Library Assistant in Reference; Miss Lois Ramsey as Clerk I "["Circulation, and Mrs. Patricia Habee as~~CTerk I in Acquisitions. Fir. George Imeson vail replace Mr. George Frajkor whose resignation takes effect on May 12, as Receiving Clerk in Acquisitions, an<3 Mrs. Yvonne Forsythe will transfer from the Extension Library to fill" the vacancy left by Firs, Greenwood's resignation. Firs. Flo Weinberg will join the Catalogue Division on May 15 as Clerk I for the summer only. NEW ACQUISITIONS Akademija umiejetnosci, Krakow. Polsk slownik biograficzny. Krakow, Nakl. Polskiej akademji umiejetnosci,, 1935- Leclerq, Henri. Histoire du declin de la chute de la Monarch!e francaise. Paris, 1921-38. 10 v. /of 4 New subscriptions: Journal ftlr praktische chemie Dissent Naturwissenschaften Revista hisnanica moderna Bibliographie der fremdsprachigen zeitschrift enliteratur Nigerian publications Royal College of Surgeons of Edinburgh. Jjpurnal AATSEEL Journal (American Association of Teachers of Slavic and East European. Languages). Societe Entomologique de France. Annales Sets: ' Revista hispanica moderna. v.1-20, 1934-1954. Latomus. v.1-11 #3, 1937-1952. Zeitschrift fur deutsche Philologie. v.2, 1870, v.4-22, 1373- 3^90"; Species lupinorum (Dudley Herbarium). $1-44, 1933-1953- Romania, v.42-59, 1913-1933- New York Times, (Microfilm). 1951-52. Philosophische Vortrage der Kant-gesellschaft. #1-3, 5-23, 25-23, 30-31, 337~I912-1934- PROFESSIONAL READING MORISON, C. K, "Library Extension in British Columbia. Canada," Unesco Bulletin for Libraries, X (Feb./FIar., 1956) 31-33* The regional cooperative scheme (Prince George branch) of the Public Library Commission—another B. C, pioneering venture in library extension. EATON, Thelma. "Professional Inertia." Library Journal, 81 (April 15, 1956), 359-62. Librarianship has strong claims to professional status but ..we »librarians have failed, because of our own inertia, to achieve it. A hard-hitting article. The Librarian's paper delivered at the Los Angeles meeting of the •Bibliographical Society of America, "The Well-Tempered Bibliographer," appeared in the Papers of the Society, First Quarter 1956, p. 28-39. Jacob Zeitlin, a book dealer not unknown in these parts, also will be found in the table of contents.
University Publications - UBC Library Staff Meeting Minutes
[UBC Library Staff Meeting Minutes] May 1, 1956
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