University Publications - UBC Library Staff Meeting Minutes

[UBC Library Staff Meeting Minutes] Sep 13, 1955

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 M
N
U
E
September 13, 1955- No.106
Reporting Division Head Fleetings and Other Flatters of Interest
to University of British Columbia Library staff.
At Heads Meeting: NH, SR, MML, RJL, EBM, MA, JO'R, EF.
Fliss Smith was absent on holiday.
LIBRARY HOURS - 1955/56 SESSION
Beginning on Flondajr, September 19, the Library will be open
from 8 a.m. to 10 p.m. Monday through Friday, and from 8 a.m.
to 5 p.m. on Saturday.  Hours for the individual service areas
are as follows:
Loan Desk
Reserve Desk
Reference Room
Bio-Medical Reading Room
Serials Reading Room
Fine Arts Room
Howay-Reid Room
Monday through Friday - '
8 a.m, to 10 p.m.
Saturday - 8 a.m. to. 5 p.m.
Monday through Thursday -
8:30 a.m. to 10 p.m.
Friday and Saturday -
8:30 a.m.  to 5 p.m.
Flonday through Frida3^ -
10 a.m. to 5:30 p.m.
Saturday - 9 a.m. to 12 noon
and one evening to be arranged-
Flonday through Friday -
2 to 5 P.m.
Saturday - 9 a.m. to 12 noon.
PNLA FEES
Fir. Harlow asked who would be responsible for collecting and remitting PNLA fees for the Library staff who are
members.  It was agreed that such fees should be handed to
Fliss Joan O'Rourke, who will remit them to PNLA.  Forms for new
members are available.
LIBRARY BUILDING PAINTED
The Librarian called attention to the great improvement
in the inside appearance of the building resulting from the
painting of the concourse and entry hall during the summer.
The brighter walls reflect much more light and the general
impression received on entering the building is greatly improved. NEW STACKS
A tentative layout for the new stacks to be erected in
the" "well" was outlined by the Librarian. There will be 7 levels,
with 12 carrells to a floor, and 12 rows of book stacks each 24 ft
long. Fliss Alldritt raised the question of access to level 7
by book trucks. This had evidently not been considered and will
have to be given attention before the plans can become final.
The present stack stairway in the old area is overcrowded and it
is proposed to put another stairway in the new stack area.
The location of a medical reading room in the stack and the
possible relocation of the serials stacks will have to be settled.
The flooring of stack level 7, above Serials, may be necessa^,
which will add to the cost. It is hoped to provide one closed
carrell, which can be locked, where a typewriter may be used.
The Cage may also have to be moved.
Fir. Lanning was asked to compare the new stack area
with the present Serials stack and consider the possibilities of
relocation.
BLOCKING VENTILATORS
Fiaterial shelved in front of ventilators in the Ridington Room has interfered with the air conditioning system, and
Mr. Harlow asked.that these spaces be kept clear.
STUDENT ASSISTANTS
The Circulation Division has prepared instructions for
student assistants at the Loan Desk and at Reserve. Division
requirements for student assistants are being sent to the Personnel Office as they are prepared.  Careful planning is being done
to see to it that good student assistants are being employed.
Each is to be interviewed and a careful check is to be made at
the end of the first month and a report of performance made.
Unsatisfactory student staff are not to be continued in service,
and good people are to be encouraged.
CHANGES AT LOAN DESK
Some changes in procedures are being made to simplify
routines and improve control of the stack entrance.  Someone will
be stationed at the stack portal during all open hours with the
sole responsibility of checking entrance and exit.  Students will
leave their library cards at the door upon entering and claim
them when leaving.  Student brief cases which are taken into the
stack will be inspected at time of exit. Unless faculty are
recognized they must show the new, orange Faculty Card at entrance
and either show this card or have brief cases inspected at exit.
ThB Faculty Loan Record will be discontinued this year, experimentally.
NEW BOOKS
New books will be displayed on shelves at the stack
entrance, and as each truckload arrives, older books will be
removed from the lower shelves and new ones added at the top. Books may be borrowed from these shelves as if they were in the
main stacks. Members of the Library staff, however, should wait a
week before requesting such books, in order that faculty may have
a reasonable opportunit3?- to see them (except in the field of
bibliography and professional librarianship).
INCREASE IN CIRCULATION OF BOOKS
Fliss Lanning's Annual Report indicates an increase in
circulation at the Loan Desk of 9%  during the past year, at the
Reserve Desk of 17$, which gives an overall increase of 13% for
the Division. The student population increased about 7%  in the
same time, which means an absolute, not merely proportionate,
increase in the circulation of material by this department.
Statistics show that the increase was regular, month-by-month, not
a sudden increment, and this in spite of expanded stack access.
One alarming statement is about book losses from Reserve:
86 during the year, of which 24 disappeared in Summer Session.
Fir. Harlow pointed out that the President's Annual Report
for 1953-54 has a graph showing "Fluctuations in Library Demand","
indicating the month-by-month demand in Reserve, Loan, and
Reference. The Report also includes quite a lot of other material
taken from the Librarian's Annual Report to Senate,
.A
DR. GALBRAITH
Fir. Harlow has received a note from Dr. John Galbraith
giving a London address. This member of the Summer Session faculty
has offered to search for material for the Library, working from
lists of journal files and government publications which the
Library is to send to him as soon as possible.
RUSH CATALOGUING
Requests by University departments for rush cataloguing
service will be received by mail and the member oFTTaculty will be
informed when the book is ready. A notification form will be
designed by Hiss Alldritt and Miss Fiercer which will be mailed
when the newly-catalogued book is sent to the Loan Desk.
TAKE CARE OF SUPPLIES
A considerable number of stamped airletter forms were
spoiled in one of the divisions by having ink spilled on them, and
Fir. Harlow asked that these and similar supplies not be stored in
drawers with bottles of ink.
REPORT OF PROFESSIONAL ACTIVITY
Fir. Harlow and Dr. Rothstein would like to see a record
of the professional activity of the staff included as an appendix
to the Librarian's Annual Report this year. Division Heads are
asked to#secure the following data from their professional staff:
membership in professional organizations and positions held on
executives or committees, papers given, published articles,
contributions to conferences, lectures given, public services performed, degrees earned, grants obtained, etc., etc. during the
past year. Such academic activities should be brought to the
attention of the University faculty and administration.
"KNOW YOUR LIBRARY"
The new issue of this pamphlet is to be available this
week and copies will be sent to all public desks.
SCHOOL OF MUSIC
The Librarian reported a considerable amount of activity
during recent months directed toward getting a School of Music
established within the University.  Coordinated by the Community
Arts Council, Vancouver musicians and members of the community and
of the University have agreed upon and are backing a plan for which
support from the government is being asked. An outline of a
tentative budget has been prepared to provide for curriculum,
faculty, and library material. The Library should begin noxv to
consider its part in such a program. Books, scores, records,
staff, binding and service will be needed, some of which may be
best provided in the Flusic building, others in the Library,
Discussions of the problems will be held,
HERBERT PUTNAM and HENRY BLISS
Dr. Rothstein called attention to the death recently of
these two noted librarians, both at an advanced age. Mr. Putnam's
chief work was as Librarian of Congress, where he developed a
comparatively small, poorly-organized library into the great
institution it had become by 1937, when he retired. Mr. Bliss had
spent nearly all his professional career at the City College of New
York, where he developed the Bliss classification, not much used
on this continent but fairly widely used in Europe. Both men
contributed very substantially to librarianship during their long
careers.
THE UNIVERSITY OF WASHINGTON and UNIVERSITY OF SOUTHERN CALIFORNIA
LIBRARY SCHOOLS    ,	
The new Director of the Library Sehool at the University
of Washington, is to be Dr. Irving Lieberman, who was formerly at
Columbia University and at Berkeley. He will begin in February,
1956. Dr. Flartha Boas has recently been appointed Director of the
Library School at the University of Southern California, having
formerly been a member of the faculty there.
FUSS MARY GAVER
Fliss Gaver, of the Rutgers University Library School,
who planned to visit the Library here during a visit to Vancouver
did not reach the campus because of her very crowded schedule. KOREAN SHIPMENTS
Material to be sent to Korean libraries is to be
gathered together and sent, addressed to Korea, to the Vancouver
Customs warehouse in care of Fir. Andrew Carmichael, Mr. Harlow
has advised western Canadian libraries of the project.
LIBRARY IDENTIFICATION'CARDS
The new identification cards for faculty and staff are
on hand. They have been sent to faculty members listed on last
year's directory, and one will be sent to each member of the
Library staff.
AUTHORIZATION CARDS TO ENTER BUILDING AFTER HOURS
Flembers of the Library staff who need to have access to
the building outside of normal working hours should apply to
Fir. Harlow for an authorization card.
TOURS
Last year the Reference Division offered tours of the
Library twice daily for three weeks in the early part of the term.
Sometimes only one or two persons turned up, although a total of
about 160 took advantage of the opportunity. It was decided that
this year one tour would be given each afternoon at 2:30 p,m,
during the second week of lectures, and that it be given as much
publicity as possible. The fact that the tour is intended chiefly
for new students is to be emphasized in the publicity.
NEW INFORMATION OFFICER
Mr. Ed Parker, formerly of the Publications Board of the
Alma Flater Society, is now the University Information Officer.
The meeting adjourned at 12:20 p.m.
PERSONNEL -
Miss Nancy Macdonald has resigned from the Circulation
Division to attendTTiBrary School at Berkeley, and Fliss Gerry
Dobbin has left the Serials Division for Library SchooXTrf
Toronto; Firs. Evelyn Klassen and Miss Patricia Tankard left the
Circulation Division recently and Mrs." Della^Kew wilT""leave at
the end of this month.
Fliss. Mary Ellen Babcock has joined the Library as Clerk 1, and
Mrs. Nancy FlacLennan and I Irs. Patricia Garm as Junior Clerks, all
in the Circulation 'Division. Mrs♦ Frances 'Tucker started work as
Library Assistant in the Catalogue"'Division on "1 September, and
Mrs, Janet Fabian, who has been on the staff on a temporary basis,
has been appointed to a Clerk 1 position in the same division,
Mjss Mary M. Cunningham will join the Reference Division on
September 19; she is a graduate from the University of Toronto in
Modern Languages and of the Toronto Library School, with experience
in the Reference department of Columbia University and as Beaver-
orook Librarian in the University of New Brunswick. APPENDIX
SALARY SCHEDULE, 1955/56
Librarian 1
|246,00
$258.50
$271.00
$283.50
Librarian 2
283.50
296.00
308.50
321.00
Librarian 3
321.00
333.50
371.
346.00
00.
353,50
Library Assistant  $186.00  $193.50  $201.00  $208.50  $216.00
Junior Clerk
$126,00
$133.50
$141.00
$148.50
Clerk 1
143.50
156,00
163.50
171.00
Clerk 2
171.00
178.50
186.00
193.50
Clerk 3
201.00
203.50
216.00
223.50
$231.00
Clerk 4
Secretary
238.50   246.00
$276.00
233.50   246.00
276.00
253.50
253.50
261.00
261.00
268.50
263.50
Stenographer 1
152.50
160,00
167.50
175.00
Stenographer 2
175.00
182.50
190.00
197.50
205.00
Secretary-
Stenographer
190.00
197.50
205.00
212.50

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