University Publications - UBC Library Staff Meeting Minutes

[UBC Library Staff Meeting Minutes] Dec 13, 1949

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 MINUTES OF STAFF METING HELD IN
THE LIBRARIAN'S OFFICE ON TUESDAY,
DECEMBER 13, 1949, at 11 a.m.
Present: Dr. Dunlap, Miss Jefferd, Miss Lanning, Miss Smith,
Mr. Rothstein, Mr. Lanning, Miss Fugler.
Dr. Dunlap asked the meeting their wishes regarding
invitations tc other staff members to attend the weekly session
of Division Heads.  It was generally agreed that the practice
was an excellent one and should continue, and after some
consideration Miss Rendell was nominated to attend the meetings
in January next. Attendance during one month was thought to be
sufficient to acquaint the visitor with some of the problems
of administration and the manner in which these problems are
handled.
Mr. banning announced that a- dealer in Boston is now
bringing out microcard copies of some scarce, early journals, and
that microcard copies of certain books are available. The possible
future use of microcards was discussed, and it was agreed that it
may become extensive.  Certain material, such as reference books,
which are used extensively, would always be needed in book form,
but microcards could make special materials in a field available
to every scholar.  In cases where the cost of printing exceeds the
probable proceeds, and this applies to most scholarly works,
microcards will solve the problem of making the material available.
Dr. Dunlap hopes that next year there will be funds for the
purchase of a microcard reader and that the Library will then
acquire microcards in cases where they are of special use.
Miss Lanning mentioned the problems involved in
collecting the fine of .250 for the first day a book is overdue
under the new plan.  It was the general opinion that unless the
fine is collected promptly it will lose its effectiveness, and
the prospect of collecting it after its due date will diminish
rapidly. After careful consideration of the difficulties, it was
agreed that for the present the Library would' not increase the
amount of fines. The one-month loan period will be tried, and after
a few months other factors may become apparent and lead to reconsideration of the whole question, when the question of fines and
the method.of their collection will be dealt with.
Mr. Rothstein pointed out that there is some confusion
in the minds of many students and some faculty members regarding
call numbers, and he asked if an explanation of the system by which
the numbers are established could be given on the stackroom
directory which is to be displayed on each stack level.  The general
opinion was that the difficulty of making an explanation clear
enough to prevent further confusion was too great, and that it
ought not to be attempted.
The meeting adjourned at 12 noon.

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