University Publications - UBC Library Staff Meeting Minutes

[UBC Library Staff Meeting Minutes] Mar 2, 1954

Item Metadata

Download

Media
ubclsmm-1.0213939.pdf
Metadata
JSON: ubclsmm-1.0213939.json
JSON-LD: ubclsmm-1.0213939-ld.json
RDF/XML (Pretty): ubclsmm-1.0213939-rdf.xml
RDF/JSON: ubclsmm-1.0213939-rdf.json
Turtle: ubclsmm-1.0213939-turtle.txt
N-Triples: ubclsmm-1.0213939-rdf-ntriples.txt
Original Record: ubclsmm-1.0213939-source.json
Full Text
ubclsmm-1.0213939-fulltext.txt
Citation
ubclsmm-1.0213939.ris

Full Text

 No. 63 __,
MINUTES OF MEETING OF DIVISION HEADS
HELD IN THE LIBRARIAN'S OFFICE ON
TUESDAY, MARCH 2, 1954, at 10 a.m.
Present: Mr. Harlow, Miss Jefferd, Miss Lanning, Miss Mercer,
Miss O'Rourke, Miss Alldritt, Mr. Lanning, Miss Fugler.
NEW WESTMINSTER
Miss Amy Hutcheson has been appointed Librarian of the
New Westminster Public Library, succeeding the late Ruth Cameron.
It is proposed to raise a fund, as a memorial to
Ruth Cameron, for the furtherance of library purposes, but it is
not yet known what form the memorial will take.
FRENCH BOOK EXHIBITION
At the request of members of the French Department,
this display will be continued for another week, to give students
a better opportunity to inspect the books.
SEDGEWICK ROOM
Since the doors to this room from the main hall have
been kept closed it is not used as much as it should be.
Miss O'Rourke said that a large percentage of the students who do
enter do not use it for reading purposes but for study.
Miss Mercer remarked that the usefulness of the room should not be
judged upon the basis of its use at this time of the year,iwhen
most students are studying in grim earnest.  It will cost §100
to put glass in the doors to make the room visible from the main
entrance. Unless this is done, or the doors are left open, and the
service is publicized, many students will never realize that the
room exists for their use.  If the front doors are left open the
loss of books is high, and the noise from the hall is very
disturbing.  Glass doors will be installed in the next fiscal year.
This discussion led to a consideration of the noise and
disorderliness which sometimes exists throughout the building,
which we cannot entirely control but must discourage.
REPLACING MATERIAL IN DEFECTIVE VOLUMES
Hitherto the Library has typed missing pages when it
was feasible to do so, or has borrowed a complete volume and had
photostats made of the missing parts. Fir. Harlow believed that
critical readers would not accept a typed copy as accurate, and
he recommended that we adopt a policy of ordering negative
photostats from one of the large libraries which has a good copying service, e.g., Berkeley, or the Library of Congress.  This will
save the expense of borrowing the actual volume and provide exact
reproductions.  Orders for such material, with complete and
accurate information, should be sent through the Acquisitions
Division and the copies charged against Books and Periodicals. -2-
COLLECTING UNIVERSITY PUBLICATIONS
Mr. Lanning provided a list of this material which is
collected by Serials.  The files are not complete, but are good,
and the Serials Division is working on them.  The Reference
Division has a collection of miscellaneous items, but practically
no complete sets; most of the material is not received regularly.
Anything of a serial nature should go to Mr. Lanning, and
non-serial material should be sent to Reference. Except for the
numbered series, there is no way of being sure that copies of
everything are sent to the Library, and Mr. Harlow asked that the
staff be vigilant to collect and bring in publications which come
their way.
Miss Jefferd asked about collecting publications of
graduates of the University. Mr. Harlow does not believe the
Library can undertake to do this successfully, but when it is known
that alumni have published, the information should be given to
Reference.
PUBLICATIONS OF HISTORICAL SOCIETIES IN CANADA
Mr. Lanning asked what the Library should do about
collecting this material.  There are probably a hundred such groups
in Canada, ten of them in British Columbia. Mr. Harlow suggested
that the Library should get all British Columbia material for the
Howay-Reid Collection and the publications of the provincial
historical societies, in which we should have membership.  Probably
the Library should not attempt to collect in the local fields of
other provinces.  With Mr. Owens' help, Mr. Lanning will list the
publications which the Library now receives and those to which it
should subscribe, reporting to the meeting two weeks hence, if
possible.
NEWSPAPERS
Probably the Library should subscribe to a few of the
major newspapers in Canada. Mr. Harlow read a list of suggested
titles and he would like to have them available on open racks in
the Periodicals Reading Room, and to have a table designated for
newspaper reading.  Mr. Lanning said that he believed good use
would be made of this material if it were available. The French
language newspapers which are purchased for the French-Canadian
Collection should probably not be used for current reading to
any extent; they are to be microfilmed for preservation.
Mr. Lanning mentioned the problem of storing bulky newspaper
files.  They would of course be discarded after a couple of years,
and we expect to have a major addition to the steel stacks within
a year or two. (7+r*yS»<2ut<*^       (t?*fitta>*~/ £>+e+~**+~-     f le/^^-A*.
LONDON TIMES,  l ***»#»-* /*9*+r>*fJ i/S'X-   T»**«* L
The Library has been tentatively offered a file of this
publication from 1825-1940 for the cost of packing and shipping.
Mr. Harlow has indicated our interest in it and has made inquiry
regarding its condition.  The Library which is offering the file
is replacing it with a microfilm copy, but is anxious that the
original file be retained somewhere in the same region. 73
■3-
v.
ARRANGEMENT OF CURRENT SERIALS
Two requests have now been received from faculty asking
us to maintain the alphabetical arrangement of current serials
instead of changing to subject grouping.  It is comparatively easy
to arrange by subject field in the case of Mathematics, for
example, but extremely difficult to do so for Biochemistry. Many
subjects overlap in so many directions that no satisfactory line
can be drawn.  Serials is working on subject lists, but it is a
slow job; the listing provides, however, valuable experience
in the use of materials which the Division handles.
ARCHITECTURAL INSTITUTE OF BRITISH COLUMBIA
The.Librarian has written to the Institute approving in
principle the proposal that the University Library give service to
members of the Institute and their students in return for their
annual contribution to the University and outlining briefly the
information that will be needed before specific arrangements are
made.  The proposal will be submitted to the Library Committee at
its next meeting.
AUTHORIZATION TO BORROW FOR FACULTY
There is probably some abuse of this privilege, and the
Library must carefully screen applications to be sure that members
of faculty are in fact willing to stand back of loans made to
persons holding authorization cards.  The forms are to be given out
only in the Librarian's office, where careful preliminary inquiries
will be made of applicants.  The problem of getting material back
from faculty is a continuing one.  Recently two books from the
Rental Collection were returned after being in the hands of a
faculty borrower for almost a year; one of these had been requested
three times by the Loan Desk. Notices will henceforth be sent to
borrowers of rental books who have them out for unusually long
periods.
HIGH SCHOOL CONFERENCE
The Library's participation in the Conference begins at
2:30 on Friday afternoon, March*5, when there will be tours for
part of the delegates.  On Saturday morning Mr. Harlow and
Miss O'Rourke will speak to the Conference, and on Saturday afternoon from 3:15 to 5 o'clock there will be other tours of the
Library.
RUSSIAN SCIENTIFIC DEVELOPMENT
Mr, Lanning drew attention to an article in News Week
quoting the opinion of top scientists in the United States regardr-
ing the progress of scientific work in Russia.  It indicates that
in certain fields, such as Flathematics and Physics, the Russians
are well advanced, in some others, such as Mining and metallurgical
processes, they are very good, and in the life sciences they are
doing little of value. Mr. Lanning remarked that this has a
bearing upon the Library's collecting program, particularly in
regard to serial files.  He added that Physics, particularly, and w
7t"
-4-
recently the Department of Zoology, have expressed interest in
Russian materials.
REFERENCE MATERIAL TO BE RE-LOCATED.
Some "Z" material has to be removed from the shelves in
the Ridington Room to make space for recent editions and later
volumes in sets.  This means finding space in the stackroom and
some method of indicating what material in this class is in each
place. Mr. Harlow recommended that Miss Lanning and Miss O'Rourke
consider the matter and work out a procedure. When Ridington Room
and balcony shelving is filled, there seems to be no alternate to
finding supplementary stack shelving for the material.
CLEAN SWEEP ON FLOOR 1
The remarkably tidy appearance of floor 1 was commented
upon by the Librarian, who said that the Serials Division had done
a spectacular job of sorting, cleaning and arranging there.
Mr." Lanning disclaimed credit, saying that his staff had done all
the work.  Some material had been discarded that he might have been
tempted to save, he said, but he admitted having saving tendencies.
The reorganization of the material there is a very real accomplishment and obviously required a great deal of determination,
enthusiasm, and plain hard work to complete.
The meeting adjourned at 1.1:45 a.m.

Cite

Citation Scheme:

        

Citations by CSL (citeproc-js)

Usage Statistics

Share

Embed

Customize your widget with the following options, then copy and paste the code below into the HTML of your page to embed this item in your website.
                        
                            <div id="ubcOpenCollectionsWidgetDisplay">
                            <script id="ubcOpenCollectionsWidget"
                            src="{[{embed.src}]}"
                            data-item="{[{embed.item}]}"
                            data-collection="{[{embed.collection}]}"
                            data-metadata="{[{embed.showMetadata}]}"
                            data-width="{[{embed.width}]}"
                            async >
                            </script>
                            </div>
                        
                    
IIIF logo Our image viewer uses the IIIF 2.0 standard. To load this item in other compatible viewers, use this url:
http://iiif.library.ubc.ca/presentation/cdm.ubclsmm.1-0213939/manifest

Comment

Related Items