University Publications - UBC Library Staff Meeting Minutes

[UBC Library Staff Meeting Minutes] Mar 23, 1954

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MINUTES OF MEETING OF DIVISION HEADS     No. 66
HELD IN THE LIBRARIAN'S OFFICE ON
TUESDAY, MARCH 23, 1954, at 10 a.m.
Present: Mr. Harlow, Miss Lanning, Miss Mercer, Miss O'Rourke,
Miss Alldritt, Mr. Lanning, Miss Fugler.
FRENCH BOOKS
The books have been packed for shipping to the next
place of exhibition, and M. Radenac has been supplied with two
lists, of the books the Library would like to have, and the
remaining titles.
HACKER BOOKMOBILE
The bookmobile visited the Library for one day, in
charge of Mr. Boyesen.  The stock was examined by faculty members
of the School of Architecture and of some other departments and
by several members of the Library.  The Library purchased a few
items.
WHO'S WHO IN LIBRARY SERVICE
It appears that many of the professional staff have
not received forms to complete for inclusion in this publication,
and Mr. Harlow is asking the firm to send copies to all who have
not got them.
CATALOGUE AND ACQUISITIONS SHIFT
Last Friday evening seven members of the staff
assembled in the Catalogue and Acquisitions Divisions and moved
shelves and other furniture.  Some preliminary clearing had
already been done by the Catalogue Division.  The re-arrangement
has placed all the bibliographical tools in a central location,
and provides for a more direct procedure for material from
Acquisitions through the cataloguing, typing, and lettering
stages, instead of travelling back and forth as hitherto.
The typists in the Head Cataloguer's office are rather crowded,
but this will be remedied when the wall is removed.  If the
present cloak-room is incorporated into the working area, further
improvements in the arrangement of desks, etc. will be possible,
and the backlog can be shelved In the Division.
BOUND VOLUMES OF EXAMINATION PAPERS
One complete set of the papers for April, 1953, has
been flush-bound into 7 small volumes and placed in the Reserve
Book Room.  It is hoped that the wear, tear, and destruction
will be greatly reduced by this means, and the Reserve department
will report on the result at the end of term.
VANDALISM
Mr. Lanning reported that the 1940 bound volume of the
Journal of Biological Chemistry has had 40 pages ripped out of
it.  He is trying to secure a replacement copy. -2-
OVERDUE NOTICES TO FACULTY
Mr. Lanning has suggested a revision of the present
form to include a request that renewals be asked for by telephone,
and possibly also information regarding extended loans.
The feasibility of having Fir. Wong pick up overdue material at
offices when faculty do not find it convenient to come to the
Library was considered; Miss Fiercer pointed out that offices are
often locked and that a good deal of time would be wasted trying
to get material this way,
EASTER WEEKEND
In accordance with the University Calendar, the Library
will be closed on Friday, April 16, open on Saturday, April 17,
and closed on Monday, April 19-  The weeks of April 12-17 and
April 19-24 will each have 31 working hours.  Division Heads may
treat the two weeks as a unit for easier scheduling of staff if
they wish.
NEW POSTAGE RATES
The attention of all Library staff members is drawn to
the new rates which will go into effect on April 1.  Copies of
the revised schedule will be sent to all divisions,
MAIL SERVICE TO STUDENTS DURING SUMMER PERIOD
It was decided that the same procedure should be
followed as in other years: the student to pay $1.00 in advance to
cover postage, and the privilege of getting books by mail to
continue for all students, including those who will graduate in
May, 1954, until August 31, 1954.  There is occasionally difficulty
in getting the books back from borrowers in this category, but
it was felt that the service should be given.
STUDENT-LIBRARY COMMITTEE
Mr. Harlow has been informed that Mr. Norm Ornes has
been appointed Chairman of this Committee for 1954/55-
MR. ROTHSTEIN
The Librarian remarked that Mr. Rothstein is probably
undergoing his final examination for the Ph.D. today.  We look
forward to his return to the Library within a few weeks.
SALMOND GIFTS
The shipment of books and other material from
Dr. G, B. Salmond has arrived.  Two of the three series of Scottish Text Society publications are mostly duplicates, but there
are other interesting and useful items as well, e.g., a facsimile
copy of the Scottish declaration of independence and a volume of
Ossian in the original Gaelic, with a translation into Latin, and
a copy of Boethius, 1752. -3-
The part of the collection which v/as received earlier,
devoted chiefly to Mary, Queen of Scots, Will have the rare items
segregated for special treatment; the remainder will be processed
in the usual way and will probably be dispersed in the main stack
as classification indicates.  All will have special book plates.
This work does not have a high priority at present.
SIR GEORGE SANSOM LIBRARY
This collection has been sorted and cards are being made
for the English language material.  Some of the volumes have
manuscript revisions in Sir George's hand facing pages of text,
and these will probably have rare-book treatment.  Special bookplates will be printed for this collection.
FAR EASTERN STUDIES
The University plans a special one-week program for next
Session centring around the culture of the East.  It is hoped that
Sir George Sansom may visit the campus then to give lectures in
this subject.  The library recently purchased from him should be
properly displayed by then and accessible to those who are
interested in it.
HAKLUYT SOCIETY
One more volume in this set (Series 1, vol. 26) has been
located and purchased by Dr. H, R. MacMillan and will be added to
the Library's set.
PUBLICATIONS OF FACULTY AND STAFF
The 1952-53 list is now in proof-reading stage.
ACQUISITIONS DIVISION ENDS FISCAL YEAR
This department of the Library has done a notable job
in getting material cleared for payment before the end of the
fiscal year, and this has been the biggest year in the Division's
history.  There has been a continually increasing tempo, but the
climax always comes during the first part of March.  Mr. Harlow
said that the Division has earned a great deal of credit for the
past year's operations.
OLD LEATHER BINDINGS
Some of these are badly in need of treatment.  The
ingredients for a solution to be applied as a preservative are in
the Librarian's office, and Mr. Harlow will see that they are
mixed shortly.  The use of the solution requires much care, and
it was agreed that Mr. Hennessey should supervise the work.
Bindings needing attention as they come into the Library should
receive it as they pass through Acquisitions. -4-
CANADIAN COOPERATIVE BOOK CENTRE
Miss Mercer has discussed this new cooperative venture
of the Canadian publishers with Mr. Gray of the Macmillan company
Not all of the Canadian publishers of English-language material
have joined, but most have done so.  A competent person to manage
the undertaking has not 3^et been found at the salary they are
prepared to pay.  The cooperative will not carry stock at the
beginning, but will be a clearing house for orders, and a central
shipping and billing agency. The service may be slower than ordering direct from the publisher, but for some libraries the savings
in agency benefit may compensate for this.  This Library will
send experimental orders and will use the Centre as it proves to
be convenient.
The meeting adjourned at 11:25 a.m.

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