University Publications - UBC Library Staff Meeting Minutes

[UBC Library Staff Meeting Minutes] Aug 16, 1949

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Array MINUTES OF STAFF MEETING HELD IN
THE LIBRARIAN'S OFFICE ON TUESDAY,
AUGUST 16, 1949, at 10 a.m.
Present: Dr. Dunlap, Miss Jefferd, Miss Smith, Miss Lanning,
Miss Fraser, Mr. Lanning, Mr. Rothstein,
Miss Fugler (as secretary).
Dr. Dunlap commenced by stating that Mr. Armstrong, of
the Department of Mining and Metallurgy had asked if the Library
would permit its projection room and theatre to be used for
audio-visual purposes by other groups on the campus. Mr. Armstrong,
who is chairman of the Committee on Audio-Visual Work, has
arranged that large groups are to be accommodated in the Physics
Building, and he would like to be able to use the Library room for
small meetings. If the room can be made available the Extension
Department will provide the projector and make necessary arrangements. It was pointed out that the theatre at present lacked
furniture, and that the Library was not provided with sufficient
janitor service to allow for moving chairs from room to room.
It was hoped that Room 852 might be left with its full quota of
chairs, because the lectures there are not regularly scheduled,
and it would be difficult to move the chairs on short notice»
Dr. Dunlap did not believe the, Library should attempt
to withhold use of a room which it could not use itself. Miss Smith
mentioned that it was University policy to consider all accommodation on the campus as belonging to the University generally, and
not to the individual departments which make habitual use of
certain rooms. The position of the Library, which is used solely
for library purposes, is different from that of class-rooms, and
the question of library control over the rooms in the library
building is a difficult one. Dr. Dunlap will discuss the matter
with Dean Gage and Mr. Andrew.
Miss Lanning stated that she had received a request for
a photostat copy of the Sloan Report, and she wished to know
whether the request should be granted. Dr. Dunlap said that the
Sloan Report was a government publication and that there should
be no restriction on having it copied.
Miss Fraser reported that the Library had been offered
a list of Canadian authors by a member of the' Canadian Authors
Association. It was decided that the list should be accepted and
made available to interested persons, but that the Library ought
not to be responsible for having it mimeographed<,
The remainder of the time was taken up with a discussion
of problems arising out of the A.L.A. Conference, It was agreed
that transportation was the major difficulty, and Dr. Dunlap said
he would consult Mr. Robinson about possible solutions*
Dr. Dunlap announced that, because of the Conference,
there would not be a staff meeting next week.
The meeting adjourned at 12:10 p»m.

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