University Publications - UBC Library Staff Meeting Minutes

[UBC Library Staff Meeting Minutes] Dec 6, 1960

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 M   I  N  U  T  E , S
December 6, I960. No. 229
Reporting Bivision Heads Meeting and other Matters of Interest
to University of British Columbia Library Staff
Present:  NH, SR, AMS, ML, DF. BSS, GGT, IB, EBM, MD, JO'R, JS,
AB, EC, SJ (for RJL), and HM.
Staff Room
On December 7 the members of the Staff Room Advisory
Committee will begin (on an experimental basis and with the help
of other staff members) to serve coffee in the morning (between
9:45 and 11:00) and in the afternoon (between 3:00 and 4:00).
Regulations governing the use of the room will be posted and
staff members are asked to observe them:
1. Coffee and tea, but no food, may be consumed in
the lounge area—food in the dining area only.
2. When an attendant is not present, dishes and room
are to be left clean.
3. Lunch bags, garbage, tea leaves, etc., are to be
put in the receptacles provided.
Chinese Librarian
Miss Ng Tung King will arrive in Vancouver from Hong
Kong on December 7 on the Orcades. Mr. Harlow has not yet met
Miss Ng but she comes highly recommended and he has had a good
deal of correspondence with her. She will be a very welcome
addition to the Library staff, and she has an enormous taste
ahead of cataloging and integrating the Chinese and Japanese
materials with the Library's other collections and in facilitating
their development and use.
Librarian's Annual Report
The Annual Report of the Librarian is completed and will
go to Senate on Wednesday, December 14. The Office staff spent
a week producing the copies; Mr. Turner loaned staff members to
assist in assembling pages; and Mr. Fryer's Bindery staff also
helped to assemble and then stapled the completed Report. All
of this help is greatly appreciated by the Librarian. The
Library Committee will meet on Wednesday, December 7, to discuss
the report and make recommendations regarding It to Senate.
Copies will be distributed to each Division after the Senate
meeting.
30 31
Mr. Harlow gave a brief resume of the Report, which
centres around the additions and changes made because of the
building program and the improvement and difficulties which
have resulted therefrom.
Christmas Hours
The Library hours for the Christmas period will be posted
shortly. The last day of examinations is Tuesday, December 20,
and the 9:00 a*m. to 5:00 p.m* schedule will probably begin that
day.
Construction Work
Two small jobs in connection with the building will be
completed during the Christmas period,. beginning December 21.
Tile In the meh's washroom 6h level 5 has to be renewed because
of" cracking) and tHe floor of the well Is to be replaced.
Parking Regulations
The Department of Buildings and Grounds has warned that
there will be no Christmas holiday in respect to parking rules""
OPENING OP NEW STAFF ROOM
Wednesday, December 7,, i960
Beginning on Wednesday, December 7, mid-morning and mid-
afternoon coffee (and tea) will be provided in the new
Staff Room:
9:^5 a.m. to 11:00 a.m.
3:00 p.m. to 4:00 p.m.
Coffee and Tea - $.05
Cookies, etc. (at cost)
The service will be operated for the first week on an
experimental basis.
All staff are expected to use the new Staff Room for their
"coffee break".
Neal Harlow
University Librarian
December 2, i960 32
Open House (March, 1961)
Miss Smith attended a meeting of the Committee on Open
House and requested that no outside exhibits be planned for the
Library. The Chairman stated he did not think the Library
space would be needed because there are more buildings which
can be used this time than heretofore.
Visitor
Mr. Dean Halllwell, Librarian of Victoria College
(since July 1), will visit the campus on December 8 and 9.
PERSONAL & PERSONNEL
In the current issue of the Institute of Fisheries
Museum Contribution (No. 6), acknowledgement is made to
Miss M. E. Searle (now Mrs. Stephen Johnson of the Science
Division) for her help in compiling this bibliography,
Appointment
Miss Diane Rose as Clerk I in the Catalogue Division
on December 1.
The meeting adjourned at 12:00 Noon

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