University Publications - UBC Library Staff Meeting Minutes

[UBC Library Staff Meeting Minutes] Aug 26, 1958

Item Metadata

Download

Media
ubclsmm-1.0213917.pdf
Metadata
JSON: ubclsmm-1.0213917.json
JSON-LD: ubclsmm-1.0213917-ld.json
RDF/XML (Pretty): ubclsmm-1.0213917-rdf.xml
RDF/JSON: ubclsmm-1.0213917-rdf.json
Turtle: ubclsmm-1.0213917-turtle.txt
N-Triples: ubclsmm-1.0213917-rdf-ntriples.txt
Original Record: ubclsmm-1.0213917-source.json
Full Text
ubclsmm-1.0213917-fulltext.txt
Citation
ubclsmm-1.0213917.ris

Full Text

 M2
MINUTES
August 26,   1953.     No.  179
Reporting Division Heads Meetings and Other Matters of Interest
to University of British Columbia  Library Staff
Present: NH, SR, AMS, EBM, MT, DF, BS-S, EF.
Miss Lanning and Mr. R. J. Lanning were on holiday.
Annual Report
Mr. Harlow reminded Division Heads that the report year
ends with August (September 1, 1957 to August 31, 1958), and he
asked for summaries or conclusions relating to the year's work with
which he can begin his annual report. Such summaries should be in
his hands within the next two weeks so that he can make a start.
Full departmental reports and statistics are due by the end of
September.
Inventory
Results of the first inventory in two years show 1310
volumes missing on the latest count, in August.
Summer Session Library Instruction
Fliss Smith and members of her staff gave a series of
lectures on the use of the Library, combining colored slides with
talks.  Some summer students felt that too much was being crowded
into each lecture, although the content was less than that of
lectures given to freshman classes in the winter session.  Reports
from the service desks indicate that the instruction has been
useful, since students this summer seemed to be better acquainted
with the Library than those in other years. Fliss Smith felt that
the lectures with slides are more difficult to give and in general
are never likely to be as satisfactory as the assignment type of
instruction. Less staff time is, however, required when assignments
are not given.
The Department of English committee on library instruction
has not met to consider plans for the winter session, but it is
planned to go ahead and experiment this year with the use of slides.
There may be 60 to 65 sections of first year English in the fall
session, making the former lecture and assignment type of instruction no longer feasible.
CLA Conference Proceedings
■ , !— — „„■.. —.. „.,— ,■.■.— , „._      ■■,.l*,l|,|.    ,..
Mr. Harlow reported that the Proceedings of the CLA
Conference in Quebec last June and of the pre-conference Workshop
on Library Education are available, and he recommended that staff
read them. Copies will be catalogued. />?
ALA Conference in San Francisco
Mr. Harlow attended the ALA conference in San Francisco,
where over 4500 members met. The meetings were held in the Municipal
Auditorium, where facilities were quite good. A large area under
the park in the civic centre, with good lighting and ventilation,
was available for the exhibits. Mr. Harlow described briefly the
demonstration of a closed circuit TV operation now being experimented
with at the Universit3^ of Virginia to connect the central library
with departmental reading rooms; it is not yet entirely satisfactory
but is an interesting development.
The Librarian attended three meetings of the ALA Council,
now the legislative body of the Association; it has a large membership, and steps are being taken to make it more responsible and
practicable. Mr. Harlow has been asked to serve on the Accreditation
Committee, and he attended one of its meetings in San Francisco.
The Committee has already done a good deal of work in re-examining
library schools, and it will maintain a continuing survey of their
standards. There was also a meeting of a Pacific Coast group of the
Bibliographical Society of America, with the purpose of encouraging
the local stimulation of bibliographical work and its publication
through the Society.
UBC Development Plan Committee
At a meeting of the University Administrative Committee on
the Campus Development Plan last week the addition to the library
building was discussed. The 1-| million dollars available for this
purpose is to pay for furniture, landscaping, and remodelling of the
present structure, but not for moving the Extension Department huts,
The Librarian told the Committee that since the wing was completing
an existing building, some remodelling would be required and that
some additional funds might be asked for for this purpose.
Mr. Harlow reviewed the plans as they now stand, particularly those relating to the new College Library, which is a "split-
level" arrangement with the book collection on the entrance level
and reading rooms one-half floor up and down.
The Extension Department huts will be moved vers?- shortly
to a location toward the B. C. Research Council.
"Know Your Library"
The 1958-59 edition of "Know Your Library" will be available from the Extension Printing Department in a day or so.
Thomas Murray Collection
A large collection of Canadiana, accumulated by Thomas
Flurray, who died in Montreal in 1955, has been purchased for the
University Library by the Friends of the Library.  A substantial
amount of the cost will be recovered from the sale of duplicates, of
which there are a good many, and arrangements to handle this
material have been made with a Montreal book dealer. To sort the
material and arrange for packing and shipping, Fir. Harlow spent
several days of last week in Montreal.  Thirty-four cartons of the 3 J/o
most valuable items v/ere sent by express and will arrive within a
few days; the remaining 266 cases are coming by freight. The vast
bulk of this collection poses a problem in handling, and until it is
checked against library holdings it will be risky to purchase
Canadiana material. This acquisition will make the University of
British Columbia's collection of Canadiana one of the finest on the
continent.
Permission to Library Staff to Take Courses
After consideration of the many problems involved, it was
agreed that permission to take University courses may be granted to
Staff members in all ranks who have had one year's service in the
Library, and under the following conditions: that the division head
concerned approves; that the purpose for which the course is taken
is a serious one, e.g., working towards a degree; that the time off
can be made up at times and in ways satisfactory to the division
and Library; and that each request is considered on an individual
basis, to be approved by the division head concerned and by the
Librarian. After the division head has approved the feasibility of
the proposal from a departmental point of view (in relation to
schedule, etc..) the matter will be referred to Mr. Harlow with the
division head's recommendation as to action. While the Librarian
wishes to encourage further studs?" on the part of staff, the amount
of outside work undertaken must not make such demands upon the
energies of the individual as to interfere seriously with his library
employment. And where certain assembly line processes are carried
on, the absence of one individual may disrupt the procedure
seriously.
Russian Exchange
Miss Fraser reported that a new exchange of medical
journals with Russia has produced a substantial shipment of very
good material.  She is selecting publications to be sent in return.
Japanese and Chinese Exchange
With the assistance of the Canadian National Library,
arrangements seem about to be concluded so that the University of
British Columbia Library will receive Japanese government publications in return for Canadian government documents sent to Japan
from Ottawa.
About two dozen Chinese journals are also being received
here, and a return exchange of government publications is being
worked out.
Visitors
A number of visitors from eastern Canada and the United
States came to the Library during the last two months.
Among the librarians were Miss Leonard, head of the Order
Department, University of Toronto Library; Fliss Fraser, Head of the
Cataloguing Department, University of Toronto Library; Fliss K. Ball,
University of Toronto Library School; Fliss K. Renfro, University of 4 ///
Nebraska Library; Miss E. Shubert, University of Nebraska Library;
Firs. C. FicGuire, Cassis Elementary School Library, Austin, Texas;
and Miss Helen Flint, World Book organization.
Dr. W. S. Jenkins, Head of the American Early State
Records microfilm project (who has placed on microfilm the early
records of the 48 states) stopped at the Library on August 7
en route to Alaska.
Dr. Florton Kroll of the Ford Foundation-sponsored PNLA
Library Development Project visited the Library to discuss means of
implementing some of the studies and recommendations made.
Dr. Andrew Osborn, who was born in Tasmania and graduated
from the University of Melbourne, was in Vancouver on August 23 and
24 on his way back to Australia after many years in the United
States, most recently as Associate Librarian at Harvard.  He is
becoming Librarian of the University of Sydney, and is planning a
new library building to be erected immediately. He spent a short
time in the Library and was shown about the city by Miss Smith and
Miss O'Rourke.
The meeting adjourned at 12:15 p.m,
PERSONNEL
Appointments:
Miss Helen Allan as Librarian in the Biomedical Library on
September 1, 1958"
Fliss Sophie Laddy as Librarian I in the Biomedical Library on
August 17T95§7~
Firs. Carol Baumgartel as Library Assistant in the Catalogue
Division oh~August 18, 1958.
Mrs. Lois Liyesey as Library Assistant in the Biomedical
Library on July 16, 1958.
Mrs. Gwenda Louie as Library Assistant in the Biomedical
Library on September 11, 1958.
Miss Shirley Newton as Library Assistant in the Biomedical
Library on August 25, 1958.
Mrs. Fierle Jeffers as Clerk I in the Catalogue Division on
August 257~1958.
Miss Gloria Creemer as Clerk I in the Catalogue Division on
July 21, 1958.
Miss Catherine Stewart as Clerk I in the Acouisitions
Division on August ll"J 195$. II2~
Resignations:
Miss Betty Cotterell from her Library Assistant position in the
Acquisitions Division on September 15, 1958.
Firs. Flarie Deiss from her Library Assistant position in the
Catalogue Division on August 15, 1958.
Miss Eleanor Riches from her-Library Assistant position in the
Biomedical Library on September 8, 1958.
Mrs. Dorothy Robertson from her Library Assistant position in
the Serials Division on August 28, 1958.
Mr. James Sharpe from his Library Assistant position in the
Biomedical Library on August 28, 1958.
Mrs. Maureen Sager from her Stenographer II position in the
Biomedical Library on September 19, 1958.
Mrs. Joan Pulley from her Cle.rk II position in the Catalogue
Division on August 8,   1958.
Mr. Andrew Chu from his Clerk I position in the Circulation
Division on August 22, 1953.
Fliss  Jennifer Little  from her Clerk  I position on August 21,
1953.
Members who were appointed for the summer period only, whose
employment terminates on August 31, 1958: Miss M. Cruise,
Mr. J. A. De Jong,  Mrs. G."Louie, Mr. Moses Pau, and Mr. Gyula
Benyovits.
Transfer:
Mrs. Irma Hemstock from her Library Assistant position in the
Circulation Division to a Library Assistant position in the
Acquisitions Division on September 2, 1958,
UNCATALOGUED MATERIAL RECENTLY,.NOTED IN THE
 REFERENCE DIVISION	
—■■— I. II.—,— ,M.u-*.-fr..^|-fl..fl ,J.W>MbVM^«m-l—(Mli....l^JlM»W^li,lll j| lili ImjIH, HUM!.—■—-—- I ■! ■	
CANADA.  Canada at Brussels 1958. Dept. of Trade and Commerce.
UNITED KINGDOM.  Minutes of evidence taken before the select-committee on the obscene publications bill, and appendices, in
session 1956-57.  London, H. M. Stationery Office, 1958.
UNESCO. Secretariat. Report on the general principles governing
international bibliographical work, by Jean Meyriat. Paris,
December 1957. 6 //3
UNITED NATIONS.  FAO.  The economics of fisheries.  Rome, 1957.
UNITED STATES.  Dept. of Health, Education and Welfare.  Public
Health Service.  A directory of medical and biological research
institutes of the U.S.S.R. Washington, D.C, 1958.
Library of Congress, Reference Department.  Hispanic Foundation
Bibliographical Series, No. 2: A provisional bibliography of
United States books translated into Portuguese. Washington,
1957, and No..3: A provisional bibliography of United States
books translated into Spanish. Washington, 1957.
PNLA Library Development Project
The following draft reports of the PNLA Development Project have been
recently received:
Campbell, Robert.  The financing of public libraries in the
Pacific Northwest.  August, 1958.  (2518 D).
Naegele, K. and Stolar, E. C.  The professional librarian of
the Pacific Northwest.  July, 1953.  (2557 D).
Darling, Richard, et al. Administrative attitudes toward
public school library practices in British Columbia, Idaho,
Montana, Oregon, and Washington.  (2572 D)
Flartin, 3. A. and Borning, B. C  The research function of
college and university libraries In the Pacific Northwest.
August, 1958.  (2598 D).
Barrows, Richard S. et al.  The law libraries of the Pacific
Northwest. August, 1958.  (2594 D).
Harbold,  William H.     Policy-making and  control  in  college  and
university libraries.     April,   1958.
Drennan, Henry T.  The state and provincial library agencies.
July, 1958.
Hintz, Carl W.  The academic library and the community; a
study of relationships between public and academic libraries
in the Pacific Northwest.  August, 1958. IJ if
BINDING SCHEDULE, Sept.1958 - Aug.1959
September
B. C. Research Council     120
Medicine 200
Paper-covers . 200
(Thereafter keep a couple of
shelves filled in bindery).
Reference 100
October
Law
Theses
Medicine
Rebinds - Circulation
Reference
November
Medicine
Flush
Reference
December
Medicine
Rebinds - Circulation
"Rush" Serials
Reference
January
Law (Rebinds)
Medicine
Reference
February
Medicine
Rebinds - Circulation
March
Flush
Reference
April
"Rush" Serials
Medicine
Reference
50
100
100
300
100
100
200
200
300
350
200
300
200
100
Late April
Rebinds: Rebinds (50)
Fine Arts (50)
Reference (50)
Medicine (50)
Circulation (150)
350
MSE
Returns of "Departmental
Libraries" (Serials calls
(by May 5)
Theses
Medicine
in)
Ref.
Med.
Abstracts
Abstracts
100
100
150
200
June
100
Laxir: New 150
350
Rebinds 60
210
100
Fine Arts Serials
100
Medicine
100
Rebinds - Circulation
300
200
Reference
100
300
100
Jj^z
150
Medicine
200
Reference
100
50
August
Law 100
Medicine 150
Rebinds - Circulation 300
Ref. 50 Others 50 100
Flush 300
Reference 100
- TOTALS
(Last year's scheduled totals in brackets)
Circulation
Rebinds
Flush
Medicine
Reference
Paper-covers,
estimation
1750 (1000)
1000 (1500)
1900 (1300)
1450 (1450)
800
(not
listed)
NOTE:  (l) Except in the case of "late April", material is to be ready for
Serials commencing at the beginning of the month.
(2) Last year's actual figures available in about a month.
August 15, 1958.

Cite

Citation Scheme:

        

Citations by CSL (citeproc-js)

Usage Statistics

Share

Embed

Customize your widget with the following options, then copy and paste the code below into the HTML of your page to embed this item in your website.
                        
                            <div id="ubcOpenCollectionsWidgetDisplay">
                            <script id="ubcOpenCollectionsWidget"
                            src="{[{embed.src}]}"
                            data-item="{[{embed.item}]}"
                            data-collection="{[{embed.collection}]}"
                            data-metadata="{[{embed.showMetadata}]}"
                            data-width="{[{embed.width}]}"
                            async >
                            </script>
                            </div>
                        
                    
IIIF logo Our image viewer uses the IIIF 2.0 standard. To load this item in other compatible viewers, use this url:
https://iiif.library.ubc.ca/presentation/cdm.ubclsmm.1-0213917/manifest

Comment

Related Items