University Publications - UBC Library Staff Meeting Minutes

[UBC Library Staff Meeting Minutes] Jun 4, 1953

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Array MINUTES OF MEETING OF DIVISION HEADS      No. 40
HELD IN THE LIBRARIAN'S OFFICE ON
THURSDAY, JUNE 4, 1953, at 10 a.m.
Present: Mr. Harlow, Miss Smith, Miss Lanning, Miss Mercer,
Miss Alldritt, Mr. Lanning, Miss Fugler.
MINUTES No. 39
Miss Mercer pointed out that on page 2, under
L. C. Book Catalogue, it should be made clear that the'"Catalogue
Division as well as Acquisitions will share the use of the Author
Catalog.
PUBLISHERS' WEEKLY
A second copy has been ordered, and it was decided to
have it circulate in the following order: Mr. Lanning, Miss. Lanning, Miss Jefferd, Miss Alldritt, Mrs. Little, Kiss Liggins, and
the Reference staff.  No one should keep copies more than one day
or over one night; if it cannot be read within a 24-hour period it
should be passed along and secured later. When the second copy
has gone its rounds it will be sent to Serials for filing.
BOOK LABELS
The Librarian noted that Harvard University has been
experimenting with types of paste best suited for applying paper
labels to book spines (in order that call numbers may be lettered
upon the labels instead of upon the books themselves J.  Our own
Bindery has been experimenting with pastes of Canadian manufacture in order to provide a good adhesive between end papers
and waterproof binding cloth, and the use of one of these may make
the application of such labels practicable here.  Some further
experiments with the pastes will be made and reported upon.
BINDERY TOUR
Mr. Harlow apologized for not having made arrangements
for the Bindery tours yet, but he will do so. Miss Smith
remarked that the librarian of the Law Library in the Court House,
who does fine book-binding herself, would very much like an
opportunity to see the Bindery, and Mr. Harlow suggested_that she
might pay a brief visit to the Bindery on her own some time.
;iSERIAL TITLES NEWLY RECEIVED"
This monthly list issued by the Library of Congress is
being expanded to include materials from outside L.C, and it
will be cumulated at 6-month and annual periods.  The annual cost
of the whole service is |40, the annual volume alone, ^25«  It was
tentatively agreed that one copy of the complete service should be
in Cataloguing and Acquisitions. Miss Smith believes that
Reference also needs the monthly publication, and there was some
discussion of its value as a locating tool.  Information as to tne
exact nature of the list proved to be lacking, so that it was not
possible to decide the point at once, and it was agreed that the Library should enter one full subscription until its composition
and uses are more clearly understood.  A new Union List of
Serials is also to be issued shortly, about which the Librarian
will secure more information.
ANALYTICS IN PUBLIC CATALOGUE
Mr. Harlow brought up for discussion the policy of
acquiring analytical cards, in view of the backlog of such entries
awaiting processing and filing in the Catalogue Division. The
cataloguing load does not seem to allow time to do the work now,
and the arrears are accumulating.  Should we order analytical cards
for material which is indexed? It was pointed out that U. S.
government publications are well indexed, but that for British
government documents analytical cards are about the only source of
information which is usable by the average student. Mr. Harlow
asked whether the analytics could be filed in Reference, but
Miss Smith replied that Reference has the indexes and does not
need the cards.  They may serve a useful purpose for people who do
not ask for Reference assistance, but very often the undergraduate
student does not know what he is asking for because of his loose
interpretation of the subject heading.  The Librarian remarked
that the larger and more complicated a public catalogue becomes,
the more difficult it is to use.  He recommended a further
discussion of the subject by Miss Jefferd, Miss Alldritt,
Miss Lanning and Miss Smith, after which it would come up before
the Heads meeting again.  In the meantime, analytics should be
ordered sparingly.
INVENTORY PROCEDURES IN RELATION TO CATALOGUE DIVISION
Mr. Harlow asked for Miss Alldritt's observations in
regard to the inventory, as it affected Cataloguing.  Several
questions of procedure raised by her were discussed briefly, and
the Librarian asked Miss Alldritt and Miss Lanning to go over
them together, then take them up with Miss Jefferd upon her
return and bring them up at a later meeting,  it seems likely that
some waste motion and time can be saved by changes in present
methods.
NEW ACQUISITIONS
Mr. Harlow asked that regular mention be made of notable
acquisitions as they arrive, because some of the staff may not
otherwise easily hear of them.
Recently we have secured the basic German set., Deutsche
National-Literatur, 219 physical volumes, plus index.  This is one
of the very important lacunae in the Library's resources in this .
field for which we have Ion- been searching.
Oxford Edition of Trollope: now being published under
the editorship of the leading English authority on Trollope,
Michael Sadleir; the present texts are being carefully compared
with the original manuscripts; new "period" illustrations and
introductions to each volume; 12 volumes already received. Sydenham Society Publications: this complete set of 39
volumes is" now being checked in by Serials and comprises medical
classics published about a century ago.
Anthropos: (v. 10 (1915) to date), about 40 years of
this anthropological journal.  Part of the cost has been paid out
out of Anthropology's Carnegie Fund.
La Potherie, Histoire de I'Arnerique septentrionale (1722,
4 volumes), has been received for the French-Canadiana collection.
This is a rare and important work, the earliest book containing
views of French Canada. It provides some very complex bibliographic
problems, some of which Mr, Bernard Amtmann, the book dealer from
whom it was obtained, has written up.
Among the varied files of journals and other material
currently pourying out"of the Bindery are the Zentralblatt fttr
Bakteriologie (73 vols.); Australia, Parliamentary Debates (35 vols.)
German!sch-Romanische Monatsschrift (16 vols.); Quarterly Journal
of Experimental Physiology (9 vols,); Missouri University Studies
(11 vols); Public Utilities Fortnightly (51 vols.); Correspondence
general de J, -J/Trousseau"! Pari a", "1924-34, 20 vols.); Tprreya...
Botanical Note s""and News (13 vols.); Homme s et Monde s (14 "vols;) ;
Language (13 vols.); and Magazine of American History (27 vols,),
KNOW YOUR LIBRARY
For the revised edition of this leaflet, the Librarian
asks to have all of the suggested revisions sent to him shortly.
The 1952/1953 version will be distributed to Summer Session students
with the assistance of the Registrar's office.
NEXT WEEK'S MEETING
Mr, Harlow asked Mir. Lanning to prepare a statement
relating to material in pre-Bindery and Bindery stages for
discussion at the next meeting, in order"that all may know how and
where the records and materials are kept.
The meeting adjourned at 12:20 noon.
PERSONNEL
Mrs. Margaret Little -commenced work in the Catalogue
Division on June 1.
Miss Barton is leaving the Library at the end of June to
be married, and Mr. Taggart is resigning at the same time and will
take an appointment in the University's Department of Englisn m
the fall.
Miss Margaret Fuller joined the Circulation staff on
June 4, replacing Ruth McColman,

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