University Publications - UBC Library Staff Meeting Minutes

[UBC Library Staff Meeting Minutes] Nov 6, 1956

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MINUTES
November 6,   1956.    No.  141
Reporting Division Heads Meetings and Other Matters of Interest
to University of British Columbia Library Staff
Present:     NH,   SR,   AMS,  MML,   RJL,  EBM,  MAA,   EF.
Useful Publicity
A question has been asked in the Ubyssey why the construction of the new bookstack is to take place during the session.
The answer is that if the work is not done immediately it could not
be undertaken for another seven or eight years.
An item by a student quoted in the Vancouver Sun states
that a petition has been made to the Alma Mater Society asking for
the cooperation of students in maintaining a quiet Library.
Macmillan Company Representative
Mr. Robin Strachan, representing the Macmillan publishing
company of Canada, is visiting the Library today. He discussed
the involved relationships between the parent company in Great
Britain, the former branch in the United States which is now a
separate firm (competing with the mother company), and the new
Canadian.branch of the United States company, known as Brett-Mac-
millan, which operates in competition with Macmillan of Canada.
Dr. Rothstein's Visit to Haney
Last Friday Dr. Rothstein spoke to a small group of high
school librarians at the annual convention of teachers in the
Fraser Valley. He talked about what high school graduates should
know about the library when they come to the University and was
able to ask about the school librarians' problems. Mr. Ireland
was the principal speaker and talked about the Centennial.
Dr. Rothstein believes it is worth while having the University
represented at such meetings.
He reported that library instruction is given only in the
Junior high schools.  There is no further program for library
instruction, and Dr. Rothstein suggested to the teachers that he
would like to see it adopted as a standard part of the curriculum.
Cataloguing of Oriental Material
The processing divisions are beginning to catalogue the
Sansom collection (Japanese Studies) and the question is raised
whether Oriental material will be treated as a separate collection
or whether it will form an integral part of the general library. 3 A,
Miss Smith said that the newer libraries in Japan place Oriental
and western language material together, and this has proved to be
more satisfactory for the user than segregated collections.
Dr. Rothstein questioned whether the library would be able to provide
the full treatment necessary for such arrangement and pointed out
that most of the extensive Oriental collections on this continent
are separate ones. Mr. Harlow said that if we have a specialist
cataloguer and Library of Congress cards are available for much
of the material, we could presumably treat it as we do any other
library acquisition.
It was agreed that Japanese material in western languages
would be classed in the main book collection as heretofore.
Location of Juvenile Material
Children's literature, which has come to the Library from
the Normal School and will be added to in future, has been shelved
in call number order on Floor 3, in stacks along the side wall.
Material in this collection is identified by a small "j" above the
call number. Fliss Lanning remarked that if it is borrowed extensively by adult readers it will not be available for teacher training
use.
Arrangement of Books on Trucks
As an experiment, to save their time, the Catalogue Division, with the approval of Fliss Smith and Mr. Bell, sent up three
trucks of new books in random order. Miss Lanning found them difficult to handle, and it was agreed that the bound books would be
arranged roughly in classification order, with the unbound volumes
in random arrangement on the bottom shelf.  If, after a trial, this
does not prove satisfactory, the problem will be reviewed.
Library Instruction to Freshmen
Miss Smith was asked to make a report upon the library
instruction program, just concluded, during which the Reference
staff, in cooperation with the Department of English, gave
instruction in library use to 48 sections of English 101. It is
felt, in the Library at least, that the University owes the students
some proper instruction in library use; a good deal of money is
spent on the University Library, and students should be equipped to
make use of it and of libraries elsewhere now and after their
graduation.  Of several ways of giving the instruction which have
been tried by the Library in the last few years, the present one of
combining lectures with assignments seems the most satisfactory.
It appears that after a student has had some description and instruction relating to library procedure, he actually needs to deal With
a problem directly in order to understand and remember the information he has been given. A very large proportion of the students
have not taken out a book, visited the Reserve Book Room, or used
the catalogue when they take their first lecture in library use,
and it seems that many of them are hesitant and bewildered. ^1
The instructor tells the students how to use the catalogue,
to fill out call slips, and to get a book. They are shown a chart
of the building and the location of the departments, and are given
copies of "Know Your Library." The use of subject headings and the
classification system are explained in general terms, and each
student is then required to use the periodical indexes, fill out a
call slip, borrow a journal, and locate a specific article. On the
whole the students do very well*,  s&jmfaa.  few need individual help
from the staff. Marks for the exercise are sent to the Department
of English, where they are used in compiling grades at the end of
the year.
The Reference division supplies Miss Lanning with a card
list of the several hundred volumes to be used for the exercise,
Fliss Lanning brings them to the Loan Desk, where a card is made for
each group in the location file. If a faculty member asks for one
of the books, the situation is explained, and he is asked to use it
there. The chief difficulty at the Loan Desk is inadequate space
for the books.
Miss Smith said that she planned to use the same questions
year after year but that the students persist in marking up the
indexes, thus foiling her and making it necessary to devise a high
percentage of new ones each year.
A good many students went to Serials instead of carrying
out the exercise as directed and created some unnecessary work
there. ®mky bound volumes of periodicals were used in the exercise.
Another session of instruction is expected in the spring
term, when dictionaries, encyclopedias, handbooks, and similar tools
will be dealt with.  The lecturer will try to make suggestions
which the students can follow up for their own interest.  Some
comment will be directed to microfilm, microcard, and the library of
the future, as matters of general interest.
The most time-consuming part of the whole project is the
preparation and management of the exercises, and. this occupies
several members of the Reference staff fully for some weeks.
Miss Smith was asked what part could be abandoned if the whole
project proves too difficult to carry out in the future.  She feels
that the lecture without the exercise would lose much of its value;
a film strip might be a substitute for the exercise, though an
inadequate one. It seems very important to have students actually
go through the process of library use.
In addition to the freshman project, lectures relating to
the use of library material have been given to a number'of upper
year classes.
Mr. Harlow asked Miss Smith to discuss the matter with him
before next meeting, when any changes in the spring program could be
brought up. 32-
Senate Library Committee
At the meeting of the Library Committee on October 31st
the Librarian outlined the main features of his annual report and
commented upon them briefly. The Committee was informed about the
Friends of the Library; decided upon the expenditure of $1,000
of Committee Fund money (and requested a larger appropriation); and
discussed departmental reading room requirements at some length.
It was suggested that a statement concerning the future of library
service on the campus be prepared by the Librarian, covering the next
twenty years.
Vancouver Medical Association Survey - Report by Miss Fraser
Miss Fraser's recent survey of the Vancouver Medical
Association Library has been reported in a 50-page document. The
report is not only a record of a survey but of an educational
process that has been carried on concurrently. The report considers
not only library service for V.M.A. members but also for doctors in
the Province at large. A number of recommendations are made and
there are a number of appendices of supplementary information.
The report will be received by the V.M.A. at its next meeting and
may be distributed thereafter.
Dean Soward to United Nations
Dean Soward will leave on Thursday of this week for the
United Nations where he will become a member of the Canadian delegation. He expects to return to the University in January or
February. In his absence Dr. Ormsby will be in charge of History
and Professor Davies of International and Asian Studies.
Mr. Owens Completes Thesis
Mr. No81 Owens is to be congratulated upon the completion
of his thesis for his Master's degree in History and for passing his
oral examination. He will receive the degree at the May 1957
Congregation.
The meeting adjourned at 12:10 noon.
ACQUISITIONS
Books
Hunter, John. The works of John Hunter. Ed. by James F.
Palmer.  London, Longman, Rees, Orme, Brown, Green, and
Longman, 1837. 4 v.
K. Akademie der wissenschaften, Vienna. Historischen commission.
Oesterreichische geschichts-quellen. Wien, in commission
bei Carl Gerold's sohn, 1885-.  23 v. approx. Z "A
Svenska sallskapet f8r antropologi och geografi. Atlas 6*ver
Sverige.  Stockholm, 1953-
Solereder, Hans. Systematic anatomy of the Dicotyledons...
Tr. by L. A. Boodle and F. E. Fritsch. Oxford, Clarendon
Press, 1908.  2 v.
Zohar, English. The Zohar, translated by Harry Sperling and
Maurice Simon...  London, The Soncino Press, 1931-34.
5 v.
Enciclopedia cattolica. Citta del Vaticano, Entre per
l'Enciclopedia cattolica e per il Libro cattolico. 1949-54
12 v.
New Subscriptions
Australian journal of dermatology
Canadian music journal
Central African journal of medicine
Prace matematyczne
Progress in neurobiology
Revue de l'alcoolisme
Sets
Vienna. Osterreich. Instituts fur Geschichtsforschung.
Fiitteilungen. v. 8-9,16,18-19,39-61 (1387-1953).
NEW REFERENCE TOOLS
Canada. Geological Survey.  Fifth annual report, 1954-55, of
national advisory committee on research in the geological
sciences. Ottawa, Dec. 1955.
Jenness, Diamond.  The corn goddess.  Bulletin no. 141, anthropological series no. 39. National Fluseum of Canada, Ottawa, 1956.
Montreal. Open spaces - Montreal master plan. City planning department of Montreal, 1955.
OEEC. Human relations in industry.  Rome conference, Jan.-Feb.1956.
European Productivity Agency of OEEC.  Paris.

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