University Publications - UBC Library Staff Meeting Minutes

[UBC Library Staff Meeting Minutes] Sep 26, 1961

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September 26, 1961.—No.233
Reporting Division Heads Meeting and other Matters of Interest
to University of British Columbia Library Staff
Present: SR, GGT, AMS, AL, NTK, MD, JS, EBM, EH, ML, BSS, DF,
Correction to Minutes #252
Inventory. Miss Lanning commented that the.main Library
was missing more books than the smaller campus collections.
Night Return Chute (cont.)
The return bin has been delivered, but is unsatisfactory,
Buildings and Grounds will make improvements at the same time
that they install a lock on the chute. The chute is not as
frequently used during the day as it was this summer.
Name Tags
These will be ordered for staff members at public
desks if the individual Division Heads desire them. Miss Fraser
will obtain samples.
Staff Room
Beginning September 25 coffee and cookies were available
for the morning and afternoon coffee breaks,
Reading Rooms
The seating problem is acute again this term. Signs
may be used to discourage the "reserving" of desks, and students
can be told to occupy any obviously unused desk by removing the
books. Between 5 and 6 p.m. every evening a student assistant
will remove scrap paper from tables and straighten up chairs
so that the rooms will be in order for evening use.
Annual Reports
Several divisional annual reports have been submitted
and Dr. Rothstein requested that the others be turned in as
soon as possible. He reminded Division Heads to include a
brief summary of the activities of their divisions. He also
asked that the activities of the professional staff (Appendix F)
be written up in the same style as shown .in previous Annual
Reports, preferably with separate cards or slips for each staff
member. 10
1962/63 Budget
Requests for budget increases for the Library,
Biomedical Library and Branch, Summer Session assistance, and
the School of Librarianship have been submitted by Dr. Rothstein.
Almost all major Items requested by Division Heads were incorporated. Dr. Rothstein felt that the budget submissions were
given a sympathetic hearing.
School of Librarianship
Dr. Rothstein intends to have a series of lectures
given by special visitors to the School of Librarianship.  In
addition to the students, about 15 to 20 Library staff members
can be accomodated and are welcome to attend.
Master keys will be authorized for Division Heads
upon request. These are for personal, not divisional use,
and entail a heavy responsibility, for loss of a master key
would require the replacement of every lock in the building.
College Library
Students in Education have been given special assignments to acquaint them with the use of the Library. These
students should be referred to the College Library, not to the
Social Sciences Division.  If they require works on methodology,
they should be referred to the main card catalogue.
Divisional Report - No. 6, Division of Special Collections,
by Mr. Stuart-Stubbs.
The Special Collections Division provides facilities
for the preservation and use of rare and valuable books,
manuscripts, special subject collections and archives. Most
library materials in these categories have since been moved
to the Division.
A pleasant reading room and sixteen private carrells
are available for those using the collections.  Ideal conditions
for preservation exist in an air-cleaned stack area, with controlled temperature and humidity.
During the year 2237 separate items were consulted in
the Division, of which 925 were U.B.C. theses. Reference
service, relating principally to Canadian history and to book
values, was regularly provided. 11
The book collection consists largely of the libraries
of the late F. W. Howay, R. L. Reid, A. J. T. Taylor and Thomas
Murray; together they provide a fine collection of Canadiana
with special strengths in the pre-Gonfederation period and in
the Pacific coast area. The rest of the collection is miscellany of books notable for their beauty, rarity or provenance,
the outstanding example being the four Shakespeare folios. The
Division also acts as the University Archive and as a depository
for materials requiring special treatment, such as photographs
and manuscripts.
The Division's stock, brought together from a half-
dozen locations within the Library, has now all been cleaned
and interfiled. Many books from the old cage and the general
stacks have been recatalogued; this process will continue,
and the stacks will be systematically combed for material
which merits special attention. The Library staff has been
most helpful in directing such material to the Division.
Almost 200 books have been purchased to supplement
the collection this year. A backlog of uncatalogued material,
principally pamphlets, Is now being processed by the Catalogue
Division at the rate of about 500 titles per year. A policy
of building on strength will be followed; aside from gifts,
collecting will emphasize Canadiana, with chief attention on
British Columbia and pre-Confederation Canada.
A number of significant manuscript collections have
been calendared and boxed in the past year, the most notable
being the extensive papers of Simon Fraser Tolmle, Alan B.
Plaunt and Malcolm Lowry.  Attempts will be made to acquire
additional manuscripts as opportunities present themselves.
Future projects will include the reconditioning of
leather bindings, the re-organization of the University Archive,
and possibly the development of collections of oral history
and historical cartography. 12
Mr. Kenneth Hodkinson, as Library Assistant in the
Curriculum Laboratory on September 19.
Mr. Christopher Kirkoff, as Library Assistant in the
Circulation Division on September 19.
Mr. F. Mark Mealing, as Library Assistant in the
Circulation Division on September 15.
Miss Tanya Dournovo, as Stenographer II in the
Biomedical Library on September 30.
Miss Jane Kannawin, as Librarian I in the Humanities
Division on October 2"?.
The meeting adjourned at 12:00 Noon 13
The staff of the University Library wishes to record
its deep, sorrow at the death on August 1, I96I, of Miss
Ethel Fugler, Clerk to the Board of Governors.
In Miss Fugler, the Registrar, the Librarian, and
latterly the Board' of Governors found that combination
of personal qualities, education and experience which
combined to make the ideal Secretary.  From the academic
training of the University, which she first entered as a
freshman in 1923, from the practical legal experience
under two distinguished lawyers, Mr. R. M. Macdonald and
Mr. H. R. Bray, and from the insight gained Into governmental operations as Secretary to the War Time Prices
and Trade Board emerged a woman with fine judgment, complete discretion, absolute loyalty and rare capability.
From 1944 to 19^7, the period of the great postwar expansion, she served in the Registrar's Office where
her clear head and calm efficiency were invaluable.  In
1947 Dr. W. Kaye Lamb, the University Librarian and a
former classmate, persuaded her to join the Library staff
as his Secretary.  Possibly in this position from 19^7 to
1959 she made her greatest contribution to the University
when unobtrusively she supported, interpreted and assisted
the Chief Librarians.  In 1959* her experience, personality
and campus background made her an obvious and very happy
choice for Secretary to the Board of Governors.
She enjoyed a wide range of interests in reading,
gardening, natural history, philosophy, music, the arts
and travel. No "new book truck" passed through without
her requests for the new garden books, and her friends
shared her travels vicariously through her beautiful
Reserved, somewhat aloof, dignified, but gracious
and friendly with everyone, her constant thoughtfulness
for others brought her the affection and respect of her
colleagues. With convictions she did not hesitate to
affirm, she abhorred any practice she considered detrimental to the freedom of the individual. Her keen
interest in the life around her, and particularly in the
University she knew so intimately and served so well,
made all the more remarkable the rare courage with which
she faced death, a courage which must remain an inspiration to all who knew her.


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