University Publications - UBC Library Staff Meeting Minutes

[UBC Library Staff Meeting Minutes] Sep 13, 1949

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 MINUTES OF STAFF MEETING HELD IN 	
THE LIBRARIAN'S OFFICE ON TUESDAY,
SEPTEMBER 13,- 1949, at 10 a.m.
Present: Dr. Dunlap, Miss Jefferd, Miss Smith, Miss Mercer
(representing the Circulation Department in
Miss Lanning's absence), Mr. Lanning, Mr. Rothstein,
Miss Fugler (as secretary).
After a brief discussion it was decided to continue
holding the weekly staff meeting on Tuesday morning at 10 a.m.
If circumstances should prevent a meeting at that time, ir
ordinarily will be cancelled for that week.
Dr. Dunlap reported that the Board of Governors had
authorized the Library to sell the duplicates of the Comptes Rendus
to Walter Johnson of New York, and other duplicate material to
Zeitlin and Ver Brugge of Los Angeles. These transactions will
give the Library a credit of $3500 with the two firms mentioned.
During the week Dr. Dunlap and Mr. banning inspected five
of the departmental libraries on the campus and Dr. Dunlap stated
that he was agreeably surprised to find that the collections were
small and in most cases well cared for. He felt that no objection
should be made to modest working collections of this kind. He
would prefer that as long as they remain small the Library should
not have any responsibility for them. If a departmental collection
grows to such proportions that it can not be accommodated in a
single room then the Library should assume responsibility for it
and service it. The matter vail be brought to the attention of the
Library Committee.  It was pointed out that the Law Library is
already an exception. Miss Smith mentioned that it had been the
policy in the past to consider all books the property of the Library
and to classify and catalogue them accordingly, then check them out
to the various departments. The difficulty arises of drawing a
line between what might be considered personal books ordered by
members of Faculty and those which were ordered by them for
student use, and the problem of deciding which books could be
properly regarded as laboratory tools only.
A discussion with Professor Lasserre led to the question
of making the best use of the Fine Arts Room.  Dr. Dunlap felt it
was not being used to best advantage at present and suggested
making it a room for general cultural reading and browsing.  The
more popular new books could be left in the room for a couple of
weeks before going into the stacks. Miss Mercer mentioned that
as soon as new books were catalogued there was a demand for them.
Should the person who takes the trouble to order a book have it
first?
Mr. Lanning informed the meeting that the janitors would
be on successive shifts, &  a.m. to 4 p.m., 4 p.m. to 12 midnight,
and midnight to 3 a.m., so that the problem of turning out lights
at 10 p.m. will be solved by the presence of a janitor on duty at
that hour.
The typewriter now in use in the Periodicals Department
is very old and decrepit, and Mr. Lanning requested a replacement for it. Mr. Robert D. Armitage has joined the staff of the
Periodicals Department and his duties will be to do wrapping and
collect mail for all departments in time for the two daily pick-ups
by Mr. Lamb, to deliver periodicals to other places on the campus,
and generally to assist with unpacking parcels and other such jobs.
Labels for parcels-will be typed by the departments concerned and
Mr. Armitage will not be responsible for addressing material.  It is
proposed to instal him in the room across the entrance from Mr. Lan-
ning's. A stock of stamps will be needed for mailing, and it is
desirable to have a room which can be locked. The situation of this
room at the delivery entrance will enable Mr. Armitage to keep a
lookout for parcels, etc.
The matter of communication with Mr. Lanning was discussed.
It is hoped that a telephone will be installed in the Acquisitions
Department this winter and that an extension to Mr. Lanning's office
can be provided.  In the meantime Dr. Dunlap suggested that the
intercommunicator in his office, which he uses very seldom might
be connected up in Mr. Lanning's office. The question of office space
for Mrs. Cundill was considered and the possibility of using the
ramp discussed. This would involve having a floor laid over the
cement, and the conversion of the upper part of the ramp into an
office.
The meeting was reminded that the garbage disposal problem
had not been settled, and Dr. Dunlap undertook to discuss this with
Mr. Lee.
It was decided that for the week commencing September 19
the library hours should be: 8  a.m. to 5 p.m., Monday to Friday, and
8" a.m. to 12 noon on Saturday. Thereafter the hours will be:
8 a.m. to 10 p.m. Monday to Friday, and' 8 a.m. to 5 p.m. on
Saturday.
Dean Woods of Pharmacy has indicated that he will not ask
for as many books from the main library to be sent to Pharmacy's
departmental reading room as he did last year.  Professor Lasserre
has intimated that he will transfer to the Library the special fund
which the Department of Architecture has for the purchase of books in
the Fine Arts.
In discussing the possibility of having a general reading
room in the Library Mr. Rothstein suggested that a shipment of books
of general interest might be sent to each departmental library from
time'to time.  Dr. Dunlap pointed out that this would mean recognizing
the departmental caches as outposts of the main library, which he
prefers not to do.
Dr. Dunlap asked if the present Fine Arts Room, converted
to a room for general cultural reading, might be called the
Sedgewick Room as a memorial to Dr. Sedgewick. It was agreed that
Dr. Sedgewick's interest in music and the other arts would make this
an appropriate action. Mr. Rothstein said the Alumni Development
Association might take an interest in furnishing the room if it
became such a memorial. Dr. Dunlap added that if the room were to be
put to such use it would have to be open for more hours than at present.
The meeting adjourned at 12 noon.

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