University Publications - UBC Library Staff Meeting Minutes

[UBC Library Staff Meeting Minutes] Nov 1, 1955

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November 1, 1955. No. 112
Reporting Division Head Meetings and Other Flatters of Interest to
University of British Columbia Library Staff
At Heads Meeting: NH, SR, MS, MML, RJL, EBM, MA, EF.
The first meeting of the new Committee (1955/56) will
be held on Wednesday, November 2. The agenda will include:
election of a chairman, report by the Librarian upon his Annual
Report, now in progress, and the expenditure of $1000 of Committee funds on research material.
Parcels picked up by the University truck and delivered
to the Library sometimes do not reach the proper Division.
The Librarian suggested that a written record be made in the
Librarian's office when a pick-up is requested. One copy will be
sent to the Acquisitions Division where the material is received
and handled, and another to the Division for which the material
is intended. If the material is for several Divisions, Acquisitions will be responsible for distribution. Acquisitions will be
responsible for acknowledgment, although the actual correspondence
may be done by other Divisions, at the request of Acquisitions.
The truck has failed to call for parcels sometimes for
as long as two weeks after the request is made to Buildings and
Grounds. Mr. Harlow said that Acquisitions should check with
Buildings and Grounds the next day after a pick-up has been
Means were discussed of notifying faculty of the arrival
of new journals and important sets. The contact men for the
departments now receive notification of the arrival of new books,
but the Library needs to devise a means of getting other information to faculty. Dr. Rothstein suggested a regular monthly
bulletin, perhaps a regular publication of "Notes," to which he
would contribute information on new acquisitions. Other possibilities were suggested, including notification to individual
members of faculty. Library staff are informed of such new
acquisitions in the weekly Minutes in order that we may all be
aware of their availability. LIBRARY HOLDINGS IN VARIOUS FIELDS
When the staff made the "Giant Book Count" last
November, volumes were counted in groups according to the Library
of Congress classification. The figures, therefore, roughly
indicate the relative weaknesses and strengths of the Library's
collections. Dr. Rothstein reviewed the figures for each of the
major classifications, calling attention to the fact that they
relate only to two-thirds of the collection; the remaining third
is classified other than by subject, e.g., general and collected
works (in AC to AZ), Howay-Reid, Reserve, Extension, etc.
It appears that the Library is fairly strong in A - large general
sets (exclusive of reference works); H-HG, general social
sciences and economics; J - general political science; Q - general
science. Much of the strength in these fields is in the long runs
of journals and the holdings of government documents. In most of
the remaining fields the Library collections are from moderately
adequate to quite inadequate, e.g., English language and literature, Teutonic languages, Romance languages, etc.
The figures reflect where major interests lie and where
special funds have been available to develop particular areas.
The use of Rockefeller and Carnegie grants have proven that
subject fields can be developed when money is available. Part of
the problem of developing the Library as a whole is the high
degree of specialization of most members of faculty, who are
likely to feel that the Library is adequate if their own particular needs are reasonably well satisfied. The Librarian's
Annual Report is one means of making the general needs known.
After brief discussion it was decided that when monographs, published with series numbers, are bound separately or not
more than two to a volume, they will circulate as books. Volumes
containing three or more numbers will arbitrarily be treated as
serials and will not ordinarily be loaned except for library use.
Miss Smith will bring new reference material to Division
Heads meetings and notes will be made for the Minutes for general
information. Dr, Rothstein asked whether a review could be made
of recent UNESCO material of this kind, since it is of such broad
utility, and Fliss Smith agreed to do so.
Miss Mercer will ascertain whether the Library of
Congress will accept a standing order for its bibliographical
In order to keep on hand a stock of all supplies used
in the Library, a record of material issued must be kept. It is
essential, therefore, that supplies always be obtained from the
Librarian's office. Requests for materials not in stock should
be made by the Division Head in writing to the Librarian. 2>
The Anglican Theological College, under Fliss Fraser»s
supervision, is recataloguing its library, using the L. C.
classification. It is understood that the Anglican and Union
Colleges intend to develop their libraries jointly as part of a
plan to create a religious education centre for the Northwest,
They plan to send cards to the Pacific Northwest Bibliographic
Center and the National Library, and we have asked to include them
in the University Library's public catalogue. The colleges are
also sending Mr. Harlow copies of their orders for new books.
The survey of the Maple Ridge District made by
Mr. Oberlander a year and a half ago has now been made available
for distribution to the Library's exchange list.  It is No. 2
of the "Research Series: Community Planning," of which Dr, Fiarsh's
"Rebuilding a Neighbourhood" is Flo. 1,
Fir. Harlow wishes to remind staff of the Vancouver
Institute lectures on Saturday night in the Physics Building,
They are given by a number of speakers and are on a wide variety
of subjects and some are likely to be of interest to staff members,
This annual project has been completed by the Reference
staff and Fliss Smith feels that it was quite successful. It
involves an enormous amount of work, but this year it proceeded
more smoothly than before, and the students turned out for the
lectures very conscientiously. The Reference people deserve much
credit for this accomplishment which, after a number of years, is
having a noticeable effect upon the students and graduates of the
University. The Circulation Division handled the journal issues
for the project, another considerable load for the Division.
If a student fails to pick up his library card on leaving
the stack, it is sent to the Librarian's office, and the student is
asked to call for it there. Fir. Harlow or Dr. Rothstein discusses
the problem of stack control and book losses with him before returning the card.  Cards which have simply been lost and picked up
in the Library should be returned to students at the Loan Desk on
inquiry. Students seem to approve of the new stack entry regulations, having felt the need for them as a protection against
misuse of stack facilities.
The meeting adjourned at 12:25 p.m. D-
Four new staff members have started work in the Library
this week.
Fir. Serge Katarinich has joined the Serials Division as Library
Assistant replacing Mrs. Rosenthal. He is a graduate of the University of Zagreb and has worked in the Vancouver Public Library.
Miss Violet Stoochnoff is Clerk I in the Serials Division, replacing
Miss Erla Isman who left at the end of October.
Mrs. Sylvia Greenwood has joined the Acquisitions staff as Clerk I,
replacing Firs. Helen Hut chins on, and
Mrs, Sheila Lugtig is a new Clerk I in the Catalogue Division,
replacing Mrs, Bowker who resigned at the end of October.
Amateur book collector.
American Psychopathological Association, Proceedings,
Federation of Ontario Naturalists.. Bulletin.
National Probation and Parole Association News,  (Continues
New York Academy of Sciences. Transactions.
Toyo Gakuho (a Japanese journal of Oriental Studies).
World Affairs Quarterly.  (Prof. Soward is on new Board of
Bibliographie Sommaire du Canada Franqais, 1854-1954.
Compilee par Gerard Martin, Secretariat de la
Province de Quebec. Quebec 1954.
Research and Information on Africa, Continuing Sources.
Library of Congress, Reference Department.
Washington 1954.
Sixty American Poets, 1396-1944. Revised edition.
Library of Congress, Reference Department,
Washington 1954. 3d
W. Kaye Lamb.  "Copyright and the Canadian Book Flarket."
Canadian Library Association Bulletin, XII (October,
1955), 69-7*4. A dispassionate summary of the grievances
and obligations that underlie the presently touchy
relationship between Canadian librarians and Canadian
A recent library conference at the University of
Chicago discussed the "communications revolution" (microrepro-
duction, television, mechanized informational systems, etc.).
These following three articles indicate the probable effects of
these changes on bibliography, library service, and library
Ralph R, Shaw,  "Implications for Library Services."
Library Quarterly, XXV (October, 1955), 344-55;
Verner 'iJlappTJ ^"Impli cations for Documentation and
the Organization of Knowledge," XXV (October, 1955),
356-62; Lowell Flartin, "Implications for the
Education of Librarians," XXV (October, 1955), 363-75.


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