University Publications - UBC Library Staff Meeting Minutes

[UBC Library Staff Meeting Minutes] Feb 17, 1954

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Array t^-aJt*.^ •**"*'
No. 61
MINUTES OF MEETING OF DIVISION HEADS ^
HELD IN THE LIBRARIAN'S OFFICE ON
WEDNESDAY, FEBRUARY 17, 1954, at 2:50 p.m.
Present: Mr. Harlow, Miss Jefferd, Miss Lanning, Miss Mercer,
Miss O'Rourke, Miss Alldritt, Mr. Lanning, Miss Fugler.
JAPAN LIBRARY SCHOOL
Mr. Harlow has received from Miss Smith a copy of the
journal issued by the Japan Library Association, published almost
entirely in Japanese.
MISS JEFFERD
Mr. Harlow announced that Miss Jefferd's official
retirement as Head of the Cataloguing Division will occur in June,
while she is absent from the University on her trip abroad.  At
that time Miss Marjorie Alldritt will become Head of the Catalogue
Division, and Miss Jefferd, upon her return, will be employed in a
senior cataloguing position. We are very fortunate to be able to
keep her on the staff, since her valuable experience could not be
matched anywhere.
POWER FAILURE
A power failure at 9:30 on Tuesday night put the Library
in darkness, and the Librarian reported that the staff on duty
acted very promptly and effectively in getting students out of the
stacks and reading rooms.  Everyone on duty in each Division
should keep in mind the location of the divisional flashlights,
since these "blackouts" come without warning.  One person should
remain at the Loan Desk and another go into the stacks.  A third
should light one of the main stairways.  A careful lookout must
also be kept for fire hazards because some students make spills of
paper and light them. On the last occasion one torch was dropped
from an upper window into the shrubbery, and had to be pulled out
by students passing below.
L.C. AUTHOR CATALOGUE
The new cumulation is now in the Library.  The separate
supplements not needed longer by Cataloguing are turned over to
the Reference Division and have been sent to the Bio-Medical
Branch.
SENATE CONSIDERATION OF LIBRARIAN'S ANNUAL REPORT
By invitation of the President, Mr, Harlow attended
part of the Senate meeting and replied to questions regarding
Library needs and development.  The President led the questioning, to bring out the important features of the Report.
Mr. Harlow had an opportunity to speak about salaries and the (ei
-2-
imminent need for book stacks.
Departmental libraries were mentioned, and the
Librarian discussed existing conditions and spoke of his budget
request for an additional cataloguer to process the material
housed in departments. The Bindery was discussed; and Mr. Harlow
described the greatly improved situation in that department.
Another major piece of machinery is on order which will speed up
production, and Mr. Fryer and his son have designed and put into
use a small piece of equipment which has proved both time and
labor saving.
Dr. Cowan, as a member of Senate, made a good case for
increased book funds and the usefulness of a larger Librarian's
Fund which helps bridge the gaps between specific subject areas.
While Senate does not control the money, its influence as a
policy-making body carries a good deal of weight with the Board
of Governors in considering expenditures. It may be that the
presentation of the Library's case there will also influence the
contribution from the Alumni Development Fund.  It was pointed
out that the present provincial government proposes to finance
expenditure out of income, and so far as is known at the moment
the University can not expect to receive capital funds for new
buildings, book stacks, etc.
EXHIBITION OF FRENCH BOOKS
A collection of material published in France, including
works in medicine, science, applied science, literature and art,
has been sent to the Library for display by the French Embassy in
Ottawa, through the offices of M. Radenac, the French Consul in
Vancouver, The books will be shown in the Fine Arts Room,
February 22 through 25, and will then be sent to Victoria, Alberta,
and perhaps other places for exhibition. When the tour is
completed it is understood that the material will be distributed
to the cooperating libraries, and a list of desired titles is being
prepared.
NEED FOR MORE TELEPHONES
Miss Jefferd asked whether additional communicating
equipment could be provided for the Catalogue Division because the
telephone, shared now between Catalogue and Acquisitions, is so
often in use. It was felt that a separate telephone would be the
most desirable, and the prospect of securing another line will be
investigated.
DR. DANIELLS TO VISIT NEW ZEALAND
Miss Mercer reported that Dr. Daniells, who is to give a
course of lectures in New Zealand during our summer term, has
received an appropriation of funds for the purchase of books on
Canada and by Canadians, as a gift from this University to New
Zealand. The Acquisitions Division is ordering the material, some
of which is out of print and may be obtainable only in used
condition.  Rebinding and plating were discussed. -3-
BINDING DONE ABROAD
Gl
Mr. Lanning reported that binding which the Library had
done in England before the shipment of a set was not well done,
either in quality of workmanship or of material, when compared with
the standards of our shop.  In another instance, Mr, Lanning
inquired of a French dealer about having material bound in France,
and he was advised not to do so.
LANGE, MAXWELL & SPRINGER
V
The Librarian reported meeting Captain Maxwell of this
firm, who had been to Russia to try to buy library material there.
A list of titles in which the Library is interested was supplied
to the firm some weeks ago, and Captain Maxwell is to call at the
Library for a longer talk later.
CENTRAL AGENCY FOR CANADIAN PUBLISHERS
A central organization, to act as a clearing house for
orders sent to Canadian publishers, is being established by the
Toronto publishers.  Customers may still order direct, but may use
the coordinating service if desired. The proposed arrangement
perhaps developed from suggestions made during the Ottawa meeting
of the CLA Committee on Library-Publisher Relations.
B C.L.A. MEETING
A special meeting has been called for Sunday afternoon
at 2 p.m. in the Vancouver Public Library, to discuss the dismissal
of Mr. John Marshall from the Victoria Public Library staff.
ACQUISITIONS
American Philological Association, Transactions, v. 33,
71-30.
Anatomischen Berichte. v. 1-45 > 1923-1944.
Berichte uber die gesemte physiologie und experimentelle
pharmilcbTogle': v. 1-161, 1920-1953 (lacks v. 108, ,?l-2).
U.S. Library of Congress Catalog.  1943-52.
Tumori. v. 30-31, 1944-45
33-39, 1947-53.
The meeting adjourned at 4 p.m.

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