University Publications - UBC Library Staff Meeting Minutes

[UBC Library Staff Meeting Minutes] Oct 18, 1955

Item Metadata

Download

Media
ubclsmm-1.0213845.pdf
Metadata
JSON: ubclsmm-1.0213845.json
JSON-LD: ubclsmm-1.0213845-ld.json
RDF/XML (Pretty): ubclsmm-1.0213845-rdf.xml
RDF/JSON: ubclsmm-1.0213845-rdf.json
Turtle: ubclsmm-1.0213845-turtle.txt
N-Triples: ubclsmm-1.0213845-rdf-ntriples.txt
Original Record: ubclsmm-1.0213845-source.json
Full Text
ubclsmm-1.0213845-fulltext.txt
Citation
ubclsmm-1.0213845.ris

Full Text

 MINUTES
October 18, 1955.  No. 110
Reporting Division Head Fleetings and Other Flatters of Interest
to University of British Columbia Library staff.
At Heads Meeting: NH, SR, AMS, MFIL, RJL, EBM, MA, EF.
Flinutes No. 109
P. 4, 1st para.  The 50,000 yen being expended in Japan
for material for the UBC Library is the personal gift of His
Excellency Koto Flatsudaira, the Japanese Ambassador to Canada,
not of the Japanese government.
RESERVE BOOK ROOM CATALOGUE
The Catalogue Division has been working on the revision of
the RBR catalogue and hopes to have it complete by the end of
this week. An effort will be made to locate it more conveniently.
GENEVA CONFERENCE ON ATOMIC ENERGY
The publications of the Geneva conference are being bound
and will be out of the Bindery shortly, going directly to
Reference. Fir. Harlow will secure copies of the letter of
information about the material which Professor Forward's office
is sending to faculty (over the Librarian's signature).
The abstracts of the papers have not yet been received in the
Library but will be secured.
SEDGEWICK BOOKS LISTED IN PUBLIC CATALOGUE
Now that Sedgewick books which are not available elsewhere
in the Library appear in the main catalogue, some difficulties
arise.  If a book on a Reserve or recommended reading list is
available only in the Sedgewick Room, or if a duplicate is
available there, the Sedgewick room copy becomes in practice a
reserve book. This defeats the purpose of the Sedgewick collection, which is to provide opportunity for voluntary, undirected
reading. To avoid this pressure upon the use of the Sedgewick
collection it was agreed:
(1) that if tiiere is a request for a Sedgewick title to be
put on reserve it should be withdrawn from the Sedgewick room,
catalogued, and placed on reserve; a replacement will hot be
obtained for the Sedgewick collection;
(2) that if a Sedgewick title appears on a reading list
for a course, it will be transferred" to the main stack; if it is
a recent book and of sufficient interest another copy will be
ordered for the Sedgewick collection. Jf
Since added copies in Sedgewick are not shown in the public
catalogue, persons searching there for assigned reading materials
will not be directed to the Sedgewick cop3?-.
Books taken from Sedgewick into the main stack will be
replated with a general Library book plate indicating that the
volumes have been purchased from the Sedgewick memorial fund.
PROGRAM FOR SEDGEWICK ROOM
Fliss Smith has arranged a series of talks and discussions
upon books and reading to take place in the Sedgewick Room during
the coming months:
Nov. 17, 1955 Dr. Daniells ...=3:30 p.m.
Dec. 8,  " Dr. Hawthorn ....  "
Jan. 1956 Speaker and date to be announced.
Feb.  2,   " Dr. Birney ......3:30 p.m.
Flar. 3,   " Professor Wainman and panel ...3:30 p.m,
LIBRARY COMMITTEE
The Library Committee will meet on November 2 at 3:30 p.m.
Flembers, as far as known, are:
Drs. Cowan, Hawthorn and McGregor, representing Arts and
Science
Dr. Anderson for Agriculture
Dean Allen for Forestry
Dr. Parkinson for Applied Science
Dr. McTaggart for Graduate Studies
and: three members to be appointed by the President.
The Librarian is ex-officio Vice-Chairman, and Chancellor Lett,
President FlacKenzie and Dean Andrew are also ex-officio members.
Mr. GEORGE GRAY
Mr. Gray of the Rockefeller Foundation visited the Library
last week, and it is the general impression that he is an astute
observer.  Dr. Rothstein and Dr. Sobell both received the
impression that, on the whole, Fir. Gray was pleased with the use
made by UBC of its grant from the Foundation. Both the Library
and the Department of Slavonic Studies had prepared statements'
of how the University has developed the Slavonic Studies program
with Rockefeller support, covering instruction, research, and
library facilities.
RUSSIAN COURSE?
Mr. Harlow has written again to the University Administration
inquiring whether a special course in Russian for the library
staff might be offered, and he hopes that a number of staff
members are still interested. SPECIAL BIBLIOGRAPHIES IN SUBJECT FIELDS
Several subject'bibliographies, simple and elementary in
nature, are being prepared by the Reference Division, intended
Chiefly for students in the lower years.  A somewhat more detailed
English reference list has been available for three years, and
the Reference Division is now preparing bibliographies for
French, Spanish, German, Geography and Agriculture.  Dr, Robinson
is pleased with the Geography list and offers to have it mimeographed and distributed by the Department,
FRESHMAN INSTRUCTION
The lectures on library use being given b3^ the Reference
staff are going very well.  Each class is given a talk and, as
practice work, an assignment which requires them to make use of
library material. Mr. Bell's lecture to the 2nd year English
classes are also under way, and Miss Fraser and Fliss Dwyer have
been giving instruction in their special fields.
"KNOW YOUR LIBRARY"
The current edition is disappearing rapidly, and the
remaining copies should be husbanded carefully, though certainly
not withdrawn from circulation.  It seems possible that none maybe available for the Summer Session.
PRELIMINARY BUDGET
Budget estimates are being called for again by the University.  The first figure to be presented to the Administration is
the cost of maintaining the present establishment, with salary
increases as provided in the scales now valid. Requests for
additions and increases of any kind are then to be made
separately, with supporting data. Fir. Harlow asked the Division
Heads to let him have their recommendations within the next two
days.
FACULTY USE OF LIBRARY MATERIAL
The Librarian said that facilities for a regular campus
delivery service would probably be asked for in the 1956/57
budget. The expansion and diversification of the University
increases the pressure to break up the Librae into many
specialized fractions, and the provision of a rapid loan service
will, by making materials more immediately available, help to
stem this kind of trend. A delivery service can also be a pick-up
service, and this may help solve some problems of securing the
return of material needed for other use.
Miss Smith mentioned the increasing reluctance of faculty
to be satisfied with library use of reference materials, even in
the Faculty Reading Room, and the difficulty of securing the
return of such materials when borrowed for office use by some
faculty members. Fir. Harlow believed that we should not give up
our responsibility to maintain continually the integrity of the
collections. We should lend for home or office use whenever this 4
is possible, refuse if it seems absolutely necessary, and see to
it that library materials are returned for the benefit of other
users. It seemed to him that the proposed delivery service would
be a real aid in these respects both to faculty and. library staff.
STUDENT ASSISTANTS
The students working in the Library this year seem on the
whole to be very satisfactory.  The monthly reports upon the
performance of. individual student assistants (when they are not
directly under the observation of the Division Head) are about due,
The meeting adjourned at 11 a.m.

Cite

Citation Scheme:

        

Citations by CSL (citeproc-js)

Usage Statistics

Share

Embed

Customize your widget with the following options, then copy and paste the code below into the HTML of your page to embed this item in your website.
                        
                            <div id="ubcOpenCollectionsWidgetDisplay">
                            <script id="ubcOpenCollectionsWidget"
                            src="{[{embed.src}]}"
                            data-item="{[{embed.item}]}"
                            data-collection="{[{embed.collection}]}"
                            data-metadata="{[{embed.showMetadata}]}"
                            data-width="{[{embed.width}]}"
                            async >
                            </script>
                            </div>
                        
                    
IIIF logo Our image viewer uses the IIIF 2.0 standard. To load this item in other compatible viewers, use this url:
http://iiif.library.ubc.ca/presentation/cdm.ubclsmm.1-0213845/manifest

Comment

Related Items