University Publications - UBC Library Staff Meeting Minutes

[UBC Library Staff Meeting Minutes] Feb 10, 1954

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MINUTES OF MEETING OF DIVISION HEADS No. 60
HELD IN THE LIBRARIAN'S OFFICE ON £/
WEDNESDAY, FEBRUARY 10, 1954, at 2:40 p.m.
Present: Mr. Harlow, Miss Jefferd, Miss Lanning, Miss Mercer, Miss O'Rourke,
Mr. Lanning, Miss Fugler.
BUDGET
Mr, Harlow reported that he has been asked by the Finance Committee
to reduce the Library's budget request for 1954/55 by $12,000, and that he has
conferred with the Comptroller regarding this request.
SENATE CONSIDERATION OF LIBRARIAN'S REPORT
The Report was tabled at the last meeting of Senate and is to be
considered at tonight's meeting. Mr. Harlow has been invited by the President
to attend the meeting to answer questions.
LIBRARY COMMITTEE'S ACTION RE REPORT
i    ■ ■      -   -■ - ■■
In accordance with instructions of the Committee, Dr. Tucker, Chairman, sent a letter to each Department Herd and Director of a School, with a
copy to the appropriate library representative, asking for support of the
Librarian's request for increased book funds. A number of replies have been
received.
NEGATIVES FOR ARCHIVE
Just before leaving Vancouver the Librarian and Professor Read
visited Mr. Stuart Thomson, a iong-tirae commercial photographer in Vancouver,
and arranged to purchase for the University Archive his negatives of pictures
of the University site, 1925-35* 1946-50* They show the clearing of the site
preliminary to the first construction and provide a pictorial record of the
growth of the University from its first days in Point Grey.
MULTIPLE COPIES IN LAW
Miss Jefferd reported that she had observed in the Law Library several
copies of books of which original copies had been provided by the University
Library. Having accumulated adequate numbers for its own use, Law is now
willing to return one copy to the main Library.
LIBRARIAN'S TRIP
Mr. Harlow's first official stop was at the University of Western
Ontario in London, where he was met by Dr. Tainan, the Librarian, and shown the
campus and the Lawson Memorial Library, of which a stack annex is under construction. The University campus is beautifully located and the buildings,
except one, are all permanent and of stone. The Library is not organized into
divisions and the staff numbers about one-third of ours. The. medical library
is housed in the hospital but is under the administration of the University
Library. There is also a library in the School of Business, housed in a stone
mansion recently acquired by the University.  Mr. Harlow also visited the
Public Library in London. -2-
*i
In Toronto Mr. Harlow stayed at Hart House and found it comfortable
and convenient to be on the University campus. He dined with Mr. Jim Harvey
and also met Mr. Mason Wade, who is working on a book about French Canada and is
to lecture at UBC in the summer.
During his visit to the Library School Mr. Harlow interviewed fourteen
persons who were interested in the possibility of working in British Columbia,
having in mind both the University. Library's needs and those of Mr. Ireland in
Victoria. There were three applicants whom he would particularly like to employ.
He spent the next day in the University of Toronto Library and went through the
large annex now under construction. The problem of adding to an old structure
has been very well worked out, and the general effect is pleasant and satisfying.
Part of the accommodation is a large reserve book room with open shelves, and
there is provision for a Reference division. The new building is to be opened
in September or October and the job of book moving will start during the summer.
In Montreal Mr. Harlow viewed the recent addition to McGill's Library
with Mr. Pennington. The new building is now in use, and the Library School
has accommodation on the top floor, partly in the new wing and partly in the old.
As at Toronto, the addition to an existing building has been very well carried
out. A welcome item of information was that students going to McGill from the
University of British Columbia are reputed to be better informed regarding
library use than those from other places.
McGill Library School students had not yet begun to feel concern about
getting jobs, and only four were interested in coming to British Columbia.
Mr. Harlow talked to the whole class, and he also visited with Mr, Stuart-Stubbs,
Miss Phelan, and Miss Vabre.
The Rental Collection at McGill (actually a subscription library open
to faculty and alumni) which had been cited as a model here, apparently charges
its considerable operating costs to the Library, and is not viewed with much
enthusiasm by the library administration,
Mr. Harlow visited M. Bernard Amtmann, the dealer in French-Canadiana,
seeing both his storage office and his more valuable book stock in his home.
M. Amtmann and his brother-in-law are planning to widen the scope of the
business to include technical books, periodical files, and other material.
VISIT TO MADISON
From Montreal Mr. Harlow went to Chicago and then to Madison,
Wisconsin, where, at the President's request, he represented the University of
British Columbia at the dedication of the new library of the University of
Wisconsin. Both the ACRL and ARL were holding meetings there. The library
building, which cost $U  1/2 million, is a very fine one, with well-designed
reading rooms and plenty of shelf space, including one floor of compact storage,
drawer type.
ALA MEETING
In Chicago the Librarian attended the meeting of the Multiple Copy
and Photoduplication Committee, of which he is a member. The advisability of
establishing standards for work of this kind was discussed, and it is hoped to
set up basic standards regarding quality, size, reduction, etc. for microfilm,
and to produce a manual on copying material of all kinds. These aids would
simplify the matter of ordering, checking, and handling material by libraries. -3- ^3
At the Council meetings (which the Librarian attended as official
representative of B.C.L.A.) a procedure was finally agreed upon for reinstating
chapters under the revised ALA constitution, B.C.L.A. may now renew its
chapter status. Part of the new procedure stipulates that only one association
in eash State can become a chapter of ALA, and this may lead to difficulties
in states where there are many library associations, heretofore unassociated.
A copy of the Proceedings of the conference will be available shortly and will
be circulated to interested staff members.
Mr. Harlow attended meetings of the ACRL, the Library History Round
Table, and other groups.
The candidates for Vice-President and President-Elect of ALA are
Mr. John Richards of the Seattle Public Library and Mr. John Henderson of the
Los Angeles County Public Library. Mr. Robert Vosper of the University of
Kansas and Mr. Harlow are candidates for the same office in the Association of
College and Reference Libraries. It is a "western" year.
It was noted that the Canadian Library Association and American
Library Association summer meetings are planned for the same time in 1954,
apparently an oversight on the part of the former. Mr, Harlow remarked that if
Mr. Richards is elected to the ALA presidency he plans to promote Canadian
membership and fuller Canadian participation in ALA activities.
LAKESIDE PRESS
While in Chicago Mr. Harlow visited the Lakeside Press, a very large
printing, publishing, and advertising firm, whose president, Mr. Gaylord
Donnelley, sends to the Library the firm's annual "A Lakeside Classic." Among
other services, the Lakeside Press has an adjunct to its regular bindery where
special work is done on rare and valuable books, such as the restoration of
title pages, etc. It also does the more substantial job of printing Life and
Time.publications, having a huge, made-to-order 4-color press to print the cover
to Time magazine.  Mr. Harlow visited the very interesting Press library
(technical books, old and fine printing, and a collection of the hundreds of
volumes issued by the Press during its history)■ Mr, H, Richard Archer, formerly
of UCLA, has recently been appointed Librarian.
MR. ROTHSTEIN
Mr. Harlow had a long talk with Mr. Rothstein whose thesis for his
doctorate (in final draft form) has been approved by Dr. Dunlap. It is to be
read by the Committee this week and then will be re-typed in final form. After
its acceptance by the Graduate School there is usually a two-week interval
before the oral examination, but there is a possibility that in this case the
waiting time may be shortened. A copy of the thesis will be provided for this
Library. It is hoped that Mr, Rothstein will be free to return to the University
at the beginning of April,
READEX MICROPRINT CORPORATION
The Library has tentatively reserved a copy of the microprint edition
of the British Sessional Papers for the 19th Century, published by this firm;
and Mr, Harlow talked with Mr, Albert Boni at the ALA conference about it.
He has generously accepted a tentative order from us at last year's figure of
$7,000, although the price rose to $9,000 on January 1, 1954. The University
has been unable to find the money so far, but efforts are being made to raise it
among a group of business and professional men in Vancouver. -4-
(ff
Mr. 3oni also discussed with the Librarian a proposal to issue theses
in microprint: 25 to 50 copies of a thesis would be made in microprint, covered
by a four-year copyright; a copy would be sent to the Library of Congress who
would list it in the L.C. catalogue and make cards available. Mr. Boni will
provide further information re costs of this proposal and also regarding Slavic
material which is now being microprinted.
EXHIBITION OF FRENCH BOOKS
The French Embassy in Ottawa has sent a collection of several hundred
French books to the Library, via the French Consul here, for exhibition purposes.
The Library is to notify faculty and arrange the display. We may expect to
secure some of the material for the Library when the exhibit has completed its '
tour, and a list of wanted titles is being prepared to send to M. Radenac, when
the exhibition leaves UBC. Mr. Harlow asked Miss O'Rourke Miss Mercer, and
Mrs. Wilson to select a suitable place, perhaps in the Fine Arts Room.
EXIT REVOLVING DOOR
Mr. Lee and Mr. Harlow have discussed replacing the Library's chief
nuisance with a double set of double doors; although the matter is not yet
settled it is likely that the change will be made shortly. An outside light is
being installed above the western fire exit door.
ACQUISITIONS
The complete set of the Rolls Series, mentioned in Minutes No, 57* has
arrived and is being unpacked.
The library of Sir George Sansom, formerly Director of the East Asian
Institute at Columbia University , has been purchased by the University and has
just arrived.  It includes about 2000 volumes (chiefly Japanese) and is a most
notable acquisition in the new field of Oriental Studies at UBC.
The meeting adjourned at 4:45 P.m.

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