University Publications - UBC Library Staff Meeting Minutes

[UBC Library Staff Meeting Minutes] Jan 18, 1955

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 No. 90
MINUTES OF MEETING OF DIVISION HEADS SD~
HELD IN THE LIBRARIAN'S OFFICE ON
TUESDAY, JANUARY 18, 1955, at 10 a.m.
Present: Fir. Harlow, Mr. Rothstein, Fliss Lanning, FUss Smith,
Miss Mercer, Miss Alldritt, Miss Rutherford, Miss Fugler.
MINUTES NO. 89
Page 4, para. 2: Service to persons on the blacklist
may include use of material in the building (except in the Reserve
Book Room), but nothing which may possibly incur a fine.
FINES
The "bugs" in the new procedure are revealing themselves
and being eliminated. On the whole it is working very well.
The next mimeographed blacklist will include the dates of unpaid
bills in order to avoid confusion as to what bills may already
have been paid.
Mr, Rothstein asked whether any persons have yet been
refused service because of unpaid fines; he wishes to know
exactly how the system is operating.
LIBRARIAN'S TRIP
Mr. Harlow will leave on January 20 and will be away
until February 8. In his absence Fir. Rothstein will act in his
stead in administrative matters.
OBSERVER FROM UNIVERSITY OF NEW BRUNSWICK
Mr. A. Robert Rogers, Assistant Librarian of U.N.B.
who had to give up a proposed exchange period in the U.B.C. Library
a couple of years ago, now plans to visit Vancouver in May and to
spend two or three weeks observing in the Library just prior to
the 6 L.A. meeting in Saskatoon. Fir. Harlow has assured him of a
welcome, and although he will not see the public service operating
during term-time, he will perhaps have a better opportunity to
become acquainted with the Library itself.
ROOM 750 - UNIVERSITY ARCHIVE
Four trestles have been moved into Room 750, and
Mr. Harlow asked Serials and Reference to sort material and
arrange it on the trestles. The room should be kept in an orderly
state. It is now the official home of the University Archive,
and the President and members of faculty may need to visit it
occasionally.
ROYAL COMMISSIONS
The Library has a number of sets of proceedings of
Royal Commissions, some of them irreplaceable. Some are kept in 6' ^
the vault and loaned for use only under supervision, others are in
the stacks. Mr. Harlow said that at least one set of each report
should be marked with a delta and considered rare. Miss Smith will
examine Commission material now in the book stack and send it to
the Catalogue Division for delta treatment.
AMERICAN ANTIQUARIAN SOCIETY PUBLISHING PROJECT
The Librarian has received information that this Society
plans to microprint all imprints listed in the Evans bibliography
of material printed in the United States up to and including 1300,
plus items discovered since the list was completed. This appears
to be a duplication (in microprint) of a project being undertaken
(on microcards) by the Louisville Public Library. The project will
continue for 10 years, at a total cost of |7500. When the Librarian
is in Chicago he will try to find out more about the two undertakings .
BIBLIOGRAPHIC CENTRE STATISTICS
Miss Martha Shepard has supplied Fir. Harlow with further
statistics relating to the union catalogue of Canadian library
holdings. The information relates to over 50 important collections
across Canada, now including the universities of Toronto and
McGill.
SLAVONIC STUDIES - ROCKEFELLER GRANT
There remains in the grant $6,600, to be spent by
31 August, 1955, including about $1,000 to cover present outstanding orders. Several members of faculty are providing requisitions,
and the Librarian asked for the assistance of library staff.
Suggestions for the purchase of Slavonics items, chiefly Russian,
should be handed to Fir. Rothstein. Dr. Sobell gives first place to
Russian materials, second to Polish, with Balkan material third.
Material may relate to History, Economics, etc., and to Slavic
and general linguistics. Scientific material must be either in
Russian or pertain to Russia. Mr. Rothstein stated that items
should be selected largely from dealers' catalogues (plus, of
course, newly published items) since they must be actually available.
Russian material is in great demand, and orders should be sent in
promptly, if necessary by telegram.
Fir. FRANK MESHER
This medical student has been suspended from library use
at the request of the Faculty of Fledicine, and the Library is to
withhold all library service until February 15, when the matter
will be reconsidered. Notice has been given to all the service
departments.
USE OF LIBRARY TELEPHONES
All of the instruments in the Library are in great
demand and personal calls must be limited to those which are
actually essential. Use of telephones at night will be limited to
full-time library staff, if the telephone at Reserve continues to 3
be heavily used for personal calls it will have to be removed
since such use interferes with incoming calls and with the Fine Arts
telephone which is on the same line.
THESIS REGULATIONS
Mr. Rothstein has worked over these, and several revisions
have been made. Mr. Harlow asks that copy get to Dean Angus for
the coming meeting of the Faculty of Graduate Studies. Division
Heads who may not have seen the draft will have an opportunity to do
so immediately,
STUDENT ASSISTANT PAY PERIOD
To conform to general campus practice, pay sheets for
student assistants will henceforth cover the period from Tuesday
through the following Monday. The sheets must be in the Accountant's
office by noon on Tuesday, and it will be necessary therefore that
the record of student hours be in the Librarian's office as early on
Tuesday morning as possible, preferablyby 9:30. The record should
include hours worked up to 10 p.m. on Flonday,
Mr. LANNING
Reports from Mrs, Lanning and Miss Lanning are that
Mr. Lanning has had a most uncomfortable time since the operation
last Thursday. The doctor says, however, that his recovery is
proceeding satisfactorily.
The meeting adjourned at 11:15 a.m.

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