University Publications - UBC Library Staff Meeting Minutes

[UBC Library Staff Meeting Minutes] Aug 2, 1950

Item Metadata


JSON: ubclsmm-1.0213773.json
JSON-LD: ubclsmm-1.0213773-ld.json
RDF/XML (Pretty): ubclsmm-1.0213773-rdf.xml
RDF/JSON: ubclsmm-1.0213773-rdf.json
Turtle: ubclsmm-1.0213773-turtle.txt
N-Triples: ubclsmm-1.0213773-rdf-ntriples.txt
Original Record: ubclsmm-1.0213773-source.json
Full Text

Full Text

AUGUST 2, 1950, at 10:30 a.m.
Present:  Dr. Dunlap, Miss Jefferd, Miss Smith, Miss Lanning,
Mr. Lanning, Mr. Rothstein, Miss Fugler.
Dr. Dunlap asked for comments on the training
procedure and the new professional staff members who have been
working for one week in each of the divisions of the Library.
He pointed out that the experiment was an expensive matter and
should be considered on its merits now that it has been tried.
Mr. Rothstein, who received the newcomers in his Division first,
said he had a strong impression that it was a worth-while effort.
It gave the new librarians a chance to pick up some knowledge
which they would ordinarily not acquire until they had been on
the staff for a year or more.  He felt that it would make them
more useful members of the staff and also add to their interest
in their work.  He also felt that they enjoyed the experience and
were glad to have an opportunity to get an over-all view of the
operations of the Library. While the job had taken much of his
time, the new librarians had contributed something by the work
they did for his Division.  In reply to a question by Dr. Dunlap
Mr. Rothstein said they had not been very successful in
difficult searching, but that as a group they were alert and
interested. ,
Miss Smith said that she had been in favour of the plan from
the beginning and was convinced that the new members had already
got a great deal out of their short tours in the other Divisions.
She also said that the new staff members felt that they had
learned a good deal.
Miss Jefferd stated that she had found it well worth while.
She felt that one of the great advantages was that the new
librarians would know members of the staff in other Divisions and
would not feel hesitant about asking for information or assistance outside their own Divisions.
Dr. Dunlap then asked whether the training period should be
shorter or longer. Miss Smith thought it ought not to be cut down.
Miss Jefferd believed that one week was about right. Mr. Rothstein
suggested asking the trainees whether they felt that one week was
sufficient.  Dr. Dunlap expressed the view that five weeks per
person was, in terms of money, all that could be justified.
Mr. Lanning said that he had been reluctant to undertake the task
because of the demands it would make on his time, but he is now
convinced that from the long-range point of view it is well worth
while.  Besides giving the new members a working knowledge of other
Divisions than their own it also gives them a realization that
all Divisions have problems.  The conclusion reached was that the
training period of one week in each Division was worth undertaking.
Mr. Rothstein mentioned 1that one faculty member had expressed
a wish that a similar training, on a small scale, could be provided
for faculty.  After a brief discussion Dr. Dunlap said that while
he would be willing to spend as much time as was necessary with any individual who was genuinely interested in learning about the
Library in this way, he would not undertake to organize such
Miss Smith remarked that she would like every person who
joined the staff of the Library to have the same kind of introductory training. Miss Jefferd did not think the work of the
Divisions should be interrupted for one person, but that whenever-
several professional persons came on the staff at the same time
it should be done. Dr. Dunlap agreed that for one person a day
or a half-day of instruction in each Division should suffice.
He expressed his thanks to the Division Heads for the time and
attention they had given to the training effort.
Dr. Dunlap next spoke of the Bindery.  He pointed out that
the payroll for that department amounted to about $10,000 annually
and that to justify this expenditure a certain volume of work
should be achieved. Mr. Lanning is providing monthly
statistics, but so far they do not give a clear indication of
what should be expected from the Bindery.  It appears that
considerable time is spent on rebinding, and Dr. Dunlap would
prefer to save this time by ordering new copies of books in
need of rebinding instead of sending them to the Bindery. Except
for rare or expensive titles this procedure would be justified by
the time savecf in the Bindery for binding serials. Mr. Rothstein
said it would be a very expensive procedure if the Library asked
for quotes on the titles required.  He suggested sending a list
of requirements to the larger dealers and leaving it to them to
fill the gaps as occasion permitted. Miss Smith asked about
out-of-print books, and Dr. Dunlap replied that the same procedure
would apply to them in general.  The Library should not ordinarily
rebind a volume which could be replaced for approximately $5 or
less. Mr. Rothstein pointed out that some books obtained from
dealers were not in very good condition; he would prefer to order
only those published within the last five years.
Miss Jefferd mentioned that the replacements would often not
be copies of the same issue as the discarded title, and this would
throw an added burden on her Division, with costs mounting there.
Miss Lanning asked if the Library could try to buy sturdily bound
books in the first place, and Mr. Rothstein replied that when there
was a choice the Library always did get the stronger book.
Similarly, paper-bound volumes are never ordered if a sturdier
binding is available.  Mr. Rothstein admitted that it was
unlikely that replacements would be identical copies of the
discarded titles, and that this would mean more work for the
Catalogue Division. He asked if repairs of a certain type could be
accumulated and sent to the Bindery in large batches, so that the
regular work there would not be interrupted so often. This would
mean having the books off the shelves for longer periods of time,
a difficulty for the Circulation Division. Many of the titles
needing rebinding are Reserve books, and Dr. Dunlap asked whether
Acquisitions should not get copies of Reserve books that are in
demand year after year whenever they, are available. Mr. Rothstein said he could make up a list of the standard works that are much
used and pick them up whenever the opportunity offered.  It would
enable him to order offerings in catalogues and save both time and
money.  Dr. Dunlap asked Miss Lanning whether Miss Mercer could
assist in the preparation of such a list, and she replied that
both Miss Mercer and Mrs. Sumpton could do so.
It was recognized that many of the books needed by the
Reference Division could not be easily replaced and these would have
to be rebound.  Repairs, also, should be made promptly as a measure
of economy; they are in a different class from rebinding.
Miss Jefferd asked whether extra copies picked up in advance
of actual need would be catalogued and shelved promptly or retained
until the need became pressing. Dr. Dunlap said that this would
depend on the general situation and perhaps the time of year when
an extra copy came to hand.
Dr. Dunlap then asked what should be done about paper-bound
books. Miss Jefferd said that they used to go on the shelves as
they were and often suffered damage on the shelves. Miss Smith
said that many of them were used and lasted for a considerable time.
She would suggest using judgment in deciding which needed binding:
those in much demand should be bound before they go on the shelves;
the others would last for a long time if put on the shelves as they
were.  She would not recommend binding material that is very little
used. Miss Lanning said there was a lot of paper-bound material
on the shelves now, and experience showed that where there were
sets of such volumes the wear was not great, but that where a
single paper-bound volume is shelved among hard books it wears out
much faster. Mr. Rothstein said that his procedure has been to send
any such titles that are likely to have much use to be bound before
they go on the shelves and to send the others to be catalogued as
they are.  Mr. Lanning remarked that formerly the Library was able
to order such volumes bound in Europe and he wondered whether there
was any word of this practice being resumed.  No one had any
information on this point.  The conclusion was that the Acquisitions
Division should send forward paper-bound volumes unless there was a
good reason for sending them to the Bindery.
Dr. Dunlap also stated that he believed paper-bound art books
should be sent to the Bindery at once. -Miss Smith asked if portfolios of reproductions were to be bound.  They have often been
used as separate illustrations for courses, and if bound they would
not serve this purpose.  Dr. Dunlap felt that the Department of
Architecture, which makes the greatest use of such reproductions,
has the means to purchase such items for its own use, and that
material for the main Library should be bound promptly.  He would
also have loose plates and similar material.bound into the
appropriate volumes without delay.
The general result of the discussion was that the Bindery
should concentrate on getting serials bound.  Some years will be
required to clean up the arrears in this field, and with the added
burden of medical periodicals soon to be felt, binding of books and
pamphlets should be avoided wherever possible. 4 I	
Miss Lanning said she had received from two professors a
request for the return of a title which is in the Applied Science
reading room. Miss Smith said that there was a definite understanding that any title wanted elsewhere on the campus could be
recalled from the reading room. Miss Lanning will request that
the title in question be returned to the Library.
The Circulation Division has also had a request for the loan
of a book which does not ordinarily circulate outside the
Library building.  The request will be refused. Another case
involved a student who has borrowed and not returned five volumes
belonging to the Library. Dr. Dunlap said he would discuss the
matter with the Registrar.  It appeared that the student no longer
has the books, and the suggestion was made that the simplest
procedure would be to ask him to pay for replacements.
The meeting adjourned at 12:10 p.m.


Citation Scheme:


Citations by CSL (citeproc-js)

Usage Statistics



Customize your widget with the following options, then copy and paste the code below into the HTML of your page to embed this item in your website.
                            <div id="ubcOpenCollectionsWidgetDisplay">
                            <script id="ubcOpenCollectionsWidget"
                            async >
IIIF logo Our image viewer uses the IIIF 2.0 standard. To load this item in other compatible viewers, use this url:


Related Items