University Publications - UBC Library Staff Meeting Minutes

[UBC Library Staff Meeting Minutes] Dec 15, 1953

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Array No. 55 us
MINUTES OF MEETING OF DIVISION HEADS
HELD IN THE LIBRARIAN'S OFFICE ON
TUESDAY, DECEMBER 15, 1953, at 10 a.m.
Present: Mr, Harlow, Miss Jefferd, Miss Lanning, Miss Mercer,
Miss O'Rourke, Mr. Lanning, Miss Fugler.
MINUTES NO. 54
P.3, 1.4: eliminate "most" before "fascicules." Eliminate
last sentence of the same paragraph.
V MONTHLY REPORTS
The Librarian remarked that he had not received reports
for November from all Divisions yet,
SERIALS MEETING
Mr. Harlow discussed with the Serials staff the feasi-
^   bility of re-arranging current periodicals in a subject classification.  It was decided that the staff first make lists of titles
being received in the various subject fields, to serve as guides
to the location of titles arranged in alphabetical order.
Meanwhile, Mr. Lanning will work out a simplified classification
scheme for possible future use.
ACCESS OF GRADUATE STUDENTS TO SERIALS STACK
The Heads meeting discussed the admission of graduate
students to the Serials stack, and it was agreed that they would
be admitted, commencing with the new term, January 4, 1954.
Graduate students must show stack privilege cards at the entrance,
and because stack cards are issued both to students in their final
undergraduate year and to graduates, the Serials staff will need
to inspect each card offered.
The work of keeping the stacks in order will doubtless
increase as more people are admitted, but this is a normal result
of increased use.  Narrow aisles and only two desks for faculty
and students may also cause some frustration. Mr. Harlow emphasized
the importance of allowing as many people to use the stacks as can
make good use of them; the Library exists for use, and many of the
difficulties of operation result from use.
Mr. Lanning said that he hoped to have some space cleared
where additional accommodation for readers might be developed.
NIGHT SERVICE AT SERIALS
It was decided that Mr. Lanning should work out a
schedule to keep the Division operating two nights a week, beginning
\j      January 4, keeping in mind that Serials will very likely be
expected to provide hours of service parallel to those of the Loan
Desk and Reference Divisions at some future time. Miss Lanning
pointed out that Social Work students, who may make use of Serials
at night, might not find all nights equally useful, and she
suggested that the School be consulted regarding its preference.
Monday and Thursday evenings were tentatively proposed. Yd
2
WANDERERS IN THE STACKS
While there may be some intentional infiltration into
closed areas of the bookstacks, some people get there accidentally,
and the Librarian asked whether cords across the stairways, etc.,
leading to and from the forbidden territory would be useful.
It was thought that they would not prevent people from going there
deliberately but might keep others from getting lost.
BINDING OF MEDICAL LIBRARY SETS
Mr, Lanning informed the Division Heads that color of
binding is no longer a reliable guide to the identity of bound sets.
A variety of colors from other libraries and sources may produce
considerable variations, although this is avoided as far as
possible in Library binding.  This should be noted both by staff .
who shelve such material and by the cataloguers who frequently note
on cards that set 1 is blue, set 2 red, etc.
The use of "grey" cloth for binding may be discontinued,
since it is not a stock color and must be ordered in large quantities in order to secure it at a reasonable price.  Another color
will probably be chosen to replace it.
NOISE
Students are particularly noisy at this time of year,
and Circulation and Reference both reported noise in their areas.
It comes chiefly from the main entrance hall and the catalogue
corridor on floor 5. Disturbance from the basement area has been
very nearly eliminated.
TEMPERATURE
Miss O'Rourke reported cold currents in certain parts of
the Ridington Room and work areas, and said that conditions seem to
be very much as they have always been there. Miss Mercer reported
. noticeable variations from one part of the Acquisitions Division to
^J another. Records of thermometer readings will be kept in these
places for the next week or two and reported to the Librarian.
ROYAL COMMISSIONS
Mr. Harloiv and Miss O'Rourke have recently had to find
some briefs in the Massey Commission papers, and he inquired
whether this and other similar material might be flush bound in
order to make it more readily usable.  Some sorting of the Massey
material will be done by the Reference staff.  It will probably go
into the Howay-Reid Room eventually.
SCOTCH TAPE
Mr. Lanning noted that many of the books from Reserve
which are being "rushed" in the Bindery have been mended with
Scotch tape, which is hard both on the books and the binders'
tempers.  The staff does not use the tape for mending, and it is
supposed that students do so, believing that they are being useful. t
<
Yy
Mr. Lanning asked if books could be withheld from Reserve when
they are in poor condition, and Miss Lanning said that often she
receives belated notice from faculty which does not permit mending
beforehand. It was agreed that if a book which is in demand is in
bad condition another copy should be ordered,
LIBRARIAN'S ANNUAL REPORT
The Librarian asked if there were comments upon the
Annual Report. He said that he would like to have them,
submitted anonymously if necessary!
MAPS IN SNELLIUS
It was agreed that since maps in this publication are
all in semi-loose condition, all should be removed and classified
together as a set,
STUDENT SUGGESTION BOX
Miss O'Rourke said that the contents of the Student-
Library Committee suggestion box were given to her, and asked
what she should do with them. The Librarian suggested that
Mr. Bell see Mr. Aird of the Student-Library Committee and
ascertain how they should be handled.
NEW ACQUISITIONS
A complete back file of The Reporter has been received
and a number of medical journals:
Cardiologia, v. 1-3, 13. 1937-44, 1943-
Confinia Neurologia, v. 1- 1933-
Bibliographia Physiologica, v. 1-8, 1905-1912
Journal of Urology, v. 1-33, 1917-1937
Mr. Lanning noted that the Annual Magazine Subject
Index, which ran from 1908 to 1949, had been discontinued in the
latter year. The Library's file runs from 1925 to 1949.
The meeting adjourned at 11:45 a.m.

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