Array No. 55 us MINUTES OF MEETING OF DIVISION HEADS HELD IN THE LIBRARIAN'S OFFICE ON TUESDAY, DECEMBER 15, 1953, at 10 a.m. Present: Mr, Harlow, Miss Jefferd, Miss Lanning, Miss Mercer, Miss O'Rourke, Mr. Lanning, Miss Fugler. MINUTES NO. 54 P.3, 1.4: eliminate "most" before "fascicules." Eliminate last sentence of the same paragraph. V MONTHLY REPORTS The Librarian remarked that he had not received reports for November from all Divisions yet, SERIALS MEETING Mr. Harlow discussed with the Serials staff the feasi- ^ bility of re-arranging current periodicals in a subject classification. It was decided that the staff first make lists of titles being received in the various subject fields, to serve as guides to the location of titles arranged in alphabetical order. Meanwhile, Mr. Lanning will work out a simplified classification scheme for possible future use. ACCESS OF GRADUATE STUDENTS TO SERIALS STACK The Heads meeting discussed the admission of graduate students to the Serials stack, and it was agreed that they would be admitted, commencing with the new term, January 4, 1954. Graduate students must show stack privilege cards at the entrance, and because stack cards are issued both to students in their final undergraduate year and to graduates, the Serials staff will need to inspect each card offered. The work of keeping the stacks in order will doubtless increase as more people are admitted, but this is a normal result of increased use. Narrow aisles and only two desks for faculty and students may also cause some frustration. Mr. Harlow emphasized the importance of allowing as many people to use the stacks as can make good use of them; the Library exists for use, and many of the difficulties of operation result from use. Mr. Lanning said that he hoped to have some space cleared where additional accommodation for readers might be developed. NIGHT SERVICE AT SERIALS It was decided that Mr. Lanning should work out a schedule to keep the Division operating two nights a week, beginning \j January 4, keeping in mind that Serials will very likely be expected to provide hours of service parallel to those of the Loan Desk and Reference Divisions at some future time. Miss Lanning pointed out that Social Work students, who may make use of Serials at night, might not find all nights equally useful, and she suggested that the School be consulted regarding its preference. Monday and Thursday evenings were tentatively proposed. Yd 2 WANDERERS IN THE STACKS While there may be some intentional infiltration into closed areas of the bookstacks, some people get there accidentally, and the Librarian asked whether cords across the stairways, etc., leading to and from the forbidden territory would be useful. It was thought that they would not prevent people from going there deliberately but might keep others from getting lost. BINDING OF MEDICAL LIBRARY SETS Mr, Lanning informed the Division Heads that color of binding is no longer a reliable guide to the identity of bound sets. A variety of colors from other libraries and sources may produce considerable variations, although this is avoided as far as possible in Library binding. This should be noted both by staff . who shelve such material and by the cataloguers who frequently note on cards that set 1 is blue, set 2 red, etc. The use of "grey" cloth for binding may be discontinued, since it is not a stock color and must be ordered in large quantities in order to secure it at a reasonable price. Another color will probably be chosen to replace it. NOISE Students are particularly noisy at this time of year, and Circulation and Reference both reported noise in their areas. It comes chiefly from the main entrance hall and the catalogue corridor on floor 5. Disturbance from the basement area has been very nearly eliminated. TEMPERATURE Miss O'Rourke reported cold currents in certain parts of the Ridington Room and work areas, and said that conditions seem to be very much as they have always been there. Miss Mercer reported . noticeable variations from one part of the Acquisitions Division to ^J another. Records of thermometer readings will be kept in these places for the next week or two and reported to the Librarian. ROYAL COMMISSIONS Mr. Harloiv and Miss O'Rourke have recently had to find some briefs in the Massey Commission papers, and he inquired whether this and other similar material might be flush bound in order to make it more readily usable. Some sorting of the Massey material will be done by the Reference staff. It will probably go into the Howay-Reid Room eventually. SCOTCH TAPE Mr. Lanning noted that many of the books from Reserve which are being "rushed" in the Bindery have been mended with Scotch tape, which is hard both on the books and the binders' tempers. The staff does not use the tape for mending, and it is supposed that students do so, believing that they are being useful. t < Yy Mr. Lanning asked if books could be withheld from Reserve when they are in poor condition, and Miss Lanning said that often she receives belated notice from faculty which does not permit mending beforehand. It was agreed that if a book which is in demand is in bad condition another copy should be ordered, LIBRARIAN'S ANNUAL REPORT The Librarian asked if there were comments upon the Annual Report. He said that he would like to have them, submitted anonymously if necessary! MAPS IN SNELLIUS It was agreed that since maps in this publication are all in semi-loose condition, all should be removed and classified together as a set, STUDENT SUGGESTION BOX Miss O'Rourke said that the contents of the Student- Library Committee suggestion box were given to her, and asked what she should do with them. The Librarian suggested that Mr. Bell see Mr. Aird of the Student-Library Committee and ascertain how they should be handled. NEW ACQUISITIONS A complete back file of The Reporter has been received and a number of medical journals: Cardiologia, v. 1-3, 13. 1937-44, 1943- Confinia Neurologia, v. 1- 1933- Bibliographia Physiologica, v. 1-8, 1905-1912 Journal of Urology, v. 1-33, 1917-1937 Mr. Lanning noted that the Annual Magazine Subject Index, which ran from 1908 to 1949, had been discontinued in the latter year. The Library's file runs from 1925 to 1949. The meeting adjourned at 11:45 a.m.
University Publications - UBC Library Staff Meeting Minutes
[UBC Library Staff Meeting Minutes] Dec 15, 1953
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