University Publications - UBC Library Staff Meeting Minutes

[UBC Library Staff Meeting Minutes] Aug 28, 1962

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 MINUTES
August 2b, 19b2.   No. 272
Reporting Division Heads Meeting and other Matters of Interest
to University of British Columbia Library Staff
Present: JR, SR, RJL, BSS, IB, GGT, AMS, MW (for JO'R),
MJ (for AL), EM (for JS), EBM, MD, and HM.
New Secretary to the Librarian
Mr. Ranz introduced Mrs. Audre Dewar who will be
taking the position of Secretary to the Librarian;,"effective
September 1, 1962.
Pacific Northwest Library Association Conference
Over 350 librarians from Idaho, Montana, Oregon,
Washington, and British Columbia attended the Fifty-Second
Annual Conference of the Pacific Northwest Library Association,
held on the University campus August 23, 24, and 25. A one-day
Joint Pre-Conference Meeting of the College, University and
Research Library Section of the California Library Association
and the College Division, PNLA, preceded the general meetings.
The local arrangements committee, with a generous assist from
the weather, did much to ensure one of the most successful
PNLA meetings in recent years.
Office Hours for University Stenographic and Clerical Staff
The University has recently announced changes in
the work schedule for the secretarial and clerical staffs.
The new policy, effective 1 September, 1962, terminates the
difference in hours of work in "summer" and "winter" schedules,
and eliminates Saturday morning employment whenever feasible.
Members of the University staff affected by these regulations
will henceforth work 36^ hours per week, Monday through Friday,
rather than, as at present, 38 hours per week during the winter
and 35 hours per week during the summer. The work day will
normally begin at 8:45 a.m. and end at 5:00 p.m., with an hour
off for lunch and one fifteen minute coffee break per day.
Since certain Divisions of the Library must be open
hours considerably in excess of the normal working day, it will
not be possible for us to adopt the general University policy
throughout the Library. Whenever practicable, Divisions in the
Library will maintain the suggested University hours of 8:45 a.m.
to 5:00 p.m., Monday through Friday. In those Divisions in which
this arrangement is not feasible, Heads will continue, as in the
past, to draft schedules to cover their hours. The length of
the work week of the professional library staff and bindery-
personnel is not affected by these changes.
75 76
It should be noted that from Tuesday, 4 September,
through Friday, 14 September, the Library will be open from
8:45 a.m. to 5:00 p.m. (It will, of course, be closed Saturdays
and Sundays). During this period, all members of the secretarial and clerical staff should adjust their hours accordingly.
Beginning Monday, 17 September, the Library will resume its
regular hours for the winter session (8;00 a.m. to 10:00 p.m.,
Monday through Friday; 8:00 a.m. to 5:00 p.m., Saturday) and
continue them throughout the school term.
Xerox Photocopy Service
The Xerox 914 photocopier, which is scheduled
to be delivered about the middle of September, will be located
in the Humanities workroom where it will be under the immediate
supervision of Miss Ena Murphy. It is believed that by so
locating it, Miss Murphy will be able to coordinate the working
of the photocopier with the work of interlibrary loans to the
advantage of both. Miss Vera Traff will be transferred from
the Librarian's Office to the Humanities Division to operate
the machine. She will be assisted by Miss Terry Forbes.
The photocopier will be used primarily to copy
materials from our own collections for study and research.
Faculty and students will be charged ten cents per exposure,
other libraries fifteen cents, and individuals and firms outside the University twenty-five cents.
PERSONNEL
Promotion
Mrs. Margaret Little, from Librarian II to Librarian III
in the catalogue Division, effective July 1, 1962.
Appointments
Miss Carol A. Beaumont, as Clerk I in the Catalogue
Division, on August 20.
Mrs. Audre Dewar, as Secretary IV in the Librarian's
Office, on September 1.
Miss Marlene Hunt, as Library Assistant in the Social
Sciences Division, on August 9.
Miss Anne Kennedy, as Clerk I in the Social Sciences
Division, on August 2l.
Mr. Michael Matthews, as Library Assistant in the Biomedical
Library on August 13.
Miss Rhoda Price, as Clerk I in the Acquisitions Division
on August 24. 77
Miss Valerie Ricardo, as Library Assistant in the
Catalogue Division, on August 28.
Miss Janet Robinson, as Clerk I in the College Library
on August 9.
Miss Maureen Wallace, as Library Assistant in the
Serials Division, on August 20.
Mr. Ture Erickson, as Library Assistant in the Circulation
Division on August 27.
Resignations
Miss Vickl Keddie, as Clerk I in the Acquisitions Division,
on August I7.
Mrs. Lynda Siggers, as Clerk I in the Fine Arts Division,
on September 27.
Mrs. Juditfe Vanry, as Clerk I In the Science Division,
on August 2$.
Miss Barbara Wiseman, asClerk I In the Serials Division,
on August 28.
The meeting adjourned at 11:30 a.m.

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