MINUTES October 24, 1951 No.25,6 Reporting Division Heads Meeting and other Matters of Interest to University of British Columbia Library Staff Present: SR, RJL, BSS, IB, GGT. AMS, DF, JO'R, JS, MD, EH, ML, AL, NTK, PRS (for EBM) and HM. Miss Scott's Resignation Dr. Rothstein announced the resignation of Miss Priscilla R. Scott, Librarian II in the Acquisitions Division. In December, Miss Scott will be joining the staff of the Victoria College Library as Head of the Public Services Division. He expressed regret at her departure but at the same time extended the congratulations of the Library staff on her promotion. v Library School Dr. James Kidd, secretary-treasurer of the Social Science Research Council of Canada, who will receive an honourary doctorate degree at the Fall Congregation will speak to the students of the Library School on Thursday, October 26, at 10:00 a.m. Conference on Continuing Education On Wednesday, October 25, the Department of University Extension is holding a day-long conference on Continuing Education. Dr. Rothstein and Peter Grossman of the Vancouver Public Library have been asked to represent the profession of librarian- ship at this meeting, - ■ British Columbia Library Association The Fall meeting of the British Columbia Library Association will be held at the University Library and School of Librarianship on November 19th, The programme will feature a panel discussion by Dr. Kaspar Naegele and members of the faculty of the School of Librarianship. They will discuss Dr. Naegele's well-known study on "The Librarian in the Pacific Northwest" with particular emphasis on its implications for library education. Visitors > Mr. Erik Spicer, Parliamentary Librarian of Canada will visit the Library and School on November 4 and 7. 20 21 e Miss Sarah Rebecca Re^td, Executive Secretary of the Library Education Division and also Executive Secretary of the Committee of Accreditation of the American Library Association, will be visiting the School of Librarianship on November 10. Carrels Dr. Rothstein was invited to attend the meeting of the Students' Council on Monday to discuss the problem of the carrel allocations. He explained the situation in detail. No recommendations for change will be made and carrels will continue to be assigned only to students in Graduate Studies. Homecoming A letter has been received from the Alumni Association asking that a half-hour tour of the Library be arranged for Saturday, October 28, at 1:45 p.m. Miss O'Rourke and other volunteers offered to conduct the tour. Photoduplication .■»—WW—<■ i ii .H..I.I ■....Num. T.imwii Miss Fraser reported on her investigation of photocopying services. She sent letters to ninety libraries— 45 medical libraries and 38 university libraries of the same size at U.B.C. She received 30 detailed replies. Sixteen university libraries have their own photoduplication machine which is operated by a full-time staff member and does all the work for the library. Sixteen libraries use the Xerox .914.. Most others use Verifax, Thermofax or Copi-Ez, none of which seem quite satisfactory. Most requests for library materials wanted on inter-library loan are done by photoduplication without charge. Journal articles for reserve reading are also photodUplicated. Five libraries also have photostat machines and fifteen have microfilm cameras. The Xerox 914 Is generally considered to be the best machine on the market at the present, but a special machine for illustrations and half-tones is also needed. Most of the medical libraries are buying Xerox 914 machines and some now have Copy-Ez. It seems desirable to have the machine operated by a single staff member but few libraries attempt to adhere vigorously to this plan. The average charge made by libraries for duplication is 5^ and 6$ per page, although Stanford University charges 12.9^ per page. 22 It was reported that the local rental charge of a Xerox 914 would be $105 per month. Mr. Stuart-Stubbs will contact the local agent for the Xerox 914 machine, discuss our problems and situation, and arrange for a demonstration. Dr. Rothstein thanked Miss Fraser for her informative study and suggested that a report of her findings be made available to the libraries which had replied to her questionnaire. Division Report - No. 9, Serials Division, Mr. R. Lanning The Serials Division is responsible for all serial publications received by the Library, including additional subscriptions and indexes. These are entered on the Kardex records which are now relatively up-to-date and easily used. The Division suffered from a large-scale turnover in staff during the spring and summer during which time some operations got behind. With additional help and greater stability, the situation has improved in the last few months. The location and routing of journals to the divisions present some problems'. Some journals should probably be relocated (i.e. from Social Sciences to Humanities). A new system of routing new periodicals is being undertaken. Henceforth journals will be sent to the subject divisions on Mondays with each division then routing them to the teaching departments on Thursdays of each week. The subject divisions, under this scheme, will maintain the "charging" records and will be responsible for getting journals back to the Library. Many queries are received regarding volumes which have been sent for binding. It would be advisable to install a telephone in the pre-bindery area to which all such questions would be sent. The pre-bindery "section" would maintain records showing the date and progress of all materials sent for binding and could thus report at any time on the whereabouts of a given title. Many paperbacks now being sent to the Bindery may not really be worth rebinding. A problem would arise, however, in the selection of what should be bound. It is considered that materials which are heavily used should have first priority for rebinding rather than obscure volumes which, although in poor condition, are hardly used at all. ' A schedule for binding quotas was arranged at the beginning of the year. Some divisions are not sending material to keep up these quotas with the result that the bindery preparation section is catching up with the backlog. However, the work load In the bindery prepartion is increasing because of the increase of periodicals coming in. It is felt that a new position should be established for a senior librarian to be responsible for binding preparation. 23 New Telephone Number An extra telephone has been installed in the Reserve Book Collection to take care of calls for the reserving of books. The number is 799. PERSONNEL Resignation Miss Priscilla R. Scott, as Librarian II in the Acquisitions Division on' November 24. The meeting adjourned at 12:00 noon
University Publications - UBC Library Staff Meeting Minutes
[UBC Library Staff Meeting Minutes] Oct 24, 1961
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