University Publications - UBC Library Staff Meeting Minutes

[UBC Library Staff Meeting Minutes] Mar 7, 1951

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 MINUTES OF STAFF MEETING HELD IN THE
LIBRARIAN'S OFFICE ON WEDNESDAY,
MARCH 7, 1951, at 10 a.m.
Present: Miss Smith, Miss Jefferd, Miss Lanning, Miss Rendell,
Mr. Lanning, Mr. Rothstein, Miss Fugler.
At this morning's meeting Mr. Rothstein reported that
the mail room was getting established, but that it was difficult to
set up a definite routine for Mr. De Brunner because the mail has
been arriving at the Library at different times.  The tentative
schedule is based on the supposition that the mail will reach the
Library at about 11 a.m. When Mr. De Brunner delivers the mail to
each division it will help if he could at the same time pick up
outgoing mail to be registered.  At 1 p.m. he will go to the Reference
and Extension departments to wrap parcels.  If there are other
items to go out at 2 p<,m., the divisions concerned are requested to
let Mr. De Brunner know that he should pick them up. Mr. Rothstein
asked if registrations could be looked after between 4 and 5 p.m.,
when Mr. De Brunner goes on campus delivery rounds.  After some
discussion it was decided that the present arrangement should
continue until the new postman takes over, when it may be possible
to have the postman take mail for registration at 2 p.m.
Mr. Lanning said that he could regularly provide work for
Mr. De Brunner from 4 to 5 p.m., making campus deliveries of
periodicals.
Miss Rendell reported that the deadline for compiling
material for the list of Faculty Publications will be met, but she
is not sure how complete the information will be. Miss Smith
informed the meeting that the University proposed to publish this
list annually, and that the Editorial Committee, which is handling
it, has turned over the task of compilation to the Library. The fact
that the list will be published separately has aroused considerable
interest among members of the faculty.
Miss Lanning asked when student assistants are to be paid
now that the payroll is made up weekly.  The reply was that they
should pick up their cheques each Friday at the Accounting Office.
Miss Lanning also wished to know what would happen to
her outstanding orders for replacements, and Miss Smith replied that
all orders which came in with invoices before 31 March would be
honoured.
Mr. Rothstein said he had advised all the dealers who have
want lists from the Library that they should give quotations for all
items offered after .31 March.
Mr. Lanning reported that the King's Printer in Victoria
had returned to the Library the volumes of psychology periodicals
which had been bound there on instructions from Ottawa.
Mr. Rothstein mentioned that he believed book purchases
for the coming year would be as great as ever: there is a substantial
new grant for Anthropology and there are still considerable funds
in the Slavonic Studies grant, to name but two. 2
The question of the daily 15-minute break was raised.  It was
generally agreed that the President's ruling meant that one such
break only was permitted during the working day, so that persons
who come on in the afternoon and work until 10 p.m. are entitled to
one such period only, in either the afternoon or evening.
Now that Mr. Lanning is no longer on Floor 2, a new arrangement
regarding the locking of the delivery door is needed.  It was
decided that Mr. Rothstein should be responsible in the first
instance, and that if he is not able to look after this duty, it
will fall upon Miss Jefferd.  It was agreed that the lights on floor 2,
except that by the door, should be turned off at 5 p.m. by Mrs. Moses,
who works near the exit and could conveniently do this as she leaves
each evening.  Mr. Rothstein will turn out the remaining lights when
he locks the door.
Miss Smith informed the meeting that Mr. S. E. Read of the
English Department is working oh biobibliographies of B. C. authors,
and that he will turn the finished product over to be included in
the Canadian list.
Miss Smith also reported that Mr. Haig-Brown has given to the
Library the manuscript of three of his works: Saltwater Summer.
On the Highest Hill, and Measure of the Year.  It is planned to
use these as part oi an exhibit when'the High School tour visits
the Library on Saturday morning next.
Miss Rendell said there would be a meeting of the Staff
Association during March, and she asked if Miss Smith would speak to
the staff on that occasion regarding the Library budget for 1951/52.
Miss Smith said that she had very little definite information on the
subject,  but that she would be happy to tell the staff what the
situation is as far as she knows It.  It was generally agreed that
this should be done..
The meeting adjourned at 11:15 a.m,

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