University Publications - UBC Library Staff Meeting Minutes

[UBC Library Staff Meeting Minutes] Dec 5, 1961

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 M      I      N
U      T
■ E.
7S
December 5,
19bl.
NO.
256
Reporting Division Heads Meeting and other Matters of interest
to University of British Columbia Library Staff
Present:  SR, BSS, IB, GGT, AMS, NTK, JO'R, DP, MD, EBM, AL,
JS, EH, and HM.
Book Pair
The Book Fair, sponsored by the Community Arts
Council of Vancouver, during the week of November 10-18,
apparently was very successful. It was estimated that over
4,000 people saw the excellent displays and attended the
panel discussions.
British Columbia Library Association
The fall meeting of the British Columbia Library
Association took place in the University Library on Sunday,
November 19. The attendance was encouragingly large—about 160.
After a business meeting and panel discussion held in the
Ridington Room, the members inspected the School of Librarian-
ship where tea was served. Dr. Rothstein expressed his thanks
to members of the Library staff who gave particular help with
the arrangements for the meeting—Miss Mercer; Messrs. Bell,
Stuart-Stubbs and Turner; and Miss Wilson.
Building
The Department of Buildings and Grounds has been
requested to submit an estimate on the cost of Installing a
spring lock on the stack door at the main Loan Desk and of
expanding the cage of the Fine Arts stacks on level 3 to
include the five central carrells.
During the holidays the floor of the well is to
be resurfaced.
Room 860 has been made available to the eight or
more blind students on campus. Tape recorders and braille
typewriters will probably be supplied by the Canadian National
Institute for the Blind or a Committee of the School for the
Blind.
Information Desk
Service at the Information Desk will be discontinued
after Friday, December 8, and will re-commence on Wednesday,
January 3, 1962. A notice will indicate that during this period
inquiries are to be made at Window 3 of the Loan Desk.
28 29
Library Hours - Christmas, 1961
The present schedule of hours for the Library will
continue until December 21, 1961.
be as follows:
Commencing December 21, 1961, Library hours will
Dec. 21       - Thursday - 8:00 a.m. to 5:00 p.m.
Dec. 22       - Friday - 9:00 a.m. to 5:00 p.m.
Dec. 23 - Dec.2^- CHRISTMA.S HOLIDAYS, - University closed.
Dec. 27 - Dec.29- Wednesday through
Friday - 9:00 a.m. to 5:00 p.m.
Dec. 30 - Jan. 1- NEW YEAR'S HOLIDAY - University closed.
Jan. 2, 1962   - Tuesday - 9:00 a.m. to 5:00 p.m.
Commencing January 3, 1962
Monday through Friday - 8:00 a.m. to 10:00 p.m.
Saturday - 8:00 a.m. to 5:00 p.m.
Working hours for the Library staff will be as
follows:
Week of Dec. 18 to Dec. 22 35 hours
Week of Dec. 27 to Dec. 29 ■  21 hours
Week of Jan. 2 to Jan. 6 -» — 31 hours
Commencing January 8, 1962 38 hours per week
Umbrellas
Staff members are requested to put their umbrellas
in the racks provided and not to leave them open on the floor
where they obstruct passages.
Staff Room
Complaints have again been heard regarding the noise
made by staff members on their way through the stacks to the
elevator and the Staff Room.  Persons using the elevator in the
South wing are therefore requested to walk quietly and to
refrain from talking while going through the stacks.
The Staff Room is for the use of the Library staff
and not for students (including student, assistants during the
day). Staff members should therefore not make a regular habit
of taking student friends there during coffee break or* for
lunch.
Closing Bells
It has been suggested that the first bell be
sounded at 9:30 p.m. as an indication to students to check out
books before the 9:45 p.m. deadline.  Commencing January 3, the
first warning bell will therefore come at 9:30 p.m. and the
second at 9:50 p.m. Lights can be turned off promptly at 10:00 p.m. 30
Canadian Library Association
With the departure of Miss Priscilla Scott, the
University Library now has no representative on the Canadian
Library Association Membership Committee. Volunteers for this
assignment will be welcome.
Western Books Exhibition
The Western Books exhibition Is on display in the
Art Gallery from November 28 to December 16. Robert ReId and
Takao Tanabe of Vancouver are represented.
British Book Production 1961
A traveling exhibition of British books, arranged
by the National Book League and the British Council, will be
comjng to U.B.C. through the good offices of Miss Smith.  It
will be set up in the School of Librarianship. Tentative dates
are January 2 to January 27, or January 29 to February 24, 1962.
School of Librarianship
Dr. Rothstein announced that Miss Anne M. Smith
and Miss Doreen Fraser of the Library staff, Mrs. Anne Brearley,
and Mr. R. Hilton Smith of Victoria have been appointed as part-
time lecturers in the School of Librarianship.
The first meeting of the Council of the School
of Librarianship was held on December 1. The Council heard a
report on the progress of the School thus far and approved
Calendar changes for 1962.
Annual Report
The Librarian's Annual Report to the Senate has
been completed.  It will be discussed by members of the Senate
Library Committee at a meeting on December 5.  It will be
presented to the University Senate at Its meeting of December 13,
after which time it will be distributed to staff and faculty
membex't* and to other libraries.
Century '21
Dr. Lieberman of the University of Washington
Library School has asked whether any librarians from B. C, would
be able to serve at the American Library Association Century '21
exhibition at the Seattle World's Fair next spring.  It would
probably be necessary for them to be away for at least seven
weeks—three weeks for training and four weeks on duty at the
exhibition. U.B.C. librarians interested in taking part are
requested to notify Dr. Rothstein, 31
Division Report - No. 10, Fine Arts Division, Miss M. Dwyer
During the year the Fine Arts Room was remodelled,
in conjunction with the building of the new South wing of the
Library. The stack area soon was seen to be too small. A new
stairway was subsequently erected between levels 3 and 4 and
a stack area on level 4 was thus made available for Fine Arts
material. With this addition, book storage capacity seems
adequate for the time being.
Space for readers and staff is still a problem.
The controlled study area should be enlarged and perhaps
should include the whole room. The work area is too small
and affords no privacy.
There has been an increase in the hours of
service. The Fine Arts room is now open every evening from
7:00 to 10:00.  At first the room was staffed in the evening
by a student assistant only.  This arrangement did not prove
satisfactory and a permanent staff member is now on duty each
night. However, daytime stafflng presents considerable difficulties as it is necessary to have someone within the desk
enclosure at all times to check the stack entry. Additional
student assistance is needed in order to free the librarian
for reference work.
Architecture and Planning students make the
heaviest demands for reference service.  The Fine Arts Librarian
selects nearly all the books bought for Fine Arts and Music and
thus has a close knowledge of the entire collection.  The
acquisition of Planning pamphlets has not had the attention
it requires, as it proved impossible due to staff changes to
keep the requests up to date.
For the most part it has been a successful year but
the desirable expansion of reference and bibliographical work
will call for the employment of another professional librarian.
PERSONNEL
Appointments
Miss Andree M. Ingram as Library Assistant in the
Humanities Division on November 27.
Miss Patricia Gill as Library Assistant in the
Curriculum Laboratory on November 27.
Resignations
Mr. Kenneth Hodkinson as Library Assistant in the
Curriculum Laboratory on November 2^.
Miss Marilyn Zack as Clerk I in the Circulation
Division on December 16.
The meeting adjourned at 12:10 p.m.

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