University Publications - UBC Library Staff Meeting Minutes

[UBC Library Staff Meeting Minutes] Apr 18, 1961

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Array MINUTES
April 18, 1961 No.' 240
Reporting Division Heads Meeting and other Matters of Interest
to University of British Columbia Library Staff
Present:  NH, SR, RJL, IB, BSS, GGT, AMS, NTK, J0vR, MD, DF,
AB, EBM, JS, ML, EC, and HM.
Library Hours, Summer Schedule
The present schedule of hours for the Library will
continue through April 29, 196l.
Commencing May 1, 1961, Library hours will be as
follows:
May 1 - May 19 - Monday through Friday - 9:00 a.m. to 5:00 p.m.
Saturday - 9:00 a.m. to 12:00 noon
May 20 - May 22, Including Victoria Day - University Closed.
May 21 - June 3o - Monday through Friday - 9:00 a.m. to 5:00 p.m.
Saturday - CLOSED
July 3 - August 18 - SUMMER SESSION
Monday through Thursday - 8:00 a.m. to 9:00 p.m.
Friday - 8:00 a.m. to 5:00 p.m.
Saturday - CLOSED
August 21 - Sept. 1 Monday through Friday - 9:00 a.m. to 5:00 p.m.
Saturday - CLOSED
Sept. 2 - Sept. 4, including Labour Day - University Closed.
Sept. 5 - Sept. 16 -Monday through Friday -9:00 a.m. to 5:00 p.m.
Saturday -9:00 a.m. to 12:00 noon
1961.Fall Term begins Monday, September 18,
Commissionaire
Service of the commissionaire will terminate at the
end of April, since he is on a sessional appointment, to be
renewed in the fall term.  Comments of the Heads of the Divisions
indicate that Mr. Wuerch has carried out his duties very
satisfactorily; he covers the whole building during the course
of his rounds and is sufficiently firm with students but does
not antagonize them.  He will be missed during the Summer
Session, and we look forward to his return in September.
70 71
Inventory
The call for the annual return of books has been
issued to all faculty members.  Miss Lanning reports that some
cartons of books have been sent in each day but most material
is yet to be returned.
Inventory in the small collections on campus will be
taken commencing about the 1st of May.  Miss Lanning will see
that a note is sent to the appropriate Department Heads, giving
the date the inventory will be taken there and asking their
assistance.  It Is suggested that the inventory of the main
collection be taken in sections, completing the whole every
three years.
Miss Lanning has proposed that some of the stack
exits be closed for a time in order to provide additional staff
for checking entries be closed and the clerks who would normally
man them be recruited for this purpose.  She was asked to make
up a schedule and advise what staff will be needed.
Parking Privileges
There has been confusion in the campus traffic office
over the eligibility of the professional librarians for Faculty
parking permits, but the Parking Committee promises to have the
situation straightened out this week. The Librarian asked
that the professional staff withhold applications.until next
week.
Postage Meter (again)
The Post Office has now changed the time of picking
up mail from the box at the back of the Library, the first
now being at 9:20 a.m. (instead of 10:20 a.m.), the others
at 2:00 , 4:45., and 7:20 p.m.  There are three pickups from
the campus post office daily, at 10:30, 2:30 and 4:30.
Mail picked up from the Library shortly after 9:00 a.m.
will probably leave the campus at 2:30 p.m.
The 2:00 p.m. pickup from the Library (including
I.L.L. and Extension Library mail) will leave at 4:30 p.m.
(requiring a collection of mail in the Library for metering
at 1:00 p.m.).  If a 4:00 p.m. pickup is inaugurated in the
Library to be put into the box at the back of the building
at 5:00 p.m., it will leave the campus at 7:20 p.m.
A check will be made whether a meter can be obtained
on a trial basis. 72
Times Book Shop Exhibition
The Times Book Shop in London is planning an exhibit
of Canadian books during the month of July and has asked whether
a list of approximately 55 volumes can be borrowed for this
purpose from the U.B.C. Library. The Librarian expressed
willingness except for the volumes which are unavailable for
loan, in the Howay-Reid collection and a few which are perhaps
unfit for exhibition.
Blackwell's
Mr. Basil Blackwell of the British book publishing
company, Blackwell's Ltd., has announced that he will be
visiting his foreign customers over the next several seasons
and will possibly be coming to Vancouver. The Library has
had dealings with the firm (which is itself in its fourth
generation) for over forty-five years.
Scientific Colloquium
Mrs. Brearley reported that her talk at the meeting
of the Scientific Colloquium on April 17 was well received and
that a long question and discussion period followed.
Gifts
On Monday, April 17, Mr. Tanabe, who has just been
re-appointed Consul General of Japan in Vancouver, presented
to the Library, on behalf of the Japanese government, a
valuable collection of Japanese books relating to the fine
arts.  It contains a number of very valuable out-of-print
items, a set of large portfolios of prints, a long series
of material on Japanese landscape gardening, and a number-
of more recent works, all being exceedingly well-illustrated
volumes. Dr. Kato of the Department of Asian Studies, and
Professors Binning and McNairn of the Fine Arts Department
were on hand at the presentation. The material will go
immediately to the Pine Arts Library until Miss Ng and
Mr. Turner can arrange for cataloguing. Bookplates will
indicate the volumes are a gift of the "Japan-Canada Society".
A collection of 60-70 Items has been received from
the Bibliographic Institute of Jugoslavia through exchange
arrangements made by the Jugoslav Ambassadore in Canada.
Several valuable volumes of zoological and botanical
interest have been brought to the Library from the Thacker
estate at Hope. 73
Medical Library Association
The annual conference of the Medical Library
Association will be held in Seattle from May 7 to 12, and
several visitors are expected here in conjunction with this
meeting:
Dr. Frank Rogers, of the National Medical Library
in Washington, D.C, will visit the campus during May 13-17-
Mr. Ralph Esterquest, Librarian of the Medical
Library at Harvard, will visit before the conference.
Miss Louise Darling, Biomedical Librarian at U.C.L.A.
has indicated her intention of coming after the meetings.
Plaque
An addition has been made to the new plaque in
the south wing, officially identifying that portion of the
building as "The Walter Koerner Wing."  It will be installed
this week.
PERSONNEL
Appointment
Miss Sharon Garrard as Clerk I in the Catalogue
Division on April 17.
Resignations
Miss Sharon Plows as Library Assistant in the ■
Catalogue Division on May 15.
Mrs. Edith June Cartwright as Clerk I in the College
Library on May' 18.
The meeting adjourned at 12:00 noon

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