University Publications - UBC Library Staff Meeting Minutes

[UBC Library Staff Meeting Minutes] Jan 31, 1949

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Array STAFF MEETING NOTES
A staff meeting was held on Monday morning, January 31, '^^/
in the Librarian's office.
Present: Miss Smith, Miss Lanning, Miss Jefferd, Mr. Lanning,
Mr. Rothstein, Miss Fugler (as Secretary).
Miss Smith reported that she had learned from Major McLean
that it would be some time before he got far along with job
classification.
The meeting heard an account of Miss Smith's interviews in
Chicago with Dr. Muller and Dr. Dunlap, both of whom are possible
candidates for the position of Librarian here.  She felt that
both had had wide and useful experience, but that Dr. Dunlap would
perhaps be the more suitable. Tjhe meeting agreed that she should
report to the President in the same vein as she had done to them.
Mr. Rothstein gave Miss Smith an account of the consideration
given at the last Staff Association meeting to the problem of
maintenance of the staff rooms.  It had been agreed by the Staff
Association that fifteen minutes a day should suffice for general
tidying up, and that two persons appointed for two-week periods
should be able to arrange their times so as not to inconvenience
their respective departments.  Miss Smith was of the opinion that no
senior member of staff should be asked to do this work because of
the money cost involved when such persons were away from their desks,
but after discussion it was agreed that the present proposal,
which included participation by all staff members, should be given
a trial.
Mr. Rothstein then brought up the question of choosing a
Book Selection Committee from the Library staff.  Names suggested
were: Eleanor Mercer, Betty Henderson, Lily Kristjanson, Frances
Bryce, and Kathleen North.  After discussion it was decided that
Mr. Rothstein should choose a committee of three from among those
mentioned. The Committee as finally selected was made up of the
following members:
Mr. Rothstein called attention to the fact that used grocery
buggies, which would be very useful in the Library, were being
sold by Woodward's for $2.50 each.  Several departments had expressed interest in these, and it was arranged that inquiry should
be made about the condition of the buggies and that three of them
should be ordered if it appeared that they would give good service.
(On inquiry it was discovered that all the buggies referred to had
already been sold.)
Miss Lanning requested that more chairs be put into the
Education study room on Floor 3 to provide seating capacity for
twenty students, and Miss Smith undertook to see what could be done
to meet this request.
Miss Lanning then raised the question of staff members taking
out new books before they were put on the shelves.  She had had
many inquiries from members of Faculty for books which they had been i
told were now in the Library but which had never reached the
shelves.  It was agreed that staff members should have an
-opportunity to see new books after they were catalogued and before
they went on the shelves, and should be allowed to borrow them,
except in special cases, on condition that they retained such
books for one week only.
Miss Smith offered to report on the Midwinter Conference of
ALA, from which she has just recently returned, and as it was felt
that the s-taff rg,erierally would be interested in hearing her it was
agreed that this should be held oyer until ths next meeting of the
t^taff Association.
. ■
The meeting adjourned at ,12 -nooA*
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